Job Requirements:

• Bachelor’s degree or above in any related field.
• Minimum 2 years of working experience in academic institution or related industry is an advantage.
• Basic knowledge of statutory requirements and guidelines of MOHE or other relevant bodies would be an added advantage.
• Experience with Malaysia Research Assessment (MyRA), grant management and publication.
• Detailed oriented and able to work with minimal supervision.
• Good communication skills in Bahasa Malaysia and English (both written and spoken).

Job Descriptions:

• To assist and support the administrative affairs related to the Research Management Centre and manage the administrative tasks related to research.
• Coordinate and facilitate MyRA audit and assist QA with other relevant audit such SETARA and QS rankings for research data.
• Manage and facilitate implementation of external and internal research grants.
• Liaison officer to external statutory bodies.
• Prepare senate and centre reports; secretariat to coordinate CRI related meetings and prepare minutes of meetings.
• Manage academic publication funding and reward scheme.
• Facilitate participation of QIU staff and students for external innovation competitions.
• Disseminate information to academic staff on research opportunities- grants, publication, conferences, training and etc.
• Coordination and facilitate for research related academic talks/workshops for academic staff.
• Attend to any other matters as assigned by the superior and Management from time to time.

Perks & Benefits

• Medical insurance
• Annual leave
• Training & development opportunities

職位要求：

• 任何相關領域的學士學位或以上學歷。
• 具有至少 2 年學術機構或相關產業工作經驗者優先。
• 了解 MOHE 或其他相關機構的法定要求和指南的基本知識將是一個額外的優勢。
• 具有馬來西亞研究評估 (MyRA)、撥款管理和出版方面的經驗。
• 注重細節，能夠在最少的監督下工作。
• 良好的馬來語和英語（書面和口語）溝通能力。

職位描述：

• 協助及支援科學研究管理中心相關行政事務，管理與科研相關的行政工作。
• 協調和促進 MyRA 審核，並協助 QA 進行其他相關審核，例如研究資料的 SETARA 和 QS 排名。
• 管理和促進外部和內部研究資助的實施。
• 與外部法定機構的聯絡官。
• 準備參議院和中心報告；秘書處負責協調 CRI 相關會議並準備會議紀錄。
• 管理學術出版資助和獎勵計劃。
• 促進QIU師生參與外部創新競賽。
• 向學術人員傳播有關研究機會的資訊—資助、出版、會議、培訓等。
• 協調和促進學術人員與研究相關的學術講座/研討會。
• 處理上級和管理層不時交辦的其他事項。

津貼和福利

• 醫療保險
• 年假
• 培訓和發展機會

• Accounting & Reporting

− Ensure that all relevant transactions for the accounts are properly transcribed,

checked and posted to the accounting system in a timely basis;

− Ensure all weekly/monthly voucher entries are properly prepared before sending

for review and in a timely basis;

− Ensure outgoing invoices, debit notes, credit notes and statement of accounts are

prepared correctly and in a timely manner;

− Reconciliation of balances for inter-company transactions of the accounts under

your charge with Group of Companies timely;

− Review monthly bank reconciliation prepared by respective department;

− Review General Ledgers of companies’ account under your charges periodically

for ensure that statutory financial reports and management reports are prepared

timely, accurately and consistently;

− Follow up prompt payments from customers;

− Liaise with related personnel to collect payment for invoice under disputes and

long overdue;

− Follow up and clear outstanding items in the accounts for company timely;

• Administrative Support

− Responsible for all the business related documentation works including invoice

preparing, receipt issuing and document filing.

− To work closely with all other cross-functional departments, i.e., Marketing

Development, Accounting, Finance and etc., to ensure smooth execution of plans

and operational support for any business related activities;

− To monitor and record petty cash, cash sales account and sundry expenses;

− Prepare report, meeting minutes and payment when necessary;

− Good interpersonal and communication skills to appropriate answer phone call,

emails, messages and inquiries;

− Maintain and update records of office activities and business transactions to

ensure they are updated and easily accessible;

− Prepare, format and edit documents, letters and memo as per the requirements;

− Perform basic bookkeeping and banking transactions, including the collection,

counting, and disbursement of money;

− Assist in license application and renewal when necessary;

− Support related people to coordinate the approval process with the

multidisciplinary project team, boards and/or government entities;

− Execute detailed proposal plans for the projects up to the approval of the relevant

authorities government bodies;

− Liaise effectively and maintain strong engagement with government agencies

and/or local authorities;

− Day-to-day liaison with the Government counterparts of the project to support

effective implementation of the various activities under the company;

− Receiving, replying and sorting incoming mail and call;

− Arrange and compile customer data, prepare official quotation and follow up on the

pending tasks;

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

•會計與報告

− 確保帳戶的所有相關交易都正確記錄，

及時核對並記入會計系統；

− 確保在發送之前正確準備好所有每週/每月憑證條目

以便及時審查；

− 確保發出的發票、借方票據、貸方票據和帳戶報表

正確、及時地準備；

− 公司間交易帳戶餘額調節

您及時向集團公司負責；

− 審查各部門編制的每月銀行往來餘額調節表；

− 定期檢視您負責的公司帳戶的總帳

確保編製法定財務報告和管理報告

及時、準確、一致；

− 跟進客戶及時付款；

− 與相關人員聯絡，收取有爭議的發票款項；

逾期已久；

− 及時跟進並清理公司帳目中的未清項目；

•行政支援

− 負責所有與業務相關的文件工作，包括發票

準備、開立收據和文件歸檔。

− 與所有其他跨職能部門（即行銷部門）密切合作

開發、會計、財務等，確保計畫順利執行

以及對任何業務相關活動的營運支援；

− 監控及記錄零用現金、現金銷售帳戶及雜項費用；

− 必要時準備報告、會議記錄和付款；

− 良好的人際溝通和溝通技巧，能夠適當接聽電話，

電子郵件、訊息和查詢；

− 維護和更新辦公室活動和業務交易記錄，以

確保它們已更新且易於存取；

− 依要求準備、格式化和編輯文件、信件和備忘錄；

− 執行基本簿記和銀行交易，包括託收、

點算和支付款項；

− 必要時協助申請許可證和更新許可證；

− 支援相關人員與政府部門協調審批流程

多學科專案團隊、董事會和/或政府實體；

− 執行專案的詳細提案計劃，直到相關部門批准

當局政府機關；

− 與政府機關有效聯絡並保持密切接觸

和/或地方當局；

− 與專案政府對應部門進行日常聯絡以支持

有效執行公司旗下各項活動；

− 接收、回覆和分類收到的郵件和電話；

− 整理、整理客戶資料，準備正式報價並跟進

待處理的任務；

津貼和福利

• 事假
• 開放文化
• 個人發展機會