Total 7 information technology job vacancies in Administrative / Clerical category in Malaysia

I. PRODUCTION

a. Having a safety-first mindset and enforcing safety requirements in the workplace. Maintain compliance with safety guidelines and company regulations.

b. Conduct investigations and write incident / accident reports, including the implementation of effective countermeasures.

c. Develop and execute monthly production plans and also manage day-to-day work activities to ensure the smooth operation of production work and the production of quality products.

d. Provide strong leadership to the workforce, motivating them to achieve the company's goals and objectives.

e. Capable of managing and controlling people, including training, mentoring, and disciplining within the company's guidelines and expectations.

f. ISO 9000 QMS (Quality Management System) experience with the ability to develop and improve procedures and work processes, including data collection for analysis. Ensure that all production activities adhere to the organization's quality standards.

g. Prepare and submit production reports as directed by the department head. Keep accurate production records and documents.

h. Follow up on and monitor production workers' attendance, OT, and leave application processes.

i. To communicate with the HR department of production workers' issues.

j. To compile a monthly production worker attendance list.

k. To facilitate communication between local production workers and expatriates.

l. To assist in the verbal and written translation of Mandarin to English, Bahasa Malaysia, or vice versa during production meetings.

m. Participate in regular meetings with the management team to review progress and identify areas for improvement.

n. To assist with other administrative tasks and to support day-to-day operations.

II. WAREHOUSE

a. Performance and verification Check incoming and outgoing shipment activities to ensure information matches bills of lading, invoices, orders, and other records.

b. Verify customer orders, shipping orders, or requisitions to determine which items will be moved, gathered, or distributed.

c. Unpack and examine incoming shipments, reject damaged items, document shortages, and communicate with shippers to resolve damages and shortages.

d. Keep track of shipment data, including weight, measurements, and charges.

e. Pack shipping containers, create shipping labels, and prepare shipping documents.

f. The loading and unloading of goods.

g. Create and keep accurate shipping / receiving documents.

h. Any anomalies observed during weighbridge operations should be reported promptly. Ensure that the information on the delivery documentation is correct, accurate, and tallied. Updating daily records on the computer system and generating daily delivery performance reports. To handle goods, accept all incoming materials.

i. Any other duties

EXPERIENCE / SKILL REQUIRED

1. Preferably 2 years related working experience in a manufacturing environment.

2. Good language skills: Chinese, English, and Malay.

3. Ability to write and manage standard documents.

4. Experience in reporting on key production metrics.

5. Excellent organization and communication skills. Leadership Skills. Problem-solving skills.

6. Ability to manage time and improve efficiency.

7. Ability to execute multiple tasks simultaneously.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Responsibilities:

• Involve in day-to-day accounting operations including invoicing, payments, banking transactions, and other accounting & admin / HR work
• Update & monitor cash flow, customer & supplier outstanding.
• Bank reconciliation, employees claim & petty cash.
• Assist in general office admin and operations
• Maintain documentation related to all products.
• Dealing with email enquiries
• Diary management and arranging appointments, booking meeting rooms and conference facilitiesM
• Maintaining the company social media accounts
• Assist colleagues whenever necessary
• Record minutes and take detailed notes during meetings

Requirements:

• Candidate must possess at least a SPM/Professional Certificate/Diploma majoring in Business Studies/Administration/Management or equivalent
• An analytical mind, with a sharp eye for detail and efficient computer skills.
• Excellent written and verbal communication skills
• At least 1 Year(s) of working experience in the related field is required
• Excellent time management skills and ability to multi-task and prioritize work.
• Good Team player
• High proficient in SQL, Autocount, Microsoft Word, Excel, Powerpoint,
• Knowledge in tax & accounts is an advantage.

Company Benefits

• Epf
• Socso
• Medical Leave

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

一、生產

一個。秉持著安全第一的心態，在工作場所執行安全要求。保持遵守安全準則和公司規定。

b.進行調查並撰寫事件/事故報告，包括實施有效的對策。

c.制定並執行每月生產計劃並管理日常工作活動，以確保生產工作順利進行和生產優質產品。

d.為員工提供強而有力的領導，激勵他們實現公司的目標。

e.能夠管理和控制人員，包括在公司的指導方針和期望範圍內進行培訓、指導和紀律。

f.擁有 ISO 9000 QMS（品質管理系統）經驗，能夠開發和改進程序和工作流程，包括收集分析資料。確保所有生產活動遵守組織的品質標準。

g。按照部門主管的指示準備並提交生產報告。保存準確的生產記錄和文件。

h.跟進並監控生產工人的出勤、加班和休假申請流程。

我。與人力資源部門溝通生產工人的問題。

j。編制每月生產工人出勤表。

k.促進當地生產工人與外籍人士之間的溝通。

湖在製作會議期間協助普通話和英語、馬來語的口頭和書面翻譯，反之亦然。

米。參加與管理團隊的定期會議，審查進度並確定需要改進的領域。

名詞協助其他行政任務並支援日常運作。

二.倉庫

一個。性能和驗證 檢查傳入和傳出的貨運活動，以確保資訊與提貨單、發票、訂單和其他記錄相符。

b.驗證客戶訂單、出貨訂單或請購單，以確定將移動、收集或分發哪些物品。

c.打開包裝並檢查收到的貨物，拒絕損壞的物品，記錄短缺情況，並與托運人溝通以解決損壞和短缺問題。

d.追蹤貨運數據，包括重量、尺寸和費用。

e.包裝運輸貨櫃、建立運輸標籤並準備運輸文件。

f.貨物的裝卸。

g。建立並保存準確的運輸/接收文件。

h.地磅操作期間觀察到的任何異常情況應立即報告。確保交貨文件上的資訊正確、準確且經過統計。更新電腦系統上的每日記錄並產生每日交付績效報告。為了處理貨物，接受所有進料。

我。任何其他職責

所需經驗/技能

1. 最好有2年製造環境相關工作經驗。

2. 良好的語言能力：華語、英語、馬來語。

3、具備標準文件的編寫和管理能力。

4. 具有報告關鍵生產指標的經驗。

5.優秀的組織和溝通能力。領導技能。解決問題的能力。

6. 能夠管理時間，提高效率。

7.能夠同時執行多項任務。

津貼和福利

• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

公司概況

Böttcher 總部位於德國，已發展超過 299 年，至今仍是一家私人公司，在全球經濟中不斷成長。我們成功的保證是 2,000 多名員工，他們以同等的奉獻精神追求兩個目標。首先，我們要完全理解我們所從事的主題，其次，我們所做的一切都必須直接為客戶的利益做出貢獻。全球最大的印刷滾筒製造商在全球擁有 27 家工廠，提供各種印刷耗材，現在正在尋找臨時採購和管理主管。

工作範圍：

• 客戶管理；包括根據預測需求進行投訴/拒絕、追蹤、監控和加快客戶訂單。
• 供應商管理；包括了解供應商的產能限制以確保供應、追蹤和監控供應商的績效。
• 定期降低成本和縮短交貨時間的措施。
• 與貨運代理安排並密切跟進空運或海運，以確保從供應商直接順利清關/裝運至全球最終客戶；以正確的品質/價格/數量/時間。

要求：

• 任何學科的文憑/學位。
• 最好具有至少 1 年相關採購經驗。
• 精通英語是必須的，而精通中文/普通話是非常可取的，但不是先決條件。
• 良好的人際溝通和談判能力，具有與國際供應商/貨運代理/客戶進行溝通和溝通的豐富經驗。
• 多工處理，良好的時間管理意識，能夠處理壓力並滿足多個截止日期
• 實際操作 Microsoft Office 軟體包，尤其是 Excel 和 Word
• 熟悉SAP系統者優先
• 優先考慮能夠立即工作的候選人

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.