Total 79 Administrative / Clerical job vacancies in Petaling Jaya

職位說明 ：

• 協助銷售和行銷人員準備提案/報價和行銷資料。
• 承擔上級和管理層指示的行政職責和責任。

職位要求：

• 候選人必須至少擁有任何領域的 SPM/文憑。
• 所需技能：MS Office、Excel、Power Point。
• 歡迎應屆畢業生加入我們！
• 不需要工作經驗，因為我們將提供在職培訓。
• 所需語言：國語、英語、馬來語。
• 能夠與各個層次的人互動。
• 能夠盡快開始工作。

益處：

• 週一至週五（上午 9 點至下午 6 點）
• 提供年度績效獎金
• EPF 和 Socso
• 醫療津貼，健身津貼，停車位，提供！
• 每年增量（取決於個人表現）。
• 我們強烈建議工作與生活平衡！

Job Responsibilities:

• Perform reception duties such as receiving visitors, handling incoming calls, etc.
• Coordinate incoming and outgoing correspondences / courier services.
• Attend customers’ orders and deal with suppliers.
• Assist in preparing documentations and filing to maintain proper records.
• Assist in data entry and records for account receivables, payables and general ledger.
• Assist in performing general administration functions & any other ad-hoc tasks when instructed by superior.

Requirements:

• Communicate & Write in Mandarin will be an advantage (trade business in China)
• Have good communications & writing skills in English
• Proficient in PC application and MS Office
• Able to work independently with less supervision
• Team spirited, responsible and initiative with positive work attitude
• Willing to learn, hardworking, able to complete task within timeline given
• Knowledge in SQL software will be an advantage

Perks & Benefits

• Commission/Incentives and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal development opportunities
• Paid training and development

接待職責：

• 接聽和轉接電話。
• 獲取準確的消息。
• 迎接並引導訪客、供應商、快遞員和受訪者。
• 準備會議室。

行政任務：

• 處理行銷電話和電子郵件。
• 管理信件/信箱。
• 組織、分類和歸檔文件。
• 為各部門安排出境快遞（GDEX、Poslaju等）。
• 填寫實驗室、QC、清真、客戶採購等的托運單和預訂。
• 追蹤快遞發貨。
• 維護辦公用品庫存並根據需要補充庫存。
• 處理急救醫療箱。
• 執行相關部門交辦的臨時任務。

辦公室維護：

• 保持工作區域的清潔和衛生。
• 確保嚴格遵守安全準則。
• 管理食品儲藏室物品（採購和分發）。

好處：

• 年度獎金及加薪
• 醫療及獎勵津貼

工作職責

• 協助於公司人力資源工作程序包括執行招聘，簡歷篩選，面試安排與任職培訓指導
• 活躍於廣泛運用網路平台社群媒體執行招募與編制職位內容
• 檢查，改正，記錄和總結員工勞動紀律報告包括出席率，遲到，加班與請假認證
• 協助薪資處理
• 協助員工關係管理，協調公司內部溝通
• 更新與整理員工個人檔案
• 協助員工績效評估系統
• 改善人力資源政策
• 與相關政府部門溝通以確保公司遵守當地勞動法及相關法規
• 聯絡政府機關處理稅務，公積金和社險事務（LHDN,KWSP,SOCSO）
• 處理所有人力資源和行政相關事務（office supplies/ Maintenances/ Staff Insurances, Meeting Minutes)
• 處理執行上級指派的其他臨時任務
• 依要求向上司匯報

職責要求

• 該職位要求至少有1-2年的相關領域工作經驗
• 精通應用MS Office, Power Point, MS Excel
• 優秀的人際溝通與溝通能力
• 正向, 有良好的學習與團隊協作能力
• 問題解決與決策能力
• 通曉華語，英文，馬來文
• 能夠在指定時間內完成總結報告和職務

福利

• Basic + Allowances
• 停車員工卡
• 獎金、年度成長、公司旅行
• 表現良好者可提前確認加薪
• 年假、病假、育嬰假、蜜月假等
• 公積金、社保及就業保險
• 考勤津貼
• 每月慶祝活動
• 醫療保險
• 年度抽獎和員工獎勵
• 薪資準時發放
• 每月免費臉部護理和醫美鐳射
• 員工優惠價及家庭價格

津貼和福利

• 津貼（旅費、交通費等）
• 附近的公共交通
• 公司旅行
• 醫療保險
• 個人發展機會
• 有薪培訓和發展

工作职责

• 协助于公司人力资源工作程序包括执行招聘，简历筛选，面试安排与任职培训指导
• 活跃于广泛运用网路平台社交媒体执行招聘和编制职位内容
• 检查，改正，记录和总结员工劳动纪律报告包括出席率，迟到，加班与请假认证
• 协助薪资处理
• 协助员工关系管理，协调公司内部沟通
• 更新与整理员工个人档案
• 协助员工绩效评估系统
• 改进人力资源政策
• 与相关政府部门沟通以确保公司遵守当地劳动法及相关法规
• 联系政府机构处理税务，公积金和社险事务 （LHDN,KWSP,SOCSO）
• 处理所有人力资源和行政相关事务（office supplies/ Maintenances/ Staff Insurances, Meeting Minutes)
• 处理执行上级指派的其他临时任务
• 根据要求向上司汇报

职责要求

• 该职位要求至少有1-2年的相关领域工作经验
• 精通应用MS Office, Power Point, MS Excel
• 优秀的人际交往和沟通能力
• 正向, 有良好的学习和团队协作能力
• 问题解决和决策能力
• 通晓华语，英文，马来文
• 能够在指定时间内完成总结报告和职务

福利

• Basic + Allowances
• 停车员工卡
• 奖金、年度增长、公司旅行
• 表现良好者可提前确认和加薪
• 年假、病假、育儿假、蜜月假等
• 公积金、社保及就业保险
• 考勤津贴
• 每月庆祝活动
• 医疗保险
• 年度幸运抽奖和员工奖励
• 工资准时发放
• 每月免费面部护理和医美镭射
• 员工优惠价及家庭价格

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Company trips
• Medical insurance
• Personal development opportunities
• Paid training and development

Nature of work

• Responsible for general administrative tasks
• Enter data from paper files to computer systems and filing
• Assist superior in daily administrative work
• Sense of responsibility
• SPM Leavers / Fresh graduate is welcome to apply
• company provides training 

Please contact Whatsapp 

0174891618 to arrange an interview

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Monday to Friday (8:30am - 5.30pm)
• EPF SOCSO 
• Attendance Award
• salary RM2000 to RM3500 depending on experience
• Working Location (Location) - Damansara Damai 

1) 協助上級組織/管理部門日常活動並參加公司指示的相關會議

2）負責及時處理薪資，確保薪資記錄準確、完整，並製作薪資相關報告。

3) 更新並儲存員工休假相關事項的記錄。

4）協調內部和外部培訓，編制並確保培訓評估的完成。

5) 更新並保存員工訓練記錄中的員工訓練記錄。

6) 協助與人力供應主管聯絡，監察其日常出勤、更換、制服、紀律等。

7) 協助招募流程並協調入職計畫。

8) 與政府部門聯絡有關GA和行政的所有事務，即所得稅、SOCSO、EPF、移民等。

9) 每月更新並向東京海上保險公司提交員工團體住院保險和人身意外傷害保險清單。

10) 每月監控並記錄員工的醫療費用。

11）對每位員工的個人檔案進行適當且有組織的歸檔。

12）巡查廠區環境、廁所、食堂、門衛室等的清潔狀況。

13) 透過檢查報告簿、考勤表等來監控保全人員的工作。

14) 培養、激勵和指導所有下屬保持高標準的紀律、生產力、安全實踐、5S等。

要求：

至少4年人力資源與行政工作經驗

強制性的 ：

薪資處理、外籍人士申請和處理移民事務）、每月繳款（I-Tax、Socso、EIS 和 EP）、公司報告準備。

相關領域的文憑/學位持有者

津貼和福利

• 醫療保險
• 事假
• 個人發展機會

1) To assist superior in organizing / managing daily activities in the department and to attend related meetings instructed by company

2) To be responsible for timely processing of payroll, to ensure payroll records are accurate & complete, and to produce payroll related reports.

3) To update and to keep record of employees’ leaves related matter.

4) To coordinate internal & external trainings, to compile & to ensure the completion of Training Evaluation.

5) To update and to keep records of employees’ training in the Employee Training Record.

6) To assist in liaising with the officer of the manpower supply in monitoring their daily attendance, replacement, uniform, discipline, etc.

7) To assist in the recruitment process & to coordinate induction program.

8) To liaise with government department regarding all matters related to GA & Admin, i.e. Income-Tax, SOCSO, EPF, Immigration, etc.

9) To update and to submit list of employee’s Group Hospital Insurance and Personal Accident Insurance to Tokio Marine Insurance monthly.

10) To monitor and to keep record of employee’s medical cost monthly.

11) To have a proper & organized filing for each employee personal file.

12) To patrol to check the cleanliness of factory surroundings, toilets, canteen, guardhouse, etc.

13) To monitor security guards jobs by checking their report book, clocking sheets, etc.

14) To develop, motivate and guide all subordinates to maintain high standards of discipline, productivity, safety practices, 5S, etc.

Requirement:

Working experience in HR & Admin atleast for 4 years

Compulsory :

Payroll handling, Expatriate application & processing Immigration matters), Monthly contribution (I-Tax, Socso, EIS & EP), Company report preparation.

Diploma / Degree holder in related field

Perks & Benefits

• Medical insurance
• Personal leave
• Personal development opportunities

Key Responsibilities:

• Product Knowledge & Support:
  • Understand company products and brands to assist supervisors and sales managers in developing product listings, channel strategies, and operational plans.
• Purchase Ordering & Stock Monitoring:
  • Support purchase ordering and monitor outlet-level stock, tracking the 3-month rolling forecast to maintain a healthy supply.
• Reporting & Analysis:
  • Prepare daily, weekly, and monthly progress reports on sales simulations, budget plans, and daily sales operations activities.
  • Compile and analyze monthly sales reports to assess outlet-level performance and inform future strategies.
• Coordination & Collaboration:
  • Work with retail promoter associates to manage POSM and POP requests and distribution.
  • Collaborate with the new product development team to ensure compliance with client specifications.
• Sales Materials Management:
  • Maintain and supply sales presentation materials for buyers on new product listings.
• Data Analysis:
  • Analyze customer shopping data to optimize sales strategies and identify potential customers.
• Performance Tracking:
  • Monitor the quotas and goals of each sales promoter with established KPIs.
• Administrative Duties:
  • Handle daily admin tasks, including entering order information, maintaining sales and customer records, and managing outstanding orders.
  • Coordinate promoter training and scheduling sessions.
• Logistics Liaison:
  • Liaise with the logistics department to ensure timely deliveries.
• Event Participation:
  • Assist in preparing and executing roadshows and product launch events with the sales team.

Responsibilities Breakdown:

• 70% Overall Sales Management and Administrative Work
• 20% Collaborative Work with the Marketing Team
• 10% Client and Customer Relationship Management

Requirements:

• Minimum diploma in Business Administration, Marketing, Finance, or a related field.
• Preferably 2 years of experience in a sales coordinator or similar role.
• 1 and a half year can be considered.

Monthly fixed Allowances: (transport and mobile)

Benefits:

• 12 days annual leave (less than 2 years of employment)
• Other general benefits as per labor law.

主要職責：

• 產品知識與支援：
  • 了解公司產品和品牌，協助主管和銷售經理制定產品清單、通路策略和營運計畫。
• 採購訂單和庫存監控：
  • 支援採購訂單並監控門市庫存，追蹤 3 個月滾動預測以保持健康的供應。
• 報告與分析：
  • 準備有關銷售模擬、預算計劃和日常銷售營運活動的每日、每周和每月進度報告。
  • 編制和分析月度銷售報告，以評估門市績效並為未來策略提供資訊。
• 協調與協作：
  • 與零售促銷員合作管理 POSM 和 POP 請求和分發。
  • 與新產品開發團隊合作，確保符合客戶規格。
• 銷售物料管理：
  • 為新產品清單的買家維護和提供銷售簡報資料。
• 數據分析：
  • 分析客戶購物數據以優化銷售策略並識別潛在客戶。
• 績效追蹤：
  • 使用既定的 KPI 監控每位銷售員的配額和目標。
• 行政職責：
  • 處理日常管理任務，包括輸入訂單資訊、維護銷售和客戶記錄以及管理未完成訂單。
  • 協調促銷員培訓和安排會議。
• 物流聯絡：
  • 與物流部門保持聯繫，確保及時出貨。
• 活動參與：
  • 協助銷售團隊準備和執行路演和產品發表會。

職責細目：

• 70%整體銷售管理與行政工作
• 20%與行銷團隊協作
• 10%客戶和客戶關係管理

要求：

• 工商管理、行銷、金融或相關領域的最低文憑。
• 最好有 2 年銷售協調員或類似職位的經驗。
• 可以考慮1年半。

每月固定津貼：（交通和移動）

好處：

• 12天年假（工作不滿2年）
• 勞動法規定的其他一般福利。

Key Responsibilities:

Utility Payment Processing:

• Ensure all utility payments are processed on time to avoid service disruptions.
• Maintain accurate and up-to-date records of payments in the master list.

Tracking and Reporting:

• Monitor and update the master list with utility payment details and other administrative data.
• Ensure timely and accurate reporting of administrative tasks.

Letter Management System (LMS) Administration:

• Manage and maintain the Letter Management System to ensure efficient document handling.

Provision Management:

• Oversee the procurement and distribution of office supplies, including stationery, paper, and pantry provisions.

Title Documentation Management:

• Assist in maintaining and updating the Title Documentation Management System.
• Ensure accurate filing and retrieval of title-related documents.

Data Management:

• Work with Microsoft Office tools to manage master lists and multiple datasheets.
• Maintain high accuracy when handling large volumes of data.

Telco Management (Advantageous):

• Handle telecommunications-related tasks if required, including liaising with service providers and resolving issues.

General Administrative Support:

• Provide assistance to the Admin Manager in day-to-day administrative operations.
• Perform other tasks as assigned to ensure the smooth functioning of the department.

Key Requirements:

• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong organizational and time-management skills to handle master lists and multiple datasheets efficiently.
• Experience with utility payment processing, LMS, and document management systems.
• Prior experience in Telco management is a plus.
• Detail-oriented with excellent problem-solving skills.
• Ability to work independently and as part of a team to meet deadlines.

Primary Tasks 

• Data collection as well as the merging of datasets from various excel files or Google Sheets
• Ensuring the integrity of the data/information in MS Excel files by making sure there are no errors or mistakes in them

Other tasks for applicants who like more complex work:

• Conducting business research on selected topics of interests which can be related to any other field like economics, finance, marketing, social media, human resource, psychology, law and etc. depending on your major or specialization
• Analysing the data for your research and determining how the findings can affect any aspects of our operations (Ex. Marketing, Sales, Human Resource Management, etc)
• Helping us come up with design concepts or prototype designs for our website and mobile App using Adobe XD OR marketing or social media posts and banners with tools like Canva if you like to be creative
• Working with employees from other departments such as Finance, Graphics design, IT, Psychology, etc to work on specific tasks if needed
• Clearly and openly, communicating problems and solutions via Skype with the Managing Director

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

Bjak is focused on providing access to affordable and sustainable financial services for people in ASEAN. Headquartered in Malaysia, Bjak is the largest insurance portal in Southeast Asia. Our main portal, Bjak.com, helps millions find the insurance policy with the best value and highest coverage for them. Our investments in technology such as Custom API, trading systems and data science is to enable easy access to financial services that were previously inaccessible or difficult to understand. Join us on this exciting journey as we expand our operations in Malaysia. We're looking for dynamic individuals who share our vision and want to contribute to the next chapter of Bjak's success.

Role Summary

We are seeking an exceptionally skilled and highly trustworthy Personal Accountant to support the Chairman in managing complex financial operations, personal assets, and confidential financial matters. The ideal candidate will bring strategic insight, precision, and professionalism to oversee all financial aspects related to the Chairman’s personal and business interests. This role requires impeccable discretion, excellent analytical capabilities, and the ability to thrive in a fast-paced, high-stakes environment.

• Manage and oversee the Chairman’s personal and business financial accounts, including income, expenses, assets, liabilities, and investments.
• Reconcile accounts, monitor cash flow, and provide real-time financial updates.
• Maintain accurate financial records and prepare statements and reports to provide a clear overview of financial health.
• Monitor portfolio performance and make adjustments as needed to optimize returns
• Conduct research and analysis to identify investment opportunities and evaluate potential risks
• Prepare up-to-date reports of market trends, economic indicators, and investment products
• Analyze data and summarise risks, and opportunities delivering strategic recommendations on financial planning and wealth optimization.
• Develop and manage budgets, ensuring alignment with short- and long-term goals.
• Ensure compliance with tax regulations through timely filings and proactive planning.
• Track and evaluate investment performance while staying updated on market trends to identify opportunities for portfolio growth and diversification.
• Safeguard sensitive financial data and ensure compliance with legal and regulatory requirements.
• Liaise with external advisors (auditors, tax consultants, legal counsel, financial institutions) for effective financial management.
• Manage workflows related to real estate, travel, philanthropy, and other personal interests, coordinating with stakeholders, vendors, and service providers.
  

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• A professional certification such as CPA, ACCA, CFA, or equivalent is mandatory.

• At least 5–8 years of experience in financial management, including experience working with high-net-worth individuals (HNWI) or ultra-high-net-worth individuals (UHNWI).
• Proven expertise in managing personal accounts, wealth portfolios, and multi-jurisdictional tax planning.
• Strong familiarity with investments, asset management, and risk analysis.

Technical Skills

• Advanced proficiency in accounting software and financial modeling tools (e.g., Excel, Power BI).
• Comprehensive knowledge of tax regulations, estate planning, and wealth management strategies.
• Deep understanding of global financial markets and asset diversification is an added advantage. 

Personal Attributes

• Absolute integrity, discretion, and a commitment to confidentiality.
• Strategic thinker with strong attention to detail and problem-solving skills.
• Exceptional communication and interpersonal skills, capable of managing complex relationships and providing clear financial advice.
• Ability to work under pressure, manage competing priorities, and deliver results on time.

• Fast moving, challenging and unique business problems
• Strong learning and development plans for your career growth
• International work environment and flat organization
• Competitive salary
• Flexible working hours & arrangement, Casual work attire

• Serving mainly to the needs of the Group CEO whilst direct reporting to the CEO Office Manager.
• Manage the Group CEO's complex schedule, including coordinating meetings, travel arrangements and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation, such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision-making processes.
• Assist the Group CEO at meetings, e.g. taking minutes and preparing refreshments as needed.
• Handle travel arrangements for the Group CEO such as such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involving and assisting in the day-to-day operations of the CEO Office by supporting the administrative works.
• Any other tasks as may be required by the Group CEO and the CEO Office Manager.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

• At least 1 year of experience as a Personal Assistant to a senior executive.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.

Primary Tasks 

• Data collection as well as the merging of datasets from various excel files or Google Sheets
• Ensuring the integrity of the data/information in MS Excel files by making sure there are no errors or mistakes in them

Other tasks for applicants who like more complex work:

• Conducting business research on selected topics of interests which can be related to any other field like economics, finance, marketing, social media, human resource, psychology, law and etc. depending on your major or specialization
• Analysing the data for your research and determining how the findings can affect any aspects of our operations (Ex. Marketing, Sales, Human Resource Management, etc)
• Helping us come up with design concepts or prototype designs for our website and mobile App using Adobe XD OR marketing or social media posts and banners with tools like Canva if you like to be creative
• Working with employees from other departments such as Finance, Graphics design, IT, Psychology, etc to work on specific tasks if needed
• Clearly and openly, communicating problems and solutions via Skype with the Managing Director

Primary Tasks 

• Data collection as well as the merging of datasets from various excel files or Google Sheets
• Ensuring the integrity of the data/information in MS Excel files by making sure there are no errors or mistakes in them

Other tasks for applicants who like more complex work:

• Conducting business research on selected topics of interests which can be related to any other field like economics, finance, marketing, social media, human resource, psychology, law and etc. depending on your major or specialization
• Analysing the data for your research and determining how the findings can affect any aspects of our operations (Ex. Marketing, Sales, Human Resource Management, etc)
• Helping us come up with design concepts or prototype designs for our website and mobile App using Adobe XD OR marketing or social media posts and banners with tools like Canva if you like to be creative
• Working with employees from other departments such as Finance, Graphics design, IT, Psychology, etc to work on specific tasks if needed
• Clearly and openly, communicating problems and solutions via Skype with the Managing Director

Primary Tasks 

• Data collection as well as the merging of datasets from various excel files or Google Sheets
• Ensuring the integrity of the data/information in MS Excel files by making sure there are no errors or mistakes in them

Other tasks for applicants who like more complex work:

• Conducting business research on selected topics of interests which can be related to any other field like economics, finance, marketing, social media, human resource, psychology, law and etc. depending on your major or specialization
• Analysing the data for your research and determining how the findings can affect any aspects of our operations (Ex. Marketing, Sales, Human Resource Management, etc)
• Helping us come up with design concepts or prototype designs for our website and mobile App using Adobe XD OR marketing or social media posts and banners with tools like Canva if you like to be creative
• Working with employees from other departments such as Finance, Graphics design, IT, Psychology, etc to work on specific tasks if needed
• Clearly and openly, communicating problems and solutions via Skype with the Managing Director

Job Brief:

Performs a variety of clerical tasks and administrative duties such as document processing, record keeping, report compilation, stock inventory and other office support services as directed by Superior.

Job Responsibilities:

• Responsible for administrative procedures associated with recording and collating records for preparation of invoicing, delivery orders and other documents in connection with sales, service and deliveries.
• Maintaining stock/consumables goods control, inventory, stock movement, issues stock and makes requisitions for replacement.
• Handles routine accounting procedures and keeps records of transactions, banking transactions, receipts and statements, Debtors Ageing and collection. Prepares statements and reminder letters.
• Answering and recording daily service complaint calls for further distribution to technical staff.
• Compiles reports for information of management.
• Monitor, prepares Service Agreements and contracts and handles documents processing in relation to meter reading.
• Responsible for updating, keeping records of all documents under the scope of the Company's ISO 9001:2000.
• Deals with telephone enquiries, take messages, receives clients, ascertains their requests and directs them accordingly.
• Handles incoming and outgoing mail, sorting and distribution.
• General administration functions in the areas of daily office operations, stationery supplies etc.
• Perform other related duties as and when directed by superior.

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma or equivalent in Business Studies / Administration / Management / Finance & Accounting.
• Required language(s): English, Bahasa Malaysia, Mandarin 
• Fresh Graduate are Welcome to apply. 

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

Job Title: Administrative Support to Group VP (Mandarin Speaker Preferred)

Job Overview: We are seeking an organized and proactive Administrative Support professional to assist the Group VP with daily operations, project management, and communications. This role involves coordinating schedules, managing travel logistics, and facilitating meetings and events. Proficiency in Mandarin is a strong advantage, as the role may involve interactions in Mandarin-speaking environments.

Key Responsibilities:

Administrative Support:

• Oversee and coordinate the Group VP’s calendar.
• Schedule appointments and manage travel arrangements.
• Ensure efficient handling of all scheduling and logistical needs.

Communication Management:

• Draft, review, and manage correspondence, including emails, reports, and presentations.
• Serve as a key point of contact for internal and external communications.

Meeting and Event Coordination:

• Organize and facilitate meetings, prepare agendas, and record minutes.
• Track action items and manage logistics for events, conferences, and high-profile gatherings.

Travel Management:

• Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation.
• Provide detailed travel plans and manage all related arrangements.

Project Support:

• Assist with special projects by conducting research, analyzing data, and monitoring progress.
• Support various initiatives led by the Group VP.

Education:

• Bachelor’s degree or equivalent experience in a relevant field preferred.
• Fresh graduates with a strong academic background and relevant internships are welcome to apply.

Experience:

• Minimum of 1-2 years of experience in an administrative role preferred but not required.
• Relevant internships or academic projects will be considered for fresh graduates.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational, communication, and multitasking abilities.
• Language Requirements: Fluent in Bahasa Malaysia and English; proficiency in Mandarin is strongly preferred.

Attributes:

• Professionalism, discretion, strong problem-solving skills, and adaptability to a fast-paced environment.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.