Total 395 Administrative / Clerical job vacancies

Job Requirement:

• Candidate should possess a Primary / Secondary School, Professional Certificates, Diploma / Advanced Diploma or equivalent in All Others Field
• Preferably at least 1 year of related working experience.
• Preferably undefined specializing in Others or equivalent.
• Good communication skills in English,Malay language for both spoken and written
• 1 undefined positions available

Job Requirement:

• Candidate should possess a Primary / Secondary School, Professional Certificates, Diploma / Advanced Diploma or equivalent in All Others Field
• Preferably at least 1 year of related working experience.
• Preferably undefined specializing in Others or equivalent.
• Good communication skills in English,Malay language for both spoken and written
• 1 undefined positions available
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Job Requirement:

• Candidate should possess a Primary / Secondary School, Professional Certificates, Diploma / Advanced Diploma or equivalent in All Others Field
• Preferably at least 1 year of related working experience.
• Preferably undefined specializing in Others or equivalent.
• Good communication skills in English,Malay language for both spoken and written
• 1 undefined positions available

• Safely and timely drive the CEO to various occasions.
• Assist with general transportation needs for the CEO’s family members to various locations.
• Safely transport children to and from school, extracurricular activities, and appointments.
• Run errands as assigned, including picking up groceries, packages, or other items for the family.
• Maintain punctuality and adhere to the family’s preferred schedules.
• Ensure the vehicle is clean, well-maintained, and fueled at all times.
• Conduct basic vehicle inspections regularly to ensure it is in proper working condition.
• Consider different routes, check traffic reports to determine the best time and route to travel.
• Follow traffic laws and safety protocols at all times.
• Safely keep receipts for tolls, parking, vehicle repairs, and maintenance.
• Support with any other family-related tasks or responsibilities as needed.
• Be on standby as required.
• Undertake ad-hoc duties as directed by the immediate superior.

• Candidate must possess at least a Primary/Secondary School/SPM/"O" Level.
• At least 2-3 years of working experience in a related field is required for this position.
• Possess a valid Class D driving license with a clean driving record.
• Preferably residing in the Penang Island, Tanjung Tokong area.
• Able to navigate and use necessary technology applications (e.g., Waze, Google Maps).
• Able to speak, communicate, and understand simple English.
• Willing to travel outstation.
• Experience in long-distance driving.
• Pleasant personality with good health, honesty, punctuality, and discipline.
• Flexible with working before or after regular hours, on weekends, and public holidays.

Job Title: Administrative Support to Group VP (Mandarin Speaker Preferred)

Job Overview: We are seeking an organized and proactive Administrative Support professional to assist the Group VP with daily operations, project management, and communications. This role involves coordinating schedules, managing travel logistics, and facilitating meetings and events. Proficiency in Mandarin is a strong advantage, as the role may involve interactions in Mandarin-speaking environments.

Key Responsibilities:

Administrative Support:

• Oversee and coordinate the Group VP’s calendar.
• Schedule appointments and manage travel arrangements.
• Ensure efficient handling of all scheduling and logistical needs.

Communication Management:

• Draft, review, and manage correspondence, including emails, reports, and presentations.
• Serve as a key point of contact for internal and external communications.

Meeting and Event Coordination:

• Organize and facilitate meetings, prepare agendas, and record minutes.
• Track action items and manage logistics for events, conferences, and high-profile gatherings.

Travel Management:

• Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation.
• Provide detailed travel plans and manage all related arrangements.

Project Support:

• Assist with special projects by conducting research, analyzing data, and monitoring progress.
• Support various initiatives led by the Group VP.

Education:

• Bachelor’s degree or equivalent experience in a relevant field preferred.
• Fresh graduates with a strong academic background and relevant internships are welcome to apply.

Experience:

• Minimum of 1-2 years of experience in an administrative role preferred but not required.
• Relevant internships or academic projects will be considered for fresh graduates.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational, communication, and multitasking abilities.
• Language Requirements: Fluent in Bahasa Malaysia and English; proficiency in Mandarin is strongly preferred.

Attributes:

• Professionalism, discretion, strong problem-solving skills, and adaptability to a fast-paced environment.

Job Brief:

Performs a variety of clerical tasks and administrative duties such as document processing, record keeping, report compilation, stock inventory and other office support services as directed by Superior.

Job Responsibilities:

• Responsible for administrative procedures associated with recording and collating records for preparation of invoicing, delivery orders and other documents in connection with sales, service and deliveries.
• Maintaining stock/consumables goods control, inventory, stock movement, issues stock and makes requisitions for replacement.
• Handles routine accounting procedures and keeps records of transactions, banking transactions, receipts and statements, Debtors Ageing and collection. Prepares statements and reminder letters.
• Answering and recording daily service complaint calls for further distribution to technical staff.
• Compiles reports for information of management.
• Monitor, prepares Service Agreements and contracts and handles documents processing in relation to meter reading.
• Responsible for updating, keeping records of all documents under the scope of the Company's ISO 9001:2000.
• Deals with telephone enquiries, take messages, receives clients, ascertains their requests and directs them accordingly.
• Handles incoming and outgoing mail, sorting and distribution.
• General administration functions in the areas of daily office operations, stationery supplies etc.
• Perform other related duties as and when directed by superior.

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma or equivalent .in Business Studies / Administration / Management / Finance & Accounting.
• Required language(s): English, Bahasa Malaysia.
• Preferably at least 1 year of related working experience or Finance & Accounting background.
• Preferably Non-Executive specializing in Administrative / Clerical or equivalent.

If this role sounds like the opportunity you are looking for, don't hesitate to apply and let us discuss further! 

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

RESPONSIBILITIES OF THE JOB

• Recruitment
• Advertising, sourcing, screening according to the business requirements and candidates’ suitability. Primarily first interview for Assistant Managers and Managers. Other positions only in the absence of Sen. Executive HR.
• PI Test and placement of potential candidates Primary for first interview for Assistant Managers and Managers.
• Reference check – 2 per selected candidates.
• Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.
• Preparing pre-employment medical check-up letter.
• Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card.
• Closing SLA within 60 days from recruitment process commencement.
• Ensure all HR correspondence are completed timely ie. Confirmation, Probation Extension, etc. (Assistant Managers and Managers).
• Ensure personal files (Assistant Managers and Managers) are accurately maintained and updated on a regular basis.
• Onboarding 1 (AM, M, SM).
• Analyze all received Training Requests before processing.  Follow through all L&D activities as previously planned in accordance to approved budget.
• Complete all Employee Engagement activities as planned for each calendar year in accordance to the approved budget. Advisory role for committees organizing events under Staff Welfare budget.
• Ensure that IR related matters i.e. disciplinary, counselling, misconduct investigation and grievances handling as per the guidelines and policies and are completed within 72 hours. Prepare a chronological report when necessary.
• Insurance claims processing and yearly renewal – monitor that this is done in a timely matter. 
• Ensure proper HR documentation for new recruits, confirmations acknowledgement, training and employment bond are completed in a timely manner.
• Oversee Staff Welfare i.e. Uniforms, Health Metrics, EE etc are executed by your respective downlines in accordance to schedule and plan.
• Oversee vendor sourcing and negotiations – Liaise with Procurement Executive as and when a system tool, EE, Appliance or activity requires to be ordered.
• Ensure all HR & Admin team members file documents weekly.
• Organize and conduct briefing for PEDP.
• Organize and conduct briefing yearly CoC Briefing to all co-workers.
• Schedule Duty Manager every 4 months cycle.
• Yearly review of all HR & Admin SOPs.
• Ensure Team always keeps their Workstation and department tidy.
• Daily-HR related administration works and as and when tasked.

Job Responsibilities:

• Provide comprehensive secretarial services to the Board of Directors and senior management, ensuring compliance with corporate governance and regulatory requirements.
• Prepare, maintain, and ensure the accuracy of corporate records, including board minutes, resolutions, and statutory registers.
• Companies Act, 2016 (“the Act”), prepare and submit Statutory Returns with the Companies Commission of Malaysia (“CCM”) in compliance.
• Coordinate the preparation and filing of all necessary documents and returns with regulatory authorities, ensuring timely compliance with legal obligations.
• Advise the Board and management on corporate governance best practices, including changes in relevant legislation.
• Organize and facilitate Board meetings, including the preparation of agendas, meeting materials, and compiling minutes of the meetings.
• Assist in the development and implementation of corporate governance policies and procedures.
• Act as a liaison between the company and its shareholders, ensuring effective communication and addressing any queries or concerns.
• Provide training and support to staff on compliance and corporate governance matters.
• Monitor and report on changes to corporate law and governance practices that may affect the company.

Job Requirements:

• Bachelor's degree in Law, Business Administration, or a related field; a professional qualification in company secretarial practice (e.g., ICSA/ Licensed Secretary) is preferred.
• Minimum of 5-7 years of experience in a company secretarial role or corporate governance function.
• Strong knowledge of corporate governance principles, company law, and regulatory compliance.
• Good knowledge of Companies Act 2016, Listing Requirements, Malaysian Code on Corporate Governance, and other relevant Securities Commission guidelines.
• Excellent organizational and time management skills with meticulous attention to detail.
• Exceptional written and verbal communication skills, with the ability to convey complex information clearly.
• Ability to manage multiple tasks and projects efficiently in a dynamic environment.
• Strong interpersonal skills and the ability to work collaboratively with cross-functional teams.
• Fluency in English and Bahasa Malaysia; proficiency in other languages is a plus.
• Demonstrated integrity and discretion in handling confidential information.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

Tasks:

• To assist daily operation of the department by managing associate personal information update, employee identification creation, and profile completion.
• Manage time date related request.
• Support any ad-hoc tasks assigned by personnel admin.

Projects:

• Support automation project (Be-Savvy & Human Resource Digitalization project).
• Propose operation improvement activities (Kaizen).
• Support in work instructions and ad-hoc clean projects.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

Job Summary: Coordinate the customs documentation and clearance tasks at branch level

KEY ACCOUNTABILITIES
Custom Declaration

• Accepting and checking the instructions, information, and documents that enable the customs declaration to be made, in compliance with the regulations 
• Determining and assigning a classification in accordance with the regulations and customs procedures, which enables the amount of the duties and levies (the customs payment) to be established 
• Consulting the information system or the official documentation, in order to determine the documents to produce 
• Drawing up and entering the declaration in the internal and/or external system, in order to prepare, and then submit the declaration 
• Providing all the information required by the Customs Authorities.
• Delivering the necessary documents and the declaration to the Customs Clerk, in the event of an inspection or a physical check on the goods. 
• Assisting with, and taking part in the physical checks on goods carried out by the Customs Authority, if required. 

Customs Procedures and Regulations

• Playing a support role in the implementation of new regulations 
• Providing technical support to the sales staff when they canvass and visit customers regarding Customs matters

Specific Activities

Carrying out any other request made by their manager.

Technical

1. Knowledge on customs form declaration: K1, K2, K3, K8, K9, ZB
2. Knowledge on MAQIS, OGA, ATA CARNET & etc
3. 1-2 years experience
4. KEK cert is a bonus

Behavioural

• Team player
• Excellent inter-personal skills
• Organized
• Responsive

Language

Fluent in English + local language

• Dental
• Medical
• Parking    

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Personal driver to General Manager for company and personal trips
• Ensure the car is clean and in good condition.
• To check climate and traffic reports to decide the best time to travel and the best route to take.
• Safely keep receipts for toll, petrol, parking, vehicle repairs and maintenance and other records
• Responsible, physically fit with good working attitude.
• Responsible for safety of passengers and vehicles, follows and comply with all road and traffic rules.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

About the job

We want to fill this position with a strong contributor to the Human Resources function, securing HR subject matter expertise in payroll and compensation; someone who shares our vision of “creating a better everyday life for the many people”.

Your assignment

• You will report to the Payroll & HR Admin Manager – Malaysia.
• You are responsible for the centralised payroll and salary administration of all co-workers and manage the year-end income tax activity for all co-workers:
• You are to ensure the accuracy of the payroll related calculations, tax related matter; year-end income tax activity, tax clearance for all foreigners.
• You are to ensure that the payroll practices comply with national legislation and with timely submission of statutory related documents.
• You participate in payroll audit and support the rewards team in external compensation and benefits-related surveys for market benchmarking.
• You will be involved in HR Admin activities, from data management, recruitment, on boarding, benefits administration to off boarding, external HRDF and Social Security Claims and work-pass related matter which includes mobility support for our co-workers in Service Office.
• You will participate in continuous improvement projects related to payroll and HR & Office Admin matter.

The Talend, HVR and Tibco DV Administrator position is part of the Data Platform team helping build, manage, maintain and support the applications & its infrastructure for Talend, HVR and Tibco DV critical for Manufacturing data Provisioning Operations & Enterprise Data Warehouse.

The ideal candidate will be proficient in administering Linux systems and data replication (HVR), ETL & Data Virtualization platforms, shell/Python scripting. 

Additionally, knowledge in BI and Data Warehouse concepts will be added value.

The candidate should be self-sufficient, organized, possess a strong technical aptitude, and demonstrate excellent problem-solving skills.

Responsibilities:

• Support Talend, HVR and Tibco DV applications.
• Plan, design, and implement application infrastructure deployments.
• Implement standards and best practices within application deployments.
• Install, configure, and maintain software tool on Linux operating systems and configure as per vendor documentation.
• Diagnose and resolve hardware and software issues. Respond to and resolve service outages and other problems.
• Work with other IT team members and departments to ensure seamless integration and operation of systems.
• Implement and manage monitoring tools to ensure system health and performance.
• Monitor and coordinate version upgrade activities and plan downtimes
• Monitor data replication channels for latency and escalate when required
• Monitor logs and coordinate with vendor support teams for problem resolution
• Understand network concepts.
• Understand root cause analysis and demonstrate the ability to effectively and efficiently identify/implement resolutions.
• Ensure environments are properly covered for recovery scenarios.