Total 43 job vacancies by Malayan Flour Mills Berhad

Responsible for analyzing data, operations and contract terms for commodity purchases. Identify market trends and correlations to recommend trading strategies and actions for risk management and inventory management of raw materials to meet the company’s strategic goals and objectives.

• To conduct data analysis on historical data (using VBA, Python, and other programming languages) to determine the seasonality trends and correlations of commodity prices using Refinitiv, Trading View, etc.
• To work closely with the Senior Purchasing Support Executive on operations and contract terms for commodity purchases.
• Responsible for enhancing back testing model and optimizing entry & exit strategy. Strategize procurement plans to optimize raw material costs, grain inventory, and financing costs.
• Importation stats and other data update.
• Manage inventory and planning for plants. Implement solutions regarding alternative grain types and grain origination.
• To compile weather, news, and market data daily to keep management and other departments updated with the latest market conditions.
• Work closely with stakeholders to conduct effective purchase planning for commodities. Ensure shipment arrival on time to meet production requirements. Plan effective storage for commodities.
• Work closely with international commodity suppliers. Perform price comparison and provide market updates.
• Prepare and present periodic reports. Recommend the next course of action based on analysis.
• To perform any other tasks and assignments as directed by the management from time to time.

Plan, source, negotiate and purchase raw materials at the most preferable timing, deal terms and best price for the organisation needs whilst being compliant to organisation’s guiding principles and government regulations.

Responsibilities:

• Actively monitor the business demand requirements to devise a plan to replenish the inventory stock, source most feasible supplier and conclude purchases with the most favourable supplier for the business.
• Constantly source, compile, negotiate and evaluate the prices, specifications and terms of the products and support provided by the suppliers to compare and ascertain the most favourable supplier is available when products and services are required.
• Monitor and analyse the commodities and products market trend as well as factors affecting the price movement (e.g. weather conditions, etc.) for decision making to especially for strategic purchases that will influence cost of raw materials. 
• Review and ensure timely update of the cost component of the products to ensure they are accurately reflected to identify cost optimisation opportunities.
• Adhere to the standard operating procedures (SOP) when issuing a purchase order (PO) when planning the purchase to ensure timely delivery of the materials procured in order to avoid any operational disruptions.
• Monitor vessel, shipment movement to ensure timely arrival of items ordered, taking into consideration environmental factors (e.g. tide at the jetty) to ensure no (or minimal) delays in the delivery of the materials at the plant.
• Communicate and cascade to the receiving team at the plant to ensure there is a comprehensive list of expected items including, item specification, quantity, quality and other parameters, to ensure items delivered are as per expectation.
• In the event of uncontrollable delays, undertake the responsibility to troubleshoot and determine feasible alternatives through collaborating with freight handlers, logistics providers, suppliers, etc. to propose to the possible solutions while mitigating risk of delays.
• Ensure that any unfulfilled delivery of procured items are reconciled with the supplier, damages are claimed through insurance and if any conditions that are unmet are claimed / compensated accordingly to our organisation. Compile the documentation required to process the necessary compensation and negotiate the most favourable outcome for the organisation.
• Coordinate with relevant parties (e.g. suppliers, transporters, shipping agents, forwarding agents, banks) for timely, efficient and effective operation processes including deliveries, customs documentations etc. 
• Process indent and local shipping documents, delivery, and unloading of goods to ensure the timely arrival of procured items at the plant for processing.
• Process indent and local shipping documents for payment and perform the required matching of invoices with purchase orders and submit to the accounts team in a timely manner to ensure the payment are processed are within trading terms agreed with the suppliers.
• Obtain the necessary import license and permit, product registrations and relevant licensing is available to ensure compliance with regulatory requirements while also timely delivery of the items procured. Understand the regulatory requirements and ensure all necessary documentation are in order to ensure seamless delivery of the items.
• Consolidate the required documents for machinery and items that are eligible for tax incentives by the government to be filed with the relevant authorities to be processed within the timeline and conditions provided.
• Perform any other tasks and assignments as directed by the management from time to time.

1. To assist in the management of the depot or retail to ensure optimum stock level, order fulfillment and timely delivery.
2. To produce and prepare quality products in accordance to FIFO procedure with minimal stock inventory variance.
3. To train new personnel on job functions & roles in order to meet the depot or retail standards & requirements.
4. To manage collections by drivers, cash sales at the depot & retail outlet, including banking functions.
5. To perform administrative functions in order to ensure smooth operations of the depot or retail.
6. To maintain operations policies, procedures, safety & regulations.
7. To perform maintenance & housekeeping of depot or retail assets.

Responsible to drive the overall planning and scheduling activities of the poultry processing plant production hence optimizing orders fulfilment, materials movement, on-time delivery according to demand and quality standards which are aligned with the company’s strategies.

• Strategize and direct the overall master planning of production activities considering capacity constraints such as equipment, manpower, raw materials, ingredients, consumables, crates, etc to meet sales forecast and/or customers’ orders while meeting standards of safety and quality.
• Ensure production will optimise orders fulfilment and on-time delivery in accordance to sales forecasts or customer orders whilst minimize the imbalance parts working in collaboration with sales and demand planner.  Identify challenges and opportunities, perform root cause analysis on variances and recommend the action plans accordingly.
• Monitor the business market demands and orchestrate the plant production while taking into consideration the upstream supply from the broiler farm which includes (but not limited to) managing birds’ allocation to production lines by utilizing bird size bell curve, broilers’ scratches, Coefficient of Variance (CV), harvesting and logistics, which all will have impacts on the quality of the poultry products.
• Collaborate with Production Manager to drive optimal Overall Equipment Effectiveness (OEE) in the plant to ensure equipment is availability for production and timely completion of preventive maintenance, through close coordination with Engineers from P1 to P8.
• Develop good liaison with FP&A team for cost-effective evaluations, Marketing for effective inventory management and profit optimization on production output (product/SKU mix) and HR on Learning and Growth.
• Work closely with upstream broiler suppliers (Stakeholder Engagement) to reduce quality defects of birds coming into the plant; uniformity, (wing and drumstick bruises, yellow and red scratches, ammonia burns on the hock joint and foot pads). 
• Manage the entire production scheduling at the plant encompassing optimal workforce utilisation taking into consideration the cost benefit of overtime cost against the production targets that has been set.
• Continuously review, monitor & analyse customer requirement, supplier performance, planning and actual production in order to achieve customer’s satisfaction.
• Optimize production planning and control with up-to-date information on demand variation affecting raw material requirements which ultimately affecting production planning and overall operation.
• Continuously drive improvements and operational excellence in the plant production planning to achieve a lean, streamlined and effective value chain hence optimising profitability.
• To perform any other tasks and assignments as directed by the management from time to time.

Responsible for translating business goals into actionable plans and KPIS and provide analytical insights to support business growth and profitability.

Upstream

• Provide analytical insights and support to Head of poultry farms and farm managers in managing farm KPIs as below:

1. Breeder & Hatchery – Productivity (DOC per HH), PS Mortality, Hatchability, DOC CV, DOC Quality, PS Weight Management, Biosecurity, Overheads and Fixed Operating Expenses.
2. Broiler – Performance Index, 7th days body weight, Feed Cost per kg of broiler meat, FCR, Mortality, Cycle time, Non-conformance factors (CV, bruises, broken or red wing tip, ammonia burnt, etc), Productivity (kg per square meter), Biosecurity, Overheads and Fixed Operating Expenses.

• Provide analysis for DOC and Broiler supply planning & scheduling, logistic and harvesting to ensure plant broiler requirement in term of quantity, body weight, timing and sequence are fulfilled within the allowed tolerance range.
• Provide support to CF and OMBB in terms of the onboarding process which include verifying the creation of account form, OF/OMBB contract terms and ensure end cycle payment are processed in accurate and timely manner. To ensure Contract Terms are adjusted timely to reflect changes in raw materials price and feed formulation cost.
• Provide analytical support and collaborate with farm, harvester, logistics and downstream stakeholders to improve non-conformance costs such as broilers’ DOA (dead on arrival), weight loss, bruises, broken wings and other injuries, etc.
• Provide analysis to breeder, hatchery and broiler farm management to optimise VOHs (variable overheads) which includes staff, medications (vaccine, antibiotic), pesticide, disinfectant, repair & maintenance, electricity, water and etc.
• Check to ensure farm internal controls are adhered (eg, purchasing SOP, cash sales, live bird invoicing and CN, repair and maintenance works, petty cash claims and etc)
• Check to ensure operational data capturing are timely and accurate (eg. cycle end, invoicing, consumables/medications usage, etc)
• Perform financial feasibility analysis for new capex (new equipment, broiler and breeder farm, etc) and projects & ensure it is appropriately enforced by the HBUs to comply with expected performance outcome as outlined in the feasibility study, otherwise to highlight to HBU on the need to implement the necessary action plans to ensure conformance.
• Support the annual budgeting and monthly revised forecast (LE - latest estimates) process.
• Work closely with leadership team on strategic, tactical and operational matters as and when required.
• Upon better visibility on Supply Chain solution, will incorporate the necessary additional analysis of variance and root cause analysis with action plans to reduce the gap and improve performance and bottom line.
• Perform any other task and assignments as directed by the Management from time to time.

Downstream

• Establish a reliable tracking process for plant’s critical KPIs such as OEE (Overall Equipment Effectiveness by production lines), Production Yields (by production lines and product categories such giblets, CUP, deboned etc), Manpower Productivity (by lines) and Plant’s Key Variable and Fixed Overheads. Provide analytic support and collaborate with plant stakeholders to drive improvement on those critical KPIs.
• Provide analytical support and collaborate with plant and upstream stakeholders to improve broiler supply bird size accuracy (average body weight, ABW), uniformity (CV) and volume. This in turn will improve plant KPIs such as OEE, order fulfilments, variable overheads, etc.
• Ensure product costings are updated in a timely manner arising from changes in production processes, new equipment, cost components (eg. Manpower, raw materials, etc), new product development, etc.
• Perform financial feasibility analysis for new capex (new equipment, additional production lines, etc), NPD (new product development) and projects.
• Drive efficiency and effectiveness in business processes through reengineering, streamlining, automation and enhancing the internal controls.
• To perform any other task and assignments as directed by the Management from time to time.

1. Preparation of  Monthly Management Report on time and accurately for management to make decisions.

• Issue Debit/Credit Note timely and accurately to inter-companies.
• Prepare Inter-company Reconciliation to ensure all transaction has been accounted for within the Group.
• Review Bank Reconciliation to ensure it is done properly and tied to GL.
• Ensure Control Amount in GL is tied to AP & AR Aging Report to ensure there is no variance.
• Prepare approved Journal Entries with all the relevant supporting documents for verification purpose.
• Post all journal entries to GL to ensure no omission.
• Ensure meeting deadlines set by the management on financial reporting.
• Prepare notes, schedules, and other reports to the Management Report for compilation of additional financial information.
• Analyse and comments on the Management Report for Accountant / Finance Manager’s review.
• E-mail status of monthly management report to Corporate Accountant for information

2. Prepare Monthly Result Estimation timely for management to forecast future performance.

3. Prepare Quarterly KLSE Report for consolidation and announcement purpose.

4. Ensure integrity issues in JDE are cleared promptly so as to maintain the accuracy of the financial information.

5. Liaise with auditor and prepare Audit Schedules and Reports for audit purpose.

6. Liaise with tax agent and prepare Tax Information and computation for tax purpose.

7. Ensure filing is done timely and properly for easy retrieval of information.

8. Prepare yearly budget for the following year, monitor performance and capital expenditure

9. Prepare data and trending analysis for management to make decision

1. To prepare correct products and quantities according to FIFO and ready for Order/Delivery.
2. To maintain cleanliness (internal and external) and maximum floor space utilization at depot / retail.
3. To maintain equipment provided by the company in good condition.
4. Serve customer with politely and good manner & help to promote company products to customers
5. Handling daily cashier sales billing transaction, and make sure daily cash float, and also daily collection money tally with the sales report.

This position will support the strategic initiatives of the Organisational Development (OD) department by designing, implementing, and managing training programmes that enhance the skills, knowledge, and performance of employees. The role involves close collaboration with various departments to identify training needs, develop, implement, and monitor the learning & development of all employees to support the achievement of a performance-driven culture. Responsible for end-to-end training management and administration, with a focus on the facilitation of soft skills programmes.

1. Serve as an internal trainer to conduct soft skills and leadership development workshops to enhance the competencies and capabilities of all employees.
2. Conduct training needs analysis (TNA) to identify the training needs for all employees in meeting the behavioral competency gaps.
3. Design and develop training calendar, training programme outline, structure and recommend learning solutions to close performance gaps and increase business value.
4. Manage the overall training administration which includes training applications, HRDF claims, audit and etc.
5. Analyse and evaluate effectiveness of learning and development solutions mainly in the area of soft skills training.
6. Source and recommend training vendors and ensure sustainability of positive learning environment in delivering key learning objectives.
7. Assist in planning and managing the yearly budgeting process, provide guidance to staff in setting departmental budget and managing within the approved budget.
8. Develop, implement, and ensure the end-to-end effectiveness of Orientation Program for all new employees.
9. Work closely with relevant parties to drive e-learning initiatives.
10. Actively support organisational development activities in meeting company’s development objectives.

1. To ensure stores activities are operated smoothly and according to the Standard Operating Procedures. 

   • Manage to handling product quality, stores cleanliness and quality staffs and hygiene.
   • Check bank-in reports of stores to ensure daily sales takings are banked in on time.
   • Monitor and ensure smooth daily operation at the stores assigned.
   • Verification of stores requisitions which includes stock take report, petty cash, claim, payroll, hiring of part time.
   • Ensure Store Opening, Closing and sales transactions are in line with the SOP.
   • Conduct ROR (Review of Operations Risks) on food safety, SOPs, product quality and health risks to ensure compliance to required standards.

2. To train, guide & coach service staff on performance & discipline and plan work shift for store staff. 

3. Responsible in renewing stores license with local council.

4. Ensure overall retail outlets operations are managed effectively to achieve sales targets, maximize profitability and productivity, increase customer satisfaction, and ensure continuous business growth. It also including the monitoring and execution of marketing program.

5. Manage customer complaints promptly and take effective action to prevent a recurrence of such complaints.

6. Monitor and control the operational expenses and budgets.

7. Able to plan sales promotion & marketing initiative.

8. Ensures identification of obsolete/slow moving stock and obtain management approval on markdowns and product discounts to ensure stock is liquidated as per retail /brand/category guidelines.

9. To ensure all orders issued are delivered on time and ensure the highest delivery ratio.

10. To conduct competitor surveys on the product's features, prices, and the activities that are taking place in other surrounding outlets.

11. Any other ad-hoc duties assigned by Management.

1. Negotiate with 3PL cold chain transporters and external warehouse storage quotation and review in quarterly basis base on market trend to strive lower delivery cost.
2. Liaise and co-ordinate with logistic companies to ensure smooth operations and delivery of goods to customers to achieve OTIF KPI Target.
3. Perform depot management to ensure optimum stock level and order fulfillment.
4. To guide and coach the new personnel on their operation duties.
5. Perform cold chain quality management and audit to ensure no cold chain break in delivery, depot, 3PL facilities, and distributor storage and practice high hygiene standard.
6. To maintain in good condition the depot and equipment provided by the company.
7. To implement operations policies, procedures, safety & regulations.
8. To ensure documentations, report & market and customer intelligence are channeled to the relevant departments on a timely manner.
9. To build strong internal and external relationship in order to solve customers' complaints & problems through understanding and negotiations.
10. Review and monitor daily last mile delivery operation to increase truck load utilization and engage with sales team to improve order for low utilization route to achieve cost saving.
11. Cooperate with Plant first mile logistics team to ensure timely delivery to depot and distributor in order to ensure meeting last mile delivery KPI target.
12. To perform any other tasks and assignments as directed by the management from time to time.

• Conduct business requirement gathering to assist HR Business Partners to develop a comprehensive and effective job design, organisation structure and job description.
• Coordinate and manage organisational development programmes (e.g. trainings, corporate social responsibility, townhalls, employee engagement, etc.) for the group to ensure seamless coordination from pre-event until post event.
• Monitor and manage the development of the talent pool that are part of the Employee Development Programme.
• Manage and effectively coordination with learning institutions on partnership programmes for internships and business scholar programme.
• Collaborate amongst the HR community and stakeholders in the group of companies in driving HR projects and organisational initiatives.
• Constantly monitor and provide visibility on measurements that HR function tracks to ensure compliance and progress (e.g. JEF, Training Bond, Government Claims, etc.)
• Identify areas for improvement and make the necessary recommendations to enhance the efficiency and effectiveness of the workforce as well as the HR Function.

Job Description:-

1. Assist in verifying all supplier invoices or others have been approved, processed and taken into accounts timely and accurately for closing purpose.

2. Assist to process payment to all approved supplier invoices within the credit term and in accordance with approved procedures.

3. Perform creditor reconciliations for suppliers to ensure all transactions have been properly taken up and to detect error.

4. Ensure filing is done timely and properly for easy retrieval of information.

5. Assist in administrative activities and/or undertake special assignment to learn more about accounting and office operations.

6. Perform any other task and assignments as directed by the Management from time to time.

Rewards & HR Operation

• Gather, record, and provide periodic reporting and analysis of attendance tracking of employees, including all leaves types, and absenteeism.
• Responsible to respond to staff inquiries regarding HR-related matters.
• Responsible for creating & update employee profiles, data, and all other records in HR Avenue (HR System) as when required.
• Work as a team on all HR engagement activities.
• Prepare all types of HR letters & Forms as requested (e.g. offer letter, acceptance of resignation, employee verification, BAU, checklist, etc.)
• Handle personal files, from scanning and uploading to the filing.
• To perform any other tasks and assignments as directed by the immediate manager from time to time.

• To plan, control and manage the efficient running of the production lines to meet daily target.
• To execute daily shift production schedule by operating and balancing the wheat cleaning and flour milling production lines in order to achieve the target efficiency, extraction rates, capacity and quality compliance of the products.
• Adhere to Safety Operating Procedures.
• To ensure that the Production Assistant undertakes the necessary autonomous preventive maintenance and coordinate with engineering in order to achieve efficient production level.
• To comply with the requirements of ISO 22000 and to support and to participate in ISO 22000 activities.
• To perform any other tasks that may be assigned by the management from time to time.

A Production intern is responsible for assisting the manufacturing engineers on the plant's daily operations, analysing the manufacturing process and procedures, and recommending strategic solutions to maximise productivity and minimise costs.

Exposures:

• To assist in implementing the production plan given including wheat intake, wheat cleaning and flour milling with high accuracy and efficiency.
• To assist in operating the wheat cleaning or flour milling production.
• To assist in carry out the required sampling, measuring and accurate recordings, reporting and filing during the shift in order to achieve timely and useful production data.
• To learn and study production processes, machinery & equipment operations, materials & products.

• Responsible for the maintenance and repair of all vehicles and equipment assigned to departments and divisions of MFM & DPDC.
• Implements and monitors a preventative maintenance program to assure cost effective maintenance and a scheduled maintenance program to provide maintenance by manufacturers specifications.
• Assists in the development of the Fleet Services budget to include a review of past year expenses and income; adjusts and administers all Fleet Service purchases, including parts, tools, office supplies.
• Examines reports for accuracy on each vehicle and piece of equipment repaired; writes reports on vehicles and equipment repaired.
• Checks all repair work performed in workshop for completeness. This includes physical inspections and road tests before vehicle is turned back to user departments.
• Supervises all drivers; trains, evaluates and disciplines employees. Enforces safety practices and procedures and ensures employees receive appropriate safety training.
• Maintains a complete inventory system through recording of all expenditures of each vehicle, maintenance equipment, fuel, repair parts, supplies, etc
• Perform any other tasks and assignments as directed by management from time to time.

1. Employee Engagement

• Drive and organize employee engagement activities such as family day, annual dinner, sports day, breakfast engagement, quarterly engagement sessions and etc to foster relationships amongst colleagues.
• Recommend the necessary initiatives to continuously strive for a harmonious working environment amongst the employees.

2. Industrial Relations

• Work closely with Group Human Resources to provide advisory services to farm management team and employees on state and federal employment regulations, collective agreements, benefits and compensation policies, personnel procedures, and classification programs.
• Handling of all disciplinary, misconduct, employee performance, grievance, and termination cases in consultation with Group Human Resources.
• Liaison with state and city regulatory bodies (Jabatan Tenaga Kerja) on all matters relating to workers issues at farm.

3. Learning & Development

• Prepare yearly training budget and programmes for employees to inculcate a  learning & growth culture at the Farm.
• Monitor all training program costs, training details, training bond details  and records.
• Support Group Human Resources initiatives in facilitating development programmes such as Leadership Development programme, Managerial Development programme, Talent Development programme, coaching programme, mentor-mentee programme buddy system, E-Learning programme and any other program in DPDC Academy.

4. Talent Acquisition

• Work with Department Heads to identify manpower requirements to support effective organization structure aligned towards the business direction.
• Source and provide quality candidates to Hiring Managers within a stipulated timeframe and close the assigned positions according to the timeline set out in the KPIs. 
• Participate in various Employer Branding activities such as university career talks, career fairs, strategic partnerships with schools etc.
• Conduct pre-onboard, onboarding and blending-in programmes for new employees to ensure an enriching orientation experience.
• Conduct exit interviews with resigned employees, to gauge the attrition reasons and recommend the necessary actions for improvement.
• Responsible for foreign workers matters, including manpower planning, submission of documents for foreign workers application, renewal & cancellation of work permit, arrange workers for FOMEMA check-up and handle of disciplinary and grievances cases, workers welfare.

5. Payroll & Performance Management

• Check payroll on a monthly basis to ensure the submission of statutory contribution in compliance and no penalties cases.
• Manage manpower budget and utilization to support productivity and cost optimization.
• Encourage a performance culture and ensure effective implementation of performance management system which includes advising staff in KPIs setting, understanding of core and leadership competencies.
• Ensure that all submission of input into the HRIS system is accurate and complete to support organisational effectiveness.

6. To perform any other tasks and assignments as directed by the management from time to time.

1. To perform sanitation, pest control and fumigation operation in order and are done accordingly as per SOP specifications and requirements.
2. To execute proper Housekeeping and Compliance to the standards required by the company and the industrial practices.
3. To complete all pest control record and report timely.
4. To follow Health and Safety work procedures and practices rules, as per the safety regulations required.
5. To ensure necessary PPE been issued to workers and take necessary measurements to prevent unforeseen industrial accident.
6. To perform any other tasks and assignments as directed by the management from time to time.