Total 65 administrative clerical job vacancies in george town

After the vehicle is ordered, the Administrative Coordinator will support to order parts for the vehicle with related departments.

Work Location: Inchcape Centre, 2 Pandan Crescent, Singapore 128462

Work Schedule:

• Monday – Friday : 8.15am – 5.00pm
• Alternate Saturday : 8.15am – 4.00pm

Job Responsibilities

• Allocation of daily job list, create new order number and parts for Pre-Delivery Inspection (PDI) vehicles
• Creating of purchasing order to supplier, match and input delivery order into system
• Upload vehicles information into system, assign and tag in vehicle unit (IU) number
• Upload registration number of franchises vehicles
• Review delivery date, invoice date and issue exit pass/ flashpay card/ SD card for each new vehicle delivery as per checklist sheet
• Generate monthly invoicing report for registered vehicles
• Support ah-hoc reports and tasks assign by PDI Manager

Job requirements

• Preferably with a Diploma in Commerce or Business-related discipline
• Proficient with MS Office Tool (e.g. Excel, Word, PowerPoint)
• Willing to learn new system for jobs order, creation, delivery order and etc
• Comfortable with routine administrative tasks
• A meticulous and ownership taker to follow through the process to completion
• Good in coordination and organizing skills, a team player who work without supervision

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, or disability.

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

Job Responsibilities

Provide professional administration support and ensure effective communication and confidentiality is maintained at all times

Arrange and coordinate various meeting and events and follow up actions

Prepare various reports and presentation materials

Handle ad-hoc requests as they arise

Handle department staff claims/ payments

To generate weekly monthly reports for management analysis

Requirement

Able to learn fast with minimum supervision

Type, edit and proofread documents

Able to multi-task and prioritize daily workload

Energetic, positive minded individual

Strong organization, communication and interpersonal abilities

Qualification

Minimum Diploma in Business, HR, Marketing, Management or any related discipline

1 – 2 years of similar working experience

Excellent knowledge in MS Office software including Excel, Word and Powerpoint

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Key Responsibilities

· Provide a memorable experience with the highest level of responsiveness.

· Provide prompt response to source, suggest, recommend, book, and confirm printing, facilities, recreation, catering, gifts, and visa requests by providing available maps, and other materials.

· Project an approachable and professional image in personal appearance, manner, and demeanour. Maintain a clean and organized work environment.

· Attend to students, staff, faculty, visitors and resident complaints, feedbacks, concerns, requests, and suggestions promptly.

· Conduct quality assurance as a follow-up.

· Strive to resolve residential/facilities matters and/or elevate to the Residence/Facilities Manager when matters are outside scope or ability.

· Serve as information liaison to Residence/Facilities Manager.

· Maintain consistent presence at workstation.

· When so directed, participate, and assist in organising in campus-wide functions.

· Maintain a record on room reservations. Maintain professional telephone etiquette.

· Knowledgeable of current local attractions or events (concerts, theatre, sporting events, special events, and more.)

· Assist and coordinate with new move-ins as necessary.

· Provide administrative assistance to the facilities team and other assign departments when need arises.

· Implement recycling or other related cost-saving environmental programs, as approved by supervisor.

· Assist with package deliveries.

· Maintain records of students’ details, staff listing, and other data necessary for general queries.

Requirements

• Proven work experience as a receptionist, office admin, or similar role
• Diploma in Business Administration or equivalent
• Excellent communication and interpersonal skills
• Strong organizational and multitasking skills, with the ability to prioritize workload.
• Proficient in MS Office (Word, Excel, and PowerPoint)
• Experience in managing inventory and office supplies.
• Have positive attitude and professional demeanour.

PRODUCT AREA

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

JOB DESCRIPTION

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

JOB RESPONSIBILITIES

• Perform an extensive array of administrative tasks (manage calendars, book travel, manage expenses, event management, and schedule facilities and equipment).
• Schedule, maintain, and update calendar events, with minimal guidance. Prepare meetings for the executive or team with minimal guidance.
• Execute expense management activities with minimal guidance.
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
• Complete travel coordination tasks with minimal guidance.

MINIMUM QUALIFICATIONS

• Bachelor's degree or equivalent practical experience.
• 4 years of administrative experience in a high-tech and/or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
• Experience working with Executives and/or supporting teams on the Administrative front.

PREFERRED QUALIFICATIONS

• Experience in calendar management over international timezones, high-volume travel scheduling and booking, and budgeting of events.
• Strong ability to collaborate and effectively communicate across a diverse range of people and job functions.
• Good attention to detail with proven ability to handle multiple priorities independently.
• Effective organisation skills with proven ability to project manage

1) HR and Administration duty.

a) Payroll processing; including salary, bonus, expense claim computation and processing, CPF submission, SDF computation, payment process…etc.

b) HR administration including of keeping track of attendance, leave, employee records…etc.

c) Administration and enrolment of staffs insurance .

d) Work permit application and have a good understanding of MOM policy.

e) In process and out process documentation and ensure a proper execution of HR policy.

f) Payable and Accounts Receivable not limiting to invoice processing.etc.

2) Strategy duties

a) Assist in staff’s performance evaluation administration.

b) Involved in resources management, on-going recruitment through advertisement and working closely with education institution.

c) Develop a recruitment and talent development strategic in line with Pulley Ascent Business requirements.

Job Requirements:

1) At least 1 year work experience of related job scope

2) Diploma / higher NITEC

3) Basic Accounting Knowledge

4) Good working knowledge of MS office not limiting to Excel, Word.

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Ensuring incoming cases are handled on time and accurately

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Responsibilities

• World check processing of new applications
• Giro forms processing (Hardcopy & Softcopy)
• Performing of maker and checker role when processing Giro forms
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)
• Tallying of end of day cases for daily report.
• Familiar with Microsoft Office
• Proactive, accuracy and can work independently

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Job Title: Customer Support Administrative Coordinator

About the position

As a Customer Support Administrative Coordinator, you will:

• Invoice Customers as per initial quotation and based on service outcome.
• Assist in maintaining customer databases and updating customer records.
• Maintain annual support agreement renewals.
• Route Customer Support related requests to the responsible Team.
• Provide service quotation to Customers, coordinate, and schedule field support attendances.
• Book Field Support Engineers and Service Partner for the job and connected them with customer’s representatives.
• Support Field Coordinators on ad-hoc requests.

To be successful in this role, we expect you to have/be:

· Commercial vocational diploma with corresponding professional experience
(The position is suitable for a recently graduated candidate or a person with one- or two-years’ experience)

· Excellent communication skills

· Positive attitude

· Good time management

· Adaptable and flexibility

· Experience in Navision, Dynamics CRM is a plus.

Why you and us?

You are valuated – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

Contact & next steps
Please submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email.

In case of any questions, reach out to (only for questions from direct job applicants, applications through email will not be recorded or responded to):

Hyun Joo Kim
Talent Acquisition Partner
Email: hyunjoo.kim@wartsila.com

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Administrative Services (Associate II)

12-months contract

Company Description:

Our client is a US healthcare and a leading global biopharmaceutical company. They have a revenue of US $40.1 billion, with more than 69,000 employees across 140 countries with a heritage of more than 125 years. Our client is committed to provide patients and customers with a reliable supply of high-quality, safe, and effective medicines and vaccines. Their global supply strategy relies on manufacturing capabilities and expertise to achieve this mission.

Key responsibilities:

• General administrative support – perform clerical tasks, manage calendars for site meetings/events, oversee meeting room usage, arrange AV support for leadership team managed meetings. Coordinate candidate interviews, facilitate onboarding for new hires.
• Site operations support – manage office equipment functionality, monitor & order inventory for office and pantry. Administer site records and documents in compliance with company policies, maintain org charts, contact/distribution lists, SharePoint and assist with front desk management for receiving visitors/deliveries. Collaborate with site leadership for office improvement projects and streamline operations for maximum efficiency.
• Support site events and hosting of visitors – support site-wide events, coordinate meetings, trainings, workshops, social/team-building events. Manage on-site visitors, host overseas visitors from other sites, manage logistics and agenda for visitor meetings.
• Secretarial support to the site leadership team – provide secretarial support to the site leadership team, such as expense claim, announcements, ad-hoc team events/celebrations, calendar management, business travel support. Support the site leads to achieve its business objectives by working closely with scientists and support functions (e.g., EHS, IT, Facilities, HR).
• Coordination and collaboration with other administrative service associates to maximize team efficiency. Prioritize, coordinate tasks, and offer support / provide backup for other admin associates when required.
• Practice financial stewardship by undertaking activities to support cost effectiveness and reducing waste.

Requirements

• Diploma or degree or equivalent, additional certifications or training in administrative, secretarial, or related fields.
• Minimum 3 years of relevant work experience as an administrative associate in MNC companies
• Experience in general office procedures and administrative best practices.
• Proficient in using office software and technology, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP, Ariba, Concur, and office equipment (printers, scanners, etc.).
• Strong computer, digital and IT literacy.
• Excellent verbal and written communication skills, including strong interpersonal skills.
• Self-starter and proactive problem solver, capable of thinking of solutions with minimal supervision.
• Team player with a positive can-do attitude, and adaptable to changing environments.
• Exceptional time and multitasking abilities with a keen attention to detail with tight deadlines.
• Good initiative and willing to think of solutions to resolve work problems with minimum supervision.
• Ability to handle confidential and sensitive information.

Reg No: R22104540

EA License no: 94C3609

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

At INSEAD, our mission is to empower individuals to make a positive impact on business and society. As a global leader in shaping leaders and transforming futures, we value excellence, collaboration, and diversity in all that we do.

We are seeking a dedicated Administrative Assistant to join our Faculty Administration and Support Department. This is a permanent, full time contract, starting as soon as possible and to be based at our Asia (Singapore) campus at One-North. The work arrangement for this role is 100% on-site.

About the Job

You will support the Dean of Faculty and Dean of Asia Campus, who are both located in Singapore and this will include implementing and coordinating administrative activities and complex calendar management.

Your Responsibilities

• Manage agendas for internal and external meetings, schedule meetings & visits, including creation of ZOOM links if needed
• Assist with electronic filing, archiving and retrieval of material
• Help the Deans to prioritise their time so that they can be both effective and efficient, especially during their frequent trips to the Fontainebleau and Abu Dhabi campuses
• Participate in ad-hoc department and school-wide projects and initiatives
• Process claims/expenses (Concur)
• Arrange travels flights, hotels (CTM), VISA requests, working closely with the travel coordinator based in Singapore
• Organisation of visits on campus :
• booking of meetings rooms,
• booking of lunches, coffee breaks, etc. (Sodexo),
• booking of restaurants,
• ask for access badges
• Organisation of Asia Campus events for staff in collaboration with other team members
• Create PO (for restaurant or other activities, transportation, etc.)
• Initiate the signing of contracts/documents via DocuSign for the Dean of Asia Campus
• Organise Faculty meetings (4 per year) and Committee of Area Chairs Mtgs (once a month): coffee breaks and make sure there is IT support
• Organise individual meetings with Faculty members in SGP (once a year in Nov/Dec)
• Any other tasks assigned

Requirements

• 3 to 5 years of working experience in an administrative support role, preferably in a higher education environment
• A diploma or an administrative degree
• Excellent level of English in both written and verbal communication
• Excellent organisational skills and attention to detail
• Highly flexible and adaptable with strong interpersonal and communication skills
• Sense of initiative and pro-activeness
• Ability to prioritise, set and meet deadlines
• Excellent team spirit and player, with ability to work autonomously
• Excellent computer skills
• Able to work in an international and global work environment

The core responsibilities of the Administrative Assistant is to provide support to our building management team on the day-to-day administrative and errand duties.

There shall be a completion bonus upon completing the 3 months of service which is above $500, depending on base salary.

Job Scope & Responsibilities – Administrative Executive

• To provide general office and administrative support to the team
• Undertake the tasks of receiving calls and taking of messages
• Handle and attend to tenants' requests and queries appropriately
• To assist the team with administrative task such as processing of Purchase Request/Order, invoice and work order management.
• To handle access card and facial recognition-related enquiries and requests.
• Assist with tracking and monitoring of building-related facilities e.g. security, car park and cleaning etc.
• Other ad-hoc events and work being assigned when needed

Requirements

• GCE "O" Level and above
• At least 3 years of working experience
• Positive attitude and willingness to render help whenever required