Total 21 Administrative / Clerical job vacancies in Shah Alam

Job Scope:

The Personal Assistant is responsible for providing secretarial and
administrative support and services to the Managing Director and
the organization.

Key Responsibilities:

• Prepare and manage correspondence, reports and documents
• Make travel and accommodation arrangements
• Maintain schedules, calendars and coordinate and follow up on
  daily duties and files
• Arrange and schedule appointments, departmental meetings,
  and management meetings
• Take, prepare and distribute minutes of meetings
• Organise internal and external events
• Coordinate specific outsourcing activities
• Screen telephone calls and handle incoming mails and faxes
• Maintain office systems including data arrangement and filing
• Special related duties

Competency:

• High level of integrity and able to maintain confidentiality of
  sensitive information
• Good interpersonal skills and the ability to interact with all level
  of people
• Strong written and verbal communication skills
• Fluent in written and spoken English Language
• Computer literate with Microsoft Office
• Problem solving skills

Qualification:

PSC, related first degree/diploma or equivalent qualification with
relevant experience

Experience:

Previous experience for at least 2 years in related field preferably
with senior management

Perks & Benefits

• Personal leave
• Company Trip
• EPF & SOCSO

您的職責和責任包括但不限於：

• 處理、管理和執行所有辦公室管理職責和營運任務，包括開立發票、交貨單、貸項通知單、借項通知單和其他相關文書工作，以確保順利運作。
• 參加電話、電子郵件回覆和郵寄。
• 協助和協調銷售和營運部門準備日常日程和物流。
• 確保所有項目照片均已更新並保存在伺服器中的相應資料夾中。
• 承擔接聽電話、接收和傳達訊息以及將所有信件轉發給相應人員的任務。
• 適當解決和處理行政問題和疑問。處理客戶投訴，如CN、發票、交貨短缺、交貨延遲等。
• 跟進並與相關部門聯絡，協助處理逾期付款催收和報告。向所有未付款客戶發出提醒函和 CTOS 函，並與律師協調發出要求函。
• 與客戶協調申請工作許可證並根據各自專案的要求參加現場安全簡報課程。
• 支援銷售研究和分析，其中可能包括準備報告和銷售業績演示，以提供分析支援和數據，有助於提高盈利能力和持續改進。
• 維護資料庫，利用適當的軟體、系統和指標提供準確、及時的數據，為決策提供資訊並為相應的人員和部門做出貢獻。
• 組織和執行有效的文件/記錄，文件，報告每天正確歸檔和保存。
• 編制月度/臨時報告，以供管理層要求的審查和追蹤目的。
• 管理和監控辦公用品和帳單，並在需要時重新訂購。
• 根據管理層不時分配和要求的情況履行臨時職責。
• 了解 SQL 系統將是一個額外的優勢。
• 熟練使用 Microsoft Excel、Microsoft Word 和 Microsoft Powerpoint。
• 能夠清晰地用華語、英語和馬來語書寫和說話。
• 良好的人際溝通能力，能夠在各個層面建立良好的工作關係。
• 必須擁有自己的車輛。

津貼和福利

• 年假
• 病假
• 提供公積金及社會保險
• 年終獎金根據表現而定。

Your duties and responsibilities include but not limited to:

• Handle, administer and execute all office admin duties & operation tasks which include paperwork such as issuance of Invoices, Delivery Order, Credit Note, Debit Note and others related paperwork to ensure smooth operations.
• To attend phone calls, email reply & postage.
• Assist and co-ordinate in preparation of daily schedule & logistics with Sales and Operation Department.
• Ensure all the project(s) photos to be updated and kept onto the respective folder in the server.
• Undertake the tasks of receiving calls, take and conveying messages and routing all correspondence to respective personnel.
• Resolve and handle administrative issues and queries appropriately. Dealing with client(s) complaint such as on CN, invoicing, shortage of delivery, delay of delivery, etc.
• Follow up and liaises with respective department and assist on overdue payment collection and reports. Issuance of Reminder letter and CTOS letter to all Outstanding Payment Client(s) as well as co-ordinate with Lawyer for the Issuance of Demand letter.
• Coordinating with clients applying the work permit & attending the site safety briefing class as require for the respective projects.
• Support the sales research and analysis which may include preparation of reports and presentation on sales performance to provide analytical support and data to contribute to increasing profitability and continuous improvement.
• Maintain databases, utilizing appropriate software, systems and metrics to provide accurate and timely data to inform decision making and contribute to respective personnel and department.
• Organize and carry out an efficient documentation/records, files, reports are properly filed and kept daily.
• Compiling of monthly/ad-hoc reports for review and tracking purposes that require by the Management.
• Manage and monitor office supplies and bills, reorder when required.
• Perform ad-hoc duties as when assigned and required by the Management from time to time.
• Knowledge of SQL system would be an added advantage.
• Proficient in using Microsoft Excel, Microsoft Word and Microsoft Powerpoint.
• Able to write and speak clearly in Chinese, English and Malay.
• Good interpersonal skills and able to build good working relationships at all levels.
• Must possess own vehicle.

Perks & Benefits

• Annual Leave
• Medical Leave
• EPF & Socso Provided
• Year End Bonus base on performance.

ROLES & RESPONSIBILITIES 

• Perform sales activities by replying customer queries and close sales 
• Check stock availability. 
• Update the e-commerce platforms setting from time to time. 
• Handle delivery for urgent customer inquiry or special case. 
• Check the platforms transactions with the communication inter departments. 
• Coordinate and prepare daily e-commerce (Shopee and Lazada) sales & operational administration functions including all types of reporting submission, filing, documentations and data maintenance. 
• Perform and generate weekly, month end, quarterly & yearend promotion, campaigns, sales, financial closing & reporting. 
• Support and create records for database on financial and other data. 
• Help packing ecommerce orders when necessary.
• Any additional tasks and supports role as requested. 
• Provide support in company marketing events.
• Research and build new products for the e-commerce platform. 

JOB REQUIREMENT 

• Bachelor's degree in Marketing, Business Administration, or its equivalent field. 
• Minimum 1-2 years' experience in related field is required for this position. 
• Proven track record in digital marketing and e-commerce, ideally in a dynamic and fast-paced environment. 
• Deep understanding of e-commerce platforms, digital marketing channels, and customer journey optimization. 
• Exceptional communication skills with a knack for building strong relationships. 
• Collaborative mindset with the ability to thrive in a high-energy team environment. 
• Analytical prowess, using data-driven insights to inform strategic decision-making. 
• Proficiency in essential software and tools, such as Google Analytics, social media management platforms, and email marketing software, such as MailChimp. 

工作範圍：

私人助理負責提供秘書和
向董事總經理提供行政支援和服務
該組織。

主要責任：

• 準備和管理信件、報告和文件
• 安排旅行和住宿
• 維護時間表、日曆並協調和跟進
  日常職責和文件
• 安排和安排約會、部門會議、
  和管理會議
• 記錄、準備和分發會議記錄
• 組織內部和外部活動
• 協調具體的外包活動
• 篩選電話並處理傳入的郵件和傳真
• 維護辦公系統，包括資料整理和歸檔
• 特殊相關職責

能力：

• 高度誠信並且能保守機密
  敏感資訊
• 良好的人際交往能力以及與各個層級互動的能力
  人的
• 較強的書面和口頭溝通能力
• 英語書寫和口語流利
• 精通電腦並使用 Microsoft Office
• 解決問題的能力

資質：

PSC、相關學士學位/文憑或同等資格
相關經驗

經驗：

具有至少 2 年相關領域經驗者優先
與高階管理層

津貼和福利

• 事假
• 公司旅行
• 公積金和社險

Job Description

As a Sales Coordinator / Customer Service, you will play a crucial role in assisting our sales team with various tasks related to customer engagement, follow-up, and after-sales support. You will be the liaison between our sales personnel and our valued customers, ensuring a seamless and positive customer experience.

Key Responsibilities:
*Sales Support:
Collaborate with sales representatives to manage and prioritize leads, ensuring efficient follow-up. Maintain accurate records of customer interactions and sales activities using CRM software. Prepare and process sales orders, and invoices as needed.

*After-Sales Support:
Proactively reach out to customers after a sale to ensure their satisfaction and address any concerns or issues. Assist with product returns, replacements, and warranty claims, resolving customer concerns efficiently.

*Documentation and Reporting:
Maintain organized and up-to-date customer and sales records. Generate reports and analyze sales data to identify trends and opportunities for improvement.

*Team Collaboration:
Collaborate closely with the sales team to provide them with the necessary support and information. Work in tandem with other departments such as marketing and product development to ensure a unified customer experience.

Additional Information
Career Level: Junior Executive
Qualification: Higher Secondary/STPM/'A' Level/Pre-U

Job Highlights

• We will guide you to become an excellent sales coordinator.
• We have sister companies in SEA,chance to experience globally.
• We are at the growing stage,join us now to become pioneer.
   

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Descriptions

Responsible for administrative tasks:

• Issue DO, invoice, quotation and others
• Screen incoming phone calls and deal with customers’ enquiries
• Perform data entry and update the database system
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Performs other related duties as assigned

Requirement:

• Proficient in MS Office
• Preferably with work experience
• Attention to detail and problem-solving skills
• 5.5 Working Days, Immediate Hiring

Contact Person : Christine 

(Tel : 03-7846 9330 / HP: 012-3211 902 )

E-mail : finance@lubetrans.com

工作介紹

負責行政事務：

• 簽發DO、發票、報價等
• 篩選來電並處理客戶的詢問
• 執行資料輸入並更新資料庫系統
• 履行歸檔、打字、影印、裝訂、掃描等行政職務。
• 履行指定的其他相關職責

要求：

• 精通MS Office
• 最好有工作經驗
• 注重細節和解決問題的能力
• 5.5個工作天，立即聘用

聯絡人： 克里斯汀

（電話：03-7846 9330 / 電話：012-3211 902）

電子郵件：finance@lubetrans.com

Job Responsibilities:

• Provide general administrative support including manage and coordinate administrative tasks, including scheduling, travel arrangements, and document preparation.
• Oversee office supplies and inventory, ensuring stock levels are maintained.
• Serve as the point of contact for IT-related issues, liaising with the IT department for troubleshooting and support.
• Review and verify utility bills for accuracy and process them for payment.
• Maintain a comprehensive record of company fixed assets, including furniture, equipment, and vehicles.
• Coordinate insurance and maintenance for company cars and lorries, ensuring they are roadworthy and adequately insured.
• Assist in planning and coordinating company events, meetings, and conferences.
• Arrange travel itineraries, accommodation, and transportation for the Director and other team members as needed.
• Assist in project management tasks, including tracking progress, preparing reports, and organizing meetings.
• Oversee and renew insurance coverage for fixed assets, equipment, and other company assets. 

Job Requirement:

• Possess a Bachelor Degree and above in any industry.
• At least 1 year of working experience in the related field is required.
• Able to work independently with minimal supervision.
• Eye for details & produce work with accuracy and able to meet deadlines.
• Mature and able to handle confidential information.
• Possess car license
• Willing to work in Eco Businesss Park V Puncak Alam
• Able to work 5.5 days
• Prefer the candidate who can start work immediately.
• Experience in using Autocount is an advantage.

Our Office Address: 

Selangor Branch:

No. 10, Jalan Eco Perindustrian 1/5B, Eco Perindustrian 5, 42300 Bandar

Puncak Alam, Selangor.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Open culture
• Personal development opportunities
• Annual increment

工作職責：

• 提供一般行政支持，包括管理和協調行政任務，包括日程安排、旅行安排和文件準備。
• 監督辦公用品和庫存，確保維持庫存水準。
• 作為 IT 相關問題的聯絡人，與 IT 部門聯絡以進行故障排除和支援。
• 檢查並驗證公用事業賬單的準確性並處理其付款。
• 維護公司固定資產的全面記錄，包括家具、設備和車輛。
• 協調公司汽車和卡車的保險和維護，確保它們適合道路行駛並投保充足。
• 協助規劃和協調公司活動、會議和會議。
• 根據需要為總監和其他團隊成員安排旅行行程、住宿和交通。
• 協助專案管理任務，包括追蹤進度、準備報告和組織會議。
• 監督和更新固定資產、設備和其他公司資產的保險範圍。

職位需要：

• 擁有任何行業的學士學位及以上學歷。
• 需要至少1年相關領域的工作經驗。
• 能夠在最少的監督下獨立工作。
• 注重細節並準確地完成工作並能夠按時完成任務。
• 成熟並能夠處理機密資訊。
• 擁有汽車駕照
• 願意在生態商業園區 V Puncak Alam 工作
• 能夠工作5.5天
• 優先考慮可以立即開始工作的候選人。
• 有使用自動計數經驗者優先。

我們的辦公地址：

雪蘭莪分行：

No. 10, Jalan Eco Perindustrian 1/5B, Eco Perindustrian 5, 42300 Bandar

雪蘭莪本哲阿南。

津貼和福利

• 津貼（旅費、交通費等）
• 休閒著裝要求
• 免費小吃/歡樂時光
• 公司旅行
• 開放文化
• 個人發展機會
• 年增量

角色和職責

• 透過回覆客戶詢問並完成銷售來執行銷售活動
• 檢查庫存狀況。
• 不時更新電子商務平台設定。
• 處理緊急客戶詢問或特殊情況的交貨。
• 與部門間溝通檢查平台交易狀況。
• 協調和準備日常電子商務（Shopee 和 Lazada）銷售和營運管理職能，包括所有類型的報告提交、歸檔、文件和資料維護。
• 執行並產生每週、月末、季度和年終促銷、活動、銷售、財務結算和報告。
• 支援並建立財務和其他資料資料庫的記錄。
• 必要時協助打包電子商務訂單。
• 根據要求的任何其他任務和支援角色。
• 為公司行銷活動提供支援。
• 研究並打造電子商務平台新產品。

職位需要

• 行銷、工商管理或同等領域學士學位。
• 該職位需要至少 1-2 年相關領域的經驗。
• 在數位行銷和電子商務方面擁有良好的記錄，尤其適合在動態和快節奏的環境中。
• 對電子商務平台、數位行銷管道和客戶旅程優化有深入的了解。
• 出色的溝通技巧以及建立牢固關係的技巧。
• 具有協作心態，能夠在高活力的團隊環境中茁壯成長。
• 分析能力，利用數據驅動的見解為策略決策提供資訊。
• 熟練基本軟體和工具，例如 Google Analytics、社群媒體管理平台和電子郵件行銷軟體，例如 MailChimp。

Basic Job Purpose 

•  Provide sales coordination and order processing to support Sales & Marketing team. 
• Coordinate with warehouse and purchasing department as to ensure goods are delivered on time.
• Monitor inventory record and stock level to stock replenishment.

Duties and Responsibilities

• Generate Proforma Invoice, Sales Order (SO), Cash Sales Bill (CSB), Delivery Order (DO) and invoice.
•  Follow up pending orde
•  Handle customer’s enquiry.
• Verify outgoing goods against DO
• Liaise with transporters / forwarders for goods arrival status from BM.
• Handle stock order and spare parts order from BM and handle goods return to BM
• Handle stock adjustment on own use / return or exchange of goods / issue DO and Invoice for sample not returnable / product defects claims  
• Generate necessary documents and notify HQ (BM)
• Prepare transfer note and return note for sample returnable
• Follow up repair goods.
• Check all goods received.
•  Attend to walk-in-customer.
•  Monitor inventories and spare parts
• Advise sales team on arrival date of stocks.
• Handle stock take arrangement.
•  Maintain proper filing for easy retrieval.
• Handle price tag update for showroom versus system price.
• Handle customer payment status.
• Check and update company vehicle insurance and puspakom date, arrange with runner for inspection date.
• Monitor branches’ office equipments, computers and furnitures and fitting are in good condition.
•  Ensure cleanliness of branches include pantry & wash room as well as surrounding outside the building include car park. 
• Perform other related duties incidental to the work described herein

Perks & Benefits

• Life & Medical insurance
• Open culture
• Free Parking 
• Twice bonus in a year 

Responsibilities:

1.      Meter Reading:

Regularly collect meter readings from photocopiers at client sites

Ensure accurate and timely recording of meter readings.

2.      Billing:

Calculate billing amounts based on meter readings and established pricing.

Generate and issue invoices to clients in a timely manner.

3.      Data Accuracy:

Maintain accurate and up-to-date records of meter readings and billing information.

Identify and rectify any discrepancies in meter readings or billing data.

4.      Client Communication:

Communicate with clients to obtain meter readings and address any billing inquiries.

Provide exceptional customer service and build positive relationships with clients.

5.      Reporting:

Prepare regular reports on meter readings, billing activities, and any relevant trends.

6.      Quality Assurance:

Implement quality control measures to ensure the accuracy and integrity of meter reading and billing processes.

7.      Collaboration:

Work closely with other team members to streamline processes and improve efficiency.

Collaborate with the customer support team to address client concerns and inquiries.

Qualifications:

Ø  SPM diploma or equivalent; additional education or relevant certification is a plus.

Ø  Previous experience in meter reading, billing, or a related field is preferred.

Ø  Strong attention to detail and accuracy in data entry.

Ø  Excellent organizational and time management skills.

Ø  Effective communication and interpersonal skills.

Ø  Ability to communicate and written in English & BM (Mandarin speaker preferred)

Ø  Intermediate level in Ms. Excel

Ø  Previous experience in using relevant software and tools for data entry and billing is an advantage.

Perks & Benefits

• Employee equity
• Nearby public transport
• Central location
• Company trips
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

• Handling all private secretarial duties, personal, administrative, confidential matters, and managing director’s personal matter. 
• To manage meeting schedules, correspondences, reports, call screening, travel arrangements, handling private and confidential matters. 
• Ability to control and maintain multi-task efficient. 
• Follow-up and report to the director on urgent matters and issues raised during meetings. 
• Able to maintain strict confidentiality and interact professionally with all levels of Management and staff. 
• Undertake special assignments, ad-hoc functions and related duties as and when required. 
• Undertake project work and administration to support ongoing business 
  execution and group communications, including collating information, formatting documentation, organizing meetings and developing presentations. 
• Creating rough drawings and more sophisticated plans with computer-aided design (CAD) programs. 
• Analysing complex environmental reports and using the knowledge gained in designs/plans. 
• Providing recommendations on conservation and sustainability issues. 
• Drawing up reports and contracts. 
• Writing proposals and presenting them to clients. 
• Liaising with fellow architects, project managers, engineers, and surveyors. 
• Speaking to locals and community members to gain insight. 

Requirements

• Proven work experience as a Landscaping Architect or similar role Practical experience with CAD software.
• Good creative flair and imagination.
• Strong understanding of written and verbal specifications Relevant training and/or certifications as a Landscaping Architect.
• Well versed with MS Office - MS Word, MS Excel, MS Power Point.  

職位描述

作為銷售協調員/客戶服務，您將在協助我們的銷售團隊完成與客戶參與、跟進和售後支援相關的各種任務方面發揮至關重要的作用。您將成為我們的銷售人員和尊貴客戶之間的聯絡人，確保無縫且積極的客戶體驗。

主要責任：
*銷售支援：
與銷售代表合作管理潛在客戶並確定其優先順序，確保有效的後續。使用 CRM 軟體維護客戶互動和銷售活動的準確記錄。根據需要準備和處理銷售訂單和發票。

*售後支援：
售後主動聯繫客戶，確保他們滿意並解決任何疑慮或問題。協助產品退貨、換貨和保固索賠，有效解決客戶疑慮。

*文件和報告：
維護有條理且最新的客戶和銷售記錄。產生報告並分析銷售數據，以確定趨勢和改進機會。

*團隊協作：
與銷售團隊密切合作，為他們提供必要的支援和資訊。與行銷和產品開發等其他部門合作，確保統一的客戶體驗。

附加資訊
職業職級：初級行政人員
資格： 高中/STPM/'A' Level/U 預科

工作亮點

• 我們將引導您成為優秀的銷售協調員。
• 我們在東南亞有姐妹公司，有機會在全球範圍內體驗。
• 我們正處於成長階段，現在就加入我們，成為先鋒。
  

津貼和福利

• 員工股權
• 醫療保險
• 事假
• 開放文化
• 個人發展機會