Total 14 engineering job vacancies in Administrative / Clerical category in Malaysia

Despatch with GDL

Job Description :

1. Responsible to send and pick up documents.

2. Perform bills payment and bank in cheque.

3. Familiar with routes in Klang Valley and Selangor Area.

4. Must possess valid license (B2, D & GDL) with good driving record with no traffic violations.

5. Collect spare parts from warehouse and deliver to project site.

6. Independent, responsibility, punctuality attendance and safekeeping document records properly.

7. A minimum of SPM qualification.

8. Age below 35 only.

9. With or without experiences are welcome.

10. Full-Time position.

Perks & Benefits

• Nearby public transport
• Medical & surgical insurance
• Annual dinner & lucky draw
• Yearly Ramadan dinner
• Monthly Birthday Celebration

透過 GDL 出貨

職位說明 ：

1、負責文件的發送及領取。

2. 執行帳單支付和銀行支票。

3.熟悉巴生谷和雪蘭莪地區的路線。

4. 必須持有有效駕照（B2、D & GDL），駕駛記錄良好，無交通違規行為。

5.從倉庫收集備件並運送到工程現場。

6、獨立、負責、準時出勤，妥善保管文件記錄。

7. 至少具有SPM資格。

8. 僅限35歲以下。

9. 有經驗或無經驗均可。

10. 全職職位。

津貼和福利

• 附近的公共交通
• 醫療和手術保險
• 年會晚宴及抽獎
• 每年的齋戒月晚餐
• 每月生日慶祝活動

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Central location
• Casual dress code
• Personal leave

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 規劃會議並記錄詳細會議記錄。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 維護聯絡人清單。
• 提交並核對費用報告。
• 充當內部和外部客戶的聯絡點。
• 與行政和高級行政助理聯絡，處理高級經理的請求和詢問。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。
• 至少擁有工商管理或相關領域的文憑；行政助理或秘書的額外資格將是一個優勢。

津貼和福利

• 中心位置
• 休閒著裝要求
• 事假

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

職位名稱：管理員/行政助理

職位概述：

行政助理負責支援日常辦公室運作並確保任務有效率有效地執行。這包括執行文書、組織和溝通任務，以及協助經理和其他員工履行行政職責。

主要職責：

• 一般辦公室支援：執行日常辦公室任務，例如管理電話、電子郵件、安排約會和維護辦公用品。
• 文件管理：處理歸檔、組織和儲存實體和數位文件。保留適當的記錄並確保會議、專案和其他行政職能的適當文件。
• 資料輸入：將資料輸入和更新到系統和資料庫中，確保資訊的準確性和完整性。
• 日程安排和日曆管理：為團隊或執行成員組織和安排會議、活動和約會。
• 溝通：充當部門、客戶和其他利害關係人之間的聯絡人，確保有效溝通和及時回應。
• 報告準備：根據經理或部門負責人的要求準備報告、簡報和其他文件。
• 旅行安排：根據需要組織旅行安排，包括航班預訂、飯店預訂以及員工或客人的交通。
• 辦公室協調：協助辦公室維護，與供應商聯絡，並確保安全且有效率的工作空間。
• 處理信件：篩選電話、管理電子郵件收件匣、回覆日常詢問或轉發給適當的人員。

技能和資格：

• 教育程度：高中文憑或同等學歷；擁有工商管理或相關領域的學位者優先。
• 經驗：具行政或辦公室職位經驗者優先。
• 技術技能：熟練使用辦公室軟體（Microsoft Office Suite、Google Workspace），熟悉辦公室設備（傳真機、印表機等）。
• 溝通技巧：強大的口頭和書面溝通能力，能夠與員工和客戶進行專業互動。
• 組織技能：具有很強的時間管理能力、優先任務優先順序和按時完成任務的能力。
• 注重細節：所有任務和文件的準確性和對細節的關注。
• 解決問題的能力：能夠處理意外情況並解決管理問題。

工作條件：

• 全職或兼職職位（取決於角色）。
• 基於辦公室，具有遠距工作的潛在靈活性。

賠償：

• 薪資基於經驗和資格。

如何申請：

• 有興趣的候選人應提交簡歷以及求職信，詳細說明他們的經驗和該職位的資格。

津貼和福利

• 醫療保險

UMJ Engineering is currently looking for Document Controller with the following requirements. This is a on-site role as a Document Controller located in Johor Bharu, Malaysia.

Requirements

• Bachelor's Degree in Engineering or related field.
• In depth knowledge of fire protection system and associated documentation requirements
• Proficiency in document management software and Microsoft Office Suite
• Exceptional attention to detail and organizational skills
• Strong communication and collaboration abilities
• Fluent in English and Bahasa Melayu. Good proficiency in Mandarin is a plus
• Willing to travel and can work under pressure
• Ready to join immediately
• Possess problem-solving, decision-making and communication skills
• High self-discipline, independent and must be able to work overtime as needed

Job Responsibility

• Manage and organize all documents, ensuring accuracy, completeness and compliance with company standard
• Provide administrative support to the Project Team and Project Manager.
• Responsible for collection and compilation of as-built drawings & records for project handing over documentation matters.
• Upkeep and maintain all existing project schedules
• Process all incoming and outgoing document within the required time period and in accordance with project requirement and procedure
• Maintain communication with clients, consultants, subcontractors, and vendors
• Any other duties that may be assigned from time to time by the management.

Perks & Benefits

• Basic salary (depend on working experience)
• EPF, SOCSCO, EIS
• Employee equity
• Personal development opportunities

UMJ Engineering is currently looking for Document Controller with the following requirements. This is a on-site role as a Document Controller located in Johor Bharu, Malaysia.

Requirements

• Bachelor's Degree in Engineering or related field.
• In depth knowledge of fire protection system and associated documentation requirements
• Proficiency in document management software and Microsoft Office Suite
• Exceptional attention to detail and organizational skills
• Strong communication and collaboration abilities
• Fluent in English and Bahasa Melayu. Good proficiency in Mandarin is a plus
• Willing to travel and can work under pressure
• Ready to join immediately
• Possess problem-solving, decision-making and communication skills
• High self-discipline, independent and must be able to work overtime as needed

Job Responsibility

• Manage and organize all documents, ensuring accuracy, completeness and compliance with company standard
• Provide administrative support to the Project Team and Project Manager.
• Responsible for collection and compilation of as-built drawings & records for project handing over documentation matters.
• Upkeep and maintain all existing project schedules
• Process all incoming and outgoing document within the required time period and in accordance with project requirement and procedure
• Maintain communication with clients, consultants, subcontractors, and vendors
• Any other duties that may be assigned from time to time by the management.

Perks & Benefits

• Basic salary (depend on working experience)
• EPF, SOCSCO, EIS
• Employee equity
• Personal development opportunities

UMJ Engineering is currently looking for Document Controller with the following requirements. This is a on-site role as a Document Controller located in Johor Bharu, Malaysia.

Requirements

• Bachelor's Degree in Engineering or related field.
• In depth knowledge of fire protection system and associated documentation requirements
• Proficiency in document management software and Microsoft Office Suite
• Exceptional attention to detail and organizational skills
• Strong communication and collaboration abilities
• Fluent in English and Bahasa Melayu. Good proficiency in Mandarin is a plus
• Willing to travel and can work under pressure
• Ready to join immediately
• Possess problem-solving, decision-making and communication skills
• High self-discipline, independent and must be able to work overtime as needed

Job Responsibility

• Manage and organize all documents, ensuring accuracy, completeness and compliance with company standard
• Provide administrative support to the Project Team and Project Manager.
• Responsible for collection and compilation of as-built drawings & records for project handing over documentation matters.
• Upkeep and maintain all existing project schedules
• Process all incoming and outgoing document within the required time period and in accordance with project requirement and procedure
• Maintain communication with clients, consultants, subcontractors, and vendors
• Any other duties that may be assigned from time to time by the management.

Perks & Benefits

• Basic salary (depend on working experience)
• EPF, SOCSCO, EIS
• Employee equity
• Personal development opportunities

責任 ：

• 銷售協調和客戶服務。
• 能夠處理銷售訂單和庫存。
• 必須能夠在壓力下工作並且能夠創造一個愉快的工作環境。

要求 ：

• 最好是女性。
• 能夠流利地說和寫英語、中文（方言）和馬來語。
• 具行政相關工作經驗。

津貼和福利

• 醫療保險
• 事假
• 開放文化
• 個人發展機會

職位描述：

1. 招標

• 招標文件的準備：協助準備和彙編招標所需的文件。
• 招標研究：研究新的招標機會，了解條件和評估標準。
• 時間管理：確保所有投標文件和準備工作在截止日期前完成並提交。
• 與其他部門的協調：與其他部門合作收集必要的資訊和文件。

2. 管理員

• 日程管理：幫助組織會議日程和約會，確保沒有重疊。
• 文件處理：管理重要文件的組織、儲存和分發。
• 客戶服務：迎接並引導訪客、接聽電話並處理電子郵件查詢。
• 設備管理：維護並確保所有辦公設備（如電腦、印表機、影印機）正常運作。
• 庫存監控：管理辦公室庫存並確保充足的供應。

3. 辦公室運作

• 日常工作協調：協助協調辦公室日常工作，確保工作順利進行。
• 辦公室維護：管理辦公室的維護和清潔。
• 會議室準備和佈置：在會議前準備會議室，包括設備和其他需求。
• 監控和報告：協助監控和準備辦公室運作的定期報告。

津貼和福利

• 免費停車
• 晉升機會
• 專業發展
• 5個工作天

UMJ Engineering 目前正在尋找具有以下要求的文件控制器。這是位於馬來西亞新山的文件控制員的現場職位。

要求

• 工程或相關領域學士學位。
• 深入了解消防系統和相關文件要求
• 熟練使用文件管理軟體和 Microsoft Office 套件
• 對細節和組織能力的特別關注
• 較強的溝通協作能力
• 精通英語和馬來語。精通國語者優先
• 願意出差，能承受工作壓力
• 準備立即加入
• 具備解決問題、決策和溝通的能力
• 自律性強，獨立，能依需求加班

崗位職責

• 管理和組織所有文件，確保準確性、完整性並符合公司標準
• 為專案團隊和專案經理提供行政支援。
• 負責工程交接文件事宜完工圖面及記錄的收集、整理。
• 維護和維護所有現有的專案進度表
• 在規定的時間內並依照專案要求和程序處理所有傳入和傳出的文件
• 與客戶、顧問、分包商和供應商保持溝通
• 管理層可能不時分配的任何其他職責。

津貼和福利

• 基本工資（取決於工作經驗）
• EPF、SOCSCO、EIS
• 員工股權
• 個人發展機會

Job description:

1. Tender

• Preparation of Tender Documents: Assist in the preparation and compilation of documents required for the tender.
• Tender Research: Researching new tender opportunities, understanding the conditions and evaluation criteria.
• Time Management: Ensure all tender documents and preparations are completed and submitted before the deadline.
• Coordination with Other Departments: Collaborate with other departments to gather necessary information and documents.

2. Admin

• Schedule Management: Helps organize meeting schedules and appointments, ensuring there are no overlaps.
• Document Handling: Manages the organization, storage, and distribution of important documents.
• Customer Service: Greets and directs visitors, answers phone calls, and handles email inquiries.
• Equipment Management: Maintain and ensure all office equipment such as computers, printers, and copiers are working properly.
• Inventory Monitoring: Manage office inventory and ensure adequate supplies.

3. Office Operations

• Coordination of Daily Tasks: Assist in the coordination of daily tasks in the office to ensure smooth operations.
• Office Maintenance: Managing the maintenance and cleanliness of the office.
• Meeting Room Preparation and Arrangement: Prepare the meeting room including equipment and other needs before the meeting.
• Monitoring and Reporting: Assist in monitoring and preparing periodic reports on office operations.

Perks & Benefits

• Free parking
• Opportunities for Promotion
• Professional development
• 5 Working Days

Nature of work

• Responsible for general administrative tasks
• Enter data from paper files to computer systems and filing
• Assist superior in daily administrative work
• Sense of responsibility
• SPM Leavers / Fresh graduate is welcome to apply
• company provides training 

Please contact Whatsapp 

0174891618 to arrange an interview

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Monday to Friday (8:30am - 5.30pm)
• EPF SOCSO 
• Attendance Award
• salary RM2000 to RM3500 depending on experience
• Working Location (Location) - Damansara Damai