Total 13 Senior Executive executive officer job vacancies in Administrative / Clerical category in Malaysia

Responsibilities:

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements:

• Proven experience as executive secretary or similar administrative role.
• Excel in MS Office and ‘back-office’ software (e.g. ERP).
• Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Experience with basic research methods and reporting techniques.
• Strong organizational and time-management skills.
• Excellent communication and negotiation abilities.
• Integrity and confidentiality.
• Possess at least a Bachelor's Degree in business administration or relative field.

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

Job Requirements:

• Bachelor’s degree or above in any related field.
• Minimum 2 years of working experience in academic institution or related industry is an advantage.
• Basic knowledge of statutory requirements and guidelines of MOHE or other relevant bodies would be an added advantage.
• Experience with Malaysia Research Assessment (MyRA), grant management and publication.
• Detailed oriented and able to work with minimal supervision.
• Good communication skills in Bahasa Malaysia and English (both written and spoken).

Job Descriptions:

• To assist and support the administrative affairs related to the Research Management Centre and manage the administrative tasks related to research.
• Coordinate and facilitate MyRA audit and assist QA with other relevant audit such SETARA and QS rankings for research data.
• Manage and facilitate implementation of external and internal research grants.
• Liaison officer to external statutory bodies.
• Prepare senate and centre reports; secretariat to coordinate CRI related meetings and prepare minutes of meetings.
• Manage academic publication funding and reward scheme.
• Facilitate participation of QIU staff and students for external innovation competitions.
• Disseminate information to academic staff on research opportunities- grants, publication, conferences, training and etc.
• Coordination and facilitate for research related academic talks/workshops for academic staff.
• Attend to any other matters as assigned by the superior and Management from time to time.

Perks & Benefits

• Medical insurance
• Annual leave
• Training & development opportunities

• ICSA qualification or equivalent

• At least 3 years of relevant working experience for Semi-Senior positions

• At least 5 years of relevant working experience for Senior positions

• To support the company secretaries in all aspects of secretarial duties and functions, preparation and submission of statutory returns to Registrar of Companies within the timeline, maintain and update of statutory records

• Must be able to handle secretarial work for a portfolio of clients with minimal supervision, attend and take minutes of Board meetings

• Self-motivated, meticulous, diligent, responsible and pro-active

• Good command of written and spoken English and Bahasa Malaysia

• Good Career Path

• Good Environment

Perks & Benefits

• Open Culture
• Personal Development Opportunities
• Good Career Path
• 5 Working Days

職位要求：

• 任何相關領域的學士學位或以上學歷。
• 具有至少 2 年學術機構或相關產業工作經驗者優先。
• 了解 MOHE 或其他相關機構的法定要求和指南的基本知識將是一個額外的優勢。
• 具有馬來西亞研究評估 (MyRA)、撥款管理和出版方面的經驗。
• 注重細節，能夠在最少的監督下工作。
• 良好的馬來語和英語（書面和口語）溝通能力。

職位描述：

• 協助及支援科學研究管理中心相關行政事務，管理與科研相關的行政工作。
• 協調和促進 MyRA 審核，並協助 QA 進行其他相關審核，例如研究資料的 SETARA 和 QS 排名。
• 管理和促進外部和內部研究資助的實施。
• 與外部法定機構的聯絡官。
• 準備參議院和中心報告；秘書處負責協調 CRI 相關會議並準備會議紀錄。
• 管理學術出版資助和獎勵計劃。
• 促進QIU師生參與外部創新競賽。
• 向學術人員傳播有關研究機會的資訊—資助、出版、會議、培訓等。
• 協調和促進學術人員與研究相關的學術講座/研討會。
• 處理上級和管理層不時交辦的其他事項。

津貼和福利

• 醫療保險
• 年假
• 培訓和發展機會

Job Description

• Assist the Project Manager / Construction Manager on the project site works progress and delivery.
• Liaise with client's representatives with regards to all site matters with proper documentation.
• Coordinate with the main contractor / subcontractors / consultant with the delivery of products and installation works.
• Liaise with suppliers/subcontractors on submission for approval and procurement of materials and products.
• To crosscheck and submit all documents required for materials submission, shop drawings, and as build drawing submission in team binder.
• Review of consultant’s documents for discrepancies.
• To issue correspondence letter regarding for the site works matters.
• Attend site meeting if required.
• Responsible for monitoring the daily process and progress at the project site.
• Carry out inspection of purchased materials delivered to the project site.
• Identify and records quality control problems during production or site work.
• Responsible for determining the cause of the quality problem and initiate corrective action.
• All site administration works
• Other duties to be performed as and when required  

Minimum Education & Experience

• Higher Diploma / Certificate in Building / Architecture Studies or equivalent
• 3 – 5 years working experience in construction field
• Effectively bilingual with good verbal and writing skills
• Proficiency in MS Office application
• Possess CIDB qualification.
• Independent, proactive, technically competent and team player with good interpersonal and communication skills.
• Possess teamwork spirit, problem solving skills and able to work independently.
• Able to speak, read and write in English, Mandarin, Bahasa Malaysia. (in order to liaise with the English & Mandarin speaking officer / vendors)

Skills & Knowledge Required

• Well verse with the use of Microsoft Excel, Words, Autocad, etc.
• Strong analytical and problem solving skills and meticulous.
• Proven experience working as a Project Coordinator, preferably in the ID contractor industry.
• Good knowledge in construction activities processes.
• Ability to work well in a team and independently, managing multiple projects simultaneously.
• Be a team player, proactive and systematic in your approach
• Candidate with ID and facade works knowledge will be an advantage

• ICSA 資格或同等資格

• 至少3年半高階職位相關工作經驗

• 至少 5 年高階職位相關工作經驗

• 支援公司秘書履行秘書職責和職能的各個方面，在規定時間內準備並向公司註冊處提交法定申報表，維護和更新法定記錄

• 必須能夠在最少的監督下為客戶組合處理秘書工作，出席董事會會議並做會議記錄

• 有上進心、細緻、勤奮、負責、積極主動

• 良好的英語和馬來語書面和口語能力

• 良好的職涯道路

• 良好的環境

津貼和福利

• 開放文化
• 個人發展機會
• 良好的職業道路
• 5個工作天

職位描述

• 協助專案經理/施工經理處理專案現場工程進度和交付。
• 就所有現場事宜與客戶代表聯絡並提供適當的文件。
• 與主承包商/分包商/顧問協調產品交付和安裝工程。
• 與供應商/分包商聯絡，提交材料和產品的批准和採購。
• 交叉檢查並提交團隊活頁夾中提交資料、施工圖和施工圖所需的所有文件。
• 審查顧問文件是否有差異。
• 就工地工程事宜發出信函。
• 如果需要，參加現場會議。
• 負責監控專案現場的日常流程和進度。
• 對運抵工程現場的採購資料進行檢查。
• 識別並記錄生產或現場工作期間的品質控制問題。
• 負責確定品質問題的原因並採取糾正措施。
• 所有網站管理工作
• 其他需要時應履行的職責

最低教育程度和經驗

• 建築/建築研究高級文憑/證書或同等學歷
• 3 – 5年建築領域工作經驗
• 有效的雙語能力，具有良好的口語和寫作能力
• 熟練MS Office應用程式
• 擁有CIDB資質。
• 獨立、積極主動、技術能力強、具備團隊合作精神，具備良好的人際溝通與溝通能力。
• 具有團隊合作精神、解決問題的能力並且能夠獨立工作。
• 能夠說、讀、寫英語、華語、馬來語。 （以便與英語和普通話官員/供應商聯絡）

所需技能和知識

• 熟練使用 Microsoft Excel、Words、Autocad 等。
• 分析解決問題能力強，工作細緻。
• 擁有擔任專案協調員的豐富經驗，最好是在 ID 承包商行業。
• 良好的施工活動流程知識。
• 能夠很好地團隊合作和獨立工作，同時管理多個專案。
• 成為團隊合作者，積極主動且有系統地對待你的方法
• 具有 ID 和外牆工程知識的候選人將優先

職責：

• 維護高階主管議程並協助規劃任命、董事會會議、會議等。
• 參加會議並做好會議記錄。
• 接聽和篩選電話並在適當的時候重定向它們。
• 處理所有發出或收到的信件（電子郵件、信件、包裹等）並確定其優先順序。
• 為高階主管人員安排差旅。
• 處理機密文件，確保其安全。
• 準備發票或財務報表並提供簿記協助。
• 監控辦公用品並與供應商談判條款，以確保最具成本效益的訂單。
• 維護電子和紙本記錄，確保資訊井然有序且易於存取。
• 根據指定進行研究並準備演示或報告。

要求：

• 擁有豐富擔任執行秘書或類似行政職務的經驗。
• MS Office 和「後台」軟體（例如 ERP）中的 Excel。
• 熟悉辦公室管理和基本會計程序以及相關行業的技術詞彙。
• 具有基本研究方法和報告技術的經驗。
• 較強的組織和時間管理能力。
• 優秀的溝通和談判能力。
• 誠信和保密。
• 至少擁有工商管理或相關領域的學士學位。

津貼和福利

• 佣金和獎金
• 附近的公共交通
• 定期團隊活動
• 事假
• 開放文化
• 個人發展機會

行政主管負責確保分公司日常行政活動的順利進行。該角色涉及協調客戶互動、處理交付物流、發出採購訂單和管理庫存水準。

主要職責：

1. 客戶協調：
   • 與客戶協調安排並確認交貨日期和時間。
2. 交貨協調：
   • 與物流團隊和第三方送貨服務聯絡，確保及時、準確的送貨。
   • 管理交付文件並確保所有記錄準確且最新。
3. 採購訂單管理：
   • 根據需要發出和處理辦公用品、庫存和其他材料的採購訂單。
   • 與供應商協調，確保貨物及時交付。
4. 庫存管理：
   • 維護準確的庫存記錄，包括庫存水準、訂單和再訂購。
   • 定期進行庫存檢查和審計以確保準確性。
   • 管理庫存補貨流程以避免短缺或庫存過多。
5. 行政支援：
   • 提供一般行政支持，包括管理辦公用品、處理信件和維護辦公室記錄。

要求：

• 工商管理、辦公室管理或相關領域的文憑或學位。
• 較強的組織能力和多任務處理能力。
• 優秀的溝通和人際交往能力。
• 熟練使用 Microsoft Office 套件（Word、Excel、Outlook）。
• 能夠獨立工作並作為團隊的一部分。

津貼和福利

• 津貼（旅費、交通費等）
• 公司旅行
• 事假
• 開放文化
• 個人發展機會

The Admin Executive is responsible for ensuring the smooth operation of day-to-day administrative activities at the branch office. This role involves coordinating customer interactions, handling delivery logistics, issuing purchase orders, and managing inventory levels.

Key Responsibilities:

1. Customer Coordination:
   • Coordinate with customers to schedule and confirm delivery dates and times.
2. Delivery Coordination:
   • Liaise with logistics teams and third-party delivery services to ensure timely and accurate deliveries.
   • Manage delivery documentation and ensure all records are accurate and up to date.
3. Purchase Order Management:
   • Issue and process purchase orders for office supplies, inventory, and other materials as needed.
   • Coordinate with suppliers to ensure timely delivery of goods.
4. Inventory Management:
   • Maintain accurate inventory records, including stock levels, orders, and reorders.
   • Conduct regular inventory checks and audits to ensure accuracy.
   • Manage stock replenishment processes to avoid shortages or overstocking.
5. Administrative Support:
   • Provide general administrative support, including managing office supplies, handling correspondence, and maintaining office records.

Requirements:

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

•Position: EA/Executive Assistant.

•Salary: RM 4000-6000.

•Job location: Mid Valley City (5-day week),Kuala Lumpur.

The hiring company

This is an established public listed company, a conglomerate engaged in a wide spectrum of business activities in Malaysia. Currently they are seeking a matured male professional candidate to assume the role of executive personal support to their Director within the organization. The position is permanent and will be based at their corporate head office at Mid Valley City in Kuala Lumpur.

Key Job Responsibilities

This role will support a senior Director who hold a number of different portfolio within the organization. As Executive Assistant, you will be exposed to a diverse group of businesses and so you will need to be business savvy and highly adaptable. Your primary responsibility will be to provide high level administrative support to the Director. You will be kept busy with everything from booking dinner reservations, organizing high profile corporate events, diary management and extensive travel and even business presentations. The position is based at Mid Valley City and the role requires some traveling (with overnight stay when required).

Role activities:

•Provide high level executive support, exercising discretion, initiative to support the Director.

•Manage and administer Director's email and other mails and schedules.

•Attending meetings and business discussions with the Director.

•Liaison with relevant parties related to the Group's business activities.

•Drafting, preparation and review of reports, documents related to the business.

•Manage complex travel schedules

Job Requirements/Candidate profile

•Malaysian Male age 30-45; dynamic personality with bright, lively and personable disposition. 

•Possess minimum a Diploma qualification; Bachelor degree in Business or its equivalent will be well received.

•3-5 years administrative experience in an environment that has provided you with strong commercial awareness.

•Experience and abilities in general administrative practices and ability to provide effective executive level support.

•Highly developed interpersonal skills and proven written and verbal communication skills.

•Good command of English is a prerequisite for this role; display a high level of written and spoken communication skills is required; proficient in BM and in Mandarin.

•Previous experience in public listed environment will be highly regarded. 

•Excellent skills in MS Office and internet applications.

HOW TO APPLY

Interested candidates are hereby invited to apply by forwarding a copy of up-to-date resume for our review. You may choose to apply online through JOBSTORE by clicking the Apply button to submit your application. Alternatively,candidates may forward their resume directly to us at CHRISJAC via our E-mail at: jobs@chrisjac.com.my

More job from Chrisjac

More job openings are available from Chrisjac. To learn more about all of the career opportunities that Chrisjac can offer, please visit our website at www.chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

•職位：EA/執行助理。

•薪水：RM 4000-6000。

•工作地點：吉隆坡谷中城（每週工作5天）。

招募公司

這是一家成熟的上市公司，是一家在馬來西亞從事廣泛商業活動的企業集團。目前，他們正在尋找一名成熟的男性專業候選人來擔任組織內總監的行政個人支援角色。該職位是永久性的，將設在位於吉隆坡谷中城的公司總部。

主要工作職責

該職位將為在組織內擔任多個不同職務的高級總監提供支援。作為行政助理，您將接觸到多元化的企業群體，因此您需要具備業務頭腦和高度的適應能力。您的主要職責是向主任提供高階行政支援。您將忙於處理各種事務，從預訂晚餐、組織高調的公司活動、日記管理和廣泛的旅行甚至商務演示。此職位位於谷中城，需要出差（需要時需過夜）。

角色活動：

•提供高階行政支持，行使自由裁量權，主動支持主任。

•管理和管理總監的電子郵件以及其他郵件和日程安排。

•出席與總監的會議和業務討論。

•與集團業務活動相關方聯絡。

•起草、準備和審查與業務相關的報告、文件。

•管理複雜的旅行行程

職位要求/候選人簡介

• 30-45 歲的馬來西亞男性；個性活潑，開朗、活潑、風度翩翩。

•至少擁有文憑資格；商業學士學位或同等學歷將受到好評。

• 3-5 年的管理經驗，能夠為您提供強大的商業意識。

•一般管理實務方面的經驗和能力以及提供有效的行政級別支援的能力。

•高度發達的人際溝通能力以及經過驗證的書面和口頭溝通技巧。

•良好的英語能力是擔任此職位的先決條件；需要表現出高水準的書面和口頭溝通技巧；精通國語和普通話。

•先前在公開上市環境的經驗將受到高度重視。

•優秀的MS Office 和網路應用技能。

如何申請

特此邀請有興趣的候選人透過轉發最新履歷副本進行申請，以供我們審核。您可以選擇透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件直接將簡歷轉發給我們的CHRISJAC ： jobs@chrisjac.com.my

Chrisjac 的更多工作

Chrisjac 提供更多職缺。要了解有關 Chrisjac 可以提供的所有職業機會的更多信息，請訪問我們的網站www.chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

Key Responsibilities:

Campaign Setup and Management:

• Assist in the creation, traƯicking, and launch of digital ad campaigns across various channels including display, video, social, and programmatic.
• Set up and manage ad serving platforms (e.g., Google Campaign Manager, Sizmek, etc.), ensuring correct traƯicking of creatives, targeting, and reporting.

Optimization and Monitoring:

• Continuously monitor the performance of campaigns, analyzing key metrics (CTR, conversion rates, ROI, etc.) and making data-driven adjustments to optimize campaign delivery and performance.
• Troubleshoot and resolve issues related to ad creatives, targeting, tracking, and delivery to ensure campaigns are running smoothly.

Quality Assurance:

• Perform QA checks on creative assets, tracking pixels, and tags to ensure proper deployment and functionality across various platforms and devices.
• Ensure compliance with client requirements, platform policies, and best practices in ad serving and reporting.

Reporting and Analysis:

• Regularly provide detailed performance reports and insights to internal teams and clients, using platforms such as Google Analytics, Tableau, or proprietary reporting tools.
• Provide actionable recommendations for improving campaign performance based on data analysis and industry trends.

Client and Internal Communication:

• Act as a key point of contact for clients regarding campaign performance, optimizations, and troubleshooting.
• Collaborate with cross-functional teams, including account management, sales, and creative teams, to ensure campaign objectives are met.

Stay Current with Industry Trends:

• Stay updated with the latest trends in digital advertising, ad technologies, and best practices (e.g., new features in Google Ads, Facebook Ads, programmatic platforms).
• Explore new advertising platforms and opportunities to improve client performance and campaign eƯectiveness.