Total 10 workforce administration job vacancies in Administrative / Clerical category in Malaysia

Job Description

• Assist to handle day-to-day administration tasks/activities.
• Assist in general administration duties such as data entry, organisation of files, documents, and other co-ordination duties.
• Assist in preparing words, powerpoint and excel documents.
• Assist with preparing company events.
• Provide support in resolving any administrative problems.
• Undertake ad-hoc related tasks as assigned.
• Good motivation with a strong desire to take on new challenges and learn as much as possible.

Requirements:

• Willing to work in Bandar Kinrara Puchong
• 5 days working a week
• Working Hour 8.30am - 6pm
• Prefering in Female

Benefit

• Allowance RM 800 - 1000 per month
• Have the opportunity to secure employment with us after completing industrial training, depending on performance, abilities and attitude.

Responsibility:

1)   Assist Manager to update customer investment amount and ready investment report for meeting, update price and compile fund performance chart

2)   Assist Manager to manage courier service and monitor the pick up and arrival of parcel

3)   Assist Clients to carry out the investment administration procedure

4)   Handle requests and queries of prospect appropriately

5)   Schedule meeting for Manager with Clients

6)   Manage other clerical and administration works

7)   Handle basic agency matters

Requirements:

1)   Home-based working with basic salary and bonus. Preferably retirees or student

2)   No basic salary with flexible working hours.

3)   Possess problem solving ability

4)   Figure oriented and willing to learn

5)   MS office especially power point

6)   English and Chinese literate. Verbal and writing

7)   Trustworthy

8)   Possess transport

9)   Able to perform online meeting and once in a week to have physical meeting

10) At least Diploma or higher in Business studies

Perks & Benefits

• Home working
• Flexible hour
• Allowances
• Free trip
• Free courses

POSITION SUMMARY:

Candidate is responsible to ensure timely preparation of legal and security documentation for Client execution, processing of disbursements and dealing with external customer issues and to provide timely, accurate and effective credit administrative support to business units.

The Group primarily operates its Financial Services business through its fully owned subsidiaries – Maax Factor Sdn Bhd (MFSB) and MAA Credit Berhad (MAAC). MFSB’s business is trade receivable financing or factoring for SMEs and MAAC provides various forms of funding from short term to long term loans.

JOB RESPONSIBILITIES:

• Responsible for assisting superior in the preparation of Facility Offer Letters and liasing with solicitors for complete preparation of facility documentation. 
• Assist superior in the management and control of credit operations to ensure accurate and efficient processing of disbursements and settlements.
• Ensure the quality of security documentations through periodic monitoring and evaluation and takes necessary measures to protect the organization’s interest.
• Perform checks to ensure legal and security documentation are completed, conditions precedents are fulfilled prior to activation of facilities, monitoring of conditions subsequent and ensure that the legal and security documents are in safe custody.
• Ensure compliance of internal processes.
• To assist in monitoring factoring/loan exposures and related data/information on clients are properly captured and updated in the relevant systems during on boarding, disbursements and repayments.
• To coordinate the necessary notices statements and memos for internal and external needs.
• Assist Superior to maintain a reporting format for finance, management and statements to clients.

JOB REQUIREMENTS: 

• Must possess at least a Post Graduate Diploma, Bachelor’s Degree in Finance/Banking/Accounting/Marketing/Business or equivalent.
• Minimum 3 - 5 years experience in Banking and/or other Financial Institutions, involving Credit Administration function. Those with experience in a Factoring Company and/or Commercial/SME Banking have an added advantage.
• Fluent in English & Bahasa Malaysia, both spoken and written.
• Competent computer skills with proficiency in Microsoft Office software, particularly in Word and Excel.
• Competent knowledge of overall Credit Administration processes. Knowledge of credit facilities processing practices, methods and procedures.
• Experience in processing of documentation and releasing of SME, Commercial, Corporate or Syndicated loans/credit facilities is preferred.

Perks & Benefits

• Nearby public transport
• Casual dress code on Fridays
• Free snacks and drinks
• Regular team activities occasionally
• Medical coverage
• Annual leave
• Open culture
• Dental coverage

Job purpose

The Administration Executive will provide comprehensive, quality administrative and support services within a department. You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Duties and responsibilities

1. Provide administrative support and assistance to ensure smooth operations to all department.
2. Assist in the recruitment process, including posting job openings and scheduling interviews.
3. Assist in the Product Department including sending samples for lab test and follow-up.
4. Manage office equipment and coordinate repairs or maintenance as needed - to ensure that all are in good condition or functioning well.
5. Perform all general administrative requirements (day-to-day documentation such as data entry, scanning, filing system). Monitor and maintain a good record system for all admin and confidential matters.
6. Assisting in organising company’s event.
7. To ensure all company business licenses are renewed accordingly.
8. To manage phone calls and entertain visitors.
9. To handle incoming and outgoing parcel and correspondence. Arrange courier services when necessary.
10. Handling in purchasing of office supplies and pantry items.
11. Assist in monitoring and supervising office cleaners.
12. Provide clerical support to superior.
13. Undertake other special assignments as and when required.

Requirements and skills

1. At least one (1) year working experience in contact center/customer support/ administration, related field.
2. Fluent in English and Bahasa Malaysia both spoken and written. Mandarin is an added advantage.
3. Proficient in relevant computer applications like MS Office.
4. Basic bookkeeping and math skills would be an added advantage.
5. Willingness to learn and ability to meet deadlines.
6. Exemplary planning and time management skills.
7. Ability to adapt to a fast-changing environment.
8. Demonstrate excellent communication and problem-solving skills.
9. Able to work independently with minimum supervision.
10. Self-motivated and a good team player.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Company trips
• Medical insurance

責任：

1) 協助經理更新客戶投資金額並準備會議投資報告，更新價格並編制基金績效圖表

2) 協助經理管理快遞服務並監控包裹的取件和到達

3）協助客戶辦理投資管理手續

4) 適當處理潛在客戶的請求和詢問

5) 安排經理與客戶的會議

6）管理其他文書和行政工作

7）處理基本代理事務

要求：

1）在家工作，有基本薪資和獎金。最好是退休人員或學生

2）無底薪，工作時間彈性。

3）具備解決問題的能力

4）注重形象，樂於學習

5) MS Office 尤其是power point

6) 懂英文和中文。口頭和寫作

7) 值得信賴

8）擁有交通工具

9）能夠進行線上會議和每週一次的現場會議

10) 至少獲得商業研究文憑或更高學位

津貼和福利

• 在家工作
• 彈性的工作時間
• 津貼
• 免費旅行
• 免費課程

工作目的

行政主管將在部門內提供全面、優質的行政和支援服務。您需要確保部門在所有行政事務上順利、有效率地運作。

義務和責任

1. 提供行政支援與協助，確保各部門順利運作。
2. 協助招募流程，包括發布職缺和安排面試。
3. 協助產品部門，包括發送樣品進行實驗室測試和跟進。
4. 管理辦公設備並根據需要協調維修或保養 - 確保所有設備狀況良好或運作良好。
5. 執行所有一般管理要求（日常文件記錄，例如資料輸入、掃描、歸檔系統）。監控並維護所有管理和機密事務的良好記錄系統。
6. 協助組織公司活動。
7. 確保所有公司營業執照均相應更新。
8. 管理電話和招待訪客。
9. 處理傳入和傳出的包裹和信件。必要時安排快遞服務。
10. 處理辦公用品和食品儲藏室的採購。
11. 協助監督和監督辦公室清潔工。
12. 向上級提供文書支援。
13. 根據需要承擔其他特殊任務。

要求和技能

1. 至少一 (1) 年聯絡中心/客戶支援/管理及相關領域的工作經驗。
2. 英語和馬來語口語和書寫流利。普通話是一個額外的優勢。
3. 精通MS Office等相關電腦應用程式。
4. 基本的簿記和數學技能將是一個額外的優勢。
5. 學習的意願和按時完成任務的能力。
6. 出色的計劃和時間管理技能。
7. 適應快速變化的環境的能力。
8. 表現出出色的溝通和解決問題的能力。
9. 能夠在最少的監督下獨立工作。
10. 自我激勵和良好的團隊合作精神。

津貼和福利

• 津貼（旅費、交通費等）
• 附近的公共交通
• 公司旅行
• 醫療保險

職位描述

• 協助處理日常管理任務/活動。
• 協助一般管理職責，例如資料輸入、文件、文件的組織和其他協調職責。
• 協助準備word、powerpoint和excel文件。
• 協助準備公司活動。
• 提供解決任何行政問題的支援。
• 承擔指派的臨時相關任務。
• 良好的動力，強烈渴望接受新的挑戰並盡可能多地學習。

要求：

• 願意在Bandar Kinrara Puchong工作
• 每週工作 5 天
• 工作時間 8.30am - 6pm
• 偏好女性

益處

• 每月津貼 RM 800 - 1000
• 完成行業培訓後，有機會在我們這裡就業，這取決於表現、能力和態度。

Job Description

• Assist the Project Manager / Construction Manager on the project site works progress and delivery.
• Liaise with client's representatives with regards to all site matters with proper documentation.
• Coordinate with the main contractor / subcontractors / consultant with the delivery of products and installation works.
• Liaise with suppliers/subcontractors on submission for approval and procurement of materials and products.
• To crosscheck and submit all documents required for materials submission, shop drawings, and as build drawing submission in team binder.
• Review of consultant’s documents for discrepancies.
• To issue correspondence letter regarding for the site works matters.
• Attend site meeting if required.
• Responsible for monitoring the daily process and progress at the project site.
• Carry out inspection of purchased materials delivered to the project site.
• Identify and records quality control problems during production or site work.
• Responsible for determining the cause of the quality problem and initiate corrective action.
• All site administration works
• Other duties to be performed as and when required  

Minimum Education & Experience

• Higher Diploma / Certificate in Building / Architecture Studies or equivalent
• 3 – 5 years working experience in construction field
• Effectively bilingual with good verbal and writing skills
• Proficiency in MS Office application
• Possess CIDB qualification.
• Independent, proactive, technically competent and team player with good interpersonal and communication skills.
• Possess teamwork spirit, problem solving skills and able to work independently.
• Able to speak, read and write in English, Mandarin, Bahasa Malaysia. (in order to liaise with the English & Mandarin speaking officer / vendors)

Skills & Knowledge Required

• Well verse with the use of Microsoft Excel, Words, Autocad, etc.
• Strong analytical and problem solving skills and meticulous.
• Proven experience working as a Project Coordinator, preferably in the ID contractor industry.
• Good knowledge in construction activities processes.
• Ability to work well in a team and independently, managing multiple projects simultaneously.
• Be a team player, proactive and systematic in your approach
• Candidate with ID and facade works knowledge will be an advantage

職位描述

• 協助專案經理/施工經理處理專案現場工程進度和交付。
• 就所有現場事宜與客戶代表聯絡並提供適當的文件。
• 與主承包商/分包商/顧問協調產品交付和安裝工程。
• 與供應商/分包商聯絡，提交材料和產品的批准和採購。
• 交叉檢查並提交團隊活頁夾中提交資料、施工圖和施工圖所需的所有文件。
• 審查顧問文件是否有差異。
• 就工地工程事宜發出信函。
• 如果需要，參加現場會議。
• 負責監控專案現場的日常流程和進度。
• 對運抵工程現場的採購資料進行檢查。
• 識別並記錄生產或現場工作期間的品質控制問題。
• 負責確定品質問題的原因並採取糾正措施。
• 所有網站管理工作
• 其他需要時應履行的職責

最低教育程度和經驗

• 建築/建築研究高級文憑/證書或同等學歷
• 3 – 5年建築領域工作經驗
• 有效的雙語能力，具有良好的口語和寫作能力
• 熟練MS Office應用程式
• 擁有CIDB資質。
• 獨立、積極主動、技術能力強、具備團隊合作精神，具備良好的人際溝通與溝通能力。
• 具有團隊合作精神、解決問題的能力並且能夠獨立工作。
• 能夠說、讀、寫英語、華語、馬來語。 （以便與英語和普通話官員/供應商聯絡）

所需技能和知識

• 熟練使用 Microsoft Excel、Words、Autocad 等。
• 分析解決問題能力強，工作細緻。
• 擁有擔任專案協調員的豐富經驗，最好是在 ID 承包商行業。
• 良好的施工活動流程知識。
• 能夠很好地團隊合作和獨立工作，同時管理多個專案。
• 成為團隊合作者，積極主動且有系統地對待你的方法
• 具有 ID 和外牆工程知識的候選人將優先

公司概況

Böttcher 總部位於德國，已發展超過 299 年，至今仍是一家私人公司，在全球經濟中不斷成長。我們成功的保證是 2,000 多名員工，他們以同等的奉獻精神追求兩個目標。首先，我們要完全理解我們所從事的主題，其次，我們所做的一切都必須直接為客戶的利益做出貢獻。全球最大的印刷滾筒製造商在全球擁有 27 家工廠，提供各種印刷耗材，現在正在尋找臨時採購和管理主管。

工作範圍：

• 客戶管理；包括根據預測需求進行投訴/拒絕、追蹤、監控和加快客戶訂單。
• 供應商管理；包括了解供應商的產能限制以確保供應、追蹤和監控供應商的績效。
• 定期降低成本和縮短交貨時間的措施。
• 與貨運代理安排並密切跟進空運或海運，以確保從供應商直接順利清關/裝運至全球最終客戶；以正確的品質/價格/數量/時間。

要求：

• 任何學科的文憑/學位。
• 最好具有至少 1 年相關採購經驗。
• 精通英語是必須的，而精通中文/普通話是非常可取的，但不是先決條件。
• 良好的人際溝通和談判能力，具有與國際供應商/貨運代理/客戶進行溝通和溝通的豐富經驗。
• 多工處理，良好的時間管理意識，能夠處理壓力並滿足多個截止日期
• 實際操作 Microsoft Office 軟體包，尤其是 Excel 和 Word
• 熟悉SAP系統者優先
• 優先考慮能夠立即工作的候選人