Total 11 Fresh/Entry Level Administrative / Clerical job vacancies in No.2, Persiaran Perindustrian Silibin 2, Kawasan Perindustrian Ringan Silibin, 30100 Ipoh, Perak.

職位描述：

• 擁有處理全套帳戶的經驗。
• 至少3年相關領域工作經驗。
• 負責任並且能夠在最少的監督下獨立工作。
• 可能不時分配的任何其他職責。

資質：

• LCCI / 文憑或同等學歷
• 了解全套帳戶和瑞銀會計系統是一個優勢
• 具備電腦知識 - 對 Microsoft Office 有良好的了解

Job Description:

• Experience in handle full set accounts.
• At least 3 years working experience in related field.
• Responsible and able to work independently with minimum supervision.
• Any other duties that may be assigned from time to time.

Qualification:

• LCCI / Diploma or Equivalent
• Knowledge of full set accounts and UBS Accounting System is an advantage
• Computer literate - good knowledge on Microsoft Office

Sales Support

• Assist the Sales Team: Provide administrative support to the sales team, including scheduling meetings, preparing sales reports, and managing customer inquiries.
• Sales Documentation: Prepare quotes, proposals, and contracts based on the sales team’s instructions or customer requests.
• Manage Orders: Oversee order processing, ensuring that sales orders are correctly entered into the system and delivered on time.
• Follow-up on Leads: Contact potential clients to confirm leads or appointments, ensuring no opportunities are missed.

Communication and Coordination

• Internal Coordination: Serve as a liaison between the sales team, marketing, finance, customer service, and logistics to ensure smooth workflow and timely delivery of services or products.
• Customer Communication: Manage communications with clients regarding order status, delivery schedules, product availability, or payment issues.
• Schedule Appointments and Meetings: Organize sales meetings and travel schedules for the sales team.

Perks & Benefits

• Commission and bonus
• Company trips
• Medical insurance
• Personal leave
• Unit Trust Funds for employees who works 2 years & above

銷售支援

• 協助銷售團隊：為銷售團隊提供行政支持，包括安排會議、準備銷售報告和管理客戶詢問。
• 銷售文件：根據銷售團隊的指示或客戶要求準備報價、提案和合約。
• 管理訂單：監督訂單處理，確保銷售訂單正確輸入系統並準時交貨。
• 線索跟進：聯絡潛在客戶以確認線索或預約，確保不錯過任何機會。

溝通與協調

• 內部協調：作為銷售團隊、行銷、財務、客戶服務和物流之間的聯絡人，確保工作流程順利並及時交付服務或產品。
• 客戶溝通：管理與客戶有關訂單狀態、交貨計劃、產品可用性或付款問題的溝通。
• 安排約會和會議：為銷售團隊組織銷售會議和旅行安排。

津貼和福利

• 佣金和獎金
• 公司旅行
• 醫療保險
• 事假
• 為工作 2 年及以上的員工提供單位信託基金

Job Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Job Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
• Preferably on Chinese Speaking candidates

Job Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Job Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
• Preferably on Chinese Speaking candidates

Responsibilities 职责：

• Enter, process and track customer orders, shipment arrangements and account

receivable verification

• Maintain contact with customers, reply to email and confirm delivery dates.
• Provide shipping documents, assist business personnel in controlling shipments, and

handle import and export matters.

• Assist business personnel to handle business-related internal administrative operations

of the company.

• Business report production.
• Other matters assigned by the supervisor.
• 输入、处理和跟踪客户订单、出货安排和应收账款核对。
• 保持与客户间联系，回复邮件并确认交货日期。
• 提供货运单据，协助业务人员控制出货，办理进出口事宜。
• 协助业务人员处理相关业务的内部行政事务。
• 业务报告制作。
• 主管交办的其他事项。

Requirements 要求：

1. Strong communication and interpersonal skills.

2. Customer service focus.

3. Friendly, helpful, confident and engaging personality.

4. Basic administration skills.

5. Willing go to Taiwan for training

6, Able to understand and communicate in Mandarin

1. 较强的沟通和人际交往能力。

2. 以客户服务为中心。

3. 友善、乐于助人、自信且有吸引力的个性。

4. 基本的管理技能。

5. 需要到台湾训练

6 .能够以中文沟通

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Open culture
• Personal development opportunities
• Paid training and development

•會計與報告

− 確保帳戶的所有相關交易都正確記錄，

及時核對並記入會計系統；

− 確保在發送之前正確準備好所有每週/每月憑證條目

以便及時審查；

− 確保發出的發票、借方票據、貸方票據和帳戶報表

正確、及時地準備；

− 公司間交易帳戶餘額調節

您及時向集團公司負責；

− 審查各部門編制的每月銀行往來餘額調節表；

− 定期檢視您負責的公司帳戶的總帳

確保編製法定財務報告和管理報告

及時、準確、一致；

− 跟進客戶及時付款；

− 與相關人員聯絡，收取有爭議的發票款項；

逾期已久；

− 及時跟進並清理公司帳目中的未清項目；

•行政支援

− 負責所有與業務相關的文件工作，包括發票

準備、開立收據和文件歸檔。

− 與所有其他跨職能部門（即行銷部門）密切合作

開發、會計、財務等，確保計畫順利執行

以及對任何業務相關活動的營運支援；

− 監控及記錄零用現金、現金銷售帳戶及雜項費用；

− 必要時準備報告、會議記錄和付款；

− 良好的人際溝通和溝通技巧，能夠適當接聽電話，

電子郵件、訊息和查詢；

− 維護和更新辦公室活動和業務交易記錄，以

確保它們已更新且易於存取；

− 依要求準備、格式化和編輯文件、信件和備忘錄；

− 執行基本簿記和銀行交易，包括託收、

點算和支付款項；

− 必要時協助申請許可證和更新許可證；

− 支援相關人員與政府部門協調審批流程

多學科專案團隊、董事會和/或政府實體；

− 執行專案的詳細提案計劃，直到相關部門批准

當局政府機關；

− 與政府機關有效聯絡並保持密切接觸

和/或地方當局；

− 與專案政府對應部門進行日常聯絡以支持

有效執行公司旗下各項活動；

− 接收、回覆和分類收到的郵件和電話；

− 整理、整理客戶資料，準備正式報價並跟進

待處理的任務；

津貼和福利

• 事假
• 開放文化
• 個人發展機會

• Accounting & Reporting

− Ensure that all relevant transactions for the accounts are properly transcribed,

checked and posted to the accounting system in a timely basis;

− Ensure all weekly/monthly voucher entries are properly prepared before sending

for review and in a timely basis;

− Ensure outgoing invoices, debit notes, credit notes and statement of accounts are

prepared correctly and in a timely manner;

− Reconciliation of balances for inter-company transactions of the accounts under

your charge with Group of Companies timely;

− Review monthly bank reconciliation prepared by respective department;

− Review General Ledgers of companies’ account under your charges periodically

for ensure that statutory financial reports and management reports are prepared

timely, accurately and consistently;

− Follow up prompt payments from customers;

− Liaise with related personnel to collect payment for invoice under disputes and

long overdue;

− Follow up and clear outstanding items in the accounts for company timely;

• Administrative Support

− Responsible for all the business related documentation works including invoice

preparing, receipt issuing and document filing.

− To work closely with all other cross-functional departments, i.e., Marketing

Development, Accounting, Finance and etc., to ensure smooth execution of plans

and operational support for any business related activities;

− To monitor and record petty cash, cash sales account and sundry expenses;

− Prepare report, meeting minutes and payment when necessary;

− Good interpersonal and communication skills to appropriate answer phone call,

emails, messages and inquiries;

− Maintain and update records of office activities and business transactions to

ensure they are updated and easily accessible;

− Prepare, format and edit documents, letters and memo as per the requirements;

− Perform basic bookkeeping and banking transactions, including the collection,

counting, and disbursement of money;

− Assist in license application and renewal when necessary;

− Support related people to coordinate the approval process with the

multidisciplinary project team, boards and/or government entities;

− Execute detailed proposal plans for the projects up to the approval of the relevant

authorities government bodies;

− Liaise effectively and maintain strong engagement with government agencies

and/or local authorities;

− Day-to-day liaison with the Government counterparts of the project to support

effective implementation of the various activities under the company;

− Receiving, replying and sorting incoming mail and call;

− Arrange and compile customer data, prepare official quotation and follow up on the

pending tasks;

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

主要職責：

• 辦公室管理：
  • 管理日常辦公室運營，包括維護辦公用品和設備。
  • 協調辦公室活動和運營，確保效率並遵守公司政策。
  • 處理傳入和傳出的信件，包括電子郵件、電話和郵件。
• 行政支援：
  • 安排和協調會議、約會和旅行安排。
  • 準備和維護文件、報告和簡報。
  • 協助準備會議議程和會議記錄。
• 客戶和客戶關係：
  • 以專業的方式迎接和協助訪客和顧客。
  • 及時有效地處理詢問並解決問題。
• 數據管理：
  • 維護和更新歸檔系統、資料庫和記錄。
  • 確保準確的資料輸入並謹慎管理機密資訊。
• 財務管理：
  • 協助完成基本簿記任務，包括發票和費用追蹤。
  • 處理並核對費用和付款。

資格：

• 教育：
  • 最低 SPM（馬來西亞 Sijil Pelajaran）或同等學歷；工商管理或相關領域的文憑或學位是一個優勢。
• 經驗：
  • 有行政助理或類似職位經驗者優先。
  • 熟悉辦公室管理程序和基本簿記。
• 技能：
  • 熟練使用Microsoft Office Suite（Word、Excel、PowerPoint）等辦公室軟體。
  • 較強的組織和時間管理能力。
  • 具有出色的英語和馬來語溝通能力（書面和口頭）。
  • 能夠獨立工作並作為團隊的一部分。
  • 對細節和準確性的高度關注。

事假

職涯發展

Key Responsibilities:

• Office Management:
  • Manage day-to-day office operations including maintaining office supplies and equipment.
  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Administrative Support:
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Assist in the preparation of meeting agendas and minutes.
• Customer and Client Relations:
  • Greet and assist visitors and clients in a professional manner.
  • Address inquiries and resolve issues promptly and effectively.
• Data Management:
  • Maintain and update filing systems, databases, and records.
  • Ensure accurate data entry and manage confidential information with discretion.
• Financial Administration:
  • Assist with basic bookkeeping tasks, including invoicing and expense tracking.
  • Process and reconcile expenses and payments.

Qualifications:

• Education:
  • Minimum SPM (Sijil Pelajaran Malaysia) or equivalent; a diploma or degree in Business Administration or related field is an advantage.
• Experience:
  • Previous experience as an administrative assistant or in a similar role is preferred.
  • Familiarity with office management procedures and basic bookkeeping.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Strong organizational and time-management skills.
  • Excellent communication skills in English and Bahasa Malaysia (both written and verbal).
  • Ability to work independently and as part of a team.
  • High level of attention to detail and accuracy.

PERSONAL LEAVE

CAREER GROWTH