Total 4 procurement manager job vacancies in Purchasing / Procurement / Inventory category in Batu Ferringhi

About WorldFish  

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”

About the Position 

The Procurement Officer will provide comprehensive support in procurement services, assisting the Procurement Team with WorldFish procurement matters. The role involves ensuring that the needs of requesters are met while obtaining the best value. Additionally, the Procurement Officer will play a key role in ensuring that procurement processes are perceived by suppliers as fair, open, and ethical.

The successful candidate will: 

• Execute day-to-day procurement activities, such as issuing purchase orders and obtaining quotations.
• Assist in the development and implementation of procurement plans and strategies.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Maintain procurement records and documentation, including purchase orders and contracts.
• Assist in vendor management processes, such as new supplier registration, due diligences checks and performance monitoring.
• Support procurement-related initiatives, such as cost-saving measures and process improvements.
• Follow up on procurement requests and inquiries from internal stakeholders.
• Ensure compliance with procurement policies, procedures, and regulatory requirements.
• Collaborate with team members to address procurement-related challenges and issues.
• Participate in procurement training and development activities to enhance skills and knowledge.
• Communicate effectively with suppliers and internal stakeholders to facilitate procurement processes.
• Contribute to the maintenance of positive relationships with suppliers and stakeholders.
• Assist in ad-hoc procurement tasks and projects as assigned by supervisors or managers.

This job might be for you if you have the below skills and qualifications:  

• At least a Diploma in Business Administration preferred.
• Minimum of 3 years of working experience in relevant capacity, with a minimum of 1 year of experience in dealing with procurement activities and duties.
• Comprehensive knowledge and understanding of standard office procedures.
• Deal with sensitive and confidential correspondence and information from time to time.
• Demonstrated the ability to handle confidentiality matters.
• Proficiency in use of computers and facility with software packages including word processing, spreadsheets, presentation software and databases.

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave, and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Your application must include:

• A copy of your curriculum vitae,
• A cover letter which addresses key requirements stated above; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

To be considered, applications must be submitted by no later than 23:59 (MYT), 31 December 2024.

Location: The post holder will be based in Penang, Malaysia.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted. 

Our Gender, Diversity and Inclusion Commitment 

WorldFish has seven offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment. 

WorldFish is committed to promoting a work environment where diversity and inclusion is valued, and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions. 

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity. 

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply. 

• Responsible for procurement of Silicon parts which are PMIC, Controller and DRAM commodity and ensure purchases are released within company standard policy and terms negotiated.
• Process purchase requisitions, placement of order and perform PO rescheduling per MRP report on monthly basis.
• High awareness on the fluctuation forecast and well control of inventories by execute PO rescheduling and cancellation if required to ensure inventory levels are met within goals set.
• Collaborating extensively with vendors and warehouse personnel to timely receiving and expediting of material to ensure continuous support to the production line and no line down.
• Maintain good communications with Global Commodity Manager (GCM) to establish and manages supplier performance and assist in building effective partnership.
• Work closely with internal parties to achieve zero materials liability and minimize excess/obsolescence.
• Perform vendor performance appraisal on quarterly basis and continuously monitor suppliers’ delivery and quality performance through supplier scorecard key performance measurements.
• Support materials purchases for new product introduction (NPI) project in collaboration with GCM/core team.
• Preparations of reports as required by superior for corporate reporting purposes

Purchasing Buyer is responsible for supporting the procurement process by handling administrative tasks such as purchase order creation, vendor communication, and delivery  management. This role ensures that purchasing activities are processed efficiently, accurately, and in alignment with company policies.

• Purchase Order Processing:
  • Create and process purchase orders (POs) based on approved requisitions and ensure accuracy in details such as quantity, pricing, and delivery terms.
  • Submit POs to suppliers and follow up on confirmation and delivery schedules.
  • Ensure timely and accurate updates in procurement software or ERP systems.
• Vendor Communication:
  • Communicate with suppliers to confirm orders, delivery times, and product availability.
  • Resolve any basic issues related to orders, including delivery delays, invoice discrepancies, and item shortages.
  • Maintain professional and positive relationships with vendors.
• Invoice Verification:
  • Work with the finance and accounts payable teams to verify that supplier invoices match purchase orders and resolve any discrepancies.
  • Ensure timely processing of invoices for payment to suppliers.
• Administrative Support:
  • Provide general administrative support to the purchasing department, including filing, responding to inquiries, and assisting with supplier documentation.
  • Assist with preparing reports on procurement activities such as open orders, delivery schedules, and purchase spend.
• Compliance and Policy Adherence:
  • Ensure all purchasing activities comply with company policies and procedures.
  • Support the team in ensuring that purchasing follows ethical standards and regulations.
• Continuous Improvement:
  • Identify areas where the purchasing process can be streamlined and suggest improvements.
  • Participate in training sessions to improve procurement knowledge and skills.

The Process Control Manager is responsible for ensuring strong process governance across business process in warehouse and finished goods (FG) operations, inventory control activities, and site control for component, product, and scrap movement, ensuring compliance with intellectual property (IP) controls. The role includes managing high-value scrap crushing operations, leading a team of process control analysts, and ensuring compliance through audits and controls. The successful candidate will ensure quality compliance through effective process control, drive process innovation through Kaizen, SGA, and MPC participation, oversee employee refresher training and 6S program compliance, and maintain a focus on TPM control. A strong background in problem-solving, lean manufacturing, Six Sigma certification, and expertise in DMAIC methodology, combined with good organizational skills, strategic thinking, and strong stakeholder management, is essential.

Key Responsibilities:

• Lead and govern process operations across warehouse and FG inventory controls, ensuring consistency, accuracy, and quality compliance.
• Manage high-value scrap crushing operations to maximize efficiency and minimize losses.
• Act as site controller for the movement of components, products, and scrap, ensuring compliance with intellectual property (IP) control measures.
• Conduct and oversee audits and compliance assessments, leading a team of process control analysts in maintaining operational standards.
• Perform regular process FMEA assessments to identify and mitigate risks.
• Ensure SOPs are documented, controlled, and adhered to across all operations.
• Conduct success audits and governance reviews, ensuring adherence to organizational policies and procedures.
• Develop and update organizational playbooks and manage project execution timelines.
• Ensure adherence to organization KPIs and enforce compliance standards.
• Oversee and implement the 6S program, ensuring compliance and operational efficiency across the team.
• Ensure quality compliance by developing and enforcing effective process controls and governance frameworks.

TPM Control:

• Ensure the effective implementation of Total Productive Maintenance (TPM) practices to maximize equipment efficiency and minimize downtime.
• Drive process innovation through participation in Kaizen, Small Group Activities (SGA), and Manufacturing Process Control (MPC) initiatives.
• Lead employee refresher training programs to ensure ongoing compliance and knowledge updates.
• Oversee business contingency management systems, ensuring they are up-to-date and functional.
• Lead the implementation and compliance of Integrated Management Systems (IMS) across all operations.

People Management:

• Manage the performance of the process control team by setting clear goals, regularly reviewing performance, and providing feedback to drive continuous improvement.
• Identify development opportunities and implement training programs to enhance team skills and capabilities.
• Foster a positive work environment by encouraging collaboration, innovation, and open communication.
• Mentor and guide team members in their career development, aligning their growth with organizational objectives.
• Handle recruitment, onboarding, and performance appraisals, ensuring alignment with the organization’s talent management strategies.