Total 8 job vacancies by Genesis Spectrum Sdn Bhd

JOB PURPOSE

• Responsible for handling full set of accounts and daily operation accounting process especially in account receivable and payable and to ensure accuracy of reports for management to review company performance and cash flow position.
• Carry out day to day office operations including organizing and monitoring files and records and to support company procedures and activities

Required to- DO (Key Result Areas & Activities)

1. Account Receivable

• Key in daily sales invoice, incoming payment from customer to accounting system.
• Follow up on due work-done certificate and due collection from client to ensure month end company cash flow in positive position.
• Monitor and keep updating internal data in project summary for month end accuracy cash flow report.

2. Account Payable

• Key in daily supplier invoice, matching invoice with purchase order and delivery order correctly.
• Prepare certificate and request sub-con tax invoice, payment to supplier, staff salary and miscellaneous payment.
• Reconcile monthly statement of accounts from supplier to ensure all cost and expenses taken in accordingly.
• Monitor and check all double entry to general ledger to ensure correct records.

3. Monthly Reporting

• Prepare the cash flow report including cash book, supplier and customer aging for management to review company performance and ensure positive cash flow for payment to sub-con and vendor.
• Prepare the bank reconciliation report and to ensure all the transactions perform accordingly to accounting system.
• Maintain and organise proper filing accounting records to facilitate annual year-end financial audit.

4. Admin 

• Coordinate and follow up day to day administrative and operation activities of companies such as handle incoming and outgoing call, acknowledge receipt of mail and documents.
• Implement and maintain ISO document control and procedures, arrange training under ISO requirement and to ensure all requirement of ISO been followed and renewed annually. 
• Monitoring office maintenance, stationery, renewal matter etc: CIDB certificate, quit rent, assessment and office refreshment.
• Check and ensure various staff claim etc: mileage, toll, entertainment compliance with company policy.
• Prepare internal company certificate, back charge and internal progress claim.
• Assist in banking matter etc: bank draft, tender/ performance bond.
• Assist in admin purchases, issue purchase order and key in invoice to the system.

Required to - KNOW (Skills, Knowledge & Behaviours)

• Diploma or Degree Holder in Finance or Accountancy or other relevant professional certification.
• At least 2 years of working experience in a similar capacity.
• Experienced in handling full set of account etc AR/AP/GL.
• Able to work under pressure and independently to meet closing schedule deadlines.
• Able to communicate well and write in English and Malay.
• Basic knowledge in excel and well versed in SQL Accounting System software.

工作目的

• 負責處理全套帳目和日常營運會計流程，特別是應收帳款和應付帳款，並確保報告的準確性，以供管理層審查公司績效和現金流量狀況。
• 進行日常辦公室運營，包括組織和監控文件和記錄，並支援公司程序和活動

需要做的事情（關鍵結果領域和活動）

1.應收帳款

• 將日常銷售發票、客戶收款輸入會計系統。
• 跟進到期工作完成證明和客戶應收款項，確保月末公司現金流量處於正面狀態。
• 監控並持續更新專案摘要中的內部數據，以取得月末準確的現金流量報告。

2、應付帳款

• 輸入每日供應商發票，將發票與採購訂單和交貨單正確配對。
• 準備證書並索取分包稅務發票、向供應商付款、員工薪資和雜項付款。
• 核對供應商的每月帳目報表，以確保相應地計入所有成本和費用。
• 監控並檢查總帳的所有複式記賬，以確保記錄正確。

3.月度報告

• 準備現金流量報告，包括現金簿、供應商和客戶帳齡，供管理層審查公司業績並確保向分包商和供應商付款的正現金流。
• 準備銀行存款餘額調節表並確保所有交易均按照會計系統進行。
• 維護和組織適當的歸檔會計記錄，以方便年度年終財務審計。

4.管理員

• 協調和跟進公司的日常行政和營運活動，例如處理來電和去電、確認收到郵件和文件。
• 實施和維護ISO文件控制和程序，根據ISO要求安排培訓，並確保每年遵循和更新ISO的所有要求。
• 監控辦公室維護、文具、更新事宜等：CIDB 證書、免租、評估和辦公室更新。
• 檢查並確保各種員工索賠等：里程、通行費、娛樂活動符合公司政策。
• 準備公司內部證明、欠費和內部進度索賠。
• 協助處理銀行事務等：銀行匯票、投標/履約保證金。
• 協助管理採購、發出採購訂單並向系統輸入發票。

需要 - 知道（技能、知識和行為）

• 擁有金融或會計文憑或學位或其他相關專業認證。
• 至少 2 年類似職位的工作經驗。
• 擁有處理全套帳戶等 AR/AP/GL 的經驗。
• 能夠在壓力下獨立工作，以滿足截止日期的要求。
• 能夠用英語和馬來語進行良好的溝通和寫作。
• 具備 Excel 基礎知識，並精通 SQL 會計系統軟體。

工作目的：

• 現場依照核准的圖面、方法和規範在各自範圍內實施工程
• 透過討論/會議與所有必要的各方（客戶、管理層、顧問）聯絡，以解決專案執行過程中出現的任何問題

需要做的事情（關鍵結果領域和活動）

1.項目執行

• 使用適當的文件（例如現場日記、檢查申請表等）執行現場工作。
• 協調、安排和監督專案執行，以確保工作進度和專案完成時間在目標/時間表內
• 監督和檢查安裝的工作以確保合規性和良好的工作質量
• 現場監控分包商/工人的進度，以避免延誤工作進度
• 參加所有專案協調/技術/任何其他所需的會議
• 立即將出現的任何問題上報給專案經理並跟進以確保採取行動
• 高級工程師擔任團隊領導並協調初級工程師的工作

2、對外關係

• 與其他外部方（即主承包商、分包商、供應商/銷售商）建立並維持良好的關係，以促進當前和未來的工作
• 與團隊成員、顧問、客戶、供應商和分包商就工作指導、排序以及解決其他專案實施問題進行聯絡，以確保工作順利進行
• 經常與分包商/工人溝通，並根據要求/期望監視/控制安裝工作和安排

3.報告與管理

• 向顧問/客戶提交與現場工作相關的圖紙/材料/文件，以確保現場工作可以按照適當的文件進行，例如傳輸、技術提交表格等
• 根據主承包商/客戶的要求起草並提交每日/每週/每月報告，並確保適當的文件和歸檔以實現可追溯性和 ISO 合規性

需要 - 知道（技能和知識）

• 機械與電機工程（M&E）學士學位或其他相關專業認證。
• 有效的建築業發展委員會 (CIDB) 認證。
• 專案工程師2年，初級專案工程師無經驗要求。
• 與顧問、客戶、供應商和分包商等各種不同利害關係人協調和合作的溝通技巧。
• 身體健康，能夠承受施工現場的條件。
• 能夠獨立工作並與各級管理層合作。
• 能夠用英語和馬來語進行良好的溝通和寫作。
• 具有中級電腦技能，例如 Microsoft Word 和 Microsoft Excel，並能夠使用電腦輔助設計 (CAD) 軟體（例如 AutoCAD 等）。

JOB PURPOSE:

• Execute the project according to approved drawings, method and specification within their respective scopes at site
• To liaise with all necessary parties (clients, management, consultants) through discussion/meetings to overcome any issues that arise during project execution

Required to- DO (Key Result Areas & Activities)

1. Project Execution

• Execute sitework with proper documentation such as site diary, request for inspection forms, etc.
• Coordinates, schedules and supervises project execution to ensure progress of work and project completion time are within target / schedule 
• Supervise and check work installed to ensure compliance and good quality of work
• Monitor subcon/workers progress onsite to avoid delays to the work schedule
• Attend all project coordination / technical / any other required meetings
• Immediately escalate any issues or problems that arise to project manager and follow up to ensure the action is being taken
• Senior Engineers to act as team leader and coordinate work among junior engineers

2. External Relations

• Builds and maintains good relationships with other external parties i.e. main contractors, sub-contractors, suppliers / vendors to facilitate current and future work
• Liaise with team members, consultants, clients, suppliers and sub-contractors on work instruction, sequencing and to solve other project implementation issues to ensure smooth work progress
• Communicates frequently with sub-contractor/worker and monitor / control the installation work and arrangement according to requirement / expectation

3. Reporting & Administration

• Submit drawings/materials/document to consultant/client related to sitework to ensure sitework can proceed accordingly with proper documentation such as transmittal, technical submission forms, etc
• Draft and submit daily / weekly / monthly report as required by main contractor / client and ensure proper documentation and filing for traceability and ISO compliance

Required to - KNOW (Skills and Knowledge)

• Bachelor's Degree in Mechanical & Electrical Engineering (M&E), or other relevant professional certification.
• Valid Construction Industry Development Board (CIDB) certification. 
• 2 years for project engineer and no experience required for junior project engineer.
• Communication skills to coordinate and work with a variety of different stakeholders such as consultants, clients, suppliers and sub-contractors.
• Physically fit and able to withstand the conditions at construction site.
• Able to work both independently and with all levels of management.
• Able to communicate and write well in English Language and Bahasa Malaysia.
• Intermediate computer skills in Microsoft Word and Microsoft Excel, and able to use Computer-Aided Design (CAD) software (i.e. AutoCAD, etc.).

工作目的

• 調查並進行有關如何改善現有暖通空調系統的工程分析，並為專案/技術團隊提供相應的建議。
• 及時、完整、準確地針對報價請求準備提案。

需要做的事情（關鍵結果領域和活動）

1.設計開發

• 協助重新設計現有的暖通空調系統，以提高整體長期系統質量，提高效率並降低成本。
• 利用機械工程原理知識創建、修改和維護 HVAC 系統。
• 與主承包商、顧問和客戶聯絡，以確定他們對每個專案的要求。
• 在規定的時間內提交施工圖，以確保工程時間表不會延誤。
• 了解現場環境，以確保新設計與安裝時的現場條件相容。
• 翻譯設計或專案團隊的概念或設計說明

轉化為 2D/3D 工程圖概念，以獲得原作者的進一步批准。

• 需要 Revit 3D 建模技能。

2.投標書提交

• 使用內部和外部資源並使用適合專案的成本核算方法產生準確的投標。
• 了解每次招標涉及哪些領域，以避免成本過高。
• 負責確保投標始終在招標機構規定的截止日期之前提交。
• 與所有供應商和分包商建立良好的工作關係。
• 負責投標文件的準備和審核，以確保滿足所有投標要求。

需要 - 知道（技能、知識和行為）

• 機械和電機工程學士學位或其他相關專業認證。
• 至少 2 年類似職位的工作經驗。
• 有效的建築業發展（CIDB）證書。
• 能夠使用電腦輔助設計（CAD）軟體並具備Microsoft Project等基本電腦技能。
• 必須具備空調和機械通風（ACMV）系統的基本知識。
• 能夠用英語和馬來語進行良好的溝通和寫作。

JOB PURPOSE

• Investigate and undertake engineering analysis on how to improve existing HVAC system and advise the project/technical team accordingly.
• Prepare proposals in response to requests for quotation in a timely, complete and accurate manner. 

Required to- DO (Key Result Areas & Activities)

1. Design Development

• Assist in redesigning existing HVAC system to improve overall long-term system quality, improve efficiency and reduce cost.
• Create, revise, and sustain HVAC system, utilizing knowledge of mechanical engineering principles.
• Liaise with main contractor, consultant and client to identify their requirements on every project.
• Submit shop drawing in the time frame given to make sure no delay in project timeline.
• Gain an understanding of the site environment to ensure the new design is compatible with site condition for installation purposes.
• Translates the concept or design instructions from the design or project teams

into 2D/3D engineering drawings concepts for further approvals from the originator.

• Skill required revit 3D modelling.

2. Tender Submission

• Generate accurate bids using internal and external resources and using the costing method that is appropriate for the projects. 
• Understand what areas are involved in each tender participate to avoid over costing.
• Responsible for ensuring tender are submitted consistently ahead of the deadlines set by the tendering authority.
• Build a good working relationship with all supplier & subcontractor.
• Responsible for preparation and checking of tender documents to make sure meet all tender requirement.

Required to - KNOW (Skills, Knowledge & Behaviours)

• Bachelor’s Degree in Mechanical & Electrical Engineering or other relevant professional certification.
• At least 2 year of working experience in a similar capacity.
• Valid Construction Industry Development (CIDB) certificate.
• Able to use Computer -Aided Design (CAD) software and have basic computer skills such as Microsoft Project.
• Must have basic knowledge in Air Conditioning and Mechanical Ventilation (ACMV) system.
• Able to communicate and write well in English and Bahasa Malaysia.

JOB PURPOSE

• Responsible to ensure that the company is in compliance with all safety-related regulatory requirements, including OSHA standards.

Required to- DO (Key Result Areas & Activities)

1. Health & Safety Inspection

• Inspect, identify and rectify any unsafe act and/or conditions at project site in order to protect the workers safety and health.
• Check on subcontractors works to ensure compliance of the relevant acts (OSHA 1994 & FMA 1967) and regulations.
• Liaise with project engineers on daily task at site and arrange necessary working platform a day before for the work to be carried out safely.
• Prepare necessary Permit to Work prior to start work, in order to check the mean of work area for the day is safe.
• Advise the company on matters related to the Act & regulations for the company to be in compliance with the applicable laws and other requirements.
• Notify the Department of Occupational Safety and Health within 7 days whenever there is any accident, dangerous occurrence, occupational disease or poisoning at site.
• Responsible to ensure non-compliance raised by main contractors to company under safety and health are closed within 3 working days.
• Conduct regular checks / inspections to ensure the mandatory use of Personal Protective Equipment at site.

2. Safety Training

• Conduct daily toolbox/pre task talk at site for workers to ensure that the workers are educated on the safety procedures of their work which is planned for the day.
• Ensure all workers and staff at the construction sites possesses the relevant certification for work to be carried out and have attended the necessary safety trainings.

3. Equipment Maintenance

• Inspect all powered and non-powered tools at project site, before they are given to workers, in order to check all tools are safe and fit for their purpose.
• Inspect all Personal Protective Equipment on monthly basis and to validate inspection sticker for the use of work by workers at site.

4. Report Submission

• Prepare daily observation report at site for the day’s work and submit it to the main-contractor’s Safety and Health Officer to submit it to Client Safety Dept.
• Prepare monthly Safety and Health performance report and submit it to Director General of the Department of Occupational Safety and Health before 30^th of every month
• Compile all inspection report of the month and submit it to main contractors of the Safety Department for monthly SHE Audit by client.
• Revise and submit Job Safety Analysis monthly to client to ensure all works at site are in accordance with standard operating procedures.

Required to - KNOW (Skills, Knowledge & Behaviours)

• Diploma/Degree in Occupational Safety and Health or equivalent or other relevant professional certification.
• At least 2 years of working experience in a similar capacity.
• Registered as a competent Site Safety Supervisor with the Department of Occupational Safety and Health and must be a valid Yellow Book Holder
• Valid Construction Industry Development Board (CIDB) and Safety and Health Induction for Construction Workers (SICW) certification. 
• Familiar with the established Law & Regulation under OSH such as (OSHA 1994 & FMA1967)
• Physically fit and able to withstand the conditions at construction site.
• Knowledge of Basic Scaffolding will be an added advantage.
• Good interpersonal and communication skills to work with a variety of different stakeholders such as engineers, consultants, clients, suppliers and sub-contractors.
• Proactive and diligent in carrying out duties.
• Able to communicate well in English Language and Bahasa Malaysia
• Intermediate computer skills in Microsoft Word/PowerPoint/Excel.

工作目的

• 負責確保公司遵守所有安全相關的監管要求，包括 OSHA 標準。

需要做的事情（關鍵結果領域和活動）

1.健康與安全檢查

• 檢查、識別並糾正專案現場的任何不安全行為和/或情況，以保護工人的安全和健康。
• 檢查分包商的工作，確保遵守相關法案（OSHA 1994 和 FMA 1967）和法規。
• 與專案工程師聯絡現場日常工作，並提前一天安排好必要的工作平台，確保工作安全進行。
• 開始工作前準備必要的工作許可證，以檢查當天工作區域的平均安全性。
• 就與該法案和法規相關的事宜向公司提供建議，以便公司遵守適用的法律和其他要求。
• 現場發生事故、危險事件、職業病、中毒等情況時，應在7天內通知職業安全健康局。
• 負責確保總承包商向公司提出的安全和健康方面的不合規問題在3個工作天內解決。
• 進行定期檢查/檢查，以確保在現場強制使用個人防護裝備。

2.安全培訓

• 在現場為工人進行每日工具箱/任務前談話，以確保工人了解當天計劃的工作安全程序。
• 確保建築工地的所有工人和工作人員擁有所從事工作的相關證書，並參加必要的安全培訓。

3、設備維護

• 在將所有動力和非動力工具交給工人之前，請檢查專案現場的所有工具，以檢查所有工具是否安全且適合其用途。
• 每月檢查所有個人防護裝備，並驗證現場工人工作使用的檢查標籤。

4.報告提交

• 準備當天工作現場的日常觀察報告，並提交給總承包商的安全和健康官員，然後提交給客戶安全部門。
• 編製每月安全與健康績效報告，並於每月 30^日前提交給職業安全與健康部部長
• 總結當月所有檢查報告，提交給安全部主承包商，供客戶每月進行SHE審核。
• 每月修改並向客戶提交工作安全分析，以確保現場的所有工作均符合標準作業程序。

需要 - 知道（技能、知識和行為）

• 職業安全與健康文憑/學位或同等學歷或其他相關專業認證。
• 至少 2 年類似職位的工作經驗。
• 在職業安全與健康部註冊為合格的現場安全主管，並且必須是有效的黃皮書持有者
• 有效的建築業發展委員會 (CIDB) 和建築工人安全與健康入門 (SICW) 認證。
• 熟悉職業安全與健康的既定法律與法規，例如（OSHA 1994 和 FMA1967）
• 身體健康，能夠承受施工現場的條件。
• 了解基本腳手架知識將是一個額外的優勢。
• 良好的人際溝通和溝通技巧，能夠與工程師、顧問、客戶、供應商和分包商等各種不同的利害關係人合作。
• 工作積極主動，勤勉盡責。
• 能夠用英語和馬來語進行良好的溝通
• Microsoft Word/PowerPoint/Excel 中階電腦技能。