Total 11 accounts cum admin executive job vacancies in Kuala Ketil

Job Description:-

1. Assist in verifying all supplier invoices or others have been approved, processed and taken into accounts timely and accurately for closing purpose.

2. Assist to process payment to all approved supplier invoices within the credit term and in accordance with approved procedures.

3. Perform creditor reconciliations for suppliers to ensure all transactions have been properly taken up and to detect error.

4. Ensure filing is done timely and properly for easy retrieval of information.

5. Assist in administrative activities and/or undertake special assignment to learn more about accounting and office operations.

6. Perform any other task and assignments as directed by the Management from time to time.

1. To ensure stores activities are operated smoothly and according to the Standard Operating Procedures. 

   • Manage to handling product quality, stores cleanliness and quality staffs and hygiene.
   • Check bank-in reports of stores to ensure daily sales takings are banked in on time.
   • Monitor and ensure smooth daily operation at the stores assigned.
   • Verification of stores requisitions which includes stock take report, petty cash, claim, payroll, hiring of part time.
   • Ensure Store Opening, Closing and sales transactions are in line with the SOP.
   • Conduct ROR (Review of Operations Risks) on food safety, SOPs, product quality and health risks to ensure compliance to required standards.

2. To train, guide & coach service staff on performance & discipline and plan work shift for store staff. 

3. Responsible in renewing stores license with local council.

4. Ensure overall retail outlets operations are managed effectively to achieve sales targets, maximize profitability and productivity, increase customer satisfaction, and ensure continuous business growth. It also including the monitoring and execution of marketing program.

5. Manage customer complaints promptly and take effective action to prevent a recurrence of such complaints.

6. Monitor and control the operational expenses and budgets.

7. Able to plan sales promotion & marketing initiative.

8. Ensures identification of obsolete/slow moving stock and obtain management approval on markdowns and product discounts to ensure stock is liquidated as per retail /brand/category guidelines.

9. To ensure all orders issued are delivered on time and ensure the highest delivery ratio.

10. To conduct competitor surveys on the product's features, prices, and the activities that are taking place in other surrounding outlets.

11. Any other ad-hoc duties assigned by Management.

Ensure sales, collections and approved customers’ claims (CN, rebate, contributions, etc.) have been taken into accounts timely and accurately for management to make decision.

Responsibilities:

• Ensure all transactions have been taken into accounts timely and accurately for closing purpose.
• Process CN / DN timely and accurately upon request from Operations.
• Ensure Sales have been timely and accurately taken up in JDE.
• Ensure all collections have been accounted for timely and accurately and offset promptly.
• Update daily AR Cash Book for monitoring cash flow purpose.
• Ensure all approved customers' claims (CN, rebate, contributions, etc) have been taken up and offset timely and
• accurately in JDE.
• Ensure contra with AP is done promptly.
• Issue Debit/Credit Note timely and accurately to inter-companies.
• Ensure Statement have been checked and released timely to customers and Operations for collections purpose.
• Ensure filing is done timely and properly for easy retrieval of information.
• Ensure integrity issues in JDE are cleared promptly so as to maintain the accuracy of the financial information.
• Perform Debtor Reconciliations to ensure all transactions have been properly taken up and to detect error.
• To highlight errors, unusual items or irregularities to superior immediately.
• Perform other tasks and assignments as directed by the Management from time to time.

1. Acquire and manage quotation from suppliers.
2. Responsible for purchase order preparation and relevant purchasing processes in M-tech System including goods receiving.
3. Update, maintain and document purchasing records and database in the system and hardcopy.
4. Monitor and coordinate deliveries of items to ensure that all items are delivered on time.
5. Working closely with requestor to enhance product knowledge to ensure specification of the product or items requested meeting requirements as set forth by the  management.
6. Apply new supplier master code for JDE and M-tech system.
7. Chasing payment on behalf of supplier.
8. Assist HQ liaise with supplier pertaining to direct payment matters such as get the bank statement, SSM certificate, GST questionnaire form, direct payment form from supplier.
9. To order printed form such as purchase order form, letter head and requisition order form from HQ.

Responsible to support the financial planning and operations required for budgeting and periodic forecasting to aid management in achieving strategic business plans and decision making.

Responsibilities: 

Review and analyse the actual monthly Profit & Loss for Poultry Feeds which includes the followings:

1. Analyse contribution by SKUs and customers which include pricing and Cost of Goods Sold (COGS)
2. Sales volume achievement by product categories, channels and key customers
3. Logistics and Packaging cost analysis
4. Production Variable overheads include labor, electricity, Repair & Maintenance, and other analysis.
5. Plant fixed overheads and operating expenses analysis.

Review and analyse transportation cost for Poultry Integration, including Feeds, Day Old Chick (DOC), Broiler and Finished Products.

Responsible for the rolling of 12 months Profit & Loss (P&L) forecast. Identify gaps and recommend the action plans.

Responsible for the annual budget which is aligned and supported by the strategic business goals.

Continuously provide recommendations for areas of improvement in the current financial, accounting processes and reporting for better efficiency.

Perform feasibility study for new CAPEX and assigned projects accordingly.

To perform any other tasks and assignments as directed by the management from time to time.

Execute customer plans for volume development and maintain customer service for all stores in the assigned territory to achieve monthly, quarterly and annual sales volume, collection and profit targets.

• Sell and execute all authorised products and promotional activities.
• Explore new opportunities by opening new accounts.
• Manage stock level to ensure continuous availability and regular rotation.
• Ensure correct shelf price and merchandising are implemented.
• Service all outlets in assigned territory as scheduled.
• Manage daily settlement and collection of payment.
• Participate in sales activation and promotional activities as and when required.
• Enhance relationship through productive communication with all customers to ensure prompt response to needs or complaints to achieve maximum customers’ satisfaction.
• Monitor activity at store level and communicate competitive, category, and product information that affect sales results (e.g. pricing, product assortment, promotion and placement) to Sales Management, so that they can proactively respond with new strategies and tactics.
• To perform any other task or assignment as directed by the management from time to time.

Job Purpose

To ensure the accurate and timely management of all AP related transactions such that all accounting entries can be taken up properly in the accounts of the Company. 

To supervise and coach a team of AP subordinates to ensure the subordinates complete the task accurately and timely.

To maintain an effective communication between internal and external parties.

Job Accountabilities
 

• Monitor and ensure all approved suppliers invoices are paid within credit term so as to maintain good relationship with suppliers.
• Monitor and ensure all approved statutory payments are paid within the statutory deadline to avoid any unnecessary penalty.
• Monitor and ensure Staff Claims are paid timely and accurately so as all staff have been reimbursed on time.
• Review creditor reconciliations for all suppliers to ensure all transactions have been properly taken up and to detect error.
• Review Bank Reconciliation to ensure all transactions have been properly taken up and to detect error.
• Review and ensure all Banking Matters have been followed up promptly to ensure efficient cash flows position is maintained. e.g. fund transfer, bank draft, TT, LC, etc.
• Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for closing purpose.

a) Update Document Checklist to ensure all documents have been submitted at least on weekly basis;                       

b) Follow up documents required with Branches, Depots, Plant, Farms, etc to ensure all documents reach HQ before closing.

• Monitoring Cash Flow by compiling daily Cash Book from both AP sections and e-mail to Treasury for repo placement.
• Maintain an effective communication between internal(AP & AR) and external parties to maintain smooth operation of business
• Prepare Data & Trend Analysis for management to make decision (CN & DN analysis, review AP aging , expenses analysis, etc.)
• Ensure Debit/Credit Note has been issued timely and accurately to inter-companies.

Plan, source, negotiate and purchase raw materials at the most preferable timing, deal terms and best price for the organisation needs whilst being compliant to organisation’s guiding principles and government regulations.

Responsibilities:

• Actively monitor the business demand requirements to devise a plan to replenish the inventory stock, source most feasible supplier and conclude purchases with the most favourable supplier for the business.
• Constantly source, compile, negotiate and evaluate the prices, specifications and terms of the products and support provided by the suppliers to compare and ascertain the most favourable supplier is available when products and services are required.
• Monitor and analyse the commodities and products market trend as well as factors affecting the price movement (e.g. weather conditions, etc.) for decision making to especially for strategic purchases that will influence cost of raw materials. 
• Review and ensure timely update of the cost component of the products to ensure they are accurately reflected to identify cost optimisation opportunities.
• Adhere to the standard operating procedures (SOP) when issuing a purchase order (PO) when planning the purchase to ensure timely delivery of the materials procured in order to avoid any operational disruptions.
• Monitor vessel, shipment movement to ensure timely arrival of items ordered, taking into consideration environmental factors (e.g. tide at the jetty) to ensure no (or minimal) delays in the delivery of the materials at the plant.
• Communicate and cascade to the receiving team at the plant to ensure there is a comprehensive list of expected items including, item specification, quantity, quality and other parameters, to ensure items delivered are as per expectation.
• In the event of uncontrollable delays, undertake the responsibility to troubleshoot and determine feasible alternatives through collaborating with freight handlers, logistics providers, suppliers, etc. to propose to the possible solutions while mitigating risk of delays.
• Ensure that any unfulfilled delivery of procured items are reconciled with the supplier, damages are claimed through insurance and if any conditions that are unmet are claimed / compensated accordingly to our organisation. Compile the documentation required to process the necessary compensation and negotiate the most favourable outcome for the organisation.
• Coordinate with relevant parties (e.g. suppliers, transporters, shipping agents, forwarding agents, banks) for timely, efficient and effective operation processes including deliveries, customs documentations etc. 
• Process indent and local shipping documents, delivery, and unloading of goods to ensure the timely arrival of procured items at the plant for processing.
• Process indent and local shipping documents for payment and perform the required matching of invoices with purchase orders and submit to the accounts team in a timely manner to ensure the payment are processed are within trading terms agreed with the suppliers.
• Obtain the necessary import license and permit, product registrations and relevant licensing is available to ensure compliance with regulatory requirements while also timely delivery of the items procured. Understand the regulatory requirements and ensure all necessary documentation are in order to ensure seamless delivery of the items.
• Consolidate the required documents for machinery and items that are eligible for tax incentives by the government to be filed with the relevant authorities to be processed within the timeline and conditions provided.
• Perform any other tasks and assignments as directed by the management from time to time.

Execute customer plans for volume development and maintain customer service for all stores in the assigned territory to achieve monthly, quarterly and annual sales volume, collection and profit targets.

• Sell and execute all authorised products and promotional activities.
• Explore new opportunities by opening new accounts.
• Manage stock level to ensure continuous availability and regular rotation.
• Ensure correct shelf price and merchandising are implemented.
• Service all outlets in assigned territory as scheduled.
• Manage daily settlement and collection of payment.
• Participate in sales activation and promotional activities as and when required.
• Enhance relationship through productive communication with all customers to ensure prompt response to needs or complaints to achieve maximum customers’ satisfaction.
• Monitor activity at store level and communicate competitive, category, and product information that affect sales results (e.g. pricing, product assortment, promotion and placement) to Sales Management, so that they can proactively respond with new strategies and tactics.
• To perform any other task or assignment as directed by the management from time to time.

1. Preparation of  Monthly Management Report on time and accurately for management to make decisions.

• Issue Debit/Credit Note timely and accurately to inter-companies.
• Prepare Inter-company Reconciliation to ensure all transaction has been accounted for within the Group.
• Review Bank Reconciliation to ensure it is done properly and tied to GL.
• Ensure Control Amount in GL is tied to AP & AR Aging Report to ensure there is no variance.
• Prepare approved Journal Entries with all the relevant supporting documents for verification purpose.
• Post all journal entries to GL to ensure no omission.
• Ensure meeting deadlines set by the management on financial reporting.
• Prepare notes, schedules, and other reports to the Management Report for compilation of additional financial information.
• Analyse and comments on the Management Report for Accountant / Finance Manager’s review.
• E-mail status of monthly management report to Corporate Accountant for information

2. Prepare Monthly Result Estimation timely for management to forecast future performance.

3. Prepare Quarterly KLSE Report for consolidation and announcement purpose.

4. Ensure integrity issues in JDE are cleared promptly so as to maintain the accuracy of the financial information.

5. Liaise with auditor and prepare Audit Schedules and Reports for audit purpose.

6. Liaise with tax agent and prepare Tax Information and computation for tax purpose.

7. Ensure filing is done timely and properly for easy retrieval of information.

8. Prepare yearly budget for the following year, monitor performance and capital expenditure

9. Prepare data and trending analysis for management to make decision

To service and manage assigned Key Accounts (Modern Trade) by driving business growth in order to achieve company's sales target & business goals.

• Strategize & identify the growth levers for each & every Key Account (Modern Trade) in order to achieve sales target & business goals.
• Implement and execute Sales Plan & Trade Marketing initiatives.
• Engage and develop strong relationship with all assigned key customers to ensure maximum customers' satisfaction. 
• Expand customer base and develop new business opportunities (e.g. new customer, new products range, & etc.)
• Manage and monitor DSO to ensure collection is completed in less than 60 days to achieve group target.
• Collaborate with inter department to ensure effective & efficient operation as well as supply chain process.
• Perform market survey and market intelligence, analyze and report to the management.
• To perform any other tasks and assignments as directed by the management from time to time.