Total 9 admin job vacancies in johor

Administrative Support:

• Manage the calendar and schedules of senior management, ensuring appointments, meetings, and deadlines are met.
• Prepare and organize materials for submission, meetings and reports.
• Prepare and organize document for site testing and inspection.
• Screen and manage emails, and other communications; respond or forward as necessary.
• Maintain office files, documents, and records in a systematic and organized manner.
• Draft, proofread, and edit internal and external communications, including emails, memos, and reports.
• Oversee the daily operations of the office, ensuring that the environment is organized, clean, and conducive to productivity.
• Provide general support to team members and assist in the preparation and coordination of

meetings, and site activity.

Skills and Qualifications:

• Education: SPM, Diploma, or related field (preferred).
• Experience: Minimum 1-2 years of experience in an administrative or office management role,Fresh Graduate also available .
• Prefer local resident
• Strong organizational skills with the ability to prioritize tasks effectively.
• Exceptional written and verbal communication skills.
• Proficient in MS Office Suite ( Word,Excel,PowerPoint,Outlook ).
• Knowledge of office Equipment and software tools (e.g,printers,scanners) .
• Ability to work independently and as part of a team in a fast - paced environment .
• Strong interpersonal skills and a positive , can-do attitude.

Contact Person : Mr. Gan (012-683 8535)

Perks & Benefits

• Medical
• EPF
• Sosco

Job Responsibilities :

•⁠ ⁠Received, log, update and keeping all the project related documentations for instance: tender/construction/details drawings related to the project, specifications, data sheet, design calculation etc.

•⁠ ⁠Ability to implement and control the documentation flow, filling / archiving, documents handover activities for the Project sites, throughout all phases (Engineering, Procurement, Construction and Commissioning etc) of the Project.

•⁠ ⁠To maintain and consistently updating the company profile and ensure the approval document is updated timely.

•⁠ ⁠Scanning all relevant new documents into the system.

•⁠ ⁠Responsible to maintain and manage Document Controller system.

•⁠ ⁠Making sure that controlled copies of latest approved documents and drawings are distributed internally and externally.

•⁠ ⁠Responsible for ensuring circulation durations for distribution and retention cycles are tracked and monitor any deviations so they may be reported to the management.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

行政支援：

• 管理高階管理層的日曆和日程安排，確保約會、會議和最後期限得到滿足。
• 準備和組織提交、會議和報告的資料。
• 準備並組織現場測試和檢查的文件。
• 篩選和管理電子郵件和其他通訊；根據需要回覆或轉發。
• 以系統化、有組織的方式維護辦公室文件、文件和記錄。
• 起草、校對和編輯內部和外部通信，包括電子郵件、備忘錄和報告。
• 監督辦公室的日常運作，確保環境井然有序、清潔且有利於生產力。
• 為團隊成員提供一般支持，並協助準備和協調

會議和現場活動。

技能和資格：

• 教育背景：SPM、文憑或相關領域（首選）。
• 經驗： 至少 1-2 年行政或辦公室管理職位經驗，也可提供應屆畢業生。
• 優先選擇本地居民
• 強大的組織能力，能夠有效地決定任務的優先順序。
• 優秀的書面和口頭溝通能力。
• 精通 MS Office 套件（Word、Excel、PowerPoint、Outlook）。
• 了解辦公室設備和軟體工具（例如印表機、掃描器）。
• 能夠在快節奏的環境中獨立工作並作為團隊的一員。
• 強大的人際交往能力和積極進取的態度。

聯絡人：甘先生（012-683 8535）

津貼和福利

• 醫療的
• 公積金
• 索斯科

RESPONSIBILITIES

• Provide assistance and support for the Company Secretary. 
• Assist in preparing and reviewing company documents alongside data-entry.
• Ensure the timely delivery of all documents in compliance to relevant acts, policies and guidelines. 
• Assist in organizing and maintaining files for efficient access and retrieval of information. 

REQUIREMENTS

• Currently pursuing a Diploma, Advanced Diploma, Bachelor’s Degree or Professional Dress in Corporate/Business Administration or its equivalent.
• Able to commit to a minimum of 3-months to the internship program.
• Proficient in English and Bahasa Malaysia (Chinese will be an added advantage.)
• Computer proficiency and ability to utilize MS Office (E.g. Word, Excel, Powerpoint)
• Possesses excellent communication and problem-solving skills. 

Perks & Benefits

• Casual dress code
• Personal leave
• Personal development opportunities
• 5 days a week ( Monday To Friday)
• 8.30am -5.30 pm

Responsibilities and Authorities:

1. Issue Sales Order for receive items & issue Delivery Order for collection items

2. Data entries of all relevant items to computer system ( UBS/SQL ) 

3. To maintain and proper filling and documentation

4.  Interacting with drivers and customers, answering queries, and providing assistance 

5. To arrange goods shipment on daily basis according to production schedule and  customer’s requirement

6. Keep updates and accurate records on schedule and production

7. To perform any other task and assignments as directed by superiors 

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Paid training and development

Job Summary

The General Admin will be responsible for handling a variety of administrative tasks to support the efficient operations of Blum’s regional distribution center. This role includes staff administration, onboarding of new employees, supervision and revision of employee working time records, supplier liaison, free zone visitor pass coordination, coordination of personal protection equipment and uniforms, and supporting management in their day-to-day tasks.

Key Responsibilities

• Staff Administration: Manage all administrative tasks related to staff, including maintaining personnel files, updating employee information, and assisting with employee queries.
• Onboarding of New Employees: Facilitate the onboarding process for new hires, including preparing onboarding materials, conducting orientation sessions, and ensuring all necessary documentation is completed.
• Employee Working Time Record Supervision and Revision: Monitor and review employee working time records to ensure accuracy and compliance with company policies.
• Supplier Liaison: Act as the point of contact for suppliers providing cleaning services, waste management, and building maintenance. Ensure timely and efficient coordination of services.
• Free Zone Visitor Pass Coordination: Manage the issuance and renewal of visitor passes for the free zone, ensuring all procedures and regulations are followed.
• Coordination of Personal Protection Equipment/Uniforms: Oversee the distribution and maintenance of personal protection equipment and uniforms for staff, ensuring that all employees have the necessary equipment to perform their duties safely.
• Support Management: Assist the management team with their day-to-day tasks, including scheduling meetings, preparing reports, and other administrative functions as needed.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum of 2 years’ experience in an administrative role, preferably within a logistics, manufacturing, or distribution environment.
• Strong organizational and multitasking skills.
• Excellent communication skills and proficiency in English and Malay.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented mindset with strong analytical and problem-solving skills.
• Strong communication skills and proficiency in English and Malay

Additional Information :

We hope to welcome new team members on board by 1st March 25, 2025.

Perks & Benefits

• Commission and bonus
• Medical insurance

工作職責：

•⁠ ⁠接收、記錄、更新並保存所有項目相關文件，例如：與項目相關的招標/施工/詳細圖、規格、資料表、設計計算等。

•⁠ ⁠能夠在專案的所有階段（工程、採購、施工和調試等）實施和控制專案現場的文件流程、填寫/歸檔、文件移交活動。

•⁠ ⁠維護並持續更新公司簡介，確保審核文件及時更新。

•⁠ ⁠將所有相關新文件掃描到系統中。

•⁠ ⁠負責維護和管理文件控制系統。

•⁠ ⁠確保內部和外部分發最新批准文件和圖紙的受控副本。

•⁠ ⁠負責確保追蹤分發和保留週期的流通持續時間並監控任何偏差，以便將其報告給管理層。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

工作總結

總經理將負責處理各種行政任務，以支援 Blum 區域配送中心的高效運作。該角色包括員工管理、新員工入職、監督和修訂員工工作時間記錄、供應商聯絡、自由區訪客通行證協調、個人防護設備和製服的協調以及支援管理層的日常任務。

主要職責

• 員工管理：管理與員工相關的所有管理任務，包括維護人事檔案、更新員工資訊以及協助員工查詢。
• 新進員工入職：促進新員工的入職流程，包括準備入職材料、進行入職培訓並確保完成所有必要的文件。
• 員工工作時間記錄監督和修訂：監控和審查員工工作時間記錄，以確保準確性並符合公司政策。
• 供應商聯絡：作為提供清潔服務、廢棄物管理和建築維護的供應商的聯絡點。確保服務協調及時、有效率。
• 自由區訪客通行證協調：管理自由區訪客通行證的發放和續簽，確保遵守所有程序和規定。
• 個人防護裝備/制服的協調：監督員工個人防護裝備和製服的分配和維護，確保所有員工擁有安全履行職責所需的設備。
• 支援管理：協助管理團隊完成日常任務，包括安排會議、準備報告和其他需要的管理職能。

所需資格和技能

• 工商管理、人力資源或相關領域的學士學位。
• 至少 2 年擔任行政職務的經驗，最好是在物流、製造或分銷環境中。
• 較強的組織能力和多任務處理能力。
• 優秀的溝通技巧和熟練的英語和馬來語。
• 熟練使用 Microsoft Office 套件（Word、Excel、PowerPoint、Outlook）。
• 能夠維護機密並處理敏感資訊。
• 注重細節的心態，具有較強的分析和解決問題的能力。
• 良好的溝通能力並精通英語和馬來語

附加資訊 ：

我們希望在 2025 年 3 月 25 日之前歡迎新團隊成員加入。

津貼和福利

• 佣金和獎金
• 醫療保險

Job Brief:

Performs a variety of clerical tasks and administrative duties such as document processing, record keeping, report compilation, stock inventory and other office support services as directed by Superior.

Job Responsibilities:

• Responsible for administrative procedures associated with recording and collating records for preparation of invoicing, delivery orders and other documents in connection with sales, service and deliveries.
• Maintaining stock/consumables goods control, inventory, stock movement, issues stock and makes requisitions for replacement.
• Handles routine accounting procedures and keeps records of transactions, banking transactions, receipts and statements, Debtors Ageing and collection. Prepares statements and reminder letters.
• Answering and recording daily service complaint calls for further distribution to technical staff.
• Compiles reports for information of management.
• Monitor, prepares Service Agreements and contracts and handles documents processing in relation to meter reading.
• Responsible for updating, keeping records of all documents under the scope of the Company's ISO 9001:2000.
• Deals with telephone enquiries, take messages, receives clients, ascertains their requests and directs them accordingly.
• Handles incoming and outgoing mail, sorting and distribution.
• General administration functions in the areas of daily office operations, stationery supplies etc.
• Perform other related duties as and when directed by superior.

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma or equivalent .in Business Studies / Administration / Management / Finance & Accounting.
• Required language(s): English, Bahasa Malaysia.
• Preferably at least 1 year of related working experience or Finance & Accounting background.
• Preferably Non-Executive specializing in Administrative / Clerical or equivalent.

If this role sounds like the opportunity you are looking for, don't hesitate to apply and let us discuss further!