Total 10 admin assistant job vacancies in SHAH ALAM

About the role

We are seeking a motivated and organised Sales Coordinator to join our hardworking team at Kevon Sdn Bhd in Shah Alam, Selangor. In this full-time position, you will play a crucial role in supporting our sales efforts and ensuring smooth operations within the sales department.

What you'll be doing

• • Providing administrative and operational support to the sales team
  • Assisting with the preparation of invoices, delivery orders and other client-facing documents
  • Coordinating delivery/shipping schedules, and follow-ups
  • Maintaining accurate sales records and databases
  • Liaising with internal departments to ensure timely delivery of products and services
  • Providing exceptional customer service and addressing client inquiries
  • Identifying and implementing process improvements to enhance efficiency

What we're looking for

• • Excellent organizational and administrative skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office suite and ACCPAC software
  • Ability to work well in a team and handle multiple tasks simultaneously
  • Exceptional attention to detail and problem-solving skills
  • Proficiency in English, Bahasa Malaysia and Mandarin is required to deal with Mandarin speaking clients.

Interested candidates are invited to write-in or email the application stating comprehensive details of qualification, expected salary, contact telephone number.

KEVON SDN BHD (656721-T)

No. 7, Jalan TP 7, UEP Industrial Park, 40400 Shah Alam, Selangor, Malaysia

Tel : 03 5191 8989

Email :howard@gladron.com

What we offer

At Kevon Sdn Bhd, we are committed to providing our employees with a rewarding and supportive work environment. As a member of our team, you can expect competitive remuneration, opportunities for career development, and a range of benefits to promote work-life balance.

Job Responsibilities

* Monitor the shipping activity with regard to the preparation of Shipping Documentation, Shipping Instructions, Scheduling, L/C documentation,

and other shipping-related matters to ensure timely delivery/arrival of goods and customs clearance.

* Experience for all import and sales tax exemptions which include managing forwarding agents, shipping line, haulage, trucking, insurance and customs clearance.

* Liaise and coordinate with overseas suppliers

* Ensure compliance with the customer’s shipping instructions and ensuring all import shipping documents are in order.

* Liaise with the shipping agent to ensure all shipping documents compile and receive on time.

* Coordinates and liaises the load-out schedule with the warehouse to ensure the timely and accurate load-out and receiving of all products.

* Follow up and liaise with internal dept/section to clarify and reconcile any data discrepancies, etc

* Responsible for processing products claims in accordance with supplier claimant terms and conditions

* Monitor costing and Inventory status, cost report and documentation preparation.

* To perform assigned Admin jobs as and when required.

Job Requirements

* Able to handle full set of export/import documentation.

* Excellent problem-solving, task prioritization, follow-up and quick learning skills

* Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Logistic/Shipping/Business Studies/Administration or equivalent.

* At least 2-3 years of working experience in related field is required for this position.

* Strong usage in Microsoft Office (Excel, Word, PowerPoint & Outlook).

* Required language(s): English, Bahasa Malaysia, Mandarin

* Preferably Junior Executive specialized in Logistics/Supply Chain or equivalent.

* Required Skill(s): Import and Export Logistics, Shipment planning Documentation & Billing, Dealing with Forwarder, Shipping, Customs & Port.

Perks & Benefits

• Yearly bonus and increment
• Career Advancement Opportunity
• Products Training
• Casual dress code
• Regular team activities
• Company trips
• Paid training and development

JOB PURPOSE:

• Oversee the day-to-day management of human resource and administration function from on-boarding to exit / termination in providing full employee support to the company

Required to- DO (Key Result Areas & Activities)

1. Human Resource

• Coordinate manpower requisitioning with departments and ensures staff recruitment follows company’s policies and procedures (e.g. candidate screening, job interviews) in order to recruit the best qualified candidates for vacant positions
• Coordinate and conducts orientation for employees to ensure that new employee are equipped with the necessary resources and information to start work
• Review and issue HR documentation such as employment letter, employee detail, probation and confirmation, leave, benefit and ensure that they are always up to date
• Perform full spectrum payroll processing to ensure accurate and timely payroll processing in accordance to statutory requirements
• Investigate and manage staff disciplinary issues through counselling and/or issuing warning, show cause and/or termination letters
• Identify and compile training needs to develop and implement training plan / schedules for all employees.
• Coordinate CIDB certified trainings for site employees to upkeep the validity of the certification
• Liaise with training provider to source for suitable employee training
• Propose revisions and amendments of HR policies to the Finance Director to ensure that policies are competitive with market practices and implements newly approved policies and procedures

2. Administration

• Oversee the ISO documentation control and ensure procedures are followed according to the requirements and facilitates the ISO audit process
• Liaise with company secretary to resolve administrative issues (i.e. company property)
• Monitoring office maintenance, stationery, renewal matter etc: CIDB certificate, quit rent, assessment and office refreshment.

3. Managing Personnel

• Guide and work with the HR and Admin executives to ensure the smooth running of all aspects of human resource functions and general administration of the company
• Establish good teamwork between HR, accounts, admin and project teams 
• Oversee the interviewing, recruitment, and training of HR, accounts and admin personnel
• Supervise and direct the day-to-day operation of the HR and admin team.

Required to - KNOW (Skills, Knowledge & Behaviours

• Bachelor's degree in human resource, or other relevant professional certification.
• At least 8 years of working experiences in human resource function
• Hands on knowledge on all aspects of human resource, payroll functions and compliance with related statutory bodies.
• Must be able to prioritize work activities as to use time efficiently and multi-task.
• Able to use SQL Payroll / Greatday Software.
• Leadership capability and supervisory skills in managing team and projects; including regular progress reviews and plans for improvement
• Strong analytical skills and ability to diagnose and resolve matters expediently 
• Able to communicate and write well in English Language and Bahasa Malaysia
• Basic computer skills and possess good knowledge of Microsoft Word, Excel and other common software

JOB PURPOSE

• Responsible for handling full set of accounts and daily operation accounting process especially in account receivable and payable and to ensure accuracy of reports for management to review company performance and cash flow position.
• Carry out day to day office operations including organizing and monitoring files and records and to support company procedures and activities

Required to- DO (Key Result Areas & Activities)

1. Account Receivable

• Key in daily sales invoice, incoming payment from customer to accounting system.
• Follow up on due work-done certificate and due collection from client to ensure month end company cash flow in positive position.
• Monitor and keep updating internal data in project summary for month end accuracy cash flow report.

2. Account Payable

• Key in daily supplier invoice, matching invoice with purchase order and delivery order correctly.
• Prepare certificate and request sub-con tax invoice, payment to supplier, staff salary and miscellaneous payment.
• Reconcile monthly statement of accounts from supplier to ensure all cost and expenses taken in accordingly.
• Monitor and check all double entry to general ledger to ensure correct records.

3. Monthly Reporting

• Prepare the cash flow report including cash book, supplier and customer aging for management to review company performance and ensure positive cash flow for payment to sub-con and vendor.
• Prepare the bank reconciliation report and to ensure all the transactions perform accordingly to accounting system.
• Maintain and organise proper filing accounting records to facilitate annual year-end financial audit.

4. Admin 

• Coordinate and follow up day to day administrative and operation activities of companies such as handle incoming and outgoing call, acknowledge receipt of mail and documents.
• Implement and maintain ISO document control and procedures, arrange training under ISO requirement and to ensure all requirement of ISO been followed and renewed annually. 
• Monitoring office maintenance, stationery, renewal matter etc: CIDB certificate, quit rent, assessment and office refreshment.
• Check and ensure various staff claim etc: mileage, toll, entertainment compliance with company policy.
• Prepare internal company certificate, back charge and internal progress claim.
• Assist in banking matter etc: bank draft, tender/ performance bond.
• Assist in admin purchases, issue purchase order and key in invoice to the system.

Required to - KNOW (Skills, Knowledge & Behaviours)

• Diploma or Degree Holder in Finance or Accountancy or other relevant professional certification.
• At least 2 years of working experience in a similar capacity.
• Experienced in handling full set of account etc AR/AP/GL.
• Able to work under pressure and independently to meet closing schedule deadlines.
• Able to communicate well and write in English and Malay.
• Basic knowledge in excel and well versed in SQL Accounting System software.

Job Requirement:

• Candidate must possess at least LCCI/Diploma in Accounting

• At least 1 Year(s) of working experience in the related field is required.

• Required Language(s): English & Bahasa Malaysia

• Full-time position- Working hours: Monday to Friday (9 am – 6 pm)

• Self-motivated with splendid tasks management skills. Highly efficient and process-driven

• ABLE TO START WORK IMMEDIATELY.

If interested kindly email to hrdesk@advelsoft.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Requirement:

• Candidate must possess at least LCCI/Diploma in Accounting

• At least 1 Year(s) of working experience in the related field is required.

• Required Language(s): English & Bahasa Malaysia

• Full-time position- Working hours: Monday to Friday (9 am – 6 pm)

• Self-motivated with splendid tasks management skills. Highly efficient and process-driven

• ABLE TO START WORK IMMEDIATELY.

If interested kindly email to hrdesk@advelsoft.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Responsibilities

• Able to communicate effectively with customers based in many countries across the globe.
• Good communication in written and spoken English.
• Prepare freight evaluations, cost and quotations.
• Enjoys having a challenging job.
• Candidate should be ready to reach their full potential and grow exponentially.
• Deliver a high level of service to ensure maximum customer satisfaction.
• Ensure completion of all jobs within stipulated time frame.
• Have good knowledge and understanding of customs declaration procedures, tariff codes and shipping documents (AWBs, BLs K1, K1A, K2, K3, K4, K8), tariff codes and customs declarations.
• A good grasp of the various trade concepts and other regulations which pertains to the import and export of goods.
• Should possess at least a Diploma/Degree.
•  

Requirements

• Has minimum 2-3 years working experience in related fields
• IT savvy and have good knowledge of office software (Microsoft Office, Microsoft Excel).
• Proficient in both Bahasa Malaysia and English.
• Willing to learn and gain massive experience in a short timeframe.
• Ready to work with a team of highly skilled and professional team of top achievers.
• Candidate should be ready to reach their full potential and grow exponentially.
• To be highly driven and prepared to be pushed to excel.
• A strong team player that understand the importance of fostering good relationships with fellow colleagues.

Perks & Benefits

• Annual leave
• Medical
• Personal development opportunities

工作目的

• 負責處理全套帳目和日常營運會計流程，特別是應收帳款和應付帳款，並確保報告的準確性，以供管理層審查公司績效和現金流量狀況。
• 進行日常辦公室運營，包括組織和監控文件和記錄，並支援公司程序和活動

需要做的事情（關鍵結果領域和活動）

1.應收帳款

• 將日常銷售發票、客戶收款輸入會計系統。
• 跟進到期工作完成證明和客戶應收款項，確保月末公司現金流量處於正面狀態。
• 監控並持續更新專案摘要中的內部數據，以取得月末準確的現金流量報告。

2、應付帳款

• 輸入每日供應商發票，將發票與採購訂單和交貨單正確配對。
• 準備證書並索取分包稅務發票、向供應商付款、員工薪資和雜項付款。
• 核對供應商的每月帳目報表，以確保相應地計入所有成本和費用。
• 監控並檢查總帳的所有複式記賬，以確保記錄正確。

3.月度報告

• 準備現金流量報告，包括現金簿、供應商和客戶帳齡，供管理層審查公司業績並確保向分包商和供應商付款的正現金流。
• 準備銀行存款餘額調節表並確保所有交易均按照會計系統進行。
• 維護和組織適當的歸檔會計記錄，以方便年度年終財務審計。

4.管理員

• 協調和跟進公司的日常行政和營運活動，例如處理來電和去電、確認收到郵件和文件。
• 實施和維護ISO文件控制和程序，根據ISO要求安排培訓，並確保每年遵循和更新ISO的所有要求。
• 監控辦公室維護、文具、更新事宜等：CIDB 證書、免租、評估和辦公室更新。
• 檢查並確保各種員工索賠等：里程、通行費、娛樂活動符合公司政策。
• 準備公司內部證明、欠費和內部進度索賠。
• 協助處理銀行事務等：銀行匯票、投標/履約保證金。
• 協助管理採購、發出採購訂單並向系統輸入發票。

需要 - 知道（技能、知識和行為）

• 擁有金融或會計文憑或學位或其他相關專業認證。
• 至少 2 年類似職位的工作經驗。
• 擁有處理全套帳戶等 AR/AP/GL 的經驗。
• 能夠在壓力下獨立工作，以滿足截止日期的要求。
• 能夠用英語和馬來語進行良好的溝通和寫作。
• 具備 Excel 基礎知識，並精通 SQL 會計系統軟體。

工作目的：

• 監督人力資源和行政職能的日常管理，從入職到退出/終止，為公司提供全面的員工支持

需要做的事情（關鍵結果領域和活動）

1.人力資源

• 與部門協調人力招聘，確保員工招聘遵循公司的政策和程序（例如候選人篩選、工作面試），以便為空缺職位招聘最合格的候選人
• 協調並為員工進行入職培訓，以確保新員工擁有開始工作所需的資源和訊息
• 審查和發佈人力資源文件，例如僱傭信、員工詳細資料、試用期和確認書、休假、福利，並確保它們始終是最新的
• 執行全方位薪資處理，確保依照法定要求準確、及時地進行薪資處理
• 透過諮詢和/或發出警告、說明原因和/或解僱信來調查和管理員工紀律問題
• 確定並編制培訓需求，為所有員工製定和實施培訓計劃/時間表。
• 協調 CIDB 現場員工認證培訓，以維持認證的有效性
• 與培訓提供者聯絡，尋找合適的員工培訓
• 向財務長提出人力資源政策的修訂和修正，以確保政策與市場慣例具有競爭力，並實施新批准的政策和程序

2.行政管理

• 監督 ISO 文件控制並確保按照要求遵循程序並促進 ISO 審核過程
• 與公司秘書聯絡以解決行政問題（即公司財產）
• 監控辦公室維護、文具、更新事宜等：CIDB 證書、免租、評估和辦公室更新。

3.人員管理

• 指導並與人力資源和行政管理人員合作，確保公司人力資源職能和一般管理各方面的順利運行
• 在人力資源、客戶、行政和專案團隊之間建立良好的團隊合作
• 監督人力資源、會計和行政人員的面試、招募和培訓
• 監督和指導人力資源和管理團隊的日常運作。

需要 - 知道（技能、知識和行為

• 人力資源學士學位或其他相關專業認證。
• 至少 8 年人力資源職能工作經驗
• 掌握人力資源、薪資職能、遵守相關法定機構各方面的知識。
• 必須能夠確定工作活動的優先順序，以便有效地利用時間和處理多項任務。
• 能夠使用SQL Payroll / Greatday軟體。
• 管理團隊和專案的領導能力和監督能力；包括定期進度檢討和改進計劃
• 強大的分析能力以及迅速診斷和解決問題的能力
• 能夠用英語和馬來語進行良好的溝通和寫作
• 具備基本的電腦技能，熟悉Microsoft Word、Excel等常用軟體

Job Description

PRIMARY RESPONSIBILITES

Issuance of invoice based on Order to Bill (O2B) process standard policies and best practices in line with SGS customer and contract requirements.

SPECIFIC RESPONSIBILITES

• Compiles, computes and records billing, statistical data, and other numerical data for billing purposes.
• Ensure all sales orders are opened in a timely manner.
• Complies with Internal Control System throughout the billing process.
• Assist, coordinate and cooperate with business to ensure the quality and timing of invoicing.
• Operate 3rd Party customer web portals.
• Receive, analyze and issue credit note request in line with the approval process.
• Sending, archiving and following up of invoices.
• Monitor open sales orders daily.
• Perform daily duties as outlined by the Billing Manager.
• Assist in month end closing and internal/ external audit requirements, providing all required documentation.
• Make continuous improvement and innovation through investigation and recommendations to designated supervisor.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management