Total 11 admin assistant job vacancies in johor

Administrative Support:

• Manage the calendar and schedules of senior management, ensuring appointments, meetings, and deadlines are met.
• Prepare and organize materials for submission, meetings and reports.
• Prepare and organize document for site testing and inspection.
• Screen and manage emails, and other communications; respond or forward as necessary.
• Maintain office files, documents, and records in a systematic and organized manner.
• Draft, proofread, and edit internal and external communications, including emails, memos, and reports.
• Oversee the daily operations of the office, ensuring that the environment is organized, clean, and conducive to productivity.
• Provide general support to team members and assist in the preparation and coordination of

meetings, and site activity.

Skills and Qualifications:

• Education: SPM, Diploma, or related field (preferred).
• Experience: Minimum 1-2 years of experience in an administrative or office management role,Fresh Graduate also available .
• Prefer local resident
• Strong organizational skills with the ability to prioritize tasks effectively.
• Exceptional written and verbal communication skills.
• Proficient in MS Office Suite ( Word,Excel,PowerPoint,Outlook ).
• Knowledge of office Equipment and software tools (e.g,printers,scanners) .
• Ability to work independently and as part of a team in a fast - paced environment .
• Strong interpersonal skills and a positive , can-do attitude.

Contact Person : Mr. Gan (012-683 8535)

Perks & Benefits

• Medical
• EPF
• Sosco

Job Responsibilities :

•⁠ ⁠Received, log, update and keeping all the project related documentations for instance: tender/construction/details drawings related to the project, specifications, data sheet, design calculation etc.

•⁠ ⁠Ability to implement and control the documentation flow, filling / archiving, documents handover activities for the Project sites, throughout all phases (Engineering, Procurement, Construction and Commissioning etc) of the Project.

•⁠ ⁠To maintain and consistently updating the company profile and ensure the approval document is updated timely.

•⁠ ⁠Scanning all relevant new documents into the system.

•⁠ ⁠Responsible to maintain and manage Document Controller system.

•⁠ ⁠Making sure that controlled copies of latest approved documents and drawings are distributed internally and externally.

•⁠ ⁠Responsible for ensuring circulation durations for distribution and retention cycles are tracked and monitor any deviations so they may be reported to the management.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

行政支援：

• 管理高階管理層的日曆和日程安排，確保約會、會議和最後期限得到滿足。
• 準備和組織提交、會議和報告的資料。
• 準備並組織現場測試和檢查的文件。
• 篩選和管理電子郵件和其他通訊；根據需要回覆或轉發。
• 以系統化、有組織的方式維護辦公室文件、文件和記錄。
• 起草、校對和編輯內部和外部通信，包括電子郵件、備忘錄和報告。
• 監督辦公室的日常運作，確保環境井然有序、清潔且有利於生產力。
• 為團隊成員提供一般支持，並協助準備和協調

會議和現場活動。

技能和資格：

• 教育背景：SPM、文憑或相關領域（首選）。
• 經驗： 至少 1-2 年行政或辦公室管理職位經驗，也可提供應屆畢業生。
• 優先選擇本地居民
• 強大的組織能力，能夠有效地決定任務的優先順序。
• 優秀的書面和口頭溝通能力。
• 精通 MS Office 套件（Word、Excel、PowerPoint、Outlook）。
• 了解辦公室設備和軟體工具（例如印表機、掃描器）。
• 能夠在快節奏的環境中獨立工作並作為團隊的一員。
• 強大的人際交往能力和積極進取的態度。

聯絡人：甘先生（012-683 8535）

津貼和福利

• 醫療的
• 公積金
• 索斯科

RESPONSIBILITIES

• Provide assistance and support for the Company Secretary. 
• Assist in preparing and reviewing company documents alongside data-entry.
• Ensure the timely delivery of all documents in compliance to relevant acts, policies and guidelines. 
• Assist in organizing and maintaining files for efficient access and retrieval of information. 

REQUIREMENTS

• Currently pursuing a Diploma, Advanced Diploma, Bachelor’s Degree or Professional Dress in Corporate/Business Administration or its equivalent.
• Able to commit to a minimum of 3-months to the internship program.
• Proficient in English and Bahasa Malaysia (Chinese will be an added advantage.)
• Computer proficiency and ability to utilize MS Office (E.g. Word, Excel, Powerpoint)
• Possesses excellent communication and problem-solving skills. 

Perks & Benefits

• Casual dress code
• Personal leave
• Personal development opportunities
• 5 days a week ( Monday To Friday)
• 8.30am -5.30 pm

Job Summary

The General Admin will be responsible for handling a variety of administrative tasks to support the efficient operations of Blum’s regional distribution center. This role includes staff administration, onboarding of new employees, supervision and revision of employee working time records, supplier liaison, free zone visitor pass coordination, coordination of personal protection equipment and uniforms, and supporting management in their day-to-day tasks.

Key Responsibilities

• Staff Administration: Manage all administrative tasks related to staff, including maintaining personnel files, updating employee information, and assisting with employee queries.
• Onboarding of New Employees: Facilitate the onboarding process for new hires, including preparing onboarding materials, conducting orientation sessions, and ensuring all necessary documentation is completed.
• Employee Working Time Record Supervision and Revision: Monitor and review employee working time records to ensure accuracy and compliance with company policies.
• Supplier Liaison: Act as the point of contact for suppliers providing cleaning services, waste management, and building maintenance. Ensure timely and efficient coordination of services.
• Free Zone Visitor Pass Coordination: Manage the issuance and renewal of visitor passes for the free zone, ensuring all procedures and regulations are followed.
• Coordination of Personal Protection Equipment/Uniforms: Oversee the distribution and maintenance of personal protection equipment and uniforms for staff, ensuring that all employees have the necessary equipment to perform their duties safely.
• Support Management: Assist the management team with their day-to-day tasks, including scheduling meetings, preparing reports, and other administrative functions as needed.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum of 2 years’ experience in an administrative role, preferably within a logistics, manufacturing, or distribution environment.
• Strong organizational and multitasking skills.
• Excellent communication skills and proficiency in English and Malay.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented mindset with strong analytical and problem-solving skills.
• Strong communication skills and proficiency in English and Malay

Additional Information :

We hope to welcome new team members on board by 1st March 25, 2025.

Perks & Benefits

• Commission and bonus
• Medical insurance

Responsibilities and Authorities:

1. Issue Sales Order for receive items & issue Delivery Order for collection items

2. Data entries of all relevant items to computer system ( UBS/SQL ) 

3. To maintain and proper filling and documentation

4.  Interacting with drivers and customers, answering queries, and providing assistance 

5. To arrange goods shipment on daily basis according to production schedule and  customer’s requirement

6. Keep updates and accurate records on schedule and production

7. To perform any other task and assignments as directed by superiors 

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Paid training and development

工作職責：

•⁠ ⁠接收、記錄、更新並保存所有項目相關文件，例如：與項目相關的招標/施工/詳細圖、規格、資料表、設計計算等。

•⁠ ⁠能夠在專案的所有階段（工程、採購、施工和調試等）實施和控制專案現場的文件流程、填寫/歸檔、文件移交活動。

•⁠ ⁠維護並持續更新公司簡介，確保審核文件及時更新。

•⁠ ⁠將所有相關新文件掃描到系統中。

•⁠ ⁠負責維護和管理文件控制系統。

•⁠ ⁠確保內部和外部分發最新批准文件和圖紙的受控副本。

•⁠ ⁠負責確保追蹤分發和保留週期的流通持續時間並監控任何偏差，以便將其報告給管理層。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Knowledge in SQL Accounting.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

EPF

SOCSO

EIS

ANNUAL BONUS

TRAINING PROVIDED

職責：

• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。
• 檢查分行的小額現金回饋並簽發報銷支票。
• 檢查員工費用報銷並輸入員工報銷範本。
• 每月進行銀行對帳單核對並解決差異（如有）。
• 任何其他臨時任務。

要求：

• 至少擁有會計、金融或相關領域的學士學位並具有專業資格。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• 熟悉會計準則、稅法和填寫程序。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• SQL 會計知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

公積金

社會保險協會

電化學阻抗譜

年度獎金

提供培訓

Shaveh Group is currently growing and expanding our team! We’re eagerly seeking a dynamic and results-oriented Assistant Operation Manager to join our team!

As an Operation Personnel, you will play a pivotal role in ensuring smooth operations, driving efficiency, and implementing strategies to optimize productivity. If you are a motivated person with a passion for operational excellence, we invite you to apply and be part of our growing organization!

Shaveh Group 目前正在成长和扩大我们的团队！ 我们热切地寻找一位充满活力、注重结果的 副营运经理 加入我们的团队。 作为一名营运人员，您将在确保平稳运营、提高效率和实施优化生产力的策略方面发挥关键作用。 如果您是一个积极进取、热衷于卓越运营的人，我们邀请您申请并成为我们不断发展的组织的一部分！

2 Working Location Available

• HQ – Taman Daya, Johor Bahru
• KL Branch – Menara K1, Jln Klang Lama

What you can Get?

• Competitive Salary & Benefits Package 有竞争力的薪资和福利待遇
• Opportunities for Career Growth and Professional Development 职业成长和专业发展的机会
• Collaborative and inclusive work environment 协作和包容的工作环境

What’s your Responsibilities?

1. License Application Management:

• Manage and oversee the entire license application process, from initial preparation to submission and approval.
• Ensure all applications are complete, accurate, and submitted in a timely manner.
• Maintain up-to-date knowledge of local, state, and federal licensing requirements relevant to the company’s operations.

2. Regulatory Compliance:

• Ensure that the company complies with all relevant regulations and legal requirements for various licenses and permits.
• Coordinate with government agencies, local authorities, and other regulatory bodies to obtain necessary approvals and licenses.
• Keep track of license renewal dates and ensure timely renewal to avoid lapses in compliance.

3. Documentation and Reporting:

• Prepare and organize all required documentation for license applications, including forms, supporting documents, and correspondence.
• Maintain accurate records of all license applications, approvals, renewals, and communications.
• Generate reports on the status of license applications and compliance for management review.

4. Stakeholder Coordination:

• Liaise with internal departments to gather necessary information and documents required for license applications.
• Communicate with external stakeholders, including regulatory authorities and consultants, to facilitate the licensing process.
• Address any issues or concerns raised by regulatory bodies and work towards prompt resolution.

5. Process Improvement:

• Identify areas for improvement in the licensing process and implement efficient procedures to streamline operations.
• Stay informed about changes in licensing laws and regulations, and adjust processes accordingly.
• Provide recommendations to management on best practices for license management and compliance.

6. Administrative Support:

• Assist with other administrative tasks related to operations as needed, including filing, data entry, and correspondence.
• Support the Operations Manager in various projects and tasks related to company operations and regulatory compliance.

7. Training and Guidance:

• Train and guide junior staff or team members involved in the license application process.
• Provide support and mentorship to ensure the team understands and adheres to licensing requirements and procedures.

The Requirements of the role:

• Diploma / Degree in Business Administration, Management, or a related field.
• Min 3 years of experience in Operation Management.
• Excellent problem-solving and decision-making abilities, with a data-driven approach.
• Detail-oriented mindset with a focus on accuracy and efficiency.
• Proven ability to adapt to change, manage multiple priorities, and work under pressure.
• Willing travel to KL office if required.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Company trips
• Personal leave
• Personal development opportunities

Job Brief:

Performs a variety of clerical tasks and administrative duties such as document processing, record keeping, report compilation, stock inventory and other office support services as directed by Superior.

Job Responsibilities:

• Responsible for administrative procedures associated with recording and collating records for preparation of invoicing, delivery orders and other documents in connection with sales, service and deliveries.
• Maintaining stock/consumables goods control, inventory, stock movement, issues stock and makes requisitions for replacement.
• Handles routine accounting procedures and keeps records of transactions, banking transactions, receipts and statements, Debtors Ageing and collection. Prepares statements and reminder letters.
• Answering and recording daily service complaint calls for further distribution to technical staff.
• Compiles reports for information of management.
• Monitor, prepares Service Agreements and contracts and handles documents processing in relation to meter reading.
• Responsible for updating, keeping records of all documents under the scope of the Company's ISO 9001:2000.
• Deals with telephone enquiries, take messages, receives clients, ascertains their requests and directs them accordingly.
• Handles incoming and outgoing mail, sorting and distribution.
• General administration functions in the areas of daily office operations, stationery supplies etc.
• Perform other related duties as and when directed by superior.

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma or equivalent .in Business Studies / Administration / Management / Finance & Accounting.
• Required language(s): English, Bahasa Malaysia.
• Preferably at least 1 year of related working experience or Finance & Accounting background.
• Preferably Non-Executive specializing in Administrative / Clerical or equivalent.

If this role sounds like the opportunity you are looking for, don't hesitate to apply and let us discuss further!