Junior Executive, Administrative (SAP)
Full-time
Junior Executive
2 weeks ago
JOB DESCRIPTIONTo efficiently manage sourcing and procurement activities, oversee purchase requisitions and order management within SAP systems, ensure accurate documentation and reporting, provide administrative support, and
JOB DESCRIPTION
To efficiently manage sourcing and procurement activities, oversee purchase requisitions and order management within SAP systems, ensure accurate documentation and reporting, provide administrative support, and maintain effective communication with suppliers and stakeholders to meet organizational goals and excellence.
Job Responsibilities
- Sourcing & Procurement:
- Source materials, parts, and supplies from approved vendors and suppliers, ensuring cost-effectiveness and timely delivery.
- Maintain a list of qualified suppliers and negotiate with them to obtain favorable terms and prices.
- Communicate with vendors to obtain quotes, negotiate prices, and ensure compliance with purchasing requirements.
- Monitor inventory levels and coordinate with internal teams to identify material needs and prevent shortages.
- Purchase Requisition and Order Management (SAP):
- Generate and process purchase requisition (PRs) in SAP, ensuring accuracy in terms of quantities, pricing, and delivery dates.
- Track purchase orders through SAP to ensure timely delivery and receipt of materials and parts.
- Update and maintain records of purchase orders, including order status and delivery updates.
- Resolve discrepancies in orders or invoices in collaboration with vendors, internal teams, and finance.
- Documentation & Reporting:
- Maintain accurate and up-to-date procurement and sourcing records within SAP, ensuring compliance with company policies and procedures.
- Assist in the preparation of procurement reports, including cost analyses, order tracking, and supplier performance metrics.
- Prepare requisitions, purchase orders, and other necessary documents for approval.
- Administrative Support:
- Provide general administrative support to Engineering and Maintenance, as well as Quality Control Development, including filing, document preparation, and data entry.
- Coordinate with internal departments to support various sourcing and procurement needs.
- Assist in maintaining the supplier database and relevant contract documentation.
- Supplier & Stakeholder Communication:
- Act as a liaison between the departments, ensuring smooth communication and resolving any issues related to sourcing or procurement.
- Provide timely updates on order statuses and delivery timelines to relevant stakeholders.
Qualification
- Diploma or Degree (or equivalent experience)
- Minimum 1 year experience working with SAP B1 or similar procurement systems
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent communication skills, both verbal and written.
- Basic knowledge of procurement processes, sourcing, and inventory management.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Perks & Benefits
- Commission and bonus
- Allowance (travel stipends, transportation, etc.)
- Nearby public transport
- Central location
- Flexible working hours
- Casual dress code
- Free snacks / Happy hours
- Regular team activities
- Company trips
- Medical insurance
- Open culture
- Personal development opportunities
- Paid training and development
Austin Powder Malaysia Sdn. Bhd. is the leading supplier of a complete range of up-to-date blasting products, technical services, and advanced technology, in South East Asia and specific countries outside the region.
Located in Damansara Jaya, Selangor the company employs over 200 Austin employees with a strong distribution network of appointed dealers in South-East Asia.
In Malaysia, we are capable of producing a wide range of 1 to 3 million pieces of Austin Powder non-electric detonator products, 2000 to 3000 mT of packaged explosives, and 20,000 to 30,000 mT of bulk emulsion explosives per year. Together with more than 20 units of bulk emulsion trucks, Austin Powder Malaysia Sdn. Bhd. is committed to delivering bulk emulsion products safely and meeting customer demand on time all over Malaysia.
With stringent quality control in both incoming and finished products, Austin Powder Malaysia Sdn. Bhd. guarantees the best is being produced for our customers.
Our Mission
To improve the world we live in through the safe and responsible use of explosives.
Our Vision
We will be the global leader of explosive products, services, and technologies as defined by our Customers, our Family, and our Communities.
Our Values
Safety is Our 1st Priority
We are a Customer Focused
We Leverage the Power of Family
We Treat Everyone with Respect
Other Information
APMY's commitment to provide consultative, technical, and personal services of the highest integrity and quality has resulted in assuring us of local and overseas customers' loyalty and support as shown in the following track record of projects: Some of the Know Local Projects:
- Penchala Tunnel by CMC
- Selangor Dam by Gamuda
- SMART Tunnel by Gamuda & MMC
- BAKUN Hydro Electric Dam Diversion by Dong-Ah
- KL - Karak Highway by Transfield
- Kenyir Dam by Hyundai
- LaFarge Cement Quarry by MacMohan Our Overseas Involvement include: Nam Then II
- Hydroelectric Dam in Laos Underwater Blasting at Bayan Basin in Singapore Chatree Gold
- Mine in Thailand Asia Cement Quarry in Taiwan Ocean Park Tunnelling Project in Hong Kong Siam City Cement Quarry in Thailand
