Total 12 database administrator job vacancies in Malaysia

Position: Database Administrator

Work location: Putrajaya

Job Highlights:

We are seeking an experienced Database Administrator to join our team in Putrajaya. This position is critical in ensuring the integrity, performance, and security of our databases. The successful candidate will be responsible for managing database systems, performing regular maintenance, and providing technical support.

Key Responsibilities

• Database Backup: Ensure successful daily database backups are executed in a timely manner.
• Error Management: Monitor and resolve critical errors to maintain database integrity.
• Tablespace Monitoring: Maintain a minimum of free space in database tablespaces.
• System Health Monitoring: Oversee CPU and memory usage in the RHEL database environment to ensure optimal performance.
• Load Management: Identify and investigate unusual load patterns on the database.
• Application Server Monitoring: Check the EM Application Server for user activities that may cause CPU spikes; terminate sessions exceeding limits if necessary.
• Disaster Recovery Oversight: Ensure disaster recovery processes are functioning continuously.
• Record Lock Management: Utilize SQL scripts to manage user access to locked data.
• Table Lock Management: Use SQL scripts to release locked data for user access.
• Data Extraction and Transformation: Collaborate with Application Engineers to extract reports and transform data into user-friendly formats (e.g., .csv, .txt, .xlsx).
• Database Maintenance: Conduct monthly maintenance activities to keep the database healthy.
• Reporting: Generate monthly reports for management review.
• Data Analysis: Analyze user-requested data and provide insights.

Objectives

• Effectively manage database operations and ensure system reliability.
• Continuously improve processes related to database management and performance monitoring.
• Act as a key resource for technical issues related to databases.

 Requirements

• • A minimum of a Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related field.
  • Relevant certifications (e.g., Oracle Certified Professional) are preferred.
  • At least 2-5 years of experience in database administration or a similar technical role.
  • Strong knowledge of SQL and experience with RDBMS systems (e.g., Oracle, MySQL).
  • Familiarity with backup and recovery procedures, performance tuning, and security practices.
  • Excellent analytical skills with a focus on problem-solving and process improvement.
  • Strong communication skills, capable of explaining technical concepts to non-technical stakeholders.

This role requires flexibility for weekend and night shifts, as well as availability for both planned and unplanned downtime. Candidates must be prepared to accommodate these scheduling requirements.

Interested applicants should send their CV and certifications to jobs@iburuj.com.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities
• Paid training and development

Finance

• Daily checking & closing of Production Orders.
• Checking and ensuring margins in Production Orders are within acceptable range.
• AP processing (daily & monthly basis).
• Inventory monitoring and closing (monthly, quarterly & yearly).
• Data entry for forex rate & quarterly production costing.
• Liaising with production & store personnels at all levels.
• Reporting to Holding Company (monthly).
• Handling stock take (every half year).
• Assist & backup team members in all aspects.
• Ad-Hocs.

Admin & HR

• Support & backup Admin & HR functions.
• Job scope may expand depending on workload capacity.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

The administrator is responsible for assisting in planning & executing all employee engagement related program / initiative, in charge of office admin service and support to all Malaysia based employees,

The core responsibilities include (but not limited to):

• Support and contribute to the overall strategies of the Company / Group
• Abide by the working Rules and Regulations of the Company / Group
• Actively promote the policies and procedure of the Company / Group
• Ensure timely reporting requirements are adhered to.
• Apply the current Operating Procedures of the Company and make suggestions and recommendations as to how they can be improved, rationalized, or simplified as per the Group’s Guideline and local authority compliance requirement.

Employee Engagement

• Identify and implement opportunities to improve the overall employee experience and increase engagement levels.
• Develop and execute programs that promote employee recognition, wellness, and work-life balance.
• Act as a bridge between employees and management, ensuring effective communication and resolution of concerns.
• Organize activities that strengthen employee relationships and morale.
• Stay informed about industry trends and best practices related to employee engagement and implement relevant strategies.

Recruitment &Training Coordinator

• Carry out the entire recruitment process pre-onboarding life cycle which includes researching and sourcing of candidates from the various platforms and channel si.e. market mapping, candidate referrals and networking.
• Coordinate interviews, facilitate, finalize agreements, and conduct new joiner induction.
• Use a variety of sourcing techniques as needed to obtain an adequate pool of well-qualified candidates.
• To build and maintain internal talent pipelines to support current and future business needs.
• Partnering hiring managers on all recruitment matters
• Generate recruiting metric and activity reports.
• Organize, facilitate, update and track training records and staffd evelopment.
• Assist in maintaining ISO documentation.

General Administration Support

• Attends to all visitors at Reception.
• Handles all the incoming faxes, emails & telephone calls in a professional manner and redirect daily.
• Arrange postal & courier services - incoming & out going mail and redirect daily.
• Office maintenance, refreshment/pantry replenishment arrangement
• Office printing & stationery replenishment arrangement
• Company Car (if applicable) – road tax and insurance renewal
• Coordination of logistics, transportation, hotel, food & beverage arrangement for Company’s activities
• Maintain the emergency contact list (local authorities, hospital, police station, etc.)
• Staff Expenses Claim Verification following the company’s expense policy.
• Coordinate and maintain database for telco, staffs record of insurance and medical cost.
• Obtain utilities billing in a timely basis (water, electricity, phone) via e-billing account registration

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture

Job Responsibilities :

•⁠ ⁠Keep track and check all delivery orders are accordance with the purchase orders.

•⁠ ⁠Update and key in individual project amount.

•⁠ ⁠Verified statement of accounts by the supplier and forward to Accounting department for updating and records.

•⁠ ⁠Assist QS for tendering purposes.

•⁠ ⁠Assist in preparing of site reports.

•⁠ ⁠Responsible for operation documentations and requirements.

•⁠ ⁠Responsible for Administration works.

•⁠ ⁠Responsible for the upkeep of quality records.

•⁠ ⁠Responsible for the purchasing function.

•⁠ ⁠Coordinating with the site team to check on the delivery and condition status of the materials to make sure received in the right amount and in good condition. Prepare operation documents, such as a calibration system and a material delivery report, to ensure that the site team's record and monitoring of the supplied materials are accurate in terms of amount and coordination.

Coordinating with the account department to check on the supplier’s payment status (Remarks: Some supplier payment terms are COD before delivery).

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Pre-Contract:

• Prepare detailed cost estimates, tender documentation, and bills of quantities.
• Support bid evaluations and assist in finalizing contracts with vendors and subcontractors.
• Develop and manage project budgets, ensuring cost-effectiveness.

Post-Contract:

• Monitor project costs and prepare financial reports, including claims and variation orders.
• Evaluate contractor claims and handle progress payment certification.

Pre-Contract:

• Prepare detailed cost estimates, tender documentation, and bills of quantities.
• Support bid evaluations and assist in finalizing contracts with vendors and subcontractors.
• Develop and manage project budgets, ensuring cost-effectiveness.

Post-Contract:

• Monitor project costs and prepare financial reports, including claims and variation orders.
• Evaluate contractor claims and handle progress payment certification.
• Manage final accounts and project close-out documentation.

Project Administration Responsibilities:

• Maintain project schedules, track progress, and report updates to stakeholders.
• Handle project-related documentation, including contracts, purchase orders, and meeting minutes.
• Coordinate with clients, contractors, and internal teams to ensure seamless communication.
• Organize project meetings and prepare detailed reports for management.
• Monitor compliance with safety standards, project specifications, and quality assurance requirements.

Any additional responsibilities/ tasks as delegated by the Management as needed.

Manage final accounts and project close-out documentation.

Project Administration Responsibilities:

• Maintain project schedules, track progress, and report updates to stakeholders.
• Handle project-related documentation, including contracts, purchase orders, and meeting minutes.
• Coordinate with clients, contractors, and internal teams to ensure seamless communication.
• Organize project meetings and prepare detailed reports for management.
• Monitor compliance with safety standards, project specifications, and quality assurance requirements.

Any additional responsibilities/ tasks as delegated by the Management as needed.

Perks & Benefits

• Personal development opportunities

Roles Summary: -

The overall Retail Sales Admin job function is to provide vital support to a company’s sales team, monitor and update branch finances, ensure complete business transactions, record and analyses sales activities and support daily sales operations. 

Duties & Responsibilities: -

• Providing administrative support to the sales team as needed.
• Greeting customers with a great attitude
• Answering phones as needed
• Operating cash registers quickly and accurately
• Issuing sales transactions, invoices, receipts, sales orders etc. 
• Check product extended warranty and ensure all extended warranty registered into system accordingly. 
• Helping with stocking, cleaning and other duties as needed
• Attend roadshows on scheduled basis.
• Vacancies available at Puchong – Bandar Puteri, Putrajaya- N15. 
• Able to work from 9:30 a.m. to 6:00 p.m. or 10:00 a.m. to 7:00 p.m. 
• 5.50 workdays. 
• Possess own transport and able to work on weekend. 

Requirements: -

• SPM Or Diploma in Administrative or related functional or equivalent experience. 
• Proven experience in administration or related role. 
• Competent in MS Office
• Proactive and detail oriented. 
• Ability to multitask and prioritize tasks effectively in a fast-paced, digitally centric environment. 
• Able to support during non-office day or hour as and when required. 

Benefits of this role:

• Annual Bonus and Increment
• Health, Dental and Vision Benefits
• Insurance Plan
• Training and Career Development
• Staff Programs and Rewards

工作職責：

•⁠ ⁠追蹤並檢查所有交貨訂單是否與採購訂單一致。

•⁠ ⁠更新並輸入單一項目金額。

•⁠ ⁠經供應商驗證的帳目報表並轉發給會計部門進行更新和記錄。

•⁠ ⁠協助QS 進行招標。

•⁠ ⁠協助準備現場報告。

•⁠ ⁠負責操作文件和要求。

•⁠ ⁠負責行政工作。

•⁠ ⁠負責維護品質記錄。

•⁠ ⁠負責採購職能。

•⁠ ⁠與現場團隊協調，檢查材料的交付和狀況，以確保收到的材料數量正確且狀況良好。準備校準系統和物料交付報告等操作文件，以確保現場團隊對供應物料的記錄和監控在數量和協調方面準確。

配合會計部門檢查供應商的付款狀態（備註：部分供應商付款方式為貨到付款）。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

管理員負責協助規劃和執行所有與員工敬業度相關的計劃/舉措，負責辦公室行政服務和對所有馬來西亞員工的支持，

核心職責包括（但不限於）：

• 支持並為公司/集團的整體策略做出貢獻
• 遵守公司/集團的工作規章制度
• 積極推廣公司/集團的政策和程序
• 確保遵守及時報告要求。
• 應用公司現行的營運程序，並就如何根據集團的指導方針和地方政府合規要求改進、合理化或簡化這些程序提出意見和建議。

員工敬業度

• 識別並實施改善整體員工體驗和提高敬業度的機會。
• 制定並執行促進員工認可、健康和工作與生活平衡的計劃。
• 充當員工和管理階層之間的橋樑，確保有效溝通和解決問題。
• 組織加強員工關係和士氣的活動。
• 隨時了解與員工敬業度相關的行業趨勢和最佳實踐，並實施相關策略。

招募及培訓協調員

• 執行整個招募流程的入職前生命週期，包括從各種平台和管道（即，研究和尋找候選人）。市場測繪、候選人推薦和網路。
• 協調面談、促進、敲定協議並進行新入職培訓。
• 根據需要使用各種採購技術來獲得充足的合格候選人。
• 建立和維護內部人才管道，以支援當前和未來的業務需求。
• 與招募經理合作處理所有招募事宜
• 產生招募指標和活動報告。
• 組織、促進、更新和追蹤培訓記錄和員工發展。
• 協助維護 ISO 文件。

總務支持

• 在接待處接待所有訪客。
• 以專業的方式處理所有傳入的傳真、電子郵件和電話，並每天進行重新導向。
• 安排郵政和快遞服務 - 每天接收和發送郵件並重新定向。
• 辦公室維護、茶點/食品儲藏室補充安排
• 辦公室印刷及文具補充安排
• 公司汽車（如果適用）- 路稅和保險續訂
• 協調公司活動的物流、交通、飯店、餐飲安排
• 維護緊急聯絡人名單（地方當局、醫院、警察局等）
• 員工費用報銷核實遵循公司的費用政策。
• 協調和維護電信公司的資料庫、員工的保險和醫療費用記錄。
• 透過電子帳單帳戶註冊及時取得公用事業帳單（水、電、電話）

津貼和福利

• 醫療保險
• 事假
• 開放文化

金融

• 每日檢查和關閉生產訂單。
• 檢查並確保生產訂單中的利潤在可接受的範圍內。
• AP 處理（每日和每月）。
• 庫存監控和結帳（每月、每季和每年）。
• 外匯匯率和季度生產成本核算的資料輸入。
• 與各級生產和商店人員聯絡。
• 向控股公司報告（每月）。
• 處理盤點（每半年）。
• 在各方面協助和支持團隊成員。
• 特設。

行政及人力資源

• 支援和備份管理和人力資源功能。
• 工作範圍可能會根據工作負載能力而擴大。

津貼和福利

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

The Project Administrator supports Malaysia projects reports to the Project Admin Team lead (Asia Pacific). This role has exponential learning opportunities and growth! Training will be provided.

The key role and responsibilities include

• Work with Project Managers on project material and milestone billings
• Assist Project Managers in creations of projects in system and update of project master list.
• Creation and maintenance of document structure in server.
• Review documents for Order entry and raise tasks for order booking.
• Assist Project managers in raising Purchase Request, material requirements and intercompany Purchase orders.
• Assist in logistics and shipment of finished goods and materials.
• Follow Up with C-care team for expedite requests.
• Good receipt
• Physical stock check for the items arrived at office
• Close out projects in system upon project completion.
• Work closely with project team to review milestone invoicing, purchasing status etc. Process suppliers/vendors invoices.
• Support project team on repair/exchange for project faulty parts.
• Assist and review orders, invoices for month-end closing activities.
• Assist with purchases via shopping cart (support for office admin tasks)
• Ad-hoc duties assigned by Team Lead or Malaysia Country Lead
• Monitor for storage room
• Arrangement for FAT lunch for customer

Job Brief:

The role is responsible for keeping a record of the progress of project activities and project deliverables, including a project risk register, and creating standardization of methods used by Project Leads across the organization to ensure progress, adequate change management, and quality outcomes throughout the project cycle. The role will proactively obtain updates from Project Leads and Business Analysts and present the data via a Project Dashboard and other means of the update to allow the Project Manager to keep track of project activities' status across the organization and vendor parties.

Job Responsibilities:

• Support the Project Manager to drive all planned activities forward from planning to implementation.
• Assist the Project Manager to compile and analyze information for project deliverables.
• Highlight potential bottlenecks when getting updates from Project Leads across multiple functions, including technology, to positively influence the efficiency and cost-effectiveness of the project.
• Track dependencies on the project critical path and ensure all identified risks are recorded, discussed at the appropriate project forum, and mitigating actions are agreed upon with deadlines.
• Track the resolution of the Project Risk register and escalate to Project Manager any concerns or delays to ensure risk-mitigating actions are timely.
• Escalate any anticipated project risks promptly for Project Manager to mitigate potential risks
• Record and track change management conversations and activities to enable a continuous feedback loop for improvement on effectiveness.
• Collation of project financial information for both internal and customer reports
• Monitor and track the time spent by project resources and publish the utilization periodically 
• Track the invoices from vendors and process the payments accordingly
• Maintain the project budget, update the actual spend and publish the budget vs actuals periodically 
• Establish measurements for operational improvements and to ensure accurate assessment of what is deemed sufficient progress.

Job Requirements:

• Bachelor’s degree, preferably in Information Technology (IT) / Business Studies, / Insurance.
• Knowledge of the general insurance industry is preferable.
• Minimum of 2 to 5 years of relevant experience in a project coordinator role.
• Highly organized and dynamic individual with strong analytical skills.
• General understanding of the general insurance business.
• Possess the ability to act effectively at various levels of detail
• Work constructively with Project Leads to facilitate data collection and progress update
• Effective communication and interpersonal skills.
• Fluency in verbal and written English.
• Good knowledge of MS Office suite (Excel, PowerPoint, Word)

We are seeking an organized and efficient Administrator 1, Contracts to join our team in Batu Kawan, Malaysia. As Administrator 1, you will assist with the day-to-day administration of the SEA legal team’s operations, managing the administrative aspects of the department’s portfolio. In this role, you will maintain the tools, systems, and processes required for the role. You will partner with the legal counsels on your team and stakeholders inside and outside of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Provide general contract administration support including reviewing contract requests
• Support contract management processes, including using and managing internal contract management tools.
• Administration of legal documentation submission through the ticketing system.
• Manage end-to-end administrative contract management tasks by maintaining internal contract management tools.
• Perform post-contract execution administrative, management, and tracking tasks.
• Schedule and coordinate meetings for the team, including internal and external appointments.
• Prepare all required meeting documentation and assist in documenting meeting minutes.
• Manage all aspects of travel itineraries, planning, bookings/ reservations, and transportation.
• Prepare and manage budget submission processes utilizing internal system(s).
• Assist in all team claims submission and reconcile expenses, ensuring accuracy and compliance with company policies.
• Liaising with external service providers on the execution of legal engagement letters, billings administration, and other legal documentation.
• Manage all courier and administrative documentation (including filing – both physical and digital).
• Managing and maintaining audit-ready contract records and documents through internal tools and systems.  
• Carry out any searches (contract or regulatory) in internal or external databases.
• Work closely with contract managers and legal counsels across different legal functions.
• Perform any other ad hoc duties as may be assigned from time to time.