Total 12 executive assistant job vacancies in Jalan Ipoh

Key Responsibilities:

1. Bookkeeping and Record Maintenance:
   • Maintain accurate and up-to-date financial records for the company.
   • Process accounts payable (AP) and accounts receivable (AR) transactions.
   • Manage petty cash and daily cash flow.
2. Financial Reporting:
   • Prepare monthly, quarterly, and annual financial statements (income statement, balance sheet, cash flow statement).
   • Ensure timely and accurate submission of reports to management.
   • Assist in the preparation of management reports and forecasts.
3. Tax Compliance:
   • Assist in the preparation of tax returns (e.g., GST, SST, corporate tax) and ensure timely submission.
   • Monitor tax-related deadlines and ensure compliance with Malaysian tax laws.
4. Reconciliation:
   • Perform monthly bank reconciliation and other account reconciliations.
   • Ensure discrepancies are investigated and resolved promptly.
5. Budgeting and Cost Control:
   • Assist in the preparation of budgets and financial forecasts.
   • Monitor expenditures to ensure they align with the approved budget.
6. Audit and Compliance:
   • Assist in internal and external audits by providing required documents and supporting information.
   • Ensure all financial transactions and processes comply with local accounting standards (MFRS) and regulations.
7. System Maintenance:
   • Use accounting software (e.g., MYOB, QuickBooks, Xero) to process transactions and generate reports.
   • Maintain and update the company’s accounting system.
8. Communication and Support:
   • Coordinate with vendors, clients, and other departments for financial matters.
   • Provide financial support and advice to internal stakeholders as needed.

Requirements:

• Education: Degree or Diploma in Accounting, Finance, or a related field. Professional certifications like ACCA, CIMA, or CPA are a plus.
• Experience: Minimum 1-3 years of relevant experience in accounting or finance.
• Skills:
  • Strong knowledge of accounting principles and standards.
  • Proficiency in Microsoft Office Suite, especially Excel.
  • Experience with accounting software
  • Good understanding of local tax regulations and compliance.
  • Strong attention to detail and analytical skills.
  • Good organizational and time-management skills.
  • Excellent written and verbal communication skills in English and Bahasa Malaysia (other languages are a plus).
• Personal Traits:
  • Highly organized and able to manage multiple tasks.
  • Proactive and detail-oriented.
  • Ability to work independently and as part of a team.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Company trips

Responsibility:

1)   Assist Manager to update customer investment amount and ready investment report for meeting, update price and compile fund performance chart

2)   Assist Manager to manage courier service and monitor the pick up and arrival of parcel

3)   Assist Clients to carry out the investment administration procedure

4)   Handle requests and queries of prospect appropriately

5)   Schedule meeting for Manager with Clients

6)   Manage other clerical and administration works

7)   Handle basic agency matters

Requirements:

1)   Home-based working with basic salary and bonus. Preferably retirees or student

2)   No basic salary with flexible working hours.

3)   Possess problem solving ability

4)   Figure oriented and willing to learn

5)   MS office especially power point

6)   English and Chinese literate. Verbal and writing

7)   Trustworthy

8)   Possess transport

9)   Able to perform online meeting and once in a week to have physical meeting

10) At least Diploma or higher in Business studies

Perks & Benefits

• Home working
• Flexible hour
• Allowances
• Free trip
• Free courses

Responsibilities: 

• Sourcing of new materials including meet with suppliers, perform vendor & material evaluation (local & oversea)
• Issue Purchase Order for the products & services
• Negotiate procurement contracts and agreements to ensure cost effectiveness and quality standards
• Liaise and verify with forwarder for all procurement related matter
• To ensure product ordered safely arrived as per required
• To monitor payment issuance to supplier from time to time
• Handle all procurement related issue-such as import duty calculation, filing, record, report
• Performs routine clerical duties, including data entry and assisting other staff
• Handle the whole billing process. E.g. prepare DO and invoices
• Monitor inventory system involves ordering, tracking and controlling stock, up to date stock in & stock out records
• Any other task assign by the Management / Superior from time to time

Requirements:

• Certificate / Diploma holder in Procurement or related course
• At least 2 years of working experiences related field
• Willing to purchase material / goods by physically visit to the vendors shop / premises
• Well conversed in spoken and written English, Bahasa Malaysia & Mandarin in order to communicate with oversea suppliers. 
• Fast learner and able to multitask.
• Meticulous and great attention to details.

Financial Reporting:

• Prepare and present monthly, quarterly, and annual financial reports to senior management.
• Ensure accurate and timely financial statements in compliance with accounting standards.
• Monitor company performance against budgets and financial goals.

Budgeting and Forecasting:

• Lead the annual budgeting process, working closely with department heads to align financial plans with business objectives.
• Prepare financial forecasts and models to support strategic decision-making.
• Track variances between budgeted and actual financial performance, analyzing and explaining discrepancies.

Cash Flow Management:

• Monitor cash flow to ensure the organization has adequate liquidity for operations.
• Manage working capital, including accounts payable and receivable, inventory, and debt.
• Forecast future cash needs and identify areas for cost control.

Financial Analysis:

• Conduct in-depth financial analysis to identify trends, risks, and opportunities for business growth.
• Provide financial advice and recommendations based on analysis of performance data.
• Assist in investment decisions, mergers, acquisitions, and other financial ventures.

Cost Control and Efficiency:

• Identify cost-saving opportunities and recommend strategies to improve financial efficiency.
• Review financial operations regularly and suggest improvements in policies, processes, and systems.
• Conduct internal audits to ensure compliance with financial procedures.

Compliance and Risk Management:

• Ensure compliance with all financial regulations, tax laws, and corporate governance policies.
• Manage relationships with external auditors, tax advisors, and regulatory bodies.
• Identify financial risks and develop strategies to mitigate them.

Team Leadership:

• Supervise and mentor a team of financial analysts and accountants.
• Provide guidance on financial best practices, budgeting, and forecasting techniques.
• Conduct performance reviews and ensure ongoing professional development for team members.

Strategic Planning:

• Support strategic decision-making by providing accurate financial data and analysis.
• Collaborate with senior management in setting financial goals and long-term objectives.
• Evaluate new business opportunities and provide financial insights to aid in decision-making.

Perks & Benefits

• Employee equity
• Commission and bonus

Investment Personal Assistant

Job boundary

Administration:

1. General adm works at office
2. Prepare and fill up forms ie copy name or prepare blank form and arrange post
3. Print out transaction log
4. Assist register course for agents
5. Attend e learning and post the answers in the Chat Group
6. Handle general Agency matters and contact clients
7. Compile expenses bills

Postage:

1. Assist to manage courier service
2. Monitor the pick up and arrival of parcels
3. Prepare postage ie Purchase stamp, pack the year end premium item for courier

Invesment task:

1. Update NAV prices
2. Prepare performance chart at add hoc basis

Knowledge and Skill:

1. Computer literate
2. Proficient in Microsoft office eg Excel, Words and Powerpoint
3. Able to communicate well with agents or customers

Language:

1. Possess ability to communicate in English, Mandarin and Bahasa Malaysia
2. English, Mandarin literate

Requirement:

1. Possess ability to work independently and honestly
2. Possess transport and computer
3. Student or retiree with Min SPM/Degree
4. Homeworking and come to office once in a week
5. Interest in Investment and figure oriented
6. Possess problem solving ability

Contact No： Ms Lok Wai Yee, Evon. Manager (Phone no: 019-4016932)

Perks & Benefits

Salary and incentives:

1. Work at home with flexible hour
2. Hourly rate RM 8/hour. After 1 month probation period RM 9/hour
3. Free courses
4. Freetrip

主要職責：

1. 簿記和記錄維護：
   • 維護公司準確且最新的財務記錄。
   • 處理應付帳款 (AP) 和應收帳款 (AR) 交易。
   • 管理零用現金和日常現金流。
2. 財務報告：
   • 編製月度、季度及年度財務報表（損益表、資產負債表、現金流量表）。
   • 確保及時、準確地向管理層提交報告。
   • 協助準備管理報告和預測。
3. 稅務合規：
   • 協助準備報稅表（例如商品及服務稅、銷售及服務稅、公司稅）並確保及時提交。
   • 監控與稅務相關的截止日期並確保遵守馬來西亞稅法。
4. 和解：
   • 執行每月銀行對帳和其他帳戶對帳。
   • 確保及時調查並解決差異。
5. 預算和成本控制：
   • 協助準備預算和財務預測。
   • 監控支出以確保其符合核准的預算。
6. 審計與合規：
   • 透過提供所需的文件和支援資訊來協助內部和外部審計。
   • 確保所有財務交易和流程均符合當地會計標準 (MFRS) 和法規。
7. 系統維護：
   • 使用會計軟體（例如 MYOB、QuickBooks、Xero）處理交易並產生報告。
   • 維護和更新公司的會計系統。
8. 溝通與支持：
   • 與供應商、客戶和其他部門協調財務事宜。
   • 根據需要向內部利害關係人提供財務支援和建議。

要求：

• 教育背景：會計、金融或相關領域的學位或文憑。 ACCA、CIMA 或 CPA 等專業認證優先。
• 經驗：至少 1-3 年會計或金融相關經驗。
• 技能：
  • 熟悉會計原則和標準。
  • 熟練使用 Microsoft Office 套件，尤其是 Excel。
  • 使用會計軟體的經驗
  • 對當地稅務法規和合規性有良好的了解。
  • 高度關注細節和分析能力。
  • 良好的組織和時間管理能力。
  • 具有出色的英語和馬來語書面和口頭溝通能力（其他語言更佳）。
• 個人特質：
  • 組織嚴密，能夠管理多項任務。
  • 積極主動、注重細節。
  • 能夠獨立工作並作為團隊的一部分。

津貼和福利

• 員工股權
• 津貼（旅費、交通費等）
• 公司旅行

責任：

1) 協助經理更新客戶投資金額並準備會議投資報告，更新價格並編制基金績效圖表

2) 協助經理管理快遞服務並監控包裹的取件和到達

3）協助客戶辦理投資管理手續

4) 適當處理潛在客戶的請求和詢問

5) 安排經理與客戶的會議

6）管理其他文書和行政工作

7）處理基本代理事務

要求：

1）在家工作，有基本薪資和獎金。最好是退休人員或學生

2）無底薪，工作時間彈性。

3）具備解決問題的能力

4）注重形象，樂於學習

5) MS Office 尤其是power point

6) 懂英文和中文。口頭和寫作

7) 值得信賴

8）擁有交通工具

9）能夠進行線上會議和每週一次的現場會議

10) 至少獲得商業研究文憑或更高學位

津貼和福利

• 在家工作
• 彈性的工作時間
• 津貼
• 免費旅行
• 免費課程

POSITION SUMMARY:

Candidate is responsible to ensure timely preparation of legal and security documentation for Client execution, processing of disbursements and dealing with external customer issues and to provide timely, accurate and effective credit administrative support to business units.

The Group primarily operates its Financial Services business through its fully owned subsidiaries – Maax Factor Sdn Bhd (MFSB) and MAA Credit Berhad (MAAC). MFSB’s business is trade receivable financing or factoring for SMEs and MAAC provides various forms of funding from short term to long term loans.

JOB RESPONSIBILITIES:

• Responsible for assisting superior in the preparation of Facility Offer Letters and liasing with solicitors for complete preparation of facility documentation. 
• Assist superior in the management and control of credit operations to ensure accurate and efficient processing of disbursements and settlements.
• Ensure the quality of security documentations through periodic monitoring and evaluation and takes necessary measures to protect the organization’s interest.
• Perform checks to ensure legal and security documentation are completed, conditions precedents are fulfilled prior to activation of facilities, monitoring of conditions subsequent and ensure that the legal and security documents are in safe custody.
• Ensure compliance of internal processes.
• To assist in monitoring factoring/loan exposures and related data/information on clients are properly captured and updated in the relevant systems during on boarding, disbursements and repayments.
• To coordinate the necessary notices statements and memos for internal and external needs.
• Assist Superior to maintain a reporting format for finance, management and statements to clients.

JOB REQUIREMENTS: 

• Must possess at least a Post Graduate Diploma, Bachelor’s Degree in Finance/Banking/Accounting/Marketing/Business or equivalent.
• Minimum 3 - 5 years experience in Banking and/or other Financial Institutions, involving Credit Administration function. Those with experience in a Factoring Company and/or Commercial/SME Banking have an added advantage.
• Fluent in English & Bahasa Malaysia, both spoken and written.
• Competent computer skills with proficiency in Microsoft Office software, particularly in Word and Excel.
• Competent knowledge of overall Credit Administration processes. Knowledge of credit facilities processing practices, methods and procedures.
• Experience in processing of documentation and releasing of SME, Commercial, Corporate or Syndicated loans/credit facilities is preferred.

Perks & Benefits

• Nearby public transport
• Casual dress code on Fridays
• Free snacks and drinks
• Regular team activities occasionally
• Medical coverage
• Annual leave
• Open culture
• Dental coverage

投資私人助理

工作邊界

行政：

1. 總經理在辦公室工作
2. 準備並填寫表格，即複製姓名或準備空白表格並安排郵寄
3. 列印交易日誌
4. 協助代理註冊課程
5. 參加線上學習並在聊天群組中發布答案
6. 處理一般代理事務並聯絡客戶
7. 編制費用帳單

郵資：

1. 協助管理快遞服務
2. 監控包裹的提取和到達
3. 準備郵資，即購買郵票，為快遞員包裝年終優質物品

投資任務：

1. 更新資產淨值價格
2. 臨時準備績效圖表

知識與技能：

1. 懂電腦
2. 精通 Microsoft Office，例如 Excel、Words 和 Powerpoint
3. 能夠與代理商或客戶進行良好的溝通

語言：

1. 具備用英語、華語和馬來語溝通的能力
2. 懂英語、國語

要求：

1. 具備獨立、誠實的工作能力
2. 擁有交通工具和電腦
3. 擁有最低 SPM/學位的學生或退休人員
4. 在家工作並每週去辦公室一次
5. 投資興趣和身材導向
6. 具備解決問題的能力

聯絡電話： 樂慧儀小姐。經理（電話：019-4016932）

津貼和福利

薪資和激勵措施：

1. 在家工作，工作時間靈活
2. 每小時收費 RM8/小時。 1個月試用期後 RM 9/小時
3. 免費課程
4. 自由行

財務報告：

• 準備並向高階管理層提交月度、季度和年度財務報告。
• 確保財務報表準確、及時，符合會計準則。
• 根據預算和財務目標監控公司績效。

預算與預測：

• 領導年度預算流程，與部門主管密切合作，使財務計畫與業務目標一致。
• 準備財務預測和模型以支援策略決策。
• 追蹤預算和實際財務績效之間的差異，分析和解釋差異。

現金流管理：

• 監控現金流以確保組織有足夠的營運流動性。
• 管理營運資金，包括應付帳款和應收帳款、庫存和債務。
• 預測未來的現金需求並確定成本控制領域。

財務分析：

• 進行深入的財務分析，以確定業務成長的趨勢、風險和機會。
• 根據績效數據分析提供財務建議和建議。
• 協助投資決策、合併、收購和其他金融企業。

成本控制與效率：

• 確定節省成本的機會並提出提高財務效率的策略。
• 定期檢視財務營運情況並提出政策、流程和系統的改進建議。
• 進行內部稽核以確保遵守財務程序。

合規與風險管理：

• 確保遵守所有財務法規、稅法和公司治理政策。
• 管理與外部審計師、稅務顧問和監管機構的關係。
• 識別財務風險並制定緩解策略。

團隊領導：

• 監督和指導財務分析師和會計師團隊。
• 提供有關財務最佳實踐、預算和預測技術的指導。
• 進行績效評估並確保團隊成員持續的專業發展。

策略規劃：

• 透過提供準確的財務數據和分析來支援戰略決策。
• 與高階管理層合作制定財務目標和長期目標。
• 評估新的商機並提供財務見解以幫助決策。

津貼和福利

• 員工股權
• 佣金和獎金

職責：

• 採購新材料，包括與供應商會面、進行供應商和材料評估（本地和海外）
• 發出產品和服務的採購訂單
• 談判採購合約和協議，以確保成本效益和品質標準
• 與貨運代理商聯絡並核實所有採購相關事宜
• 確保訂購的產品依要求安全到達
• 不時監控向供應商發出的付款
• 處理所有採購相關問題－例如進口關稅計算、備案、記錄、報告
• 履行日常文書職責，包括資料輸入和協助其他員工
• 處理整個計費過程。例如準備 DO 和發票
• 監控庫存系統包括訂購、追蹤和控制庫存、最新的入庫和出庫記錄
• 管理層/上級不時分配的任何其他任務

要求：

• 採購或相關課程的證書/文憑持有者
• 至少2年相關領域工作經驗
• 願意透過親自參觀供應商商店/場所來購買材料/商品
• 精通英語、馬來語和華語口語和書面語，以便與海外供應商溝通。
• 學習速度快，能夠同時處理多項任務。
• 一絲不苟，非常注重細節。

職位概要

• 實現集團管理階層的企業願景和業務目標。
• 透過在適當的市場中進行仔細的策略規劃和定位，促進和發展以提高獲利能力，或有效地增強業務、地位或聲譽的營運。

基本功能

• 如有必要，協助與律師聯絡，並根據批准的設施和條款和條件為客戶的執行準備法律文件。
• 協助上級驗證和核實已簽署的法律文件和其他相關文件（即任務通知），並在設施啟動之前滿足批准條件。
• 協調、管理和監督付款、還款和退款。
• 為了協助監控保理風險，在入帳、付款和還款期間，在相關係統中正確擷取和更新客戶的相關資料/資訊。
• 協調內部和外部需求所需的通知聲明和備忘錄。
• 監督和維護安全文件的良好保管程序。
• 準備月度和季度報告，提交給集團財務、執行委員會、管理層和客戶報表。
• 根據管理層或直接上級的要求執行任何其他職責。
• 為新進員工提供保理流程和系統的訓練。

信貸部

• 維護組織所有貸款產品的活躍知識庫，並了解每位申請人所需的資格。
• 對申請人的財務狀況、信用和財產評估進行背景調查，以確定發放貸款的可行性。
• 取得並編製貸款申請人的信用記錄和其他所需財務資訊的副本。
• 向客戶解釋可用的不同類型的貸款和信貸選項、這些貸款的條款並回應任何其他請求。
• 審查並核實申請人提交的所有文件以供信用委員會批准。
• 審查貸款協議，確保其完整、準確並符合相關規定。
• 協助上級準備貸款協議及付款時間表，安排申請人簽署貸款合約和其他所需文件，向申請人解釋貸款條款，取得簽名，安排協議蓋章和認證以及收取費用。
• 定期審查和更新信用和貸款文件。
• 在向申請人發放貸款之前，協助上級準備和處理所需的文件。
• 處理和監控申請人貸款的支付。
• 準備報告以提交給監管機構。
• 準備重組/重新安排的貸款報告供信貸委員會批准。
• 處理客戶投訴並採取適當措施解決。
• 協助與拖欠貸款的客戶協商付款安排。
• 準備報告發送給帳戶拖欠的客戶，並將不可調和的帳戶轉發給收款員採取行動。
• 透過對貸款資訊保密來維護客戶信心。
• 隨時了解新型貸款及其他金融服務和產品，以更好地滿足客戶的需求。

人員規格

• 必須至少擁有研究生文憑、金融/銀行/會計/行銷/商業管理學士學位或同等學歷。
• 至少 3 年相關領域經驗
• 必須以業務為導向，具有良好的規劃、演示和專案執行技能。充滿活力、以服務為導向，具有良好的領導能力和多任務職責。

津貼和福利

• 附近的公共交通
• 週五服裝要求休閒
• 免費小吃和飲料
• 偶爾定期進行團隊活動
• 醫療保險
• 年假
• 開放文化
• 牙科保險