Total 12 office administrator job vacancies in selangor

The administrator is responsible for assisting in planning & executing all employee engagement related program / initiative, in charge of office admin service and support to all Malaysia based employees,

The core responsibilities include (but not limited to):

• Support and contribute to the overall strategies of the Company / Group
• Abide by the working Rules and Regulations of the Company / Group
• Actively promote the policies and procedure of the Company / Group
• Ensure timely reporting requirements are adhered to.
• Apply the current Operating Procedures of the Company and make suggestions and recommendations as to how they can be improved, rationalized, or simplified as per the Group’s Guideline and local authority compliance requirement.

Employee Engagement

• Identify and implement opportunities to improve the overall employee experience and increase engagement levels.
• Develop and execute programs that promote employee recognition, wellness, and work-life balance.
• Act as a bridge between employees and management, ensuring effective communication and resolution of concerns.
• Organize activities that strengthen employee relationships and morale.
• Stay informed about industry trends and best practices related to employee engagement and implement relevant strategies.

Recruitment &Training Coordinator

• Carry out the entire recruitment process pre-onboarding life cycle which includes researching and sourcing of candidates from the various platforms and channel si.e. market mapping, candidate referrals and networking.
• Coordinate interviews, facilitate, finalize agreements, and conduct new joiner induction.
• Use a variety of sourcing techniques as needed to obtain an adequate pool of well-qualified candidates.
• To build and maintain internal talent pipelines to support current and future business needs.
• Partnering hiring managers on all recruitment matters
• Generate recruiting metric and activity reports.
• Organize, facilitate, update and track training records and staffd evelopment.
• Assist in maintaining ISO documentation.

General Administration Support

• Attends to all visitors at Reception.
• Handles all the incoming faxes, emails & telephone calls in a professional manner and redirect daily.
• Arrange postal & courier services - incoming & out going mail and redirect daily.
• Office maintenance, refreshment/pantry replenishment arrangement
• Office printing & stationery replenishment arrangement
• Company Car (if applicable) – road tax and insurance renewal
• Coordination of logistics, transportation, hotel, food & beverage arrangement for Company’s activities
• Maintain the emergency contact list (local authorities, hospital, police station, etc.)
• Staff Expenses Claim Verification following the company’s expense policy.
• Coordinate and maintain database for telco, staffs record of insurance and medical cost.
• Obtain utilities billing in a timely basis (water, electricity, phone) via e-billing account registration

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture

We are seeking a dynamic and detail-oriented Office Operations cum Account Executive to join our team. In this dual role, you will be responsible for managing the daily office operations while also handling key accounting tasks. The ideal candidate should have a blend of strong administrative skills and accounting knowledge to ensure smooth and efficient functioning of the office and accurate financial reporting.

Key Responsibilities:

Accounting Functions:

• Bookkeeping and Financial Management:
  • Maintain accurate and up-to-date financial records for the company.
  • Prepare and process invoices and payments.
  • Manage accounts receivable and payable, ensuring timely payments and collections.
• Financial Reporting:
  • Assist in preparing monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow).
  • Reconcile bank statements and other accounts.
  • Support in preparing budgets and financial forecasts.
• Payroll and Compliance:
  • Assist in payroll processing and ensure timely payment to employees.
  • Ensure compliance with relevant tax laws and regulations (e.g., GST, VAT, income tax).
  • Support in preparing financial documents for tax filings and audits.
• General Accounting Tasks:
  • Assist with day-to-day financial operations and reporting.
  • Monitor cash flow and prepare financial summaries for management.

Office Operations:

• Administrative Support:
  • Manage office supplies, inventory, and office equipment.
  • Handle incoming and outgoing correspondence (emails, phone calls, letters).
  • Organize and maintain office files, both physical and electronic.
  • Coordinate office events, meetings.
• Document Management:
  • Prepare business documents, including reports, presentations, and proposals.
  • Manage contracts, purchase orders, and ensure proper filing and documentation.

Qualifications and Skills:

Educational Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Additional certification (e.g., ACCA, CPA) is a plus.

Experience:

• 2-5 years of experience in a similar role involving both office administration and accounting.
• Previous experience in bookkeeping, financial reporting, and office management preferred.

Skills:

• Proficiency in accounting software (e.g. Unity Software) and Microsoft Excel.
• Knowledge of taxation laws and financial regulations (e.g., GST, VAT, payroll and E-Invoice).
• Strong organizational skills and attention to detail.
• Excellent communication skills (both written and verbal).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and proactive attitude.

Personal Attributes:

• Reliable and trustworthy: Strong ethical standards with the ability to maintain confidentiality.
• Adaptable: Comfortable handling diverse tasks and adjusting to evolving business needs.
• Team-oriented: Ability to collaborate with different teams and support overall office efficiency.
• Self-motivated: Capable of working independently with minimal supervision.

Salary and Benefits:

• Competitive salary based on experience.

Common & Benefits

1. Competitive Salary:

• Performance Bonuses:

2. Health and Wellness Benefits:

• Medical coverage

3. Paid Time Off (PTO):

• Annual Leave: Typically, 12-14 days of paid annual leave per year for full-time employees, increasing with seniority or length of service.
• Public Holidays: Employees are entitled to paid leave on national holidays, as per Malaysia’s statutory holiday calendar. These can vary by state, but the national holidays include Chinese New Year, Hari Raya, and Deepavali.
• Sick Leave: Paid sick leave
• Maternity & Paternity Leave:
• Compassionate Leave:

4. Retirement and Social Security Benefits:

• EPF (Employees Provident Fund):
• SOCSO (Social Security Organization):

Employment Insurance: EIS (Employment Insurance System)

Position: Database Administrator

Work location: Putrajaya

Job Highlights:

We are seeking an experienced Database Administrator to join our team in Putrajaya. This position is critical in ensuring the integrity, performance, and security of our databases. The successful candidate will be responsible for managing database systems, performing regular maintenance, and providing technical support.

Key Responsibilities

• Database Backup: Ensure successful daily database backups are executed in a timely manner.
• Error Management: Monitor and resolve critical errors to maintain database integrity.
• Tablespace Monitoring: Maintain a minimum of free space in database tablespaces.
• System Health Monitoring: Oversee CPU and memory usage in the RHEL database environment to ensure optimal performance.
• Load Management: Identify and investigate unusual load patterns on the database.
• Application Server Monitoring: Check the EM Application Server for user activities that may cause CPU spikes; terminate sessions exceeding limits if necessary.
• Disaster Recovery Oversight: Ensure disaster recovery processes are functioning continuously.
• Record Lock Management: Utilize SQL scripts to manage user access to locked data.
• Table Lock Management: Use SQL scripts to release locked data for user access.
• Data Extraction and Transformation: Collaborate with Application Engineers to extract reports and transform data into user-friendly formats (e.g., .csv, .txt, .xlsx).
• Database Maintenance: Conduct monthly maintenance activities to keep the database healthy.
• Reporting: Generate monthly reports for management review.
• Data Analysis: Analyze user-requested data and provide insights.

Objectives

• Effectively manage database operations and ensure system reliability.
• Continuously improve processes related to database management and performance monitoring.
• Act as a key resource for technical issues related to databases.

 Requirements

• • A minimum of a Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related field.
  • Relevant certifications (e.g., Oracle Certified Professional) are preferred.
  • At least 2-5 years of experience in database administration or a similar technical role.
  • Strong knowledge of SQL and experience with RDBMS systems (e.g., Oracle, MySQL).
  • Familiarity with backup and recovery procedures, performance tuning, and security practices.
  • Excellent analytical skills with a focus on problem-solving and process improvement.
  • Strong communication skills, capable of explaining technical concepts to non-technical stakeholders.

This role requires flexibility for weekend and night shifts, as well as availability for both planned and unplanned downtime. Candidates must be prepared to accommodate these scheduling requirements.

Interested applicants should send their CV and certifications to jobs@iburuj.com.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities
• Paid training and development

管理員負責協助規劃和執行所有與員工敬業度相關的計劃/舉措，負責辦公室行政服務和對所有馬來西亞員工的支持，

核心職責包括（但不限於）：

• 支持並為公司/集團的整體策略做出貢獻
• 遵守公司/集團的工作規章制度
• 積極推廣公司/集團的政策和程序
• 確保遵守及時報告要求。
• 應用公司現行的營運程序，並就如何根據集團的指導方針和地方政府合規要求改進、合理化或簡化這些程序提出意見和建議。

員工敬業度

• 識別並實施改善整體員工體驗和提高敬業度的機會。
• 制定並執行促進員工認可、健康和工作與生活平衡的計劃。
• 充當員工和管理階層之間的橋樑，確保有效溝通和解決問題。
• 組織加強員工關係和士氣的活動。
• 隨時了解與員工敬業度相關的行業趨勢和最佳實踐，並實施相關策略。

招募及培訓協調員

• 執行整個招募流程的入職前生命週期，包括從各種平台和管道（即，研究和尋找候選人）。市場測繪、候選人推薦和網路。
• 協調面談、促進、敲定協議並進行新入職培訓。
• 根據需要使用各種採購技術來獲得充足的合格候選人。
• 建立和維護內部人才管道，以支援當前和未來的業務需求。
• 與招募經理合作處理所有招募事宜
• 產生招募指標和活動報告。
• 組織、促進、更新和追蹤培訓記錄和員工發展。
• 協助維護 ISO 文件。

總務支持

• 在接待處接待所有訪客。
• 以專業的方式處理所有傳入的傳真、電子郵件和電話，並每天進行重新導向。
• 安排郵政和快遞服務 - 每天接收和發送郵件並重新定向。
• 辦公室維護、茶點/食品儲藏室補充安排
• 辦公室印刷及文具補充安排
• 公司汽車（如果適用）- 路稅和保險續訂
• 協調公司活動的物流、交通、飯店、餐飲安排
• 維護緊急聯絡人名單（地方當局、醫院、警察局等）
• 員工費用報銷核實遵循公司的費用政策。
• 協調和維護電信公司的資料庫、員工的保險和醫療費用記錄。
• 透過電子帳單帳戶註冊及時取得公用事業帳單（水、電、電話）

津貼和福利

• 醫療保險
• 事假
• 開放文化

Roles Summary: -

The overall Retail Sales Admin job function is to provide vital support to a company’s sales team, monitor and update branch finances, ensure complete business transactions, record and analyses sales activities and support daily sales operations. 

Duties & Responsibilities: -

• Providing administrative support to the sales team as needed.
• Greeting customers with a great attitude
• Answering phones as needed
• Operating cash registers quickly and accurately
• Issuing sales transactions, invoices, receipts, sales orders etc. 
• Check product extended warranty and ensure all extended warranty registered into system accordingly. 
• Helping with stocking, cleaning and other duties as needed
• Attend roadshows on scheduled basis.
• Vacancies available at Puchong – Bandar Puteri, Putrajaya- N15. 
• Able to work from 9:30 a.m. to 6:00 p.m. or 10:00 a.m. to 7:00 p.m. 
• 5.50 workdays. 
• Possess own transport and able to work on weekend. 

Requirements: -

• SPM Or Diploma in Administrative or related functional or equivalent experience. 
• Proven experience in administration or related role. 
• Competent in MS Office
• Proactive and detail oriented. 
• Ability to multitask and prioritize tasks effectively in a fast-paced, digitally centric environment. 
• Able to support during non-office day or hour as and when required. 

Benefits of this role:

• Annual Bonus and Increment
• Health, Dental and Vision Benefits
• Insurance Plan
• Training and Career Development
• Staff Programs and Rewards

Position: Database Administrator

Work location: Putrajaya

Job Highlights:

We are seeking an experienced Database Administrator to join our team in Putrajaya. This position is critical in ensuring the integrity, performance, and security of our databases. The successful candidate will be responsible for managing database systems, performing regular maintenance, and providing technical support.

Key Responsibilities

• Database Backup: Ensure successful daily database backups are executed in a timely manner.
• Error Management: Monitor and resolve critical errors to maintain database integrity.
• Tablespace Monitoring: Maintain a minimum of free space in database tablespaces.
• System Health Monitoring: Oversee CPU and memory usage in the RHEL database environment to ensure optimal performance.
• Load Management: Identify and investigate unusual load patterns on the database.
• Application Server Monitoring: Check the EM Application Server for user activities that may cause CPU spikes; terminate sessions exceeding limits if necessary.
• Disaster Recovery Oversight: Ensure disaster recovery processes are functioning continuously.
• Record Lock Management: Utilize SQL scripts to manage user access to locked data.
• Table Lock Management: Use SQL scripts to release locked data for user access.
• Data Extraction and Transformation: Collaborate with Application Engineers to extract reports and transform data into user-friendly formats (e.g., .csv, .txt, .xlsx).
• Database Maintenance: Conduct monthly maintenance activities to keep the database healthy.
• Reporting: Generate monthly reports for management review.
• Data Analysis: Analyze user-requested data and provide insights.

Objectives

• Effectively manage database operations and ensure system reliability.
• Continuously improve processes related to database management and performance monitoring.
• Act as a key resource for technical issues related to databases.

 Requirements

• • A minimum of a Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related field.
  • Relevant certifications (e.g., Oracle Certified Professional) are preferred.
  • At least 2-5 years of experience in database administration or a similar technical role.
  • Strong knowledge of SQL and experience with RDBMS systems (e.g., Oracle, MySQL).
  • Familiarity with backup and recovery procedures, performance tuning, and security practices.
  • Excellent analytical skills with a focus on problem-solving and process improvement.
  • Strong communication skills, capable of explaining technical concepts to non-technical stakeholders.

This role requires flexibility for weekend and night shifts, as well as availability for both planned and unplanned downtime. Candidates must be prepared to accommodate these scheduling requirements.

Interested applicants should send their CV and certifications to jobs@iburuj.com.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities
• Paid training and development

Job Purpose:

Responsible for leading and managing all sites access activities within the Region, including site access database, day to day site access application, assessment, approval, submission letter to owner, landlord, building PIC and any contracting & documentation support to ensure 24/7 access to the sites, the Service Level Agreement (SLA), Key Performance Indicators (KPI) and the required customers’ satisfaction are improving with minimum cost and improve productivities, effectiveness, and efficiency of resources. This position is critical at ensuring disruption to Network operations is minimal. 

Key Responsibilities:

• Responsible in site access management to ensure 24/7 site access to the site ensuring disruption to Network operations is minimal.
• Lead team members to perform the site access management
• Perform approval of site access application within region including smart keys management (Asycs key, smartlock and etc)
• Process and assess application of site access to in building site within region
• Responsible to respond to the site access inquiries especially customer concerns to ensure it is responded timely and appropriately follow up to closure
• Responsible to respond to the ascys key inquiries by the customer to ensure it is responded timely and appropriately follow up to closure

Perks & Benefits

• Nearby public transport
• Annual leave
• Medical leave
• Medical Insurance

工作目的：

負責領導和管理區域內的所有場地訪問活動，包括場地訪問資料庫、日常場地訪問申請、評估、批准、向業主、房東、建築 PIC 提交信函以及任何承包和文件支持，以確保24/7 訪問對於站點來說，服務等級協定（SLA）、關鍵績效指標（KPI）和所需的客戶滿意度正在以最小的成本得到改善，並提高生產力、有效性和資源效率。這一職位對於確保將對網路營運的干擾降至最低至關重要。

主要職責：

• 負責站點訪問管理，確保 24/7 全天候站點訪問，確保對網路運營的干擾最小化。
• 帶領團隊成員進行網站存取管理
• 執行區域內站點存取申請的審批，包括智慧鑰匙管理（Asycs 鑰匙、智慧鎖等）
• 處理和評估區域內建築工地的工地訪問申請
• 負責回覆網站訪問查詢，特別是客戶的疑慮，以確保及時回覆並適當跟進關閉
• 負責回覆客戶的 ascys key 詢問，確保及時回覆並適當跟進直至結束

津貼和福利

• 附近的公共交通
• 年假
• 病假
• 醫療保險

Aethir is the only Enterprise-grade AI-focused GPU-as-a-service provider in the market. Its decentralized cloud computing infrastructure allows GPU providers (containers) to meet Enterprise clients who need powerful GPU chips for professional AI/ML tasks. Thanks to a constantly growing network of over 40,000 top-shelf GPUs, including 3,000 NVIDIA H100s, Aethir is able to provide enterprise-grade GPU computing wherever it’s needed, at scale.

Backed by leading Web3 investors like Framework Ventures, Merit Circle, Hashkey, Animoca Brands, Sanctor Capital, Infinity Ventures Crypto (IVC), and others, with over $130M in funds raised for the ecosystem, Aethir is paving the way for the future of decentralized computing.

Responsibilities

Routine Operations

• Responsible for regular database change implementations, including SQL queries/updates, index modifications, data file management, account management, backup/recovery, and data synchronization/archiving;
• Conduct routine inspections, maintain database monitoring and alerts, ensuring all databases meet SLA standards;
• Ensure database operations/changes comply with security audit standards;
• Familiar with relevant operations on AWS.

Incident Response

• Promptly respond to database incidents, coordinating with internal and external expert teams to resolve production issues swiftly;
• Work with internal and external database experts to monitor and analyze database performance issues;
• Analyze the causes of incidents, prepare reports, formulate corrective measures, and drive implementation.

Project Support

• Collaborate with application development teams to understand and analyze business requirements, completing database design and delivery;
• Promote high-availability database architecture improvements, including architecture design and transformation, high-availability platform management and maintenance, incident drills, and resource management;
• Enhance the database operations knowledge base, maintaining application project information, standard documentation, operating manuals, design and change logs, etc.

• Bachelor’s degree in Computer Science, Engineering, or a related field.
• Proven expertise in database operations and management.
• In-depth knowledge of database systems and cloud computing platforms, particularly AWS.
• Proficient in MySQL, RDS, Redis, Redshift, and MongoDB, with familiarity in scripting languages such as Python, Bash, and PowerShell.
• Extensive experience in database architecture design and implementing high-availability solutions.
• Well-versed in backup and recovery strategies, monitoring tools, and ensuring compliance with security standards.
• Hands-on experience in backing up and restoring a variety of databases.
• Strong understanding of incident response procedures and database performance tuning methodologies.
• Exceptional problem-solving and troubleshooting capabilities.
• Effective communication and collaboration skills, with the ability to work seamlessly in cross-functional teams.

• Training and development opportunities
• Hypergrowth Startup Environment
• Fantastic Career Progression Opportunities in a growing global startup
• Work within a Global and Local Team
• Collaborative and innovative work environment with opportunities to contribute to cutting-edge projects.

You will oversee the day-to-day operations of the Front Office, maintaining Front Office and brand standards and maximizing the quality level of products and services to achieve the highest guest satisfaction. This will include managing the performance of the team members: designing, implementing and monitoring the impact of training (including IT systems and guest service procedures) for all Front Office team members, capturing and implementing best current practice SOPs relating to Front Office operation. Manage the functioning of all departmental team members, facilities, sales and costs, to ensure maximum departmental profit. Drive the implementation of all sales and promotional programmes of the property, taking personal responsibility for driving upselling and ensuring the team has the most up to date knowledge of the property.

Bjak is focused on providing access to affordable and sustainable financial services for people in ASEAN. Headquartered in Malaysia, Bjak is the largest insurance portal in Southeast Asia. Our main portal, Bjak.com, helps millions find the insurance policy with the best value and highest coverage for them. Our investments in technology such as Custom API, trading systems and data science is to enable easy access to financial services that were previously inaccessible or difficult to understand. Join us on this exciting journey as we expand our operations in Malaysia. We're looking for dynamic individuals who share our vision and want to contribute to the next chapter of Bjak's success.

Role Summary

We are seeking an exceptionally skilled and highly trustworthy Personal Accountant to support the Chairman in managing complex financial operations, personal assets, and confidential financial matters. The ideal candidate will bring strategic insight, precision, and professionalism to oversee all financial aspects related to the Chairman’s personal and business interests. This role requires impeccable discretion, excellent analytical capabilities, and the ability to thrive in a fast-paced, high-stakes environment.

• Manage and oversee the Chairman’s personal and business financial accounts, including income, expenses, assets, liabilities, and investments.
• Reconcile accounts, monitor cash flow, and provide real-time financial updates.
• Maintain accurate financial records and prepare statements and reports to provide a clear overview of financial health.
• Monitor portfolio performance and make adjustments as needed to optimize returns
• Conduct research and analysis to identify investment opportunities and evaluate potential risks
• Prepare up-to-date reports of market trends, economic indicators, and investment products
• Analyze data and summarise risks, and opportunities delivering strategic recommendations on financial planning and wealth optimization.
• Develop and manage budgets, ensuring alignment with short- and long-term goals.
• Ensure compliance with tax regulations through timely filings and proactive planning.
• Track and evaluate investment performance while staying updated on market trends to identify opportunities for portfolio growth and diversification.
• Safeguard sensitive financial data and ensure compliance with legal and regulatory requirements.
• Liaise with external advisors (auditors, tax consultants, legal counsel, financial institutions) for effective financial management.
• Manage workflows related to real estate, travel, philanthropy, and other personal interests, coordinating with stakeholders, vendors, and service providers.
  

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• A professional certification such as CPA, ACCA, CFA, or equivalent is mandatory.

• At least 5–8 years of experience in financial management, including experience working with high-net-worth individuals (HNWI) or ultra-high-net-worth individuals (UHNWI).
• Proven expertise in managing personal accounts, wealth portfolios, and multi-jurisdictional tax planning.
• Strong familiarity with investments, asset management, and risk analysis.

Technical Skills

• Advanced proficiency in accounting software and financial modeling tools (e.g., Excel, Power BI).
• Comprehensive knowledge of tax regulations, estate planning, and wealth management strategies.
• Deep understanding of global financial markets and asset diversification is an added advantage. 

Personal Attributes

• Absolute integrity, discretion, and a commitment to confidentiality.
• Strategic thinker with strong attention to detail and problem-solving skills.
• Exceptional communication and interpersonal skills, capable of managing complex relationships and providing clear financial advice.
• Ability to work under pressure, manage competing priorities, and deliver results on time.

• Fast moving, challenging and unique business problems
• Strong learning and development plans for your career growth
• International work environment and flat organization
• Competitive salary
• Flexible working hours & arrangement, Casual work attire

Key Responsibilities

Guest Experience Leadership

• Oversee all aspects of the Front Office, including reception, reservations, concierge, and guest services, to ensure a warm and efficient welcome.
• Drive excellence in guest experiences by maintaining brand standards and delivering personalized, professional service at all touchpoints.
• Actively resolve guest complaints, inquiries, and requests in a timely manner, ensuring high levels of satisfaction and loyalty.
• Maintain a strong presence in the lobby to engage with guests, address concerns proactively, and provide leadership to the team.

Operational Excellence

• Plan, organize, and monitor daily Front Office operations to ensure smooth processes, from check-in to check-out.
• Coordinate closely with other departments, such as Housekeeping, Engineering, and Food & Beverage, to provide seamless service to guests.
• Implement and maintain effective Front Office policies and procedures to optimize efficiency and adherence to company standards.
• Ensure all systems, reports, and logs are accurately maintained for smooth operations and audit purposes.

Team Leadership & Development

• Lead, motivate, and mentor the Front Office team to deliver excellent service and achieve departmental goals.
• Conduct recruitment, onboarding, training, and regular performance reviews to build a high-performing, professional team.
• Manage team schedules, ensuring optimal staffing and effective labor cost management.
• Foster a positive and collaborative working environment that enhances teamwork and morale.

Financial Management

• Work closely with the Revenue and Sales teams to maximize room revenue through effective inventory management, upselling initiatives, and occupancy optimization.
• Monitor departmental expenses and implement cost-control measures to ensure profitability while maintaining high service standards.
• Prepare and analyze reports, including occupancy forecasts, revenue performance, and key Front Office KPIs.

Technology & Compliance

• Oversee the effective use of hotel systems (PMS) to manage reservations, guest profiles, and billing efficiently.
• Ensure compliance with safety, security, and hotel operational standards.
• Implement and monitor procedures to safeguard guest data and privacy, in line with company policies.