Total 27 office administrator job vacancies in Malaysia

1) Prepares and maintain records pertaining to the guest’s stay in the hotel.

2) Sells, register and assign rooms to incoming guests and ensuring that the details in the

registration cards are properly filled.

3) Ensure that all room key cards are returned upon check-out.

4) Inform other departments concerned of groups’ arrival, room changes, check-out and any

other special arrangements.

5) Check all reservations for the daily arrival upon reporting for duty and take note of any VIP

or other important guests.

6) To manage the operations, activities and internal administration of the reception.

7) Transmit accurately and promptly all messages requested to be relayed by guests.

8) Handle all guests’ mails, parcels, messages etc.

9) Established identity of guests before handling out the room keys, messages, or any parcel

10) To be informative about the hotel’s facilities, events or F&B promotion at all the outlets.

11) Furnish information about the hotel and any other places of interest, special attractions to

guests.

12) When checking guests, to confirm mode of payment.

13) Maintain folio for all hotel resident guests.

14) To exchange foreign currency or travelers' cheques for guests

15) Checks on all departure room folios & transaction

16) To raise the amenities, form for long stay and returnee guest and get the Duty Manager

or Operation Manager approval.

17) To note down handover float money and cashier dump amount into respectively logbooks

18) To prepare and compile necessary cashiering detail & summary report during closing

19) Any other assignments/tasks assigned by your Superior

• Free Hotel Tshirt
• Medical Claim - RM 350 Per Year Per Staff.
• Job Confirmation after 3 months' probation _Entitled to prorate Annual Leave (Based on Job Performance).

Finance

• Daily checking & closing of Production Orders.
• Checking and ensuring margins in Production Orders are within acceptable range.
• AP processing (daily & monthly basis).
• Inventory monitoring and closing (monthly, quarterly & yearly).
• Data entry for forex rate & quarterly production costing.
• Liaising with production & store personnels at all levels.
• Reporting to Holding Company (monthly).
• Handling stock take (every half year).
• Assist & backup team members in all aspects.
• Ad-Hocs.

Admin & HR

• Support & backup Admin & HR functions.
• Job scope may expand depending on workload capacity.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

• This position is based in Kota Kinabalu, Sabah
• To recruit, train and manage the performance of Unit Trust consultants based within the Sabah region
• To spearhead business development activities
• To provide support and services to distribution channels within the Sabah region
• To develop the UT agency force with the objective of gaining larger market share

Perks & Benefits

• Commission and bonus
• EPF, SOCSO, EIS
• Annual Leave
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Regular hours
• Medical and Dental insurance

The administrator is responsible for assisting in planning & executing all employee engagement related program / initiative, in charge of office admin service and support to all Malaysia based employees,

The core responsibilities include (but not limited to):

• Support and contribute to the overall strategies of the Company / Group
• Abide by the working Rules and Regulations of the Company / Group
• Actively promote the policies and procedure of the Company / Group
• Ensure timely reporting requirements are adhered to.
• Apply the current Operating Procedures of the Company and make suggestions and recommendations as to how they can be improved, rationalized, or simplified as per the Group’s Guideline and local authority compliance requirement.

Employee Engagement

• Identify and implement opportunities to improve the overall employee experience and increase engagement levels.
• Develop and execute programs that promote employee recognition, wellness, and work-life balance.
• Act as a bridge between employees and management, ensuring effective communication and resolution of concerns.
• Organize activities that strengthen employee relationships and morale.
• Stay informed about industry trends and best practices related to employee engagement and implement relevant strategies.

Recruitment &Training Coordinator

• Carry out the entire recruitment process pre-onboarding life cycle which includes researching and sourcing of candidates from the various platforms and channel si.e. market mapping, candidate referrals and networking.
• Coordinate interviews, facilitate, finalize agreements, and conduct new joiner induction.
• Use a variety of sourcing techniques as needed to obtain an adequate pool of well-qualified candidates.
• To build and maintain internal talent pipelines to support current and future business needs.
• Partnering hiring managers on all recruitment matters
• Generate recruiting metric and activity reports.
• Organize, facilitate, update and track training records and staffd evelopment.
• Assist in maintaining ISO documentation.

General Administration Support

• Attends to all visitors at Reception.
• Handles all the incoming faxes, emails & telephone calls in a professional manner and redirect daily.
• Arrange postal & courier services - incoming & out going mail and redirect daily.
• Office maintenance, refreshment/pantry replenishment arrangement
• Office printing & stationery replenishment arrangement
• Company Car (if applicable) – road tax and insurance renewal
• Coordination of logistics, transportation, hotel, food & beverage arrangement for Company’s activities
• Maintain the emergency contact list (local authorities, hospital, police station, etc.)
• Staff Expenses Claim Verification following the company’s expense policy.
• Coordinate and maintain database for telco, staffs record of insurance and medical cost.
• Obtain utilities billing in a timely basis (water, electricity, phone) via e-billing account registration

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture

1) 準備並保存與客人在飯店住宿有關的記錄。

2) 向新來的客人銷售、登記和分配房間，並確保訂單中的詳細信息

登記卡已正確填寫。

3）確保退房時歸還所有房卡。

4) 通知其他相關部門團體到達、換房、退房等情況

其他特別安排。

5) 報到時檢查所有每日抵達的預訂，並記下任何 VIP

或其他重要的客人。

6) 管理接待處的運作、活動和內部管理。

7) 準確、及時地傳達客人要求傳達的所有訊息。

8) 處理所有客人的郵件、包裹、訊息等。

9) 在處理房間鑰匙、訊息或任何包裹之前確定客人的身份

10) 了解飯店的設施、活動或所有分店的餐飲促銷資訊。

11) 提供有關酒店和任何其他名勝古蹟、特別景點的信息

客人。

12) 核對客人時，確認付款方式。

13) 保留所有飯店住客的帳單。

14) 為客人兌換外幣或旅行支票

15) 檢查所有出發房間的帳單和交易

16) 提高設施，長期住宿和回程客人表格並獲得值班經理

或營運經理批准。

17) 將交接浮款和出納轉帳金額記入各自的日誌中

18) 在結帳期間準備和編制必要的出納細節和總結報告

19) 您的上級指派的任何其他任務/任務

• 免費飯店 T 卹
• 醫療索賠 - 每位員工每年 RM 350。
• 3個月試用期後確認工作_有權按比例分配年假（依工作表現）。

工作職責：

•⁠ ⁠追蹤並檢查所有交貨訂單是否與採購訂單一致。

•⁠ ⁠更新並輸入單一項目金額。

•⁠ ⁠經供應商驗證的帳目報表並轉發給會計部門進行更新和記錄。

•⁠ ⁠協助QS 進行招標。

•⁠ ⁠協助準備現場報告。

•⁠ ⁠負責操作文件和要求。

•⁠ ⁠負責行政工作。

•⁠ ⁠負責維護品質記錄。

•⁠ ⁠負責採購職能。

•⁠ ⁠與現場團隊協調，檢查材料的交付和狀況，以確保收到的材料數量正確且狀況良好。準備校準系統和物料交付報告等操作文件，以確保現場團隊對供應物料的記錄和監控在數量和協調方面準確。

配合會計部門檢查供應商的付款狀態（備註：部分供應商付款方式為貨到付款）。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

管理員負責協助規劃和執行所有與員工敬業度相關的計劃/舉措，負責辦公室行政服務和對所有馬來西亞員工的支持，

核心職責包括（但不限於）：

• 支持並為公司/集團的整體策略做出貢獻
• 遵守公司/集團的工作規章制度
• 積極推廣公司/集團的政策和程序
• 確保遵守及時報告要求。
• 應用公司現行的營運程序，並就如何根據集團的指導方針和地方政府合規要求改進、合理化或簡化這些程序提出意見和建議。

員工敬業度

• 識別並實施改善整體員工體驗和提高敬業度的機會。
• 制定並執行促進員工認可、健康和工作與生活平衡的計劃。
• 充當員工和管理階層之間的橋樑，確保有效溝通和解決問題。
• 組織加強員工關係和士氣的活動。
• 隨時了解與員工敬業度相關的行業趨勢和最佳實踐，並實施相關策略。

招募及培訓協調員

• 執行整個招募流程的入職前生命週期，包括從各種平台和管道（即，研究和尋找候選人）。市場測繪、候選人推薦和網路。
• 協調面談、促進、敲定協議並進行新入職培訓。
• 根據需要使用各種採購技術來獲得充足的合格候選人。
• 建立和維護內部人才管道，以支援當前和未來的業務需求。
• 與招募經理合作處理所有招募事宜
• 產生招募指標和活動報告。
• 組織、促進、更新和追蹤培訓記錄和員工發展。
• 協助維護 ISO 文件。

總務支持

• 在接待處接待所有訪客。
• 以專業的方式處理所有傳入的傳真、電子郵件和電話，並每天進行重新導向。
• 安排郵政和快遞服務 - 每天接收和發送郵件並重新定向。
• 辦公室維護、茶點/食品儲藏室補充安排
• 辦公室印刷及文具補充安排
• 公司汽車（如果適用）- 路稅和保險續訂
• 協調公司活動的物流、交通、飯店、餐飲安排
• 維護緊急聯絡人名單（地方當局、醫院、警察局等）
• 員工費用報銷核實遵循公司的費用政策。
• 協調和維護電信公司的資料庫、員工的保險和醫療費用記錄。
• 透過電子帳單帳戶註冊及時取得公用事業帳單（水、電、電話）

津貼和福利

• 醫療保險
• 事假
• 開放文化

• 該職位位於沙巴州亞庇
• 招募、培訓和管理沙巴地區單位信託顧問的績效
• 引領業務發展活動
• 為沙巴地區的分銷管道提供支援和服務
• 發展UT代理隊伍，爭取更大的市佔率

津貼和福利

• 佣金和獎金
• EPF、SOCSO、EIS
• 年假
• 津貼（旅費、交通費等）
• 附近的公共交通
• 正常營業時間
• 醫療和牙科保險

金融

• 每日檢查和關閉生產訂單。
• 檢查並確保生產訂單中的利潤在可接受的範圍內。
• AP 處理（每日和每月）。
• 庫存監控和結帳（每月、每季和每年）。
• 外匯匯率和季度生產成本核算的資料輸入。
• 與各級生產和商店人員聯絡。
• 向控股公司報告（每月）。
• 處理盤點（每半年）。
• 在各方面協助和支持團隊成員。
• 特設。

行政及人力資源

• 支援和備份管理和人力資源功能。
• 工作範圍可能會根據工作負載能力而擴大。

津貼和福利

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

To implement and monitor sales activities of channel partners.

Responsibilities :

• To monitor sales activities and generate targeted sales revenue.
• To manage, monitor constantly and keep track of distributors sell through, sales & inventory report, etc and ensure prompt submission of reports from distributors.
• To generate commercial sales funnel and update tender opportunity list.
• To communicate with distributors/resellers on marketing and sell out/sell through programs.
• To feedback and coordinate all marketing requirement and request from distributors.
• To provide timely and accurate reporting to management on sales.
• To check on purchase order, ad-hoc matter and enquiry on stock availability.
• Support on all tender requirement and specification, prepare price proposal, etc for project/tender.
• To participate in adhoc projects or assignments as directed by the Channel Manager.

Requirement

• Degree / Diploma in related discipline.
• Excellent communication (written and oral) and presentation skills.
• Able to work independently.
• Fulltime position available.

Perks & Benefits

• Performance bonus and Contractual bonus
• Annual Health Screening
• Personal development opportunities
• Medical, PA and Group Term Life Insurance.
• Allowance (Handphone)
• Season pass provided
• Annual leave, replacement leave, and company leave
• Personal development opportunities
• Central location

實施和監控通路合作夥伴的銷售活動。

職責：

• 監控銷售活動並產生目標銷售收入。
• 管理、持續監控和追蹤經銷商的銷售情況、銷售和庫存報告等，並確保經銷商及時提交報告。
• 產生商業銷售漏斗並更新招標機會清單。
• 與分銷商/經銷商就行銷和銷售進行溝通/透過計劃進行銷售。
• 回饋和協調經銷商的所有行銷要求和要求。
• 向管理層提供及時、準確的銷售報告。
• 檢查採購訂單、臨時事項以及庫存狀況查詢。
• 支援所有招標要求和規格，為項目/招標準備價格建議等。
• 依照通路經理、國家經理和董事總經理的指示參與臨時專案或任務。

要求

• 相關學科的學位/文憑。
• 優秀的溝通（書面和口頭）和表達能力。
• 能夠獨立工作。
• 提供全職職位。

津貼和福利

• 績效獎金和合約獎金
• 年度健康檢查
• 個人發展機會
• 醫療、個人護理和團體定期人壽保險。
• 津貼（手機）
• 提供季票
• 年假、補假、公司假
• 個人發展機會
• 中心位置

The Project Administrator supports Malaysia projects reports to the Project Admin Team lead (Asia Pacific). This role has exponential learning opportunities and growth! Training will be provided.

The key role and responsibilities include

• Work with Project Managers on project material and milestone billings
• Assist Project Managers in creations of projects in system and update of project master list.
• Creation and maintenance of document structure in server.
• Review documents for Order entry and raise tasks for order booking.
• Assist Project managers in raising Purchase Request, material requirements and intercompany Purchase orders.
• Assist in logistics and shipment of finished goods and materials.
• Follow Up with C-care team for expedite requests.
• Good receipt
• Physical stock check for the items arrived at office
• Close out projects in system upon project completion.
• Work closely with project team to review milestone invoicing, purchasing status etc. Process suppliers/vendors invoices.
• Support project team on repair/exchange for project faulty parts.
• Assist and review orders, invoices for month-end closing activities.
• Assist with purchases via shopping cart (support for office admin tasks)
• Ad-hoc duties assigned by Team Lead or Malaysia Country Lead
• Monitor for storage room
• Arrangement for FAT lunch for customer

Job Brief:

The role is responsible for keeping a record of the progress of project activities and project deliverables, including a project risk register, and creating standardization of methods used by Project Leads across the organization to ensure progress, adequate change management, and quality outcomes throughout the project cycle. The role will proactively obtain updates from Project Leads and Business Analysts and present the data via a Project Dashboard and other means of the update to allow the Project Manager to keep track of project activities' status across the organization and vendor parties.

Job Responsibilities:

• Support the Project Manager to drive all planned activities forward from planning to implementation.
• Assist the Project Manager to compile and analyze information for project deliverables.
• Highlight potential bottlenecks when getting updates from Project Leads across multiple functions, including technology, to positively influence the efficiency and cost-effectiveness of the project.
• Track dependencies on the project critical path and ensure all identified risks are recorded, discussed at the appropriate project forum, and mitigating actions are agreed upon with deadlines.
• Track the resolution of the Project Risk register and escalate to Project Manager any concerns or delays to ensure risk-mitigating actions are timely.
• Escalate any anticipated project risks promptly for Project Manager to mitigate potential risks
• Record and track change management conversations and activities to enable a continuous feedback loop for improvement on effectiveness.
• Collation of project financial information for both internal and customer reports
• Monitor and track the time spent by project resources and publish the utilization periodically 
• Track the invoices from vendors and process the payments accordingly
• Maintain the project budget, update the actual spend and publish the budget vs actuals periodically 
• Establish measurements for operational improvements and to ensure accurate assessment of what is deemed sufficient progress.

Job Requirements:

• Bachelor’s degree, preferably in Information Technology (IT) / Business Studies, / Insurance.
• Knowledge of the general insurance industry is preferable.
• Minimum of 2 to 5 years of relevant experience in a project coordinator role.
• Highly organized and dynamic individual with strong analytical skills.
• General understanding of the general insurance business.
• Possess the ability to act effectively at various levels of detail
• Work constructively with Project Leads to facilitate data collection and progress update
• Effective communication and interpersonal skills.
• Fluency in verbal and written English.
• Good knowledge of MS Office suite (Excel, PowerPoint, Word)

Aethir is the only Enterprise-grade AI-focused GPU-as-a-service provider in the market. Its decentralized cloud computing infrastructure allows GPU providers (containers) to meet Enterprise clients who need powerful GPU chips for professional AI/ML tasks. Thanks to a constantly growing network of over 40,000 top-shelf GPUs, including 3,000 NVIDIA H100s, Aethir is able to provide enterprise-grade GPU computing wherever it’s needed, at scale.

Backed by leading Web3 investors like Framework Ventures, Merit Circle, Hashkey, Animoca Brands, Sanctor Capital, Infinity Ventures Crypto (IVC), and others, with over $130M in funds raised for the ecosystem, Aethir is paving the way for the future of decentralized computing.

Responsibilities

Routine Operations

• Responsible for regular database change implementations, including SQL queries/updates, index modifications, data file management, account management, backup/recovery, and data synchronization/archiving;
• Conduct routine inspections, maintain database monitoring and alerts, ensuring all databases meet SLA standards;
• Ensure database operations/changes comply with security audit standards;
• Familiar with relevant operations on AWS.

Incident Response

• Promptly respond to database incidents, coordinating with internal and external expert teams to resolve production issues swiftly;
• Work with internal and external database experts to monitor and analyze database performance issues;
• Analyze the causes of incidents, prepare reports, formulate corrective measures, and drive implementation.

Project Support

• Collaborate with application development teams to understand and analyze business requirements, completing database design and delivery;
• Promote high-availability database architecture improvements, including architecture design and transformation, high-availability platform management and maintenance, incident drills, and resource management;
• Enhance the database operations knowledge base, maintaining application project information, standard documentation, operating manuals, design and change logs, etc.

• Bachelor’s degree in Computer Science, Engineering, or a related field.
• Proven expertise in database operations and management.
• In-depth knowledge of database systems and cloud computing platforms, particularly AWS.
• Proficient in MySQL, RDS, Redis, Redshift, and MongoDB, with familiarity in scripting languages such as Python, Bash, and PowerShell.
• Extensive experience in database architecture design and implementing high-availability solutions.
• Well-versed in backup and recovery strategies, monitoring tools, and ensuring compliance with security standards.
• Hands-on experience in backing up and restoring a variety of databases.
• Strong understanding of incident response procedures and database performance tuning methodologies.
• Exceptional problem-solving and troubleshooting capabilities.
• Effective communication and collaboration skills, with the ability to work seamlessly in cross-functional teams.

• Training and development opportunities
• Hypergrowth Startup Environment
• Fantastic Career Progression Opportunities in a growing global startup
• Work within a Global and Local Team
• Collaborative and innovative work environment with opportunities to contribute to cutting-edge projects.

Job Description

• Recruit freelancers to fulfill the job requirement

• Onboard, train, guide and support freelancers

• Collaborate with team to plan and organize marketing campaigns

• Provide administrative support, including data entry and document preparaation

• Participate in group strategic planning sessions.

• Create relevant social media contents to support the team's initiatives

• Assist the team with other tasks as required.

Job Description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively

Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel

Job Description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively

Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel

Job Description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively

Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel

Job description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively

Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel

Job Description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively

Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel

Job Description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively

Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel

We are hiring for the Senior Manager, MD Office position based in Bangsar South to take on a key role in supporting high-impact projects that will help foodpanda achieve its ambitious goals for 2025 and beyond. This role will be reporting directly to the Director, MD Office. You’ll be working in a fast-paced environment where your relationship-building and communication skills will be crucial as you collaborate with stakeholders across different departments.

Responsibilities:

• Performance management

  • Drive business performance management of the MD Office scope, including goal alignment process, evaluating performance, and driving interventions.

  • Act as a "bridge" between local leadership and regional stakeholders to: 

    •  Discuss country performance

    • Align support from functions, and 

    • Align and drive strategic priorities

  • Work with cross-functional teams (Commercial, Sales, Operations, Marketing, etc.) in Malaysia on high-impact projects.

  • Prepare reports, presentations, and other materials to support the MD in decision-making and communication with internal and external stakeholders.

  • Collaborate with the MD on various cross-functional initiatives, encompassing OKR evaluations, preparation and review of Investment Proposals, active engagement in WBRs, analysis of insights derived from discussions, and involvement in other associated projects.

• Thought-Partnering

  • Support Country Directors in designing solutions to complex business problems.

  • Conduct research and analysis on key issues and provide recommendations to the MD and relevant local directors.

  • Collaborate with the MD to identify key priorities, align them with department heads/directors, and offer support through analysis and project management as required.

  • Take ownership of competitor-related information gathered from customers, riders, and vendors. Work closely with other department heads/directors, including but not limited to those in pricing, deals/discounts, and overall experience, to stay informed about any relevant movements in the market.

• Special Projects

  • Drive special initiatives that have top-line / bottom-line impact across Malaysia.

  • Manage and oversee strategic C-level projects from ideation to execution.

  • Build project plans with end-to-end ownership, from planning through delivery, as required.

You will oversee the day-to-day operations of the Front Office, maintaining Front Office and brand standards and maximizing the quality level of products and services to achieve the highest guest satisfaction. This will include managing the performance of the team members: designing, implementing and monitoring the impact of training (including IT systems and guest service procedures) for all Front Office team members, capturing and implementing best current practice SOPs relating to Front Office operation. Manage the functioning of all departmental team members, facilities, sales and costs, to ensure maximum departmental profit. Drive the implementation of all sales and promotional programmes of the property, taking personal responsibility for driving upselling and ensuring the team has the most up to date knowledge of the property.

We are seeking an organized and efficient Administrator 1, Contracts to join our team in Batu Kawan, Malaysia. As Administrator 1, you will assist with the day-to-day administration of the SEA legal team’s operations, managing the administrative aspects of the department’s portfolio. In this role, you will maintain the tools, systems, and processes required for the role. You will partner with the legal counsels on your team and stakeholders inside and outside of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Provide general contract administration support including reviewing contract requests
• Support contract management processes, including using and managing internal contract management tools.
• Administration of legal documentation submission through the ticketing system.
• Manage end-to-end administrative contract management tasks by maintaining internal contract management tools.
• Perform post-contract execution administrative, management, and tracking tasks.
• Schedule and coordinate meetings for the team, including internal and external appointments.
• Prepare all required meeting documentation and assist in documenting meeting minutes.
• Manage all aspects of travel itineraries, planning, bookings/ reservations, and transportation.
• Prepare and manage budget submission processes utilizing internal system(s).
• Assist in all team claims submission and reconcile expenses, ensuring accuracy and compliance with company policies.
• Liaising with external service providers on the execution of legal engagement letters, billings administration, and other legal documentation.
• Manage all courier and administrative documentation (including filing – both physical and digital).
• Managing and maintaining audit-ready contract records and documents through internal tools and systems.  
• Carry out any searches (contract or regulatory) in internal or external databases.
• Work closely with contract managers and legal counsels across different legal functions.
• Perform any other ad hoc duties as may be assigned from time to time.

Job Description

The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.

Responsibilities:

1. Inventory Management & Stock Control

• Manage daily inbound and outbound stock movements with accuracy
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and adherence to warehouse organization standards
• Maintain inventory records and update warehouse systems

2. Order Processing & Logistic

• Manage stock requests and returns (including used parts)
• Oversee order tracking and ensure timely completion
• Address order discrepancies promptly to minimize delays

3. Administrative & Compliance Tasks

• Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audits

4. Forecasting & Reporting

• Perform inventory forecasting to meet operational demands.
• Generate weekly and monthly inventory performance reports.
• Conduct monthly stock audits to ensure system accuracy.

5. Cross-Team Coordination

• Act as a liaison between warehouse, branch and stakeholders
• Provide administrative support to branch leadership
• Assist in resolving operational issues efficiently and proactively



Job Requirement:

• Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
• Experience: At least 1–3 years of experience in warehouse operations or inventory management.
• Familiarity with inventory management systems and Microsoft excel