Total 67 office administrator job vacancies in Malaysia

Responsibilities:

The Front Office Ambassador is responsible for the management and upkeep of the front office, ensuring all matters related to the front office department. The following is the scope and job description, but shall not be limited to:

• • Act as a representative on behalf of the Management in attending to residents’ requests as well as the public’s complaints. The ability to offer sound solutions to any situation is imperative to uphold the community’s image.
  • To be responsible for the safekeeping of the personal cash float, including changing to smaller denominations and the depository at the end of the respective shift.
  • Conduct daily briefings before the start of the respective shifts. Highlight all activities for the day and ensure all Front Office personnel are fully informed.
  • Coordinating the activities of the Front Office department which includes Reception, Reservations, Bell Service, and Transportation, in ensuring the smooth running of the Department.
  • To authorize room/rate change, paid out, rebates, cash advances, acceptance of credit cards and cheques etc. based on the community’s policies and procedures.
  • To foster and maintain a close and productive working relationship with all relevant departments to ensure all residents are well taken care of.
  • To be able to up-sell room accommodation during high occupancy to maximize revenue.
  • To provide courteous and efficient service to all internal/external guests. Ensure all complaints and requests are immediately resolved and followed through with relevant supporting departments.
  • To greet all residents/guests in a service-oriented manner.
  • To be familiar with the PMS and coordinate with IT Manager with periodical system maintenance.
  • To be responsible for assigning and blocking rooms for arriving guests. Ensuring all allocated rooms are assigned according to requirements and ensuring no double allocation.
  • To check in guests in a prompt, efficient and smooth manner, ensuring they’re registered in accordance with Front Office policies and procedures. To update guest particulars in the system accurately and clearly state the payment method.
  • To record in the logbook any unusual happenings and incidences and all-important matters still pending for follow-through actions.
  • To be responsible for the preparation of all the necessary material for the check-in of any guest.
  • To be responsible for the contents of individual cash floats and to ensure the accurate count is always intact.
  • To check all cashier transactions and balance all transactions before leaving. Any discrepancies must be reported to the Resident Manager for correction.
  • To update and maintain efficiently the current room status and to inform the Superiors, should their attention be needed.
  • To implement effective key control procedures.
  • To propose and initiate better procedures for performing operational tasks.
  • To be responsible for the sufficient stock of all supplies, such as printing materials, forms, and stationery. To initiate replenishment as and when deemed necessary.
  • Constantly check on all forms of correspondence, such as messages/mail/parcels are promptly delivered.
  • Coordinate with the housekeeping department to solve room discrepancies.
  • To handle minor guest complaints and report to Superiors the nature of complaints and action taken.
  • To submit the attendance report and overtime requests by the 20th of each month to management.
  • To enforce and comply with Rules and Regulations stipulated in the Employee Handbook.
  • Formulating/setting up/updating the Front Office department standards, Policies and Procedures, DOs, and DON’Ts.
  • To undertake and perform any other duties that may be assigned from time to time by the Management.

Requirements:

• • Good understanding of procedures and practices in the hospitality industry.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills in Mandarin, English and Bahasa Malaysia.

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave

職責：

前廳大使負責前廳的管理和維護，確保與前廳部門相關的所有事務。以下是範圍和職位描述，但不限於：

• • 代表管理層處理居民的要求和公眾的投訴。為任何情況提供合理解決方案的能力對於維護社區形象至關重要。
  • 負責個人流動現金的保管，包括更換為較小面額的現金以及在相應班次結束時存放。
  • 在相應輪班開始之前進行每日簡報。突出顯示當天的所有活動，並確保所有前台人員充分了解情況。
  • 協調前廳部門（包括接待、預訂、行李服務和交通）的活動，確保部門的順利運作。
  • 根據社區的政策和程序，授權房間/價格變更、支付、回扣、預支現金、接受信用卡和支票等。
  • 與所有相關部門建立並維持密切和富有成效的工作關係，以確保所有居民得到良好的照顧。
  • 能夠在入住率高的情況下追加銷售客房住宿，以實現收入最大化。
  • 為所有內部/外部客人提供禮貌和高效的服務。確保所有投訴和請求立即解決，並由相關支援部門跟進。
  • 以服務至上的方式迎接所有居民/客人。
  • 熟悉PMS並配合IT經理進行定期系統維護。
  • 負責為到達的客人分配和分配房間。確保所有分配的房間均按要求分配，並確保不重複分配。
  • 及時、有效率、順利地為客人辦理入住手續，確保他們按照前廳部政策和程序進行登記。準確更新系統中的客人詳細資訊並明確說明付款方式。
  • 在日誌中記錄任何不尋常的事件和事件以及仍待採取後續行動的所有重要事項。
  • 負責準備任何客人入住所需的所有材料。
  • 對個人現金流動的內容負責並確保準確計數始終完整。
  • 離開前檢查所有出納交易並平衡所有交易。任何差異必須報告給住戶經理以進行更正。
  • 有效更新和維護當前房間狀態，並在需要上級關注時通知上級。
  • 實施有效的關鍵控製程序。
  • 提出並啟動更好的程式來執行操作任務。
  • 負責所有用品的充足庫存，例如列印材料、表格和文具。在認為有必要時啟動補貨。
  • 不斷檢查所有形式的信件，例如訊息/郵件/包裹是否及時送達。
  • 與客房部協調解決客房問題。
  • 處理輕微的客人投訴並向上級報告投訴的性質和所採取的行動。
  • 每月20日前向管理階層提交出勤報告和加班申請。
  • 執行並遵守《員工手冊》中規定的規則和條例。
  • 制定/設立/更新前廳部門標準、政策和程序、應做事項和不應做事項。
  • 承擔和履行管理階層不時指派的任何其他職責。

要求：

• • 對酒店業的程序和實踐有很好的了解。
  • 優秀的書面和口頭溝通能力。
  • 較強的組織和時間管理能力。
  • 具有出色的普通話、英語和馬來語書面和口頭溝通能力。

津貼和福利

• 員工股權
• 醫療保險
• 事假

職位描述：

1. 招標

• 招標文件的準備：協助準備和彙編招標所需的文件。
• 招標研究：研究新的招標機會，了解條件和評估標準。
• 時間管理：確保所有投標文件和準備工作在截止日期前完成並提交。
• 與其他部門的協調：與其他部門合作收集必要的資訊和文件。

2. 管理員

• 日程管理：幫助組織會議日程和約會，確保沒有重疊。
• 文件處理：管理重要文件的組織、儲存和分發。
• 客戶服務：迎接並引導訪客、接聽電話並處理電子郵件查詢。
• 設備管理：維護並確保所有辦公設備（如電腦、印表機、影印機）正常運作。
• 庫存監控：管理辦公室庫存並確保充足的供應。

3. 辦公室運作

• 日常工作協調：協助協調辦公室日常工作，確保工作順利進行。
• 辦公室維護：管理辦公室的維護和清潔。
• 會議室準備和佈置：在會議前準備會議室，包括設備和其他需求。
• 監控和報告：協助監控和準備辦公室運作的定期報告。

津貼和福利

• 免費停車
• 晉升機會
• 專業發展
• 5個工作天

Job description:

1. Tender

• Preparation of Tender Documents: Assist in the preparation and compilation of documents required for the tender.
• Tender Research: Researching new tender opportunities, understanding the conditions and evaluation criteria.
• Time Management: Ensure all tender documents and preparations are completed and submitted before the deadline.
• Coordination with Other Departments: Collaborate with other departments to gather necessary information and documents.

2. Admin

• Schedule Management: Helps organize meeting schedules and appointments, ensuring there are no overlaps.
• Document Handling: Manages the organization, storage, and distribution of important documents.
• Customer Service: Greets and directs visitors, answers phone calls, and handles email inquiries.
• Equipment Management: Maintain and ensure all office equipment such as computers, printers, and copiers are working properly.
• Inventory Monitoring: Manage office inventory and ensure adequate supplies.

3. Office Operations

• Coordination of Daily Tasks: Assist in the coordination of daily tasks in the office to ensure smooth operations.
• Office Maintenance: Managing the maintenance and cleanliness of the office.
• Meeting Room Preparation and Arrangement: Prepare the meeting room including equipment and other needs before the meeting.
• Monitoring and Reporting: Assist in monitoring and preparing periodic reports on office operations.

Perks & Benefits

• Free parking
• Opportunities for Promotion
• Professional development
• 5 Working Days

Nature of work

• Responsible for general administrative tasks
• Enter data from paper files to computer systems and filing
• Assist superior in daily administrative work
• Sense of responsibility
• SPM Leavers / Fresh graduate is welcome to apply
• company provides training 

Please contact Whatsapp 

0174891618 to arrange an interview

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Monday to Friday (8:30am - 5.30pm)
• EPF SOCSO 
• Attendance Award
• salary RM2000 to RM3500 depending on experience
• Working Location (Location) - Damansara Damai 

• supporting and overseeing terms, day-to-day operations, problem-solving, developing and implementing plans, and meeting goals.
• focuses on the work being done and the results that work is producing.
• Monitoring productivity and accounting are cornerstone responsibilities of a business administrator.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Personal leave
• Open culture

職位說明 ： -

• 處理租戶詢問、協調維修和保養
• 收取租金
• 確保財產符合所有法規。
• 處理財務任務、預算、簿記和管理費用。

*強大的組織、溝通、解決問題的能力是不可或缺的。

• 管理租賃協議。
• 與承包商協調。
• 進行財產檢查。
• 解決出現的任何問題或爭議。

津貼和福利

• 年假
• 病假
• 醫療卡
• 個人發展機會

職位描述

• 透過基於日常任務的數據處理和評估來支援永續發展團隊
• 成為團隊的骨幹。
• 按時管理任務、待辦事項和票證。

要求

• 英語流利
• 基本的 Excel 技能
• 優秀的組織能力
• 積極主動且適應性強的解決問題的方法
• 對永續發展的熱情和對企業社會責任的承諾

**鼓勵對永續發展充滿熱情的應屆畢業生申請

津貼和福利

• 員工股權
• 中心位置
• 醫療保險
• 事假

• Position: Warehouse Administrator.
• Salary: RM 2000-3000.
• Job location: Westport CFS-2, Pulau Indah;North Port, Port Kelang, Selangor.

The hiring company

This is a integrated transport and logistics company, providing international freight forwarding and logistics services across Asia, Australia and Europe/America continents. Currently they have several job openings in the operations works at their warehouse facilities at the North Port and West Port in Port Klang area. They are looking for experienced warehouse workers to undertake the warehouse operations functions at their Container Terminal at North Port (NDSB) and West Port in Port Klang.

The vacancies are permanent positions and form part of the warehouse operations team to manage the cargo/shipments that have have been imported or to be exported.

About the job

This role/job will be warehouse based and therefore not in a conventional office environment. This is a full-time permanent position and the role is primarily to help facilitate the smooth running of the warehouse operations activities.

The general duties will involve the following role:

*Perform cargo loading and unloading.

*To perform physical counts, tally and surface inspection of cargo upon receiving/delivery.

*To store cargoes in proper location assigned within the warehouse.

*To perform cargo issuance.

*Picking, packing and dispatch of cargo according to ownership and destinations.

Requirements

*Malaysians in age group 23-38.

*Punctual with positive work ethic.

*Physically fit with ability to lift and carry.

*Minimum qualification: SPM or Diploma in Supply Chain/Logistics Management or Business.

*Forklift license will be ideal, useful and beneficial.

*The ideal candidate for this role will be someone well organized with 2-3 years experience in warehouse operations, picking and packing ,customer services or similar environment preferred, and have the ability to communicate effectively with the team and customers.

*2-3 years of previous warehouse operations, especially in 3PL facility has a huge advantage and will be highly regarded.

*Hands on and hardworking with knowledge of both warehouse and logistics practices.

*Proficient with ability to communicate in Bahasa Malaysia and English.

Candidates who wish to be considered for this role must be willing to be based within warehouse environment and have own means of transport to be accessible to North Port/West Port area.

APPLICATION TO THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my 

NOTE: Applicants for this job are encouraged to submit resume in Word format stating the following information:

*Personal bio-data (Gender/Sex & Age,Marital status,residential address).

*Valid contactable telephone number.

*Salary; current/last drawn.

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位：倉庫管理員。
• 薪資：RM2000-3000。
• 工作地點：西港CFS-2，英達島；北港，巴生港，雪蘭莪。

招募公司

這是一家綜合運輸和物流公司，提供橫跨亞洲、澳洲和歐洲/美洲大陸的國際貨運代理和物流服務。目前，他們在巴生港地區北港和西港的倉庫設施的營運工作中有多個職位空缺。他們正在尋找經驗豐富的倉庫工人來承擔北港貨櫃碼頭（NDSB）和巴生港西港的倉庫營運職能。

這些空缺職位是永久性職位，是倉庫營運團隊的一部分，負責管理已進口或待出口的貨物/貨物。

關於工作

該角色/工作將基於倉庫，因此不在傳統的辦公環境中。這是一個全職永久職位，其作用主要是幫助促進倉庫營運活動的順利進行。

一般職責將涉及以下角色：

*執行貨物裝卸。

*在接收/交貨時對貨物進行實體清點、理貨和表面檢查。

*將貨物存放在倉庫內指定的適當位置。

*執行貨物簽發。

*根據所有權和目的地分類、包裝和發送貨物。

要求

*23-38 歲年齡層的馬來西亞人。

*準時，具有積極的職業道德。

*身體健康，能夠舉起和搬運。

*最低資格：SPM 或供應鏈/物流管理或商業文憑。

*叉車許可證將是理想的、有用的和有益的。

*此職位的理想人選是組織良好，具有 2-3 年倉庫營運、揀選和包裝、客戶服務或類似環境經驗的人員優先，並有能力與團隊和客戶進行有效溝通。

* 2-3年的倉庫營運經驗，尤其是3PL設施具有巨大優勢，將受到高度重視。

*動手能力強，工作勤奮，了解倉庫和物流實務。

*精通馬來語和英語溝通。

希望擔任此職位的候選人必須願意在倉庫環境內工作，並擁有自己的交通工具以方便前往北港/西港區域。

對該職位的申請

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

附註：鼓勵該職位的申請人提交 Word 格式的履歷，並註明以下資訊：

*個人生物資料（性別/性別和年齡、婚姻狀況、居住地址）。

*有效的聯絡電話號碼。

*薪水;當前/最後繪製。

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

• Position: Freight Forwarding Administrator.
• Salary: RM 2800-4000.
• Location: Kelana Jaya, Petaling Jaya

Chrisjac Recruitment is currently working in collaboration with our long standing client, a highly reputable international logistics freight forwarder in seeking passionate Freight Logistics Coordinator to join their strong and dedicated team in Petaling Jaya. With their main business office at Kelana Jaya and several overseas agency network,they boast a professional paperless working environment ,the latest industry software (Cargowise), a very stable team of customer oriented staff and an excellent reputation in the market place.

Job Description:

The Freight Forwarding Administrator functions as an interface between international and domestics service providers and within broader business.

As the Freight Forwarding Administrator, you will be working within a close and supporting team environment within the Export department. Overall, you will be providing your assigned clients base guiding them through a seamless shipping and logistics process and be the link between both internal departments and external service providers.

The role will include handling export shipments for all LCL clientele, from freight bookings, allocations to final delivery and cargo receiving to clients overseas.

Duties will entail and involve the following role process:

• Receiving and processing bookings of shipments.
• Coordinating bookings with shipping liners.
• Liaising and coordinating with clients, shipping carriers and overseas agents.
• Preparing relevant export documentation.
• Preparing freight/shipping rates, raising and issuing invoices.

The candidate

The ideal candidates would have a proven track record of some 2-3 years of freight operations experience in handling exports sector, including recent experience with an export operations role within forwarding or with a co-loader. In this connection, candidate with strong understanding of international shipping and also domestic transport will be highly advantageous to fill this role.

The successful candidates for this role will require excellent communication skills and the ability to negotiate and accurate comprehend information is imperative as you will liaise with a variety of stakeholders to collectively produce the desired outcome for the business clients.

This opening presents an excellent opportunity to align oneself with one of the established international logistics service providers in Malaysia. Candidates who meet the criteria outlined above are encouraged to apply and make a positive progression change to your career in logistics industry.   

HOW TO APPLY

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may choose to apply online through JOBSTORE by clicking the Apply button to submit your application.

Alternatively, passionate candidates may forward a copy of your resume directly to us at CHRISJAC via our E-mail: jobs@chrisjac.com.my

This role is immediately available and candidate(s) will be invited for interview promptly. As part of screening process, Chrisjac will be contacting suitable candidates within one working week of application for the face-to-face meeting at Kelana Jaya.

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位：貨運代理管理員。
• 薪資：RM2800-4000。
• 地點：八打靈再也格拉那再也

Chrisjac Recruitment 目前正在與我們的長期客戶（一家享有盛譽的國際物流貨運代理）合作，尋找充滿熱情的貨運物流協調員加入他們在八打靈再也強大而敬業的團隊。他們的主要業務辦公室位於Kelana Jaya，並擁有多個海外代理商網絡，擁有專業的無紙化工作環境、最新的行業軟體（Cargowise）、非常穩定的以客戶為導向的員工團隊以及良好的市場聲譽。

職位描述：

貨運代理管理員充當國際和國內服務提供者之間以及更廣泛的業務範圍內的介面。

身為貨運代理管理員，您將在出口部門內緊密且支援的團隊環境中工作。總體而言，您將為指定的客戶群提供指導，指導他們完成無縫的運輸和物流流程，並成為內部部門和外部服務提供者之間的紐帶。

該職位將包括為所有拼箱客戶處理出口貨運，從貨運預訂、分配到最終交付和海外客戶收貨。

職責將涉及以下角色流程：

• 接收和處理貨運預訂。
• 與班輪公司協調預訂。
• 與客戶、運輸公司和海外代理商聯絡和協調。
• 準備相關出口文件。
• 準備運費/運費，開立和開立發票。

候選人

理想的候選人應擁有約 2-3 年處理出口行業的貨運運營經驗，包括近期在貨運代理或聯合裝載機中擔任出口運營角色的經驗。在這方面，對國際航運和國內運輸有深入了解的候選人將非常有利於填補這一職位。

該職位的成功候選人需要出色的溝通技巧、談判能力和準確理解資訊的能力，因為您將與各種利害關係人聯絡，共同為業務客戶提供所需的結果。

此次空缺提供了與馬來西亞知名國際物流服務提供商之一結盟的絕佳機會。我們鼓勵符合上述標準的候選人申請並為您在物流行業的職業生涯做出積極的進展改變。

如何申請

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以選擇透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。

或者，熱情的候選人可以透過我們的電子郵件直接將您的履歷轉發給CHRISJAC ： jobs@chrisjac.com.my

該職位立即可用，候選人將立即被邀請參加面試。作為篩選過程的一部分，Chrisjac 將在申請參加 Kelana Jaya 面對面會議後的一個工作週內聯繫合適的候選人。

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

POSITION SUMMARY:

We are seeking an experienced Senior Database Administrator to provide technical leadership and support for Oracle eBusiness Suite (EBS) Applications. The successful candidate will be responsible for managing and maintaining Oracle databases, ensuring optimal performance, security, and availability.

RESPONSIBILITIES:

• Responsible for the day-to-day administration and maintenance of the database systems in operation, including tasks related to identifying and troubleshooting application database issues.
• Perform health check on database servers.
• Proactively in capacity planning and performance tuning of the Databases.
• Proactively identify potential issues and risks and work with relevant parties to resolve them or escalate them to the project/application management team.
• Support data migration, application cloning, patch analysis and deployment.
• Creation and maintenance of SQL queries and routines to facilitate reports and scheduling of batch jobs.
• Maintain Database server security to comply with audit
• Ensures that all deliverables are thoroughly documented. Responding to database related alerts.
• Instill personal quality culture and adopt good practices in delivering systems.
• Promote customer centric and service-oriented support and services.
• Support and collaborate closely on cross functional team effort
• Optimize resources to achieve productivity and efficiency targets.
• Resolve incidents and problems to achieve targeted Service Level Agreement (SLA) and communicate of same to stakeholders.
• Develop and refine technical procedures, scripts and associated documentation.
• Assist in disaster recovery preparation, planning and testing.
• Assist in backup and recovery preparation, planning and testing.
• Responsible in deployment of applications to production servers as requested.
• Collaborating with other departments to support the organization’s cybersecurity framework.
• Any other duty & responsibility which the company may assign from time to time.

QUALIFICATIONS:

• Bachelor’s degree in computer science or related field
• Minimum 5 years of Oracle EBS Database Administration experience.
• Proficient in installing, configuring, administering, tuning, disaster recovery and troubleshooting Oracle EBS on Linux environments is a MUST.
• Possess good understanding of Oracle current product line; RDBMS, Middleware, Application suite, secured iSupplier portal, OBIEE and SOA
• Addition Knowledge of other DBMS such as MSSQL, MySQL, MariaDB, Firebase will be an added advantage.
• Strong command of the English and comfortable with process/functional documentation.
• Self-motivated with attention to detail.
• Organizes own workload, sets priorities and works within deadlines.
• Excellent organization, communication and interpersonal skills.
• Good analytical and problem-solving skills.
• Strong time management and multi-tasking skills
• Able to work with minimum supervision, as well as able to contribute to team development.
• Able to mentor junior DBA.
• Professional certification will be added advantage

Job Types: Full-time, Permanent

Pay: RM5,000.00 - RM5,500.00 per month

Benefits:

• Dental insurance
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

About WorldFish  

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”

About the Position 

Are you organized, proactive, and passionate about supporting communications?

We're looking for an Office Administrator to provide comprehensive administrative and planning support to the Communications and Marketing Department, ensuring the smooth operation of all activities.

In this role, you'll provide high-level secretarial support to the Global Communications Lead, facilitating the efficient execution of their responsibilities. You’ll work closely with team members, staff from other departments, and the WorldFish Global Communications Network to ensure seamless communication and collaboration across the board.

The successful candidate will provide comprehensive, efficient and effective operations administrative support to the Communications and Marketing Department, including but not limited to:

Operations and Office Administrative Support

• Responsible for delivering overall and day-to-day effective administrative support services to Global Communications Lead and the Communications team.
• Act as focal point for the Communications department of WorldFish to manage and coordinate responses from relevant departments/staff to public emails received via the general WorldFish and CDRD mailboxes.
• Responsible in handling all procurement process matters related to the needs of the department, including submission of purchase requests, purchase orders, and goods receipts the expenses via OCS electronic system.
• Assist the Publishing and Operations Manager in managing the Communications department’s vendors and consultancy contracts, including requesting for quotes, processing contracts, routing for system clearance/ approval, setting up payment schedules, and coordinating invoice submission.
• Assist the Publishing and Operations Manager in managing the Communications helpdesk inbox by ensuring requests / queries are assigned to the relevant team members.
• Responsible for organizing travel arrangements, including coordination on visa applications, flight itineraries, logistic arrangement (accommodation and transport) and documentation pertaining to travel requests for Global Communications Lead.
• Responsible for updating and maintaining the department’s shared folder (e-filing) for institutional record and reference purposes.
• Responsible for administering the procurement of office supplies, equipment and digital subscriptions.
• Manage monthly corporate credit card reconciliations and process travel claims and expense liquidations.

Team Support: Planning, Meetings & Coordination with other Departments

• Schedule and hold weekly Communications team meetings on behalf of Global Communications Lead and be responsible for centrally tracking status on team’s tasks and priorities.
• Schedule and coordinate all strategic meetings of the department (internally and with research project and country teams) on corporate communication priorities, annual work plan, special events and campaigns and is responsible for drafting and disseminating meeting agenda, minutes and action points.
• Responsible for coordinating the quarterly meeting for the WorldFish global Communication Network team on preparations for special events and campaigns and is responsible for drafting and disseminating meeting agenda, minutes and action points.
• Provide printing and shipping support on marketing and communications products, banners, posters, publications, and other collateral materials to country offices and event venues as needed.
• Manage other tasks as allocated by the Global Communications Lead and the Publishing and Operations Manager to support the overall accountabilities and ensure priorities of the department are met.

Event Planning and Logistics

• Provide logistical support for internal and external WorldFish events, including managing venues, materials, and catering.
• Coordinate speaker and delegate photos and bios for international conferences and assist with event registration and scheduling.
• Maintain events calendar for important global and regional communications activities.
• Provide additional support for the Centers visitors program and ensure smooth operations.

This job might be for you if you have the below skills and qualifications:  

• Higher Diploma in Business Management, Marketing, Communications, or a related field with at least 5 years of office experience, ideally in an international, non-profit, or multinational organization.
• Proven experience in providing administrative support to senior staff in high-profile organizations.
• Previous experience in supporting events such as conferences, staff fun days, and more.
• Ability to draft event announcements, including agendas and activities for emails, flyers, etc.
• Strong Microsoft Office skills (MS Word, Outlook, Excel, PowerPoint).

• Excellent organizational, secretarial, and critical thinking skills.
• Detail-oriented, analytical, and able to make sound judgments.
• Fluent in English, both written and verbal, with excellent spelling and grammar.
• Ability to work positively and professionally in a multi-cultural environment.
• Outstanding interpersonal skills and a team player who thrives in an international setting.

Desirable Skills/Experience

• Proactive mindset: You take the initiative and anticipate needs, always staying ahead of the game.
• Strong influencing and negotiating skills: You are able to positively engage with others, secure commitment, and manage time effectively.
• Flexible and adaptable: You thrive in a fast-paced environment and can manage multiple tasks simultaneously with ease.
• Excellent problem-solving abilities: You use your initiative to find solutions and tackle challenges efficiently.

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave, and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Your application must include:

• A copy of your curriculum vitae,
• A cover letter which addresses key requirements stated above; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

To be considered, applications must be submitted by no later than 23:59 (MYT), 31 December 2024.

Location: The post holder will be based in Penang, Malaysia.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted. 

Our Gender, Diversity and Inclusion Commitment 

WorldFish has seven offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment. 

WorldFish is committed to promoting a work environment where diversity and inclusion is valued, and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions. 

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity. 

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply. 

Job Description

• Ensure the smooth operation and maintenance of IT and data center facilities to support organizational needs.
• Install, configure, and continuously monitor IT systems to maintain optimal performance and security.
• Oversee data storage solutions, ensuring data integrity, availability, and efficient utilization of storage resources.
• Conduct regular data backups and manage restoration processes to safeguard against data loss.
• Enhance system security by applying necessary updates, patches, and configuration adjustments.
• Optimize system settings and resources to ensure applications run efficiently and reliably.
• Manage user identities, authentication credentials, and firewall settings to maintain secure access control.
• Be available on a rotating schedule to provide around-the-clock support and address critical issues as they arise.
• Maintain and support servers and applications to ensure they function correctly and meet user needs.

Job Requirement:

• Candidate should possess a Bachelor Degree or equivalent in Computer Science / Information Technology
• Fresh graduates are encouraged to apply
• Good communication skills in English, Malay, Chinese language for both spoken and written

We are hiring for the Senior Manager, MD Office position based in Bangsar South to take on a key role in supporting high-impact projects that will help foodpanda achieve its ambitious goals for 2025 and beyond. This role will be reporting directly to the Director, MD Office. You’ll be working in a fast-paced environment where your relationship-building and communication skills will be crucial as you collaborate with stakeholders across different departments.

Responsibilities:

• Performance management

  • Drive business performance management of the MD Office scope, including goal alignment process, evaluating performance, and driving interventions.

  • Act as a "bridge" between local leadership and regional stakeholders to: 

    •  Discuss country performance

    • Align support from functions, and 

    • Align and drive strategic priorities

  • Work with cross-functional teams (Commercial, Sales, Operations, Marketing, etc.) in Malaysia on high-impact projects.

  • Prepare reports, presentations, and other materials to support the MD in decision-making and communication with internal and external stakeholders.

  • Collaborate with the MD on various cross-functional initiatives, encompassing OKR evaluations, preparation and review of Investment Proposals, active engagement in WBRs, analysis of insights derived from discussions, and involvement in other associated projects.

• Thought-Partnering

  • Support Country Directors in designing solutions to complex business problems.

  • Conduct research and analysis on key issues and provide recommendations to the MD and relevant local directors.

  • Collaborate with the MD to identify key priorities, align them with department heads/directors, and offer support through analysis and project management as required.

  • Take ownership of competitor-related information gathered from customers, riders, and vendors. Work closely with other department heads/directors, including but not limited to those in pricing, deals/discounts, and overall experience, to stay informed about any relevant movements in the market.

• Special Projects

  • Drive special initiatives that have top-line / bottom-line impact across Malaysia.

  • Manage and oversee strategic C-level projects from ideation to execution.

  • Build project plans with end-to-end ownership, from planning through delivery, as required.

Bjak is focused on providing access to affordable and sustainable financial services for people in ASEAN. Headquartered in Malaysia, Bjak is the largest insurance portal in Southeast Asia. Our main portal, Bjak.com, helps millions find the insurance policy with the best value and highest coverage for them. Our investments in technology such as Custom API, trading systems and data science is to enable easy access to financial services that were previously inaccessible or difficult to understand. Join us on this exciting journey as we expand our operations in Malaysia. We're looking for dynamic individuals who share our vision and want to contribute to the next chapter of Bjak's success.

Role Summary

We are seeking an exceptionally skilled and highly trustworthy Personal Accountant to support the Chairman in managing complex financial operations, personal assets, and confidential financial matters. The ideal candidate will bring strategic insight, precision, and professionalism to oversee all financial aspects related to the Chairman’s personal and business interests. This role requires impeccable discretion, excellent analytical capabilities, and the ability to thrive in a fast-paced, high-stakes environment.

• Manage and oversee the Chairman’s personal and business financial accounts, including income, expenses, assets, liabilities, and investments.
• Reconcile accounts, monitor cash flow, and provide real-time financial updates.
• Maintain accurate financial records and prepare statements and reports to provide a clear overview of financial health.
• Monitor portfolio performance and make adjustments as needed to optimize returns
• Conduct research and analysis to identify investment opportunities and evaluate potential risks
• Prepare up-to-date reports of market trends, economic indicators, and investment products
• Analyze data and summarise risks, and opportunities delivering strategic recommendations on financial planning and wealth optimization.
• Develop and manage budgets, ensuring alignment with short- and long-term goals.
• Ensure compliance with tax regulations through timely filings and proactive planning.
• Track and evaluate investment performance while staying updated on market trends to identify opportunities for portfolio growth and diversification.
• Safeguard sensitive financial data and ensure compliance with legal and regulatory requirements.
• Liaise with external advisors (auditors, tax consultants, legal counsel, financial institutions) for effective financial management.
• Manage workflows related to real estate, travel, philanthropy, and other personal interests, coordinating with stakeholders, vendors, and service providers.
  

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• A professional certification such as CPA, ACCA, CFA, or equivalent is mandatory.

• At least 5–8 years of experience in financial management, including experience working with high-net-worth individuals (HNWI) or ultra-high-net-worth individuals (UHNWI).
• Proven expertise in managing personal accounts, wealth portfolios, and multi-jurisdictional tax planning.
• Strong familiarity with investments, asset management, and risk analysis.

Technical Skills

• Advanced proficiency in accounting software and financial modeling tools (e.g., Excel, Power BI).
• Comprehensive knowledge of tax regulations, estate planning, and wealth management strategies.
• Deep understanding of global financial markets and asset diversification is an added advantage. 

Personal Attributes

• Absolute integrity, discretion, and a commitment to confidentiality.
• Strategic thinker with strong attention to detail and problem-solving skills.
• Exceptional communication and interpersonal skills, capable of managing complex relationships and providing clear financial advice.
• Ability to work under pressure, manage competing priorities, and deliver results on time.

• Fast moving, challenging and unique business problems
• Strong learning and development plans for your career growth
• International work environment and flat organization
• Competitive salary
• Flexible working hours & arrangement, Casual work attire

You will oversee the day-to-day operations of the Front Office, maintaining Front Office and brand standards and maximizing the quality level of products and services to achieve the highest guest satisfaction. This will include managing the performance of the team members: designing, implementing and monitoring the impact of training (including IT systems and guest service procedures) for all Front Office team members, capturing and implementing best current practice SOPs relating to Front Office operation. Manage the functioning of all departmental team members, facilities, sales and costs, to ensure maximum departmental profit. Drive the implementation of all sales and promotional programmes of the property, taking personal responsibility for driving upselling and ensuring the team has the most up to date knowledge of the property.

Key Responsibilities

Guest Experience Leadership

• Oversee all aspects of the Front Office, including reception, reservations, concierge, and guest services, to ensure a warm and efficient welcome.
• Drive excellence in guest experiences by maintaining brand standards and delivering personalized, professional service at all touchpoints.
• Actively resolve guest complaints, inquiries, and requests in a timely manner, ensuring high levels of satisfaction and loyalty.
• Maintain a strong presence in the lobby to engage with guests, address concerns proactively, and provide leadership to the team.

Operational Excellence

• Plan, organize, and monitor daily Front Office operations to ensure smooth processes, from check-in to check-out.
• Coordinate closely with other departments, such as Housekeeping, Engineering, and Food & Beverage, to provide seamless service to guests.
• Implement and maintain effective Front Office policies and procedures to optimize efficiency and adherence to company standards.
• Ensure all systems, reports, and logs are accurately maintained for smooth operations and audit purposes.

Team Leadership & Development

• Lead, motivate, and mentor the Front Office team to deliver excellent service and achieve departmental goals.
• Conduct recruitment, onboarding, training, and regular performance reviews to build a high-performing, professional team.
• Manage team schedules, ensuring optimal staffing and effective labor cost management.
• Foster a positive and collaborative working environment that enhances teamwork and morale.

Financial Management

• Work closely with the Revenue and Sales teams to maximize room revenue through effective inventory management, upselling initiatives, and occupancy optimization.
• Monitor departmental expenses and implement cost-control measures to ensure profitability while maintaining high service standards.
• Prepare and analyze reports, including occupancy forecasts, revenue performance, and key Front Office KPIs.

Technology & Compliance

• Oversee the effective use of hotel systems (PMS) to manage reservations, guest profiles, and billing efficiently.
• Ensure compliance with safety, security, and hotel operational standards.
• Implement and monitor procedures to safeguard guest data and privacy, in line with company policies.

We are seeking an organized and efficient Administrator 1, Contracts to join our team in Batu Kawan, Malaysia. As Administrator 1, you will assist with the day-to-day administration of the SEA legal team’s operations, managing the administrative aspects of the department’s portfolio. In this role, you will maintain the tools, systems, and processes required for the role. You will partner with the legal counsels on your team and stakeholders inside and outside of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Provide general contract administration support including reviewing contract requests
• Support contract management processes, including using and managing internal contract management tools.
• Administration of legal documentation submission through the ticketing system.
• Manage end-to-end administrative contract management tasks by maintaining internal contract management tools.
• Perform post-contract execution administrative, management, and tracking tasks.
• Schedule and coordinate meetings for the team, including internal and external appointments.
• Prepare all required meeting documentation and assist in documenting meeting minutes.
• Manage all aspects of travel itineraries, planning, bookings/ reservations, and transportation.
• Prepare and manage budget submission processes utilizing internal system(s).
• Assist in all team claims submission and reconcile expenses, ensuring accuracy and compliance with company policies.
• Liaising with external service providers on the execution of legal engagement letters, billings administration, and other legal documentation.
• Manage all courier and administrative documentation (including filing – both physical and digital).
• Managing and maintaining audit-ready contract records and documents through internal tools and systems.  
• Carry out any searches (contract or regulatory) in internal or external databases.
• Work closely with contract managers and legal counsels across different legal functions.
• Perform any other ad hoc duties as may be assigned from time to time.

The Office Automation and Technical Support Manager is responsible for overseeing office technology systems, managing IT support, and leading the entire lifecycle of all workstation equipment e.g. laptops and devices.  This will cover all staff in all Malaysian offices (Titiwangsa, Menara KH, Cyberjaya, Penang) 

This position is ideal for a tech-savvy leader who excels at implementing automation tools, managing device procurement and distribution, delivering excellent user support across the organization, and providing strategic leadership in technology deployment to enhance productivity. 

Key Responsibilities: 

1. Office Automation Management: 

• Oversee the selection, deployment, and management of office automation tools (e.g., M365, Microsoft Dynamics, JIRA). 
• Work closely with department heads to assess needs and identify opportunities to automate repetitive tasks and streamline office workflows. 
• Manage vendor relationships and liaise with external service providers to ensure timely upgrades, support, and integration of systems. 

2. Internal Technical Support: 

• Lead the internal technical support team to provide high-quality, timely support for staff on hardware, software, and network-related issues. 
• Implement and maintain helpdesk systems to track, prioritize, and resolve employee IT issues efficiently. 
• Develop and enforce IT support policies, procedures, and documentation to maintain smooth operations and ensure security compliance. 
• Developing and managing the organisation’s private Sharepoint intranet. 

3. Equipment Procurement and Management: 

• Manage the team responsible for procuring, configuring, and distributing laptops, mobile devices, and other office technology equipment like meeting room electronic equipment. 
• Ensure the timely provision of technology to new hires and existing employees, including the setup and deployment of devices. 
• Oversee inventory management for office technology assets, including tracking, repair, and lifecycle management of devices. 

4. System Management & Upgrades: 

• Oversee the regular maintenance, updates, and troubleshooting of office hardware and software systems. 
• Ensure all office technology, including printers, computers, phones, and networking equipment, is functioning optimally. 
• Implement backup, disaster recovery, and cybersecurity protocols to safeguard company data and ensure business continuity. 

5. Training and Development: 

• Lead, develop and mentor the IT admin and technical support team   
• Organize and deliver training sessions for staff on new office automation tools, software, and IT policies. 
• Develop user guides and technical documentation to enhance self-service support. 

6. Strategic Leadership: 

• Collaborate with senior management to identify technology-driven opportunities that will increase organizational efficiency and innovation. 
• Stay up-to-date with the latest office automation trends, software solutions, and best practices in technical support. 

Qualifications: 

• Bachelor's degree in Information Technology, Computer Science, or a related field. 
• 5+ years of experience in IT support, cloud solutioning, office automation, or a related field, with at least 2 years in a management role. 
• Strong technical knowledge of office software systems, workflow automation tools, network infrastructure, and cybersecurity practices. 
• Excellent problem-solving skills with a proactive and hands-on approach to troubleshooting. 
• Experience in managing IT projects, including system rollouts and upgrades. 
• Strong communication and interpersonal skills, with the ability to work with non-technical staff and cross-functional teams. 

We are hiring for the Manager, Performance Analyst, MD Office position based in Bangsar South to take on a key role in supporting high-impact projects that will help foodpanda achieve its ambitious goals for 2025 and beyond. This role will be reporting directly to the Director, MD Office. You’ll be working in a fast-paced environment where your relationship-building and communication skills will be crucial as you collaborate with stakeholders across different departments.

Responsibilities:

• Work with foodpanda Malaysia  management team to support and deliver strategic projects
• Collaborate with teams from Sales, Marketing, Operations, and Finance to track and improve business performance, driving revenue or cost-saving initiatives
• Extract and analyze data to provide meaningful insights, build dashboards, and present recommendations
• Assist with regular and ad-hoc reporting to guide executive-level discussions and decision making

The Flexi Group is a set of flexible workspace brands across Asia Pacific and Australia, like The Hive, Common Ground, and The Cluster. We’re about building a vibrant community, creating connections, and making ideas real. Join us if you want to shape people's workplace experience and thrive in a collaborative environment.

As a Sales Administrator, you’ll report to the Sales Manager and Head of Sales, driving sales goals. You'll need to think quickly, assess connections, and build relationships effectively for Common Ground, The Hive and The Cluster. You'll represent our brand, understand operations, attend events, and find leads. Your goal: match potential members with the perfect location for their needs. If you're ambitious, sales-focused, and social with a proactive spirit, join us and grow in a fast-expanding co-working space.

• Assist the team to drive all sales related activities across the Country
• Consistently work towards ensuring all spaces have a 100% occupancy rate
• Receive and review all enquiries for your locations and respond to (by the location teams or yourself) within 30 minutes (within operating hours).
• Manage the entire sales administration process and maintain accurate and up-to-date sales records, including client information, sales activities, and pipeline management.
• Assist the sales team in managing leads and bookings, prospecting, and closing deals to meet or exceed monthly sales targets and contribute to the overall revenue goals of the organization.
• Handle incoming inquiries through various channel - WhatsApp, emails and the website and follow up on sales leads and inquiries, ensuring timely responses and effective communication.
• Gather information from the sales team to update weekly and monthly members count and master log is kept up to date.
• Coordinate with the operations team to ensure smooth onboarding of new clients, including setting up workspaces, access cards, and other necessary arrangements.
• Collaborate with the marketing team to develop sales collateral, presentations, and marketing materials.
• Prepare and send sales proposals, contracts, and other relevant documentation.
• Assist with administrative support for both members and the sales team in.
• Assist to ensure all upcoming terminations are followed up with a renewal proposal.
• Conduct tours for leads and private offices over a certain set and agreed number of people.
• Support operations team where needed with the aim to provide our members excellent service.
• Assist to compile data requested from your management team, whcih they can analyse to support business decisions in your market.
• Check prices and contracts are up to date on all platforms.
• Be forward thinking and plan for any challenges that may be faced.

• 2+ years experience in a sales or business development capacity
• Experience from co-working spaces, start-ups or a sales role with a strong network and relationship with property agencies or vendors would be an advantage
• Comfortable and confident with cold-calling, attending networking events and coming up with creative approaches to generate leads
• Willingness to learn, proactive, presentable and able to handle pressure
• Fluent in English, any additional language would be a plus
• Passionate about sales, business development and partnerships
• Target driven and a natural sales person

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations

Profile Requirements :

A minimum of 3-5 years of experience as a Project Manager/Project Management Office/Project Executive in the IT domain, with a preference for candidates with exposure to banking sector experience. The resource should have the capability to effectively assess, and review CV skill sets for technical roles.
CV Screening: Review and screen CVs and applications to assess qualifications, experience, and suitability for the open demands. Ensure a thorough understanding of job requirements and match candidate profiles accordingly.

Agency Liaison: Follow up with agencies regularly to ensure timely delivery of CVs and candidate updates.

Interview Coordination: Collaborate with domain leads to schedule interviews with shortlisted candidates. Ensure all logistics are arranged in a timely manner, including scheduling, communication, and providing any necessary interview materials.

Progress Tracking & Follow-up: Track the candidate progress for each role, maintaining clear and consistent communication with domain leads. Provide regular updates on the status of candidate selection and interview outcomes.

Ongoing Communication: Regularly follow up with agencies on the progress of candidate sourcing and ensure any queries or concerns are addressed promptly. Clear and consistent communication with agencies and domain leads, leading to a streamlined recruitment process.

Project Skills:​

Team management – assist in the coordination of the resources, agencies and stakeholders in the project. Ensure that team meets quality standards by overseeing and validating the quality.​

Assignment management – track tasks, deliverables and deadline closely and follow through till completion / closure.​

Stakeholder management – communicate clearly with project managers, team members and stakeholders to keep them informed on the project expectations and ensuring that the objectives are met on a weekly basis.​

Conflict management – identify issues and proposed alternate solutions, supporting the project manager in troubleshooting.​

Soft Skills:​

Problem-solving and critical thinking for scalable, resilient solutions​

Excellent communication skills ​

Collaboration with stakeholders to gather and refine requirements​

Self-driven with minimal supervision​

Familiarity with the recruitment process​

Stay informed about emerging technologies, with a passion for learning and innovation

Assis the Business Data Office – Client and Investor Data Team in fulfilling it mandate of ingesting and maintain static data for clients, investors and investments at MUFG.

• Acknowledge and complete requests for data updates from stakeholders (Client Integration & Operations)
• Assist accounting and investor operations team in maintaining client, investor and investment data
• Assist with regular data clean up, bulk ingestion or data migration.
• Validate data update requests and communicate missing or invalid info back to requesting user.
• Extract and/or Collect data from various structured and unstructured formats (csv, PDF, email) and ingest into appropriate system.
• Collaborate with Data Integrity & Operation to resolve data incidents and assist with data remediation efforts.
• Adhere to standard operating procedure when updating MUFG system
• Update Operating Procedures and maintain JIRA/ServiceDesk/Confluence up to date
• Assist in standardizing and simplifying processes for creating and maintaining client and investor data.
• Participate in multiple initiatives with Technology, Product and other stakeholders to digitize and automate the ingestion and maintenance of client and investor data.
• Ensure internal checklists are completed and signed off.
• Ad hoc tasks, as required.