Total 32 Full-time office administrator job vacancies in Malaysia

1) Prepares and maintain records pertaining to the guest’s stay in the hotel.

2) Sells, register and assign rooms to incoming guests and ensuring that the details in the

registration cards are properly filled.

3) Ensure that all room key cards are returned upon check-out.

4) Inform other departments concerned of groups’ arrival, room changes, check-out and any

other special arrangements.

5) Check all reservations for the daily arrival upon reporting for duty and take note of any VIP

or other important guests.

6) To manage the operations, activities and internal administration of the reception.

7) Transmit accurately and promptly all messages requested to be relayed by guests.

8) Handle all guests’ mails, parcels, messages etc.

9) Established identity of guests before handling out the room keys, messages, or any parcel

10) To be informative about the hotel’s facilities, events or F&B promotion at all the outlets.

11) Furnish information about the hotel and any other places of interest, special attractions to

guests.

12) When checking guests, to confirm mode of payment.

13) Maintain folio for all hotel resident guests.

14) To exchange foreign currency or travelers' cheques for guests

15) Checks on all departure room folios & transaction

16) To raise the amenities, form for long stay and returnee guest and get the Duty Manager

or Operation Manager approval.

17) To note down handover float money and cashier dump amount into respectively logbooks

18) To prepare and compile necessary cashiering detail & summary report during closing

19) Any other assignments/tasks assigned by your Superior

• Free Hotel Tshirt
• Medical Claim - RM 350 Per Year Per Staff.
• Job Confirmation after 3 months' probation _Entitled to prorate Annual Leave (Based on Job Performance).

Finance

• Daily checking & closing of Production Orders.
• Checking and ensuring margins in Production Orders are within acceptable range.
• AP processing (daily & monthly basis).
• Inventory monitoring and closing (monthly, quarterly & yearly).
• Data entry for forex rate & quarterly production costing.
• Liaising with production & store personnels at all levels.
• Reporting to Holding Company (monthly).
• Handling stock take (every half year).
• Assist & backup team members in all aspects.
• Ad-Hocs.

Admin & HR

• Support & backup Admin & HR functions.
• Job scope may expand depending on workload capacity.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

• This position is based in Kota Kinabalu, Sabah
• To recruit, train and manage the performance of Unit Trust consultants based within the Sabah region
• To spearhead business development activities
• To provide support and services to distribution channels within the Sabah region
• To develop the UT agency force with the objective of gaining larger market share

Perks & Benefits

• Commission and bonus
• EPF, SOCSO, EIS
• Annual Leave
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Regular hours
• Medical and Dental insurance

1) 準備並保存與客人在飯店住宿有關的記錄。

2) 向新來的客人銷售、登記和分配房間，並確保訂單中的詳細信息

登記卡已正確填寫。

3）確保退房時歸還所有房卡。

4) 通知其他相關部門團體到達、換房、退房等情況

其他特別安排。

5) 報到時檢查所有每日抵達的預訂，並記下任何 VIP

或其他重要的客人。

6) 管理接待處的運作、活動和內部管理。

7) 準確、及時地傳達客人要求傳達的所有訊息。

8) 處理所有客人的郵件、包裹、訊息等。

9) 在處理房間鑰匙、訊息或任何包裹之前確定客人的身份

10) 了解飯店的設施、活動或所有分店的餐飲促銷資訊。

11) 提供有關酒店和任何其他名勝古蹟、特別景點的信息

客人。

12) 核對客人時，確認付款方式。

13) 保留所有飯店住客的帳單。

14) 為客人兌換外幣或旅行支票

15) 檢查所有出發房間的帳單和交易

16) 提高設施，長期住宿和回程客人表格並獲得值班經理

或營運經理批准。

17) 將交接浮款和出納轉帳金額記入各自的日誌中

18) 在結帳期間準備和編制必要的出納細節和總結報告

19) 您的上級指派的任何其他任務/任務

• 免費飯店 T 卹
• 醫療索賠 - 每位員工每年 RM 350。
• 3個月試用期後確認工作_有權按比例分配年假（依工作表現）。

Job Responsibilities :

•⁠ ⁠Keep track and check all delivery orders are accordance with the purchase orders.

•⁠ ⁠Update and key in individual project amount.

•⁠ ⁠Verified statement of accounts by the supplier and forward to Accounting department for updating and records.

•⁠ ⁠Assist QS for tendering purposes.

•⁠ ⁠Assist in preparing of site reports.

•⁠ ⁠Responsible for operation documentations and requirements.

•⁠ ⁠Responsible for Administration works.

•⁠ ⁠Responsible for the upkeep of quality records.

•⁠ ⁠Responsible for the purchasing function.

•⁠ ⁠Coordinating with the site team to check on the delivery and condition status of the materials to make sure received in the right amount and in good condition. Prepare operation documents, such as a calibration system and a material delivery report, to ensure that the site team's record and monitoring of the supplied materials are accurate in terms of amount and coordination.

Coordinating with the account department to check on the supplier’s payment status (Remarks: Some supplier payment terms are COD before delivery).

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

We are seeking a dynamic and detail-oriented Office Operations cum Account Executive to join our team. In this dual role, you will be responsible for managing the daily office operations while also handling key accounting tasks. The ideal candidate should have a blend of strong administrative skills and accounting knowledge to ensure smooth and efficient functioning of the office and accurate financial reporting.

Key Responsibilities:

Accounting Functions:

• Bookkeeping and Financial Management:
  • Maintain accurate and up-to-date financial records for the company.
  • Prepare and process invoices and payments.
  • Manage accounts receivable and payable, ensuring timely payments and collections.
• Financial Reporting:
  • Assist in preparing monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow).
  • Reconcile bank statements and other accounts.
  • Support in preparing budgets and financial forecasts.
• Payroll and Compliance:
  • Assist in payroll processing and ensure timely payment to employees.
  • Ensure compliance with relevant tax laws and regulations (e.g., GST, VAT, income tax).
  • Support in preparing financial documents for tax filings and audits.
• General Accounting Tasks:
  • Assist with day-to-day financial operations and reporting.
  • Monitor cash flow and prepare financial summaries for management.

Office Operations:

• Administrative Support:
  • Manage office supplies, inventory, and office equipment.
  • Handle incoming and outgoing correspondence (emails, phone calls, letters).
  • Organize and maintain office files, both physical and electronic.
  • Coordinate office events, meetings.
• Document Management:
  • Prepare business documents, including reports, presentations, and proposals.
  • Manage contracts, purchase orders, and ensure proper filing and documentation.

Qualifications and Skills:

Educational Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Additional certification (e.g., ACCA, CPA) is a plus.

Experience:

• 2-5 years of experience in a similar role involving both office administration and accounting.
• Previous experience in bookkeeping, financial reporting, and office management preferred.

Skills:

• Proficiency in accounting software (e.g. Unity Software) and Microsoft Excel.
• Knowledge of taxation laws and financial regulations (e.g., GST, VAT, payroll and E-Invoice).
• Strong organizational skills and attention to detail.
• Excellent communication skills (both written and verbal).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and proactive attitude.

Personal Attributes:

• Reliable and trustworthy: Strong ethical standards with the ability to maintain confidentiality.
• Adaptable: Comfortable handling diverse tasks and adjusting to evolving business needs.
• Team-oriented: Ability to collaborate with different teams and support overall office efficiency.
• Self-motivated: Capable of working independently with minimal supervision.

Salary and Benefits:

• Competitive salary based on experience.

Common & Benefits

1. Competitive Salary:

• Performance Bonuses:

2. Health and Wellness Benefits:

• Medical coverage

3. Paid Time Off (PTO):

• Annual Leave: Typically, 12-14 days of paid annual leave per year for full-time employees, increasing with seniority or length of service.
• Public Holidays: Employees are entitled to paid leave on national holidays, as per Malaysia’s statutory holiday calendar. These can vary by state, but the national holidays include Chinese New Year, Hari Raya, and Deepavali.
• Sick Leave: Paid sick leave
• Maternity & Paternity Leave:
• Compassionate Leave:

4. Retirement and Social Security Benefits:

• EPF (Employees Provident Fund):
• SOCSO (Social Security Organization):

Employment Insurance: EIS (Employment Insurance System)

工作職責：

•⁠ ⁠追蹤並檢查所有交貨訂單是否與採購訂單一致。

•⁠ ⁠更新並輸入單一項目金額。

•⁠ ⁠經供應商驗證的帳目報表並轉發給會計部門進行更新和記錄。

•⁠ ⁠協助QS 進行招標。

•⁠ ⁠協助準備現場報告。

•⁠ ⁠負責操作文件和要求。

•⁠ ⁠負責行政工作。

•⁠ ⁠負責維護品質記錄。

•⁠ ⁠負責採購職能。

•⁠ ⁠與現場團隊協調，檢查材料的交付和狀況，以確保收到的材料數量正確且狀況良好。準備校準系統和物料交付報告等操作文件，以確保現場團隊對供應物料的記錄和監控在數量和協調方面準確。

配合會計部門檢查供應商的付款狀態（備註：部分供應商付款方式為貨到付款）。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

Pre-Contract:

• Prepare detailed cost estimates, tender documentation, and bills of quantities.
• Support bid evaluations and assist in finalizing contracts with vendors and subcontractors.
• Develop and manage project budgets, ensuring cost-effectiveness.

Post-Contract:

• Monitor project costs and prepare financial reports, including claims and variation orders.
• Evaluate contractor claims and handle progress payment certification.

Pre-Contract:

• Prepare detailed cost estimates, tender documentation, and bills of quantities.
• Support bid evaluations and assist in finalizing contracts with vendors and subcontractors.
• Develop and manage project budgets, ensuring cost-effectiveness.

Post-Contract:

• Monitor project costs and prepare financial reports, including claims and variation orders.
• Evaluate contractor claims and handle progress payment certification.
• Manage final accounts and project close-out documentation.

Project Administration Responsibilities:

• Maintain project schedules, track progress, and report updates to stakeholders.
• Handle project-related documentation, including contracts, purchase orders, and meeting minutes.
• Coordinate with clients, contractors, and internal teams to ensure seamless communication.
• Organize project meetings and prepare detailed reports for management.
• Monitor compliance with safety standards, project specifications, and quality assurance requirements.

Any additional responsibilities/ tasks as delegated by the Management as needed.

Manage final accounts and project close-out documentation.

Project Administration Responsibilities:

• Maintain project schedules, track progress, and report updates to stakeholders.
• Handle project-related documentation, including contracts, purchase orders, and meeting minutes.
• Coordinate with clients, contractors, and internal teams to ensure seamless communication.
• Organize project meetings and prepare detailed reports for management.
• Monitor compliance with safety standards, project specifications, and quality assurance requirements.

Any additional responsibilities/ tasks as delegated by the Management as needed.

Perks & Benefits

• Personal development opportunities

金融

• 每日檢查和關閉生產訂單。
• 檢查並確保生產訂單中的利潤在可接受的範圍內。
• AP 處理（每日和每月）。
• 庫存監控和結帳（每月、每季和每年）。
• 外匯匯率和季度生產成本核算的資料輸入。
• 與各級生產和商店人員聯絡。
• 向控股公司報告（每月）。
• 處理盤點（每半年）。
• 在各方面協助和支持團隊成員。
• 特設。

行政及人力資源

• 支援和備份管理和人力資源功能。
• 工作範圍可能會根據工作負載能力而擴大。

津貼和福利

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

The Service Administrator will play a key role in supporting the service department by managing administrative tasks, ensuring smooth communication between service teams and clients, and maintaining accurate records of service activities and reports.

Education Qualification : SPM or above

Require : Familiar with Microsoft Office priority

Salary : RM 1800 - RM 2600

Please Call to Mr Lim - 012-4887781 for Interview

Perks & Benefits

• Additional Allowance,
• Overtime / OT
• EPF, SOCSO & etc
• Training provided

Roles Summary: -

The overall Retail Sales Admin job function is to provide vital support to a company’s sales team, monitor and update branch finances, ensure complete business transactions, record and analyses sales activities and support daily sales operations. 

Duties & Responsibilities: -

• Providing administrative support to the sales team as needed.
• Greeting customers with a great attitude
• Answering phones as needed
• Operating cash registers quickly and accurately
• Issuing sales transactions, invoices, receipts, sales orders etc. 
• Check product extended warranty and ensure all extended warranty registered into system accordingly. 
• Helping with stocking, cleaning and other duties as needed
• Attend roadshows on scheduled basis.
• Vacancies available at Puchong – Bandar Puteri, Putrajaya- N15. 
• Able to work from 9:30 a.m. to 6:00 p.m. or 10:00 a.m. to 7:00 p.m. 
• 5.50 workdays. 
• Possess own transport and able to work on weekend. 

Requirements: -

• SPM Or Diploma in Administrative or related functional or equivalent experience. 
• Proven experience in administration or related role. 
• Competent in MS Office
• Proactive and detail oriented. 
• Ability to multitask and prioritize tasks effectively in a fast-paced, digitally centric environment. 
• Able to support during non-office day or hour as and when required. 

Benefits of this role:

• Annual Bonus and Increment
• Health, Dental and Vision Benefits
• Insurance Plan
• Training and Career Development
• Staff Programs and Rewards

Job Title: Manager in Chief Strategy and Investment Officer (CSIO) Office

Reports to: Chief Strategy and Investment Officer (CSIO)

Job Summary:

We are seeking a highly organized and proactive Manager to support the Chief Strategy and Investment Officer (CSIO) in executing strategic initiatives and managing day-to-day operations. The ideal candidate will demonstrate exceptional administrative skills, discretion, and the ability to manage complex schedules, communications, and confidential information. This role is designed for a dynamic, detail-oriented individual who thrives in a fast-paced, high-stakes environment and is committed to supporting the CSIO in achieving their professional and organizational goals.

Responsibilities:

• • Execute, review and assist in origination, structuring and execution of corporate proposals such as corporate and capital restructuring, funds raising exercise, initial public offering, merger and acquisition, etc.
  • Familiarity with financial and investment terminology or an interest in learning about the finance sector is beneficial.
  • Coordinate and monitor the execution of corporate proposals whilst maintaining good relationships with clients and other professionals (e.g., legal advisors, auditors, valuers, etc) and relevant authorities for all corporate proposals.
  • Perform analysis on the feasibility of the corporate proposals.
  • Prepare, assist and review in the applications/ documents for submission to relevant authorities for corporate proposals.
  • Attend to queries from relevant regulatory authorities and coordinate with other professionals.
  • Attend to any other tasks as assigned by the superior.
  • Occasional travel may be required to support the CSIO’s engagements, conferences, or business trips.

Requirements:

• • Minimum 5 years’ relevant work experience in investment banking, corporate finance, auditing or other related field.
  • To be proficient with all relevant guidelines and regulatory requirements.
  • Possess at least a Degree in finance, accounting, law or any other related field. Candidates with professional qualifications such as ACCA, CPA, CIMA, CA would have an added advantage.
  • Possess strong analytical skills for market and research data and detailed-oriented in the review of documentation and verification of information.
  • Good English writing skills as well as communication skills to liaise with external parties involved in the corporate proposals.
  • Ability to work under pressure and for long hours.
  • Highly driven, independent, able to multitask and demonstrate good communication and presentation skills.

We are looking for a male candidate. Interested applicants may send their resume with a photo to rosni@qew.com.my or contact 016-941 4269 / 03-88936603

Requirements:

• • Minimum 5 years’ relevant work experience in investment banking, corporate finance, auditing or other related field.
  • To be proficient with all relevant guidelines and regulatory requirements.
  • Possess at least a Degree in finance, accounting, law or any other related field. Candidates with professional qualifications such as ACCA, CPA, CIMA, CA would have an added advantage.
  • Possess strong analytical skills for market and research data and detailed-oriented in the review of documentation and verification of information.
  • Good English writing skills as well as communication skills to liaise with external parties involved in the corporate proposals.
  • Ability to work under pressure and for long hours.
  • Highly driven, independent, able to multitask and demonstrate good communication and presentation skills.

We are looking for a male candidate. Interested applicants may send their resume with a photo to rosni@qew.com.my or contact 016-941 4269.

The Service Administrator will play a key role in supporting the service department by managing administrative tasks, ensuring smooth communication between service teams and clients, and maintaining accurate records of service activities and reports.

Education Qualification : SPM or above

Require : Familiar with Microsoft Office priority

Salary : RM 1800 - RM 2600

Please Call to Mr Lim - 012-4887781 for Interview

Perks & Benefits

• Additional Allowance,
• Overtime / OT
• EPF, SOCSO & etc
• Training provided

The Service Administrator will play a key role in supporting the service department by managing administrative tasks, ensuring smooth communication between service teams and clients, and maintaining accurate records of service activities and reports.

Education Qualification : SPM or above

Require : Familiar with Microsoft Office priority

Salary : RM 1800 - RM 2600

Please Call to Mr Lim - 012-4887781 for Interview

Perks & Benefits

• Additional Allowance,
• Overtime / OT
• EPF, SOCSO & etc
• Training provided

服務管理員將在支援服務部門方面發揮關鍵作用，管理行政任務，確保服務團隊和客戶之間的順暢溝通，並維護服務活動和報告的準確記錄。

教育資格：SPM或以上

要求：熟悉Microsoft Office優先

薪資：RM 1800 - RM 2600

請致電林先生 - 012-4887781進行面試

津貼和福利

• 額外津貼，
• 加班/加班
• EPF、SOCSO 等
• 提供培訓

The Service Administrator will play a key role in supporting the service department by managing administrative tasks, ensuring smooth communication between service teams and clients, and maintaining accurate records of service activities and reports.

Education Qualification : SPM or above

Require : Familiar with Microsoft Office priority

Salary : RM 1800 - RM 2600

Please Call to Mr Lim - 012-4887781 for Interview

Perks & Benefits

• Additional Allowance,
• Overtime / OT
• EPF, SOCSO & etc
• Training provided

預合約：

• 準備詳細的成本估算、招標文件和工程量清單。
• 支持投標評估並協助與供應商和分包商敲定合約。
• 制定和管理專案預算，確保成本效益。

合約後：

• 監控專案成本並準備財務報告，包括索賠和變更單。
• 評估承包商索賠並處理進度付款認證。

預合約：

• 準備詳細的成本估算、招標文件和工程量清單。
• 支持投標評估並協助與供應商和分包商敲定合約。
• 制定和管理專案預算，確保成本效益。

合約後：

• 監控專案成本並準備財務報告，包括索賠和變更單。
• 評估承包商索賠並處理進度付款認證。
• 管理最終帳目和項目收尾文件。

專案管理職責：

• 維護專案計劃、追蹤進度並向利害關係人報告更新。
• 處理與專案相關的文檔，包括合約、採購訂單和會議記錄。
• 與客戶、承包商和內部團隊協調，確保無縫溝通。
• 組織專案會議並為管理層準備詳細的報告。
• 監控安全標準、專案規範和品質保證要求的遵守情況。

管理層根據需要委派的任何其他職責/任務。

管理最終帳目和項目收尾文件。

專案管理職責：

• 維護專案計劃、追蹤進度並向利害關係人報告更新。
• 處理與專案相關的文檔，包括合約、採購訂單和會議記錄。
• 與客戶、承包商和內部團隊協調，確保無縫溝通。
• 組織專案會議並為管理層準備詳細的報告。
• 監控安全標準、專案規範和品質保證要求的遵守情況。

管理層根據需要委派的任何其他職責/任務。

津貼和福利

• 個人發展機會

To implement and monitor sales activities of channel partners.

Responsibilities :

• To monitor sales activities and generate targeted sales revenue.
• To manage, monitor constantly and keep track of distributors sell through, sales & inventory report, etc and ensure prompt submission of reports from distributors.
• To generate commercial sales funnel and update tender opportunity list.
• To communicate with distributors/resellers on marketing and sell out/sell through programs.
• To feedback and coordinate all marketing requirement and request from distributors.
• To provide timely and accurate reporting to management on sales.
• To check on purchase order, ad-hoc matter and enquiry on stock availability.
• Support on all tender requirement and specification, prepare price proposal, etc for project/tender.
• To participate in adhoc projects or assignments as directed by the Channel Manager.

Requirement

• Degree / Diploma in related discipline.
• Excellent communication (written and oral) and presentation skills.
• Able to work independently.
• Fulltime position available.

Perks & Benefits

• Performance bonus and Contractual bonus
• Annual Health Screening
• Personal development opportunities
• Medical, PA and Group Term Life Insurance.
• Allowance (Handphone)
• Season pass provided
• Annual leave, replacement leave, and company leave
• Personal development opportunities
• Central location

實施和監控通路合作夥伴的銷售活動。

職責：

• 監控銷售活動並產生目標銷售收入。
• 管理、持續監控和追蹤經銷商的銷售情況、銷售和庫存報告等，並確保經銷商及時提交報告。
• 產生商業銷售漏斗並更新招標機會清單。
• 與分銷商/經銷商就行銷和銷售進行溝通/透過計劃進行銷售。
• 回饋和協調經銷商的所有行銷要求和要求。
• 向管理層提供及時、準確的銷售報告。
• 檢查採購訂單、臨時事項以及庫存狀況查詢。
• 支援所有招標要求和規格，為項目/招標準備價格建議等。
• 依照通路經理、國家經理和董事總經理的指示參與臨時專案或任務。

要求

• 相關學科的學位/文憑。
• 優秀的溝通（書面和口頭）和表達能力。
• 能夠獨立工作。
• 提供全職職位。

津貼和福利

• 績效獎金和合約獎金
• 年度健康檢查
• 個人發展機會
• 醫療、個人護理和團體定期人壽保險。
• 津貼（手機）
• 提供季票
• 年假、補假、公司假
• 個人發展機會
• 中心位置

A results-oriented IT Administrator and Data Security Officer is responsible for managing the organization's IT infrastructure and safeguarding its data assets. the role involves supervising the IT department, upgrading hardware and software, troubleshooting issues, and maintaining efficient network and server operations. they ensure the optimization of IT infrastructure performance to enhance system efficiency across the company. Additionally, implement robust data security measures, including encryption and access controls, conduct risk assessments, and address vulnerabilities to prevent breaches. The position requires ensuring compliance with regulations like GDPR or HIPAA, training staff on IT and cybersecurity best practices, and responding effectively to security incidents. This dual role fosters a secure, efficient, and resilient IT environment that supports organizational goals.

Specific Responsibilities:

• Monitoring and maintaining networks and inventory lists for both software and hardware
• Monitor and maintain tech refresh plans for both software and hardware
• Upgrading, installing and configuring new hardware and software to meet company objectives.
• Implementing security protocols and procedures to prevent potential threats.
• Creating user accounts and maintain access contro based on principle of least privilege
• Maintain information and cyber security hygiene for all systems
• Performing diagnostic tests and debugging procedures to optimize computer systems.
• Documenting processes, as well as backing up and archiving data.
• Developing data retrieval and recovery procedures.
• Designing and implementing efficient end-user feedback and error reporting systems.
• Keeping up to date with advancements and best practices in IT administration.
• Creating email & WECARE for new hire.
• Update and maintaining the L&D Portal.
• Coordinate with provider for maintenance and system issue (3CX, Unifi, EntryPass, WeCare, etc)
• On call and standby for any system maintenance or disruptions in the office, including after office hours, on weekends, and on public holidays.
• Ad Hoc Task

Perks & Benefits

• Casual dress code
• Regular team activities
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

We are seeking a dynamic and detail-oriented Office Operations cum Account Executive to join our team. In this dual role, you will be responsible for managing the daily office operations while also handling key accounting tasks. The ideal candidate should have a blend of strong administrative skills and accounting knowledge to ensure smooth and efficient functioning of the office and accurate financial reporting.

Key Responsibilities:

Accounting Functions:

• Bookkeeping and Financial Management:
  • Maintain accurate and up-to-date financial records for the company.
  • Prepare and process invoices and payments.
  • Manage accounts receivable and payable, ensuring timely payments and collections.
• Financial Reporting:
  • Assist in preparing monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow).
  • Reconcile bank statements and other accounts.
  • Support in preparing budgets and financial forecasts.
• Payroll and Compliance:
  • Assist in payroll processing and ensure timely payment to employees.
  • Ensure compliance with relevant tax laws and regulations (e.g., GST, VAT, income tax).
  • Support in preparing financial documents for tax filings and audits.
• General Accounting Tasks:
  • Assist with day-to-day financial operations and reporting.
  • Monitor cash flow and prepare financial summaries for management.

Office Operations:

• Administrative Support:
  • Manage office supplies, inventory, and office equipment.
  • Handle incoming and outgoing correspondence (emails, phone calls, letters).
  • Organize and maintain office files, both physical and electronic.
  • Coordinate office events, meetings.
• Document Management:
  • Prepare business documents, including reports, presentations, and proposals.
  • Manage contracts, purchase orders, and ensure proper filing and documentation.

Qualifications and Skills:

Educational Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Additional certification (e.g., ACCA, CPA) is a plus.

Experience:

• 2-5 years of experience in a similar role involving both office administration and accounting.
• Previous experience in bookkeeping, financial reporting, and office management preferred.

Skills:

• Proficiency in accounting software (e.g. Unity Software) and Microsoft Excel.
• Knowledge of taxation laws and financial regulations (e.g., GST, VAT, payroll and E-Invoice).
• Strong organizational skills and attention to detail.
• Excellent communication skills (both written and verbal).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and proactive attitude.

Personal Attributes:

• Reliable and trustworthy: Strong ethical standards with the ability to maintain confidentiality.
• Adaptable: Comfortable handling diverse tasks and adjusting to evolving business needs.
• Team-oriented: Ability to collaborate with different teams and support overall office efficiency.
• Self-motivated: Capable of working independently with minimal supervision.

Salary and Benefits:

• Competitive salary based on experience.

Common & Benefits

1. Competitive Salary:

• Performance Bonuses:

2. Health and Wellness Benefits:

• Medical coverage

3. Paid Time Off (PTO):

• Annual Leave: Typically, 12-14 days of paid annual leave per year for full-time employees, increasing with seniority or length of service.
• Public Holidays: Employees are entitled to paid leave on national holidays, as per Malaysia’s statutory holiday calendar. These can vary by state, but the national holidays include Chinese New Year, Hari Raya, and Deepavali.
• Sick Leave: Paid sick leave
• Maternity & Paternity Leave:
• Compassionate Leave:

4. Retirement and Social Security Benefits:

• EPF (Employees Provident Fund):
• SOCSO (Social Security Organization):

Employment Insurance: EIS (Employment Insurance System)

Responsibilities:

• Write and distribute email, correspondence memos, letters, faxes and forms.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Submit and reconcile expense reports.

Requirements:

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Medical insurance

We are seeking a dynamic and detail-oriented Office Operations cum Account Executive to join our team. In this dual role, you will be responsible for managing the daily office operations while also handling key accounting tasks. The ideal candidate should have a blend of strong administrative skills and accounting knowledge to ensure smooth and efficient functioning of the office and accurate financial reporting.

Key Responsibilities:

Accounting Functions:

• Bookkeeping and Financial Management:
  • Maintain accurate and up-to-date financial records for the company.
  • Prepare and process invoices and payments.
  • Manage accounts receivable and payable, ensuring timely payments and collections.
• Financial Reporting:
  • Assist in preparing monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow).
  • Reconcile bank statements and other accounts.
  • Support in preparing budgets and financial forecasts.
• Payroll and Compliance:
  • Assist in payroll processing and ensure timely payment to employees.
  • Ensure compliance with relevant tax laws and regulations (e.g., GST, VAT, income tax).
  • Support in preparing financial documents for tax filings and audits.
• General Accounting Tasks:
  • Assist with day-to-day financial operations and reporting.
  • Monitor cash flow and prepare financial summaries for management.

Office Operations:

• Administrative Support:
  • Manage office supplies, inventory, and office equipment.
  • Handle incoming and outgoing correspondence (emails, phone calls, letters).
  • Organize and maintain office files, both physical and electronic.
  • Coordinate office events, meetings.
• Document Management:
  • Prepare business documents, including reports, presentations, and proposals.
  • Manage contracts, purchase orders, and ensure proper filing and documentation.

Qualifications and Skills:

Educational Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Additional certification (e.g., ACCA, CPA) is a plus.

Experience:

• 2-5 years of experience in a similar role involving both office administration and accounting.
• Previous experience in bookkeeping, financial reporting, and office management preferred.

Skills:

• Proficiency in accounting software (e.g. Unity Software) and Microsoft Excel.
• Knowledge of taxation laws and financial regulations (e.g., GST, VAT, payroll and E-Invoice).
• Strong organizational skills and attention to detail.
• Excellent communication skills (both written and verbal).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and proactive attitude.

Personal Attributes:

• Reliable and trustworthy: Strong ethical standards with the ability to maintain confidentiality.
• Adaptable: Comfortable handling diverse tasks and adjusting to evolving business needs.
• Team-oriented: Ability to collaborate with different teams and support overall office efficiency.
• Self-motivated: Capable of working independently with minimal supervision.

Salary and Benefits:

• Competitive salary based on experience.

Common & Benefits

1. Competitive Salary:

• Performance Bonuses:

2. Health and Wellness Benefits:

• Medical coverage

3. Paid Time Off (PTO):

• Annual Leave: Typically, 12-14 days of paid annual leave per year for full-time employees, increasing with seniority or length of service.
• Public Holidays: Employees are entitled to paid leave on national holidays, as per Malaysia’s statutory holiday calendar. These can vary by state, but the national holidays include Chinese New Year, Hari Raya, and Deepavali.
• Sick Leave: Paid sick leave
• Maternity & Paternity Leave:
• Compassionate Leave:

4. Retirement and Social Security Benefits:

• EPF (Employees Provident Fund):
• SOCSO (Social Security Organization):

Employment Insurance: EIS (Employment Insurance System)

以結果為導向的 IT 管理員和資料安全官負責管理組織的 IT 基礎架構並保護其資料資產。該角色包括監督 IT 部門、升級硬體和軟體、解決問題以及維護高效的網路和伺服器營運。他們確保 IT 基礎設施效能的最佳化，以提高整個公司的系統效率。此外，實施強大的資料安全措施，包括加密和存取控制、進行風險評估並解決漏洞以防止洩漏。該職位需要確保遵守 GDPR 或 HIPAA 等法規，對員工進行 IT 和網路安全最佳實踐培訓，並有效回應安全事件。這種雙重角色創造了一個安全、高效、有彈性的 IT 環境來支援組織目標。

具體職責：

• 監控和維護軟體和硬體的網路和庫存列表
• 監控和維護軟體和硬體的技術更新計劃
• 升級、安裝和配置新的硬體和軟體，以滿足公司目標。
• 實施安全協議和程序以防止潛在威脅。
• 基於最小權限原則建立使用者帳戶並維護存取控制
• 維護所有系統的資訊和網路安全衛生
• 執行診斷測試和調試程序以優化電腦系統。
• 記錄流程以及備份和歸檔資料。
• 開發資料檢索和復原程序。
• 設計和實施高效的最終用戶回饋和錯誤報告系統。
• 隨時了解 IT 管理的最新進展和最佳實務。
• 為新員工創建電子郵件和我們關心。
• 更新和維護 L&D 入口網站。
• 與提供者協調維護和系統問題（3CX、Unifi、EntryPass、WeCare 等）
• 隨時待命，應對辦公室內的任何系統維護或中斷，包括下班時間、週末和公共假期。
• 臨時任務

津貼和福利

• 休閒著裝要求
• 定期團隊活動
• 醫療保險
• 事假
• 開放文化
• 個人發展機會
• 有薪培訓和發展

我們正在尋找一位充滿活力、注重細節的辦公室營運兼客戶經理加入我們的團隊。在此雙重角色中，您將負責管理日常辦公室運營，同時處理關鍵的會計任務。理想的候選人應具備強大的行政技能和會計知識，以確保辦公室順利且有效率地運作和準確的財務報告。

主要職責：

會計職能：

• 簿記和財務管理：
  • 維護公司準確且最新的財務記錄。
  • 準備並處理發票和付款。
  • 管理應收帳款和應付帳款，確保及時付款和收款。
• 財務報告：
  • 協助準備月度、季度和年度財務報表（資產負債表、損益表、現金流量表）。
  • 核對銀行對帳單和其他帳戶。
  • 支援準備預算和財務預測。
• 薪資和合規性：
  • 協助處理薪資單並確保及時向員工付款。
  • 確保遵守相關稅務法律和法規（例如商品及服務稅、增值稅、所得稅）。
  • 支援準備稅務申報和審計的財務文件。
• 一般會計任務：
  • 協助日常財務運營和報告。
  • 監控現金流並為管理層準備財務摘要。

辦公室運作：

• 行政支援：
  • 管理辦公用品、庫存和辦公設備。
  • 處理傳入和傳出的信件（電子郵件、電話、信件）。
  • 組織和維護辦公室文件，包括紙本文件和電子文件。
  • 協調辦公室活動、會議。
• 文件管理：
  • 準備業務文件，包括報告、簡報和提案。
  • 管理合約、採購訂單，並確保正確歸檔和記錄。

資格和技能：

教育要求：

• 會計、金融、工商管理或相關領域的學士學位。
• 額外的認證（例如 ACCA、CPA）更佳。

經驗：

• 擁有2-5 年擔任涉及辦公室管理和會計的類似職位的經驗。
• 有簿記、財務報告和辦公室管理經驗者優先。

技能：

• 熟練會計軟體（例如Unity Software）和Microsoft Excel 。
• 了解稅法和財務法規（例如商品及服務稅、增值稅、薪資和電子發票）。
• 較強的組織能力和對細節的關注。
• 優秀的溝通技巧（書面和口頭）。
• 能夠在快節奏的環境中處理多項任務並確定優先順序。
• 較強的解決問題的能力和積極主動的態度。

個人屬性：

• 可靠且值得信賴：嚴格的道德標準，具有保密能力。
• 適應性強：能夠輕鬆處理不同的任務並適應不斷變化的業務需求。
• 團隊導向：能夠與不同團隊協作並支援整體辦公室效率。
• 自我激勵：能夠在很少的監督下獨立工作。

薪資及福利：

• 基於經驗的有競爭力的薪水。

共同點和好處

1、有競爭力的薪資：

• 績效獎金：

2. 健康與保健福利：

• 醫療保險

3. 帶薪休假 (PTO)：

• 年假：通常，全職員工每年有12-14 天的有薪年假，隨著資歷或服務年資的增加而增加。
• 公共假期：根據馬來西亞法定假期日曆，員工有權在國家假期享有帶薪休假。這些可能因州而異，但國定假日包括農曆新年、開齋節和屠妖節。
• 病假：有薪病假
• 產假和陪產假：
• 體卹假：

4. 退休和社會保障福利：

• EPF（僱員公積金） ：
• SOCSO（社會保障組織） ：

就業保險： EIS（就業保險制度）