Total 12 Junior Executive workforce administration job vacancies in Malaysia

Location: KL ECO CITY

Job Type: Full-time

Job Overview:

We are seeking an organized and proactive recruiter to source and coordinate part-time sorters for peak periods. The ideal candidate will work closely with our client to ensure part-time sorters are scheduled and report to work during a few key periods each month. The recruiter must efficiently allocate sorters across multiple shifts, including non-office hours, weekends, and public holidays.

Key Responsibilities:

• Source and recruit part-time sorters during peak periods
• Coordinate and schedule sorters into shifts that support operational needs, including non-office hours, weekends, and public holidays.
• Work closely with the client to understand their sorter requirements and ensure timely reporting of sorters to their assigned shifts.
• Manage and maintain an accurate sorter roster to ensure smooth shift coverage.
• Communicate with candidates effectively to confirm their availability and ensure they are informed about shift schedules.
• Handle last-minute changes and replacements for shifts, ensuring no disruptions to workflow.

Requirements:

• Proven experience in recruitment or a similar role, preferably in logistics or a fast-paced environment.
• Strong organizational skills with attention to detail in shift planning and scheduling.
• Ability to manage multiple candidates and schedules simultaneously.
• Excellent communication and interpersonal skills to liaise with candidates and client management.
• Ability to work under pressure and meet tight deadlines, especially during peak periods.
• Willingness to work flexibly, including after office hours, weekends, and public holidays.

• Opportunity to work in a dynamic environment with a leading company in the logistics sector.
• Be part of a growing team focused on meeting the needs of fast-paced operations.
• Competitive compensation and benefits.

DUTIES AND RESPONSIBILITIES

1. Accept sales enquiry and check availability of machines
2. Responsible to issue quotations and follow-up with customers
3. Reserve machines for customers once PO received
4. Coordinate work schedule with technical team for the coming days
5. Update customer list for any usage extension or return of machines
6. Keep an organized file system for sales documents e.g. invoices and quotations
7. In-charge of sales collaterals to ensure stocks are sufficient and ready for sales team
8. Serves as a liaison and primary point of contact between company and customers
9. Performs other related duties as assigned

QUALIFICATIONS

1. Prefer 2 years working experience in similar industry or equivalent. Fresh graduates are also encouraged to apply.
2. Possess Certificate, Diploma or Degree in Business / Secretarial courses or equivalent
3. Fluent in Bahasa Malaysia and English. Mandarin and its various dialects would be an added advantage
4. Communicate effectively through oral and written documents
5. Good knowledge of Microsoft Office (Excel, Words, PowerPoint)
6. Must be customer focus and able to provide solution to customers
7. Possess the energy and personality to meet and communicate to a wide spectrum of personalities with ease.
8. Able to multi-task and handle multiple projects simultaneously
9. Work independently and as a member of a team

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibility:

1)   Assist Manager to update customer investment amount and ready investment report for meeting, update price and compile fund performance chart

2)   Assist Manager to manage courier service and monitor the pick up and arrival of parcel

3)   Assist Clients to carry out the investment administration procedure

4)   Handle requests and queries of prospect appropriately

5)   Schedule meeting for Manager with Clients

6)   Manage other clerical and administration works

7)   Handle basic agency matters

Requirements:

1)   Home-based working with basic salary and bonus. Preferably retirees or student

2)   No basic salary with flexible working hours.

3)   Possess problem solving ability

4)   Figure oriented and willing to learn

5)   MS office especially power point

6)   English and Chinese literate. Verbal and writing

7)   Trustworthy

8)   Possess transport

9)   Able to perform online meeting and once in a week to have physical meeting

10) At least Diploma or higher in Business studies

Perks & Benefits

• Home working
• Flexible hour
• Allowances
• Free trip
• Free courses

Responsibilities:

• • Provide support in all aspects of human resource and administrative functions
  • Staff recruitment - Liaise with recruitment agencies, online job portals and internal department heads on recruitment needs
  • Screen job applicants and arrange interview appointments with the hiring managers
  • Responsible for timely payroll processing and related reports for submission to relevant government authorities such as EPF, Socso, LHDN, etc.
  • Staff on-board procedure such as personal supporting documents, assign company email, access card, assign work station, brief of company policies, new staff orientation etc.
  • Monitor and process timely on staff confirmation, contract renewal, promotion, salary adjustment, appraisal etc.
  • Maintains human resource information system records and compiles reports from the database.
  • Update and maintain employee data/personal files (hard & soft copy) in system based on employee actual data and document.
  • Responsible in administrative matters.
  • Any ad-hoc assignment assigned from time to time.

Requirements:

• • Diploma/Degree in Human Resource/Business Administration or related field
  • At least 3 years relevant working experience
  • Good knowledge of employment laws and regulations
  • Proficient in English, Bahasa Malaysia, and Chinese both written and spoken
  • Able to work with minimum supervision
  • Strong communication and leadership skills

Job Highlights:

• • Good work-life balance - 5-day week
  • Medical, Hospitalisation & Personal Accident Insurance coverage
  • Professional training & courses sponsored by Company
  • Nearby public transportation

Interested candidates can WhatsApp your application to 016-223 8282

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Open culture
• Personal development opportunities
• Mental health coverage

Responsibilities:

• • Provide support in all aspects of human resource and administrative functions
  • Staff recruitment - Liaise with recruitment agencies, online job portals and internal department heads on recruitment needs
  • Screen job applicants and arrange interview appointments with the hiring managers
  • Responsible for timely payroll processing and related reports for submission to relevant government authorities such as EPF, Socso, LHDN, etc.
  • Staff on-board procedure such as personal supporting documents, assign company email, access card, assign work station, brief of company policies, new staff orientation etc.
  • Monitor and process timely on staff confirmation, contract renewal, promotion, salary adjustment, appraisal etc.
  • Maintains human resource information system records and compiles reports from the database.
  • Update and maintain employee data/personal files (hard & soft copy) in system based on employee actual data and document.
  • Responsible in administrative matters.
  • Any ad-hoc assignment assigned from time to time.

Requirements:

• • Diploma/Degree in Human Resource/Business Administration or related field
  • At least 3 years relevant working experience
  • Good knowledge of employment laws and regulations
  • Proficient in English, Bahasa Malaysia, and Chinese both written and spoken
  • Able to work with minimum supervision
  • Strong communication and leadership skills

Job Highlights:

• • Good work-life balance - 5-day week
  • Medical, Hospitalisation & Personal Accident Insurance coverage
  • Professional training & courses sponsored by Company
  • Nearby public transportation

Interested candidates can WhatsApp your application to 016-223 8282

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Open culture
• Personal development opportunities
• Mental health coverage

Job purpose

The Administration Executive will provide comprehensive, quality administrative and support services within a department. You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Duties and responsibilities

1. Provide administrative support and assistance to ensure smooth operations to all department.
2. Assist in the recruitment process, including posting job openings and scheduling interviews.
3. Assist in the Product Department including sending samples for lab test and follow-up.
4. Manage office equipment and coordinate repairs or maintenance as needed - to ensure that all are in good condition or functioning well.
5. Perform all general administrative requirements (day-to-day documentation such as data entry, scanning, filing system). Monitor and maintain a good record system for all admin and confidential matters.
6. Assisting in organising company’s event.
7. To ensure all company business licenses are renewed accordingly.
8. To manage phone calls and entertain visitors.
9. To handle incoming and outgoing parcel and correspondence. Arrange courier services when necessary.
10. Handling in purchasing of office supplies and pantry items.
11. Assist in monitoring and supervising office cleaners.
12. Provide clerical support to superior.
13. Undertake other special assignments as and when required.

Requirements and skills

1. At least one (1) year working experience in contact center/customer support/ administration, related field.
2. Fluent in English and Bahasa Malaysia both spoken and written. Mandarin is an added advantage.
3. Proficient in relevant computer applications like MS Office.
4. Basic bookkeeping and math skills would be an added advantage.
5. Willingness to learn and ability to meet deadlines.
6. Exemplary planning and time management skills.
7. Ability to adapt to a fast-changing environment.
8. Demonstrate excellent communication and problem-solving skills.
9. Able to work independently with minimum supervision.
10. Self-motivated and a good team player.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Company trips
• Medical insurance

責任：

1) 協助經理更新客戶投資金額並準備會議投資報告，更新價格並編制基金績效圖表

2) 協助經理管理快遞服務並監控包裹的取件和到達

3）協助客戶辦理投資管理手續

4) 適當處理潛在客戶的請求和詢問

5) 安排經理與客戶的會議

6）管理其他文書和行政工作

7）處理基本代理事務

要求：

1）在家工作，有基本薪資和獎金。最好是退休人員或學生

2）無底薪，工作時間彈性。

3）具備解決問題的能力

4）注重形象，樂於學習

5) MS Office 尤其是power point

6) 懂英文和中文。口頭和寫作

7) 值得信賴

8）擁有交通工具

9）能夠進行線上會議和每週一次的現場會議

10) 至少獲得商業研究文憑或更高學位

津貼和福利

• 在家工作
• 彈性的工作時間
• 津貼
• 免費旅行
• 免費課程

地點：吉隆坡生態城

工作類型：全職

職位概述：

我們正在尋找一位有組織且積極主動的招募人員，以在高峰時期尋找和協調兼職分類員。理想的候選人將與我們的客戶密切合作，確保兼職分類員在每月的幾個關鍵時期得到安排和註冊。招募人員必須在多個班次中有效地分配分類員，包括非辦公時間、週末和公共假期。

主要職責：

• 在高峰期尋找並招募兼職分類員
• 協調分類員並安排其輪班，以支援營運需求，包括非辦公時間、週末和公共假期。
• 與客戶密切合作，了解他們的分揀機要求，並確保分揀機及時報告其指定的班次。
• 管理和維護準確的分類員名冊，以確保平穩的輪班覆蓋。
• 與候選人進行有效溝通，以確認他們的空閒時間並確保他們了解輪班時間表。
• 處理最後一刻的變更和班次更換，確保工作流程不會中斷。

要求：

• 在招聘或類似職位方面擁有豐富的經驗，最好是在物流或快節奏的環境中。
• 強大的組織能力，注重輪班計畫和調度的細節。
• 能夠同時管理多個候選人和日程安排。
• 具有出色的溝通和人際交往能力，能夠與候選人和客戶管理人員聯絡。
• 能夠在壓力下工作並在緊迫的期限內完成任務，尤其是在高峰時期。
• 願意彈性工作，包括下班時間、週末和公共假期。

• 有機會在充滿活力的環境中與物流行業的領先公司一起工作。
• 成為不斷成長的團隊的一員，專注於滿足快節奏營運的需求。
• 有競爭力的薪資和福利。

職責：

• • 提供人力資源和行政職能各方面的支持
  • 員工招募 - 就招募需求與招募機構、線上招募入口網站和內部部門負責人聯絡
  • 篩選求職者並安排與招募經理的面試預約
  • 負責及時處理薪資單並將相關報告提交給相關政府機構，如EPF、Socso、LHDN等。
  • 員工入職程序，例如個人證明文件、分配公司電子郵件、門禁卡、分配工作站、公司政策簡介、新員工入職培訓等。
  • 及時監控人員確認、續約、升遷、調薪、評量等。
  • 維護人力資源資訊系統記錄並從資料庫編制報告。
  • 根據員工實際資料和文檔，更新和維護系統中的員工資料/個人檔案（硬拷貝和軟拷貝）。
  • 負責行政事務。
  • 不時分配的任何臨時任務。

要求：

• • 人力資源/工商管理或相關領域的文憑/學位
  • 至少3年相關工作經驗
  • 熟悉就業法規
  • 精通英語、馬來語和中文的書寫和口語
  • 能夠在最少的監督下工作
  • 較強的溝通與領導能力

工作亮點：

• • 良好的工作與生活平衡－每週工作 5 天
  • 醫療、住院和人身意外傷害保險
  • 公司贊助的專業培訓和課程
  • 附近的公共交通

有興趣的候選人可以WhatsApp您的申請至016-223 8282

津貼和福利

• 員工股權
• 佣金和獎金
• 津貼（旅費、交通費等）
• 醫療保險
• 開放文化
• 個人發展機會
• 心理健康保險

工作目的

行政主管將在部門內提供全面、優質的行政和支援服務。您需要確保部門在所有行政事務上順利、有效率地運作。

義務和責任

1. 提供行政支援與協助，確保各部門順利運作。
2. 協助招募流程，包括發布職缺和安排面試。
3. 協助產品部門，包括發送樣品進行實驗室測試和跟進。
4. 管理辦公設備並根據需要協調維修或保養 - 確保所有設備狀況良好或運作良好。
5. 執行所有一般管理要求（日常文件記錄，例如資料輸入、掃描、歸檔系統）。監控並維護所有管理和機密事務的良好記錄系統。
6. 協助組織公司活動。
7. 確保所有公司營業執照均相應更新。
8. 管理電話和招待訪客。
9. 處理傳入和傳出的包裹和信件。必要時安排快遞服務。
10. 處理辦公用品和食品儲藏室的採購。
11. 協助監督和監督辦公室清潔工。
12. 向上級提供文書支援。
13. 根據需要承擔其他特殊任務。

要求和技能

1. 至少一 (1) 年聯絡中心/客戶支援/管理及相關領域的工作經驗。
2. 英語和馬來語口語和書寫流利。普通話是一個額外的優勢。
3. 精通MS Office等相關電腦應用程式。
4. 基本的簿記和數學技能將是一個額外的優勢。
5. 學習的意願和按時完成任務的能力。
6. 出色的計劃和時間管理技能。
7. 適應快速變化的環境的能力。
8. 表現出出色的溝通和解決問題的能力。
9. 能夠在最少的監督下獨立工作。
10. 自我激勵和良好的團隊合作精神。

津貼和福利

• 津貼（旅費、交通費等）
• 附近的公共交通
• 公司旅行
• 醫療保險

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.

• Provide general administrative support to the team, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
• Conduct and maintain digital marketing activities via social media platforms such as Facebook, Instagram and LinkedIn. 
• Initiate sales plans and strategies with clients and stakeholders
• Assist in organizing and maintaining company records, documents, and files.
• Conduct research and gather information to support decision-making processes.
• Analyze data and prepare reports or presentations as required.
• Assist in the preparation and execution of company events or meetings.
• Collaborate with team members to ensure smooth operations and efficient workflow.
• Respond to inquiries and provide assistance to internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Stay updated on industry trends and best practices in business administration.