Total 7 pr media communications job vacancies in Administrative / Clerical category in melrose park il 60160

Accounts Admin Executive
Basic Salary - $2500-$3200
Working Time – Mon to Fri 9am-6pm
Working location – Kim Chuan Lane (Tai Seng)

Administrative Tasks

• Assist all departments with issuing Purchase Requisitions (PR), Delivery Orders (DO), and Invoices.
• Conduct stock inventory and record stock levels.
• Manage meeting room setup and hospitality, including serving drinks, tidying the room, turning off air conditioning and lights, and cleaning up after meetings.
• Stay after hours if meetings extend beyond 6 p.m. to ensure the meeting room is properly cleared.
• Prepare and process Purchase Requisitions (PRs).
• Organize courier shipments, including letters and documents.

Finance Tasks

• File and print financial and administrative documents.
• Scan documents for upload to the server.
• Input staff claims into Autocount system.
• Update records of customer payments.
• Record payments made to suppliers.
• Compile and prepare sales reports for all departments.
• Issue daily sales invoices and Delivery Orders (DOs) for all departments.
• Maintain the PR/PO register in Excel.
• Perform stock take for the warehouse.
• Complete any additional tasks as assigned.

Job Requirements:

• LCCI certification or equivalent in Accounting/Finance.
• 1-3 years of experience in AR & AP and administrative
• Proficiency in Auto-Count accounting software will be at an advantage

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

JOB RESPONSIBILITIES

To assist and support the HOD in managing and overseeing GA section specifically in relation to office administration and general office matters and issues, including but not limited to the following:

General Administration (GA)

1. Coordinate work activities of subordinates and staff relating to general administration and office management of the branch.

2. Responsible for managing expatriates matters specifically on the administrative aspects such as housing and accommodation, maintenance relating to their housing and related matters.

3. Oversee the maintenance and updating of the GA policies and procedures as per Head Office requirements and local regulatory requirements such as Fixed Assets policy etc.

4. Manage and maintain the bank’s documents retention/storage and destruction matters.

5. Oversee and manage insurance matters on office premises, Bank’s owned properties and Bank’s own vehicles.

6. Oversee, manage and maintain the bank’s office fixed assets and other facilities.

7. Oversee office management including but not limited to office tenancy and maintenance, pantry management, stationery and its stock taking, office equipment, office plants and related matters.

8. Oversee the mailing system and record keeping.

9. Oversee the branch’s procurement, the filing of related contracts of vendors and related payments.

10. Oversee the management and maintenance of the bank’s authorized signatory.

11. Assist the Management in Admin Strategies and initiate enhancement programs/initiatives to further enhance office management efficiency.

12. Other ad hoc duties or projects as assigned by HOD or Management.

Requirements

· Minimum Diploma holder

· At least 5 years of relevant office administration experience preferable in the banking industry

· A team player as well as able to work independently

· Ability to multi-task and work under pressure in a dynamic and fast-paced environment

· Good communication and interpersonal skills

· Effectively bilingual in both written and spoken Chinese. Literacy in Chinese Language is a preferred as the incumbent needs to prepare and submit documents and reports in Chinese to Head Office.

· Proficient in Microsoft Word and Excel

Degree - $17.00;

Diploma - $10.50 (< 3yrs exp) /$13 (> 3 yrs exp)

(A) Managing enquiries mailboxes for 7 Professional Boards (PBs):

• Triage mailboxes
• Respond to enquiries from registered professionals and Members of Public.

(B) Support CED to execute Pledge Ceremonies for 4 PBs:

• Send email invitations to registered professionals e.g. doctors, TCM practitioners, pharmacists, dental practitioners, as well as VIP guests and collate RSVP.
• Respond to email enquiries relating to Pledge ceremonies
• Carry out administrative and logistics preparation for the events
• Assist officers to source for vendors
• On-site administrative and logistics support on event day
• Prepare individual Pledge Certificates for registered professionals who attended the Pledge Ceremony
• Update pledge attendance in each registered professional’s record in the system after event

(C) Support CED on the preparation of 7 PBs’ revamped websites:

• Assist officers to collate updated information for 7PBs’ websites
• Proof-read/check through each PB’s website content/webpage during UAT/post launch of revamped website for accuracy

Requirements:

• Diploma/Degree in Communications/Business
• Experience in handling public enquiries, events, communications projects and administrative work
• Proficient in IT and MS Office applications e.g. Excel, Word
• Able to commit for 3 months in the first instance, subject to further renewal if required

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Procurement

Purchase Requisition (PR)

• Creation of Purchase Requisition (PR) and liaising with requesters from various departments (charge code, amount, contract fund utilization, delivery location)
• Monitor and follow up on PR status
• Preparation of PR & PO listing on bi-weekly basis
• Ensure open PRs are closed timely
• For CAPEX and visibility: to check against CAPEX availability and visibility fund in CMS

Goods Received (GR)

• Review completeness of Purchase Order (PO) invoices within Invoice Processing Portal (Esker)
• Perform 3-way match between Delivery Order (DO), PO and invoices.
• Compilation of supporting documents and providing comments when necessary
• Posting of GR
• Attached all relevant documents (DO, etc) in SAP, and file all documents
• Submits non-PO invoices to Esker

POSM Management

• Weekly inventory reconciliation and upload to system
• Handle delivery/collection requests from various departments
• Monitor and follow up with POSM movement including liaising with 3rd party Warehouse & Logistic on collections & deliveries.
• Monthly Inventory reconciliation
• Creation of material code for New POSM registration, including the maintenance of master list
• Handle incoming shipments for POSM related PO, including liaising with approved forwarder
• Inform 3rd party Warehouse on incoming shipment with information on the POSM for their GR
• Liaise with Marketing Team and review of POSM for disposal on quarterly basis

Requirements:

• Diploma
• Proficient in SAP
• Experienced in PR/PO/GR

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Job Description :

• Process all incoming and outgoing calls accurately and courteously ;
• Records and controls accurately wake up calls;
• Liaise with callers in co-operation with concerned departments;
• Assists guests with international calls and directory queries;
• Attends to all guest queries and requests promptly, calls guests by name whenever possible;
• Handles guests needs or requests and reports complaints to the Manager on Duty ;
• Aware of local telephone listings and frequently dialed numbers ;
• Strictly abides by standards policies and procedures governing cases of emergency such as fire, and other critical situations in the hotel;
• Assist with Reservation queries.

Requirements 

• Possess at least a GCE ‘N’ / ‘O’ Level or equivalent; 
• At least 1 year of experience in related field; 
• Excellent in communication and interpersonal skills;
• Proficient in Microsoft Office, Opera and/Opera Cloud;
• Able to work independently and as a team member; 
• Willing to take on a three (3) rotating shifts jobs in weekends and Public Holidays;
• Able to commence employment within short notice period. 

We are seeking a Admin Executive to join our team at 3dsense Media School.

Job Responsiblities

• Arrange admissions interviews and process registrations for prospective students
• Sending Acceptance Package documents and Student Contracts for students’ signature
• Handle Student Pass/Visa applications for foreign students
• Monitor the Admissions Status table to ensure timeliness of above processes and service quality.
• Filing documents electronically in a prompt and accurate manner.
• Manage front desk activities eg. receiving phone calls, student admin enquiries and routing to respective departments
• Support ad-hoc school events (eg. Open House, Graduation Ceremony)
• Handle students’ adminstrative requests with support from other departments
• Other tasks related to student admissions and school administration, such as handling adhoc incoming payments (eg. student card replacement fee), or contacting students to gather information

Qualification/Skills

• Candidate should possess at least NITEC and above.
• At least 1 year of working experience, preferably in administrative roles.
• Good communication and interpersonal skills.
• Able to multi-task in a fast-paced environment
• Highly responsible and detail oriented
• Willingness to learn
• Comfortable with Microsoft Excel and Word

General Responsibilities

· Develop an annual marketing plan with specific goals and budgets as outlined in the hotels’ marketing plan.

· Prepare working plans to achieve goals and meeting deadlines.

· Prepare monthly report and media clippings summary.

· Organise, supervise and direct photography for advertising, collateral and public relations purposes.

· Ensure the department has a comprehensive master photo library for all advertising, collateral and public relations activities.

· Oversee MARCOMs budget & track expenses to ensure cost effectiveness and ROI

· Manage MARCOMs monthly expense forecast.

· Establish and upkeep strategic partnerships with extern­al parties.

· Monitor competitors’ activities and market intelligence and be-proactive.

· Produce the MARCOMs related Annual Marketing & Budget Plan

· Collaborate with partners on co-op advertising efforts & events

· Foster strong media relations & generate media coverage.

· Pitch and negotiate for exclusive event coverage or special feature stories

· Plan, organise & coordinate all regional & brand events

· Evaluate sponsorship requests & manage on-ground activation of sponsored events

· To perform any other duties that may be assigned by the Management.

Public Relations

· Pitch appropriate story angles to media with objectiv­es and story targets.

· Act as official spokesperson for the hotel when appropriate and respond to all media requests.

· Compile and maintain a comprehensive list of media contacts and take full responsibility for the key media by maintaining and developing close relationships, both local & regional.

· Invite target media for hotel tour, invite media to experience restaurants, bar and spa. Identify media photo opportunities and liaise with various departments for the photo shoots.

· Prepare press releases for appropriate targeted media, locally, regionally and internationally as per the PR activity plan. Proactive pitching to secure media coverage.

· Secure opportunities, direct and attend hotel sponsored events, and develop targeted partner relationships.

· Plays a key role in community, government relations and VIP activities.

· Create and organize press promotional activities.

· Identify target media in top market segments and work with Accor Regional Office for press trips.

· Responsible for all media initiatives to project a positive image for the Hotel at all times.

· Disseminate press releases and letters for the Hotel.

· Conduct press blitzes when appropriate or/and coordinate with corporate office.

· Ensure press kit information is comprehensive and kept up-to-date.

· Spearhead the growth of hotel by enhancing market presence & developing the brand’s relationship with key business partners.

Advertising

· Work with respective HODs on the rooms and food & beverage tactical advertising campaign creative and media plans.

· Maximizes advertising budget by ensuring that the hotel’s creative message and media activities are consistent.

· Review the hotel's market segmentation and other appropriate marketing reports to ensure that the media scheduling matches those segments.

· Monitor and maintain media schedules as well as prompt settlement of invoices.

· Manage the A&P spending and budget.

Digital Marketing

· Ensure timely and accurate website updates on information and promotions

· SEO audit to keep hotel’s websites on page one of search engines

· Monitor and review SEM keywords and results, together with head office.

E Direct Marketing

· Identify need areas, conceptual planning of eDM activities, and oversee their execution with various departments and the direct marketing company.

· Take an integrated approach to eDM activities, ensuring a consistent and quality image is projected.

· Monitor and review the response rates (via corporate office) on the eDM blasts to improve and take corrective measures.

Social Media

· Develop and implement the hotel’s social media strategies by increasing traffics/fan base/engagement with interactive activities.

· Explore new social media trends that would appeal to hotel’s target audience.

· Develop and implement influencer marketing strategy.

Collaterals

· Coordinate and execute production of printed materials (guest collateral, brochures, F&B promo brochures), with assistance of executives, following the specifications stipulated in the corporate ID manual.

· Manage F&B forms and Accor Plus submissions

· Ensure best priced quotations and raise purchase requisitions for all production and printing related services.

· Copywriting for all hotel collaterals, brochures, website, newsletter etc.

· Supervise and budget for quality gift items as appropriate. Ensure correct usage of hotel logo on gift items as stipulated in corporate ID manual.

· Assist the various departments in their collateral production.

· Supervises the production and quality of all displays and temporary signage in the hotel public areas.

· Update of in-room collaterals.

· Monitor and approve all collaterals with hotel mention.

Miscellaneous

· Coordinate with other departments to ensure the smooth-running operation of the job functions

· He/she may be called upon to undertake other responsibilities in accordance to the requirements of the management.

· He/she may be called upon to assist on special mission or replacement in commercial or administrative department of the hotel.

Team Management

· Interview, select and recruit team members

· Identify and develop team members with potential

· Conduct performance review with the team

· Constantly monitor team members’ appearance, attitude and degree of professionalism

· Develop, conduct and maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business.

Other Responsibilities

· Attend all briefings, meetings and trainings as assigned by management

· Maintain a high standard of personal appearance and hygiene at all times

· Be aware of the hotel fire & life safety/emergency procedure

· Perform other reasonable duties assigned by the assigned by the management

him/her.

Main Complexity/Critical issues in the Job

Allocate company resources to maximize collaboration, efficiency and creativity in the building and maintenance of consistent branding or corporate identity across marketing and public relations channels.