Total 285 office administrator job vacancies in D14 Geylang, Eunos

To assist in daily administrative roles.

• Creating customer database
• Invoicing
• Filing
• Updating stock list
• Maintaining Online platforms (printing, replying customers etc)

Job Highlights

• Attractive Remuneration Package
• Opportunity for enhanced training
• Medical/Dental benefit

Job Description

Responsibilities:

• Provide general administrative support to QS/Engineering Department
• Responsible for administering and managing all income and outgoing project documents
• Support preparing documentation and reports
• Preparation of Q&M manual & Catalogue handling
• Experience in ISO, OHSAS, Compliance, document control/ filling system
• Perform other general administrative duties assigned by Superior

Requirements:

• GCE ‘O’ Level/ Diploma in Business Administration/ Engineering
• Minimum 1 year of working experience
• Computers skills – Microsoft office skill (Excel, Words, Power Point etc.)
• Must be able to communicate in English
• Excellent communication and interpersonal skills
• Analytical, meticulous, resourceful, result-driven, independent, and responsible

Benefits

• 14 Days Annual Leave
• 14 Days MC
• AWS + PB (Depends of yearly Business)
• Yearly Entertainment Allowance
• Company Trip
• Company Activities

Duties & Responsibilities

- Answering phone calls

- Keep track of office supplies & order stationery

- Supporting employees by facilitating communications and interactions between internal and external parties

- Run errand for office support when required

- Arrange service support for office equipment

- Handling of day-to-day accounts related administrative work

- Maintain proper filling records

- Any ad-hoc assignment when required

1. Diploma/ Certificate at least 1 years of working experience in the related field.

2. Proficient in Microsoft Office (Excel & Word).

3. Positive working attitude, independent, initiative, meticulous, flexible and a good team player.

4. Able to multi-task and perform duties under pressure.

5. Able to relate well with staff of all levels.

Job Scope:

• Order entry of Purchase Order and informs planner that new orders are up in QAD – Mfg/Pro system to prepare for production materials and forecast shortages.
• Co-ordinate with factory to support customer’s delivery with designated Lead time.
• System pricing maintenance.
• Preparation of Commercial Invoice and Packing List, Delivery Order and Tax Invoice.
• Shipping arrangement to assigned forwarders for collection of goods.
• To provide customer service support to inquiries both local and overseas.
• Assist in the preparation of Official Quotation before submission to customer

Trait, Skills and Qualifications:

• Min GCE ‘O’ Level
• Min. 2 years of relevant working experience
• Experience working in Electronics Manufacturing Industry

As a dental laboratory, we work closely with clinics, dentists and other dental professionals to design and fabricate dental prostheses.

As an Administrator, you will fulfil the following responsibilities:

• Administrative Paperwork: Assist with documentation processes such as the generating of sales order, generating of invoices, filing of paperwork and input of data into the company's data system.
• Document Management: Organise and maintain physical and digital files.
• Office Organisation: Manage office supplies and inventory.
• Oversee Operations: Monitor deadlines. Ensure that cases are done, packed and sent out on time.
• Communication and Coordination: Act as a point of contact for internal and external communication. Respond to emails, phone calls, text messages in a professional manner.
• Packing: Ensure that items that came with the case are enclosed when going out, together with the other components that have been fabricated in our lab. Check that all components belong to the respective patient, and that the paperwork such as invoices and memos to and from Dr are enclosed in the box.
• Courier Arrangement: Inform the courier on the places that he has to go to the next day for delivery and pick up.

Requirements:

• Proficiency in the English Language is a must as administrative work, communication with external business units and marketing will be done in English.
• Proficient in basic office software and Google Workspace (Calendar, Drive, Doc, Sheet, Slides, etc).
• Being computer and smartphone literate is a must as using computers and phones for workflow and communication is required.
• Attention to details.
• Critical thinking.
• Willingness to learn.

Candidates with no experiences are welcomed to apply.

Responsibilities

• Manage and maintain the organization's website, ensuring that it is up-to-date, properly functioning, and visually appealing.
• Regularly monitor website performance, conduct audits, and implement necessary improvements to ensure optimal speed, responsiveness, and overall user experience.
• Collaborate with web developers and designers to implement website enhancements, updates, and new features as needed.
• Troubleshoot and resolve website issues, such as broken links, error messages, and usability problems.
• Keep up-to-date with industry trends, new technologies, and best practices in web administration and make recommendations for continuous improvement.

Requirements

• Diploma/Higher Nitec in information technology or a related field.
• Proficiency in web development languages, such as HTML, CSS, and JavaScript.
• Strong knowledge of content management systems, such as Sharepoint, Sitefinity and experience in managing and updating websites using these platforms with be advantages.
• Familiarity with web analytics tools, such as Google Analytics, to monitor website performance and user behaviour.
• Excellent troubleshooting and problem-solving skills to diagnose and resolve website issues promptly.
• Detail-oriented with strong organizational skills to manage multiple tasks and priorities effectively.
• Good communication skills to collaborate with cross-functional teams and provide support to internal users.
• Knowledge of web accessibility standards web hosting, domain management and best practices is preferred.
• Ability to work independently and meet deadlines.

For more information, please visit our website www.simsys.sg

Interested applicants should send their detailed CVs indicating earliest availability, current and expected salaries to hr@simsys.sg

· To handle all Work Permit-related matters ie application/renewal/cancellation/replacement of Work Permit etc

· To handle workers’ matters ie training arrangements, prepare contracts, home leave arrangement, dormitory administration, worker insurance, petty cash submission, etc

· To liaise with government authority ie MOM pertaining to worker matters

· Strong communication competency

· Strong problem-solving skill

· Basic knowledge of accounting

· Other ad-hoc admin duties

· Prepare management reports and monthly reporting

· Prepare GST reconciliation and submission of GST return quarterly

· Liaise with a tax agent, auditor, and company secretary

· Assist in group reporting and other ad-hoc tasks as assigned by superior

• Handle daily finance operations, which includes but not limited to Accounts Receivables, Accounts Payables, Inventory and Cash Management.
• Periodic Financial closing and reporting, includes bank reconciliations, intercompany confirmations, accounts schedules, analysis of expenses for monthly, quaterly, yearly reports.
• Involve administration work such as issuing of stationery, uniform, attend to visitors and handling outsource admin vendor.
• Assist in human resources such as checking on monthly attendance, overtime, door access reports.
• A good team player and able to work on deadline
• Support year end stock count
• NITEC/ Diploma in Accounting
• Computer literate, good communication with interpersonal skill

As part of a team, the individual shall undertake system administration tasks and provide
support services to users of our group wide NetSuite ERP system (One World). Your primary
focus will be to ensure the smooth operation, maintenance, and optimisation of our ERP
solution(s).

As NetSuite System Administrator, you will be responsible for day-to-day administration,
configuration, and support of our NetSuite ERP system. This includes managing user access,
technical troubleshooting, configuration, customisations, data integrity and providing ongoing support to end users (including issue resolution, answering questions about
functionality, and providing guidance on best practices). Your efforts will play a crucial role in
ensuring that the system meets the operational requirements of the organisation and that
users have a positive experience with the system and can maximise its value for their business
functions.

The role requires an in-depth understanding of ERP solutions, including customisation,
scripting, and integration capabilities. Ideally suited to a person with a blend of abilities
including strong technical expertise, excellent communication skills, attention to detail,
loyalty, teamwork, and a commitment to delivering exceptional customer service.

Key Responsibilities include:

System Administration:

• Manage user roles, permissions, and access levels.
• Configure system preferences, settings, and customisations according to business requirements.
• Monitor and maintain system modules to ensure the overall health, security, and performance of the NetSuite environment.

Configuration & Customisation:

• Customise forms, fields, records, workflows, and reports aligned to business processes.
• Implement and maintain integrations with third-party applications and systems.
• Develop and maintain saved searches, reports, and dashboards aligned to business requirements.

Data Management:

• Undertake data imports, exports, and migrations while ensuring data accuracy and integrity.
• Adhere to data governance policies and procedures to maintain data quality and compliance.
• Troubleshoot data-related issues and perform routine data cleansing activities, as needed. User Support:
• Provide ongoing support to system users, answering questions about functionality, troubleshooting issues, guidance on best practices and providing training, as needed.
• In support of our NetSuite Program Manager, create and maintain user documentation, training materials, and resources for the NetSuite platform and associated integrations.
• Collate user feedback and suggestions relative to system improvements and process improvements.

Continuous Improvement:

• Identify opportunities for process optimisation and automation within our NetSuite platform and associated integrations.
• Stay informed about new features, updates, and best practices related to NetSuite and associated integrations.
• Working in support of the NetSuite Program Managers, collaborate with stakeholders and system users to understand their requirements and prioritise system enhancements based on business needs.

Skills & Qualifications Required:

1. Proven experience as NetSuite Administrator or other ERP platforms.
2. Strong understanding of enterprise resource planning (ERP) systems.
3. Strong technical skills and knowledge of NetSuite functionality, including migrations, configuration, customisation, and troubleshooting.
4. Excellent communication and interpersonal skills, with the ability to communicate effectively with stakeholders and users at all levels of the business.
5. Ability to work independently and collaboratively, in a fast-paced dynamic environment and manage multiple priorities simultaneously.
6. At least 5 years’ experience in system administration roles with a strong emphasis towards service excellence and high levels of customer satisfaction.
7. Strong organisational skills - Ability to plan and prioritise.
8. Excellent analytical and problem-solving skills, with a keen attention to detail.
9. Thinks outside the box on issues affecting AVTEL including customer, employee, and partner relationships.
10. Makes decisions effectively (i.e., timely, with available information/ perspectives).
11. Sets own goals and objectives easily and prioritises own responsibilities and assists others to identify personal goals and objectives including priorities reflecting team and group strategy.
12. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines. It requires strong technical and people management skills.
13. Degree in Information Technology, Business Administration, or related field would be advantageous.
14. Relevant certifications (e.g., NetSuite Administrator, ITIL Foundation) preferred.

Other Responsibilities Linked to this role:

• Meets assigned expectations for timely completion and quality standards for all technical support activities.
• Maintains high level of customer satisfaction aligned to company requirements.
• Maintains accurate and detailed documentation and reporting for all administration and support activities undertaken by you.
• Quality of Delivery: Consistent communications, effective mitigation of risk and issue resolution.
• Taking the lead - Confronting and owning issues promptly and acting, as necessary.
• Maintains an in-depth knowledge of our NetSuite platform and associated system integrations.

Looking for Delivery Driver with Class 3 license.

Monday to Friday - 8.30am to 5.30pm

Sat - 8.30am to 3pm

Sunday / PH - OFF

Able to work Independently.

Need to Learn to Install Furniture Onsite.

Job Scope

• Maintain billing records and invoices, assist customers, process paperwork, follow through with Preventive Maintenance contracts
• Maintain work report database and all related data entries
• Coordinate services and appointments.

Requirements

• Proficient in MS Office and basic analytical skills
• Team player with good interpoersonal & communication skills
• SAP B1 knowledge an advantage

Qualifications

• ‘O’ Level, Diploma, or Equivalent
• Diploma in Optometry an advantage

Sales & Project Support:

- Assist the sales team in preparing sales proposals, presentations and quotations for carpark system solutions.

- Prepare sales invoices and supporting documents

- Maintain records of sales activities, including customer’s requirement, follow up on inquiries and provide product information to clients

- Provide administrative support to project team, including scheduling meetings, preparing project documents and project schedule

- Assist in the coordination of project activities, including liaising with project teams, clients and vendors to ensure timely completion of deliveries

- Maintain project documentation, including agreements and installation plans to ensure accuracy and completeness

- Any other duties assigned by supervisor

Requirements

- ITE/Diploma/Degree in Engineering, Business Administration, Marketing or related field preferred

- Independent individual who is keen to learn

- Strong organizational skills with the ability to manage multiple tasks and priorities effectively

- Good communication and writing skills

- Proficiency in Microsoft office is preferred

- Knowledge of AutoCAD is preferred

- Any experience in carpark system is preferred but not compulsory

Entry level candidate may apply.

Responsibilities

• Assist with day-to-day operations of the HR functions and duties.
• Compile and update employee records promptly.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).
• Coordinate HR events (meetings, celebrations, trainings, surveys etc.).
• Deal with employee requests regarding human resources issues, rules and regulations.
• Payroll preparation by providing relevant data (absences, bonus, leaves etc.).
• Develop fair HR policies and ensure employees understand and comply with them.
• Communicate with public services when necessary.
• Handle complaints and grievances professionally.
• Manage the full recruitment and selection process, including internships with universities & polytechnics.
• Conduct initial orientation to newly hired employees.
• Assist our recruiters to source candidates and update our database.
• Manage & maintain the cleanliness & tidiness of all the offices.
• Ensure work and office supplies (e.g. laptops, stationery, pantry items) are promptly stock up and readily available for employees.

Qualifications

• Min. Diploma in Human Resource Management or relevant.
• Prior experience, preferably 2-3 years, as an HR Executive or similar role.
• Experience with full-cycle recruitment preferred.
• Experience in SME environment and/ or Fintech industry will be an added advantage.
• Familiarity with HR Cloud-based systems (Info-Tech).
• Good knowledge of labour legislation and work passes applications.
• Independent and pro-active in learning & participation.
• Solid communication skills, people-oriented.
• Able to handle people of all generations.

Job Highlights

• Attractive Remuneration Package
• Opportunity for enhanced training
• Medical/Dental benefit

Job Description

Responsibilities:

• Provide general administrative support to QS/Engineering Department
• Responsible for administering and managing all income and outgoing project documents
• Support preparing documentation and reports
• Preparation of Q&M manual & Catalogue handling
• Experience in ISO, OHSAS, Compliance, document control/ filling system
• Perform other general administrative duties assigned by Superior

Requirements:

• GCE ‘O’ Level/ Diploma in Business Administration/ Engineering
• Minimum 1 year of working experience
• Computers skills – Microsoft office skill (Excel, Words, Power Point etc.)
• Must be able to communicate in English
• Excellent communication and interpersonal skills
• Analytical, meticulous, resourceful, result-driven, independent, and responsible

Benefits

• 14 Days Annual Leave
• 14 Days MC
• AWS + PB (Depends of yearly Business)
• Yearly Entertainment Allowance
• Company Trip
• Company Activities

Job Highlights:

• Salary: Gross up to $1,700
• Working days: 7.30am to 5.30pm Monday to Friday

Job Responsibilities:

• Responsible for keeping the building clean and orderly condition.
• Main duties include sweeping, mopping and vacuuming floors, dusting countertops, furniture, cleaning toilets, stock and maintain supplies.
• Perform additional duties as needed.

Interested candidates can WhatsApp to 8087 9605.

We regret that only shortlisted candidates will be notified. Thank you.

I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.