Total 7,205 Administrative / Clerical job vacancies

Duties include, but are not limited too:

• Serves as the primary liaison with Human Resources. Ensures development and submittal of resource requests and manages position description and functional statements for classification as well as recruitment and hiring actions.
• Completes welcome letters and ensures that onboarding processes are completed in a timely and thorough manner. Ensures that the e-clearance process is completed for all staff who are separating from the service.
• Provides reports to Service Chief and leadership regarding timeliness of documentation, productivity, data analysis, and other metric reporting tools to ensure that BDSL operations are performing efficiently and effectively.
• Primary Timekeeper for the service. Responsible for overseeing training of new timekeepers in BDSL and ensures BDSL timekeeping administration is up-to-date and submitted timely.
• Manages and trains all BDSL PIV sponsors. This includes the setup of all new staff with PIV cards. Manages or performs all sponsorships for PIV renewals for the service.
• Responsible for equipment inventory and accountability. plans for equipment replacement, reports of survey, supply and equipment ordering, and completing SEPG requests. Oversees and coordinates space issues and equipment issues.
• Monitors BDSL utilization of resources in all fund control points. Assists the chief of BDSL with formulation of budgetary plans for the service. Establishes and maintains cost accounting and budgetary requirements for the service.
• Responsible for the main BDSL phone line, triaging calls from employees, Veterans, and their families. Assists BDSL leadership with triaging any issues or grievances with BDSL programs.
• Organizes and attends meeting involving the various BDSL programs. Works collaboratively with the chairs of BDSL committees to develop charters, agendas, minutes, and other administrative tasks essential for the committees.
• Responsible to the Records Manager and the BDSL chief for the full implementation of the records management program for BDSL.
• Responsible for developing and implementing all administrative procedures within BDSL. Assists leadership with assessing operational issues that may have an impact on workload, productivity, personnel and budget management, quality improvement, space, equipment, and other operational concerns.
• Ensures that new staff are assigned to appropriate email and Teams communication forums and that all staff members are aware of service-wide activities and initiatives.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Fulltime (Monday - Friday 8:00am - 4:30pm)
Virtual: This is a virtual position.
Position Description/PD#: Administrative Officer/PD139750
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $69,107 Per Year (GS 11)

WHAT IS THE SBSE - SMALL BUSINESS SELF EMPLOYED DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions.

Small Business Self Employed Exam

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Distributes, balances, monitors and reports on workload in accordance with established workflow or job specialization. Assures equitable distribution among employees and timely accomplishment of assigned work load.
• Amends or rejects work not meeting established standards and refers to supervisor any problems on meeting performance standards.
• Maintains current knowledge of procedures, policies and directives; answers questions; and provides both classroom and OJT instruction to employees
• Resolves simple informal complaints, refers others to supervisor; reports on performance, progress and training needs of employees and on disciplinary problems

Starting at $39,806 Per Year (GS 5)

The incumbent performs administrative work, which includes management of an office's schedule or day-to-day plans. The major duties and responsibilities include but are not limited to the following:

• Gives briefings on administrative topics; schedules events/meetings as necessary.
• Performs a variety of clerical, administrative and technical duties in support of the Director of S&PC and her management team, contributing to the efficient and effective accomplishments of the objectives of the overall organization
• Provides oversight and management of the Director of S&PC's schedule
• Develop internal administrative standard operating procedures by researching prior publications, regulations, and recommending new policies and/or changes.
• Receives and reviews regulations, directives and memoranda on administrative functions.
• Collects data for the unit's operating budget, consolidates material into an annual unit budget; sets up controls to monitor expenses during the year.
• Serves as technical resource to unit personnel on travel policies and regulations, and provides information on travel allowances and requirements.
• Researches accounting problems such as erroneous payments, object class errors, unobligated commitments, and late payments, and ensures corrections and/or adjustments documents are entered into accounting systems.
• Serves as the primary administrative point of contact for the unit.
• Maintains tracking logs, actions items, and manages administrative suspense items and transactions records.
• Maintains a continual accumulation of all types of data for use in preparation of a variety of reports.
• Researches and provides direction to alternate approaches and solutions to problems and assists management in reaching decisions, i.e., in the areas of overtime controls and leave.

Work Schedule: Monday thru Friday, 7:00am to 3:30pm
Compressed/Flexible: Not eligible
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant (OA) / 11868O
Financial Disclosure Report: Not required.

Starting at $54,067 Per Year (GS 7)

• You will assist the Procuring Contracting Officer (PCO) in providing business advice to the customer in formulating acquisition strategies from requirements definition through the life of the system.
• You will perform all pre-award and post-award functions, using a wide range of complex contracting methods and complex and hybrid contract types.
• You will assist in the preparation and maintenance of acquisition plans, appropriate milestone charts, and related schedules. Assists in the preparation of statements of work.
• You will prepare determinations and findings, solicitation documents, and the contractual vehicle.

Starting at $93,858 Per Year (DP 3)

• Direct calls/visitors to appropriate personnel within the Command Group.
• Ensure drafted correspondence adhere to established policies and procedures.
• Compile information from a database system to prepare general reports.
• Coordinate travel arrangements on behalf of Command Group staff.

Starting at $48,483 Per Year (GS 7)

If selected for this position, you will join a well-respected team that is responsible for providing administrative and technical support functions to the United States Attorney's Office, District of Maine. Typical work assignments will include:

• Performs budgetary work in order to execute the annual budget and regular payment process.
• Acts as a backup to the Human Resources Specialist and assists in preparing documents including job analysis, crediting plans, and job announcements for recruitment of all positions.
• Assists in maintaining property inventory.
• Assists with projects and analysis of space needs.
• Serves as backup for the timekeeper and assist with processing time and attendance for employees.
• Answers the telephone for the main office, monitors visitors, accepts, delivers, and open mail daily.
• Serves as the point of contact for travel matters.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $52,527 Per Year (GS 7)

If selected for this position, you will join a well-respected team that is responsible for providing administrative and technical support functions to the United States Attorney's Office, District of Maine. Typical work assignments will include:

• Performs budgetary work in order to execute the annual budget and regular payment process.
• Acts as a backup to the Human Resources Specialist and assists in preparing documents including job analysis, crediting plans, and job announcements for recruitment of all positions.
• Assists in maintaining property inventory.
• Assists with projects and analysis of space needs.
• Serves as backup for the timekeeper and assist with processing time and attendance for employees.
• Answers the telephone for the main office, monitors visitors, accepts, delivers, and open mail daily.
• Serves as the point of contact for travel matters.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $52,527 Per Year (GS 7)

• Computes, collects and records fees and charges for Child Development Center program participants.
• Maintains a wide variety of recurring and nonrecurring correspondence, records and other documents.
• Receives and directs callers or visitors.
• Monitors and manages the reception area.

Starting at $41,757 Per Year (GS 5)

• Maintains the appointment calendar for the Director, schedules appointments independently, reminds the supervisor of meetings, briefs the supervisor on the subject matter prior to the meeting and makes the administrative arrangements as required.
• Researches and assembles information about CMS programs from files and records to respond to inquiries.
• Revises or composes acknowledgments, commendations, notification, letters of transmittal, and official social notes for the supervisor.
• Uses basic and advanced functions of a variety of types of office automation software, e.g., database, spreadsheet, and word processing. Integrates a variety of types of office automation software to generate specific working documents and forms.
• Serves as liaison between the Director and individuals in the immediate office and/or subordinate offices, the general public and other offices.

Starting at $64,957 Per Year (GS 9)

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties include but are not limited to:

• Provides clerical and administrative assistance to the organization.
• Receives all visitors and telephone calls to superiors.
• Determines nature of call or business of visitors. If business requires the attention of technical or staff specialists, decides whether the importance of business such as to require personal attention of superiors or if the visitor should be referred to the appropriate division concerned with specific subject.
• Controls activities schedule and reminds managers of appointments.
• Reviews correspondence and documents prepared for signature of or requiring coordination by managers for conformance with regulations, grammar, format, and special policies of the installation.
• Obtains information required by management from various sources within the VA, requiring a
• comprehensive knowledge of the VA's complex organizational structure.
• Composes correspondence on own initiative, based on a knowledge of superior's views and desires.
• Performs other duties related to the position.

Work Schedule: Full Time, Monday - Friday, 7:30 am to 4:00 pm

Recruitment & Relocation Incentives: Relocation/Recruitment Incentives: 10% incentive maybe authorized with a 2-year service agreement in accordance with agency policy.

Financial Disclosure Report: Not Required

Starting at $52,867 Per Year (GS 8)

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office.
• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Starting at $37,696 Per Year (GS 5)

This is a non-bargaining unit position.

This position is primarily aligned to the following NICE Cybersecurity Workforce Framework work roles:

• OPM Cyber Code 801- Program Manager
• OPM Cyber Code 803- Product Support Manager
• OPM Cyber Code 805- IT Program Auditor

For more information about these work roles, where they fit within the larger Cyber Workforce, and how they can support your unique career journey, please visit the Cyber Career Pathways tool on the National Initiative for Cybersecurity Careers and Studies website: https://niccs.us-cert.gov/workforce-development/cyber-career-pathways

This is a non-bargaining unit position. The initial cut-off number for this job announcement is 50 applications. The first 50 applications will receive first consideration. Applications received after the initial cut-off number (50 applications) will not receive consideration unless otherwise requested by management. If management requests additional certificates, applicants will continue to be reviewed in groups of 50 in the order they applied.

Starting at $144,017 Per Year (GS 14)

• Make appointments and coordinate Office of the Chief of Legislative Liaison (OCLL) leadership involvement for meetings, engagements, activities and other official events.
• Provide oversight of front office administrative actions to include: suspense and tasking of actions; internal controls; records management; select publications and forms management.
• Maintain suspense controls on actions, and continuous liaison and communication within the OCLL staff and divisions to ensure assigned actions are handled within prescribed time limits.
• Provide advice and guidance on the interpretation and application of administrative directives and instructions.
• Utilize effective writing skills, attention to detail, sensitivity and a thorough understanding of OCLL policies, procedures, and objectives to ensure that responses prepared for front office leader review and signature are accurate.

Starting at $78,592 Per Year (GS 11)

• Screen visitors and incoming telephone calls to an office or department.
• Answer routine and non-technical requests for information for matters requiring compliance (i.e. status of service requests, reports, suspense dates)
• Explain office policies and procedures to customers and coworkers.
• Use spreadsheet software to enter, sort, and retrieve data for reports.
• Organize the flow of clerical processes within an office environment.
• Compose email messages to customers within and outside an organization.

Starting at $52,912 Per Year (GS 7)

• You will serve as the coordinator for procurement and financial manager for the accounts of scientific research grants and other grants administered by the Uniformed Services University Office of Research Support.
• You will serve as the departmental manager for the execution of current government ordering, purchasing oversight, financial account reporting and reconciliation practices.
• You will serve as the primary Government Purchase Card (GPC) cardholder responsible for managing departmental GPC accounts.
• You will place orders for authorized supplies and services and employ the Quicken and Excel software accounting record system to record all purchases.
• You will ensure that grant information and budgeting is correctly entered into Defense Acquisition Initiative (DAI) and that expenditures are assigned to the proper budget categories.
• You will monitor grants and meet with faculty as necessary to advise them on spending rates and appropriate levels of funding.

Starting at $64,957 Per Year (GS 9)