Total 11,901 executive assistant job vacancies in The United States

(The duties described reflect the full performance level of this position)

Makes and/or assists in making arrangements for all conferences and meetings for the Staff Director. Coordinates with Management to obtain required administrative support for the meetings, including court reporters, conference calls, etc. Attends meetings and conferences and in cooperation with the staff director and senior staff, develops a list of action items. Enters actions into control system, assigns to appropriate offices, ensures required coordination, sets due date, and carries out required follow-ups.

Coordinates administrative activities for the Chairman, Commissioners, and their assistants with the various offices in the Commission, both in Headquarters and the Regions. In this capacity, the incumbent carries out a wide variety of continuing and special assignments concerned with policy, program, and administrative matters of a confidential or sensitive nature for the Staff Director. Performs wide range of program and administrative support functions.

Starting at $53,105 Per Year (GS 07-09)

As an Executive Assistant, AC-0303-3your typical work assignments may include the following:

• Prepare, review and distribute documents, correspondence, form letters and other written materials at the direction of the Managing Director.
• Schedule and arrange meetings and conference calls, maintain the Managing Director's calendar, prioritize MD e-mails phone calls, and document review.
• Serve as a point of contact for general inquires, request and questions for Managing Director or about O&I.
• Develop and implement internal procedures and guidelines for handling files, templates, and other items that will increase efficiency and effectiveness, and take the lead in collaborating with others within and outside the organization to implement new and innovative administrative support initiatives.

Starting at $62,987 Per Year (AC 3)

• Directs the administrative operations of the office. Ensures the most efficient and effective support is provided to the COO in the execution of his/her responsibilities.
• Establishes and exercises control over the Chief Operating Officer's (COO) calendar for daily, weekly, and monthly activities.
• Provides advisory services on a variety of administrative and editorial issues which impact on DoDEA.
• Serves as the Directorate’s administrator and primary manager for the web-based suspense tracking system.
• Responsible for the day-to-day operations and customer support to the Financial and Business Operations (FBO) Directorate.

Starting at $94,199 Per Year (GS 12)

This position is located in the Office of the Under Secretary and Director. This exciting opportunity as an Executive Assistant is waiting for YOU IF:

You see yourself advising on the correspondence control and management of administrative procedures related to senior officials.

You take pride in your analytical abilities and see yourself analyzing a wide range of primary source materials to ensure the Director is briefed accurately, objectively advised, and is prepared for decision-making.

You relish working directly with senior officials by handling the Director's schedule and workload, preparing documents, presentations and talking points in advance, following up on meetings, external contacts, etc., and ensuring a smooth facilitation and operation of the Director's daily tasks.

The physical worksite for this position is located in Alexandria, Virginia. This position is telework eligible per agency and business unit discretion/policy.

Starting at $112,015 Per Year (GS 13-14)

This position is located in the Office of the Under Secretary and Director. This exciting opportunity as an Executive Assistant is waiting for YOU IF:

You see yourself advising on the correspondence control and management of administrative procedures related to senior officials.

You take pride in your analytical abilities and see yourself analyzing a wide range of primary source materials to ensure the Director is briefed accurately, objectively advised, and is prepared for decision-making.

You relish working directly with senior officials by handling the Director's schedule and workload, preparing documents, presentations and talking points in advance, following up on meetings, external contacts, etc., and ensuring a smooth facilitation and operation of the Director's daily tasks.

The physical worksite for this position is located in Alexandria, VA. This position is telework eligible per agency and business unit discretion/policy.

If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.

Starting at $112,015 Per Year (GS 13-14)

This position is located in the Office of the Under Secretary and Director. This exciting opportunity as an Executive Assistant is waiting for YOU IF:

You are skilled at having a responsibility for the correspondence control and management of administrative procedures related to an executive at the head of an agency.

You take pride in your analytical abilities and see yourself analyzing a wide range of primary source materials to ensure the head of the agency is briefed accurately, objectively advised, and is prepared for decision-making.

You understand the importance of those connections working directly with senior officials by handling a senior leader's schedule and workload, preparing documents, presentations and talking points in advance, following up on meetings, external contacts, etc., and ensuring a smooth facilitation and operation of an executive's daily tasks.

The physical worksite for this position is located in Alexandria, VA. This position is telework eligible per agency and business unit discretion/policy.

If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.

Starting at $94,199 Per Year (GS 12-13)

This position is located under the Office of Field Operations, Kansas City Field Division in Kansas City, Missouri.

As a Executive Assistant, GS-0301-10, your typical work assignments may include:

• Coordinate and perform a variety of administrative and management services essential to the operations of the field division to include, but not limited to the processing of personnel actions, training coordination, logistics, property, space, records and files, printing and graphics, mail, travel, office equipment, as well as performance of activities involving a wide variety of processes and methods.
• Develop administrative processes and procedures to facilitate more efficient and effective operations and providing guidance and assistance to the SAC/DIO.
• Participate extensively in the management of the field division office to ensure administrative practices and procedures used by field offices are consistent with those of the SAC/DIO and the Bureau.
• Make travel arrangements, prepares itineraries, and works closely with individuals to be visited on all administrative details.
• Ensure that the SAC/DIO have the necessary information papers, read-aheads, trip books, speeches, etc., required for trips.

Experience must be in the normal line of progression or must be related to the work of the position advertised and must be reflected in resume.

Starting at $63,805 Per Year (GS 10)

(The duties described reflect the full performance level of this position)

Makes and/or assists in making arrangements for all conferences and meetings for the Staff Director. Coordinates with Management to obtain required administrative support for the meetings, including court reporters, conference calls, etc. Attends meetings and conferences and in cooperation with the staff director and senior staff, develops a list of action items. Enters actions into control system, assigns to appropriate offices, ensures required coordination, sets due date, and carries out required follow-ups.

Coordinates administrative activities for the Chairman, Commissioners, and their assistants with the various offices in the Commission, both in Headquarters and the Regions. In this capacity, the incumbent carries out a wide variety of continuing and special assignments concerned with policy, program, and administrative matters of a confidential or sensitive nature for the Staff Director. Performs wide range of program and administrative support functions.

Starting at $53,105 Per Year (GS 07-09)

• If selected at the GS-12 level, the below responsibilities will be performed in a development capacity:
• Serves as a personal and confidential Executive Assistant to the Defense Logistics Agency (DLA) Director, and works directly for the Director's Staff Group Front Office Manager.
• Performs administrative duties which are directly involved in the management of the DLA Director's office.
• Serves as an expert specialist responsible for providing and obtaining a wide variety of administrative and management directed services essential to the operation of the Defense Logistics Agency (DLA) Director's office.
• Provides management information, advice, recommendations, and assistance to the Director and other DLA officials on a wide variety of projects, programs, issues, and initiatives.
• Researches policy, regulations, and procedures to determine appropriate action. Analyzes information and data to assess progress of programs, projects, and processes.
• Develops plans and objectives for assigned projects.
• Initiates and conducts studies and analysis on projects, issues, and problem cases.

Starting at $94,199 Per Year (GS 12-13)

(The duties described reflect the full performance level of this position)

Makes and/or assists in making arrangements for all conferences and meetings for the Staff Director. Coordinates with Management to obtain required administrative support for the meetings, including court reporters, conference calls, etc. Attends meetings and conferences and in cooperation with the staff director and senior staff, develops a list of action items. Enters actions into control system, assigns to appropriate offices, ensures required coordination, sets due date, and carries out required follow-ups.

Coordinates administrative activities for the Chairman, Commissioners, and their assistants with the various offices in the Commission, both in Headquarters and the Regions. In this capacity, the incumbent carries out a wide variety of continuing and special assignments concerned with policy, program, and administrative matters of a confidential or sensitive nature for the Staff Director. Performs wide range of program and administrative support functions.

Starting at $53,105 Per Year (GS 07-09)

(The duties described reflect the full performance level of this position)

Makes and/or assists in making arrangements for all conferences and meetings for the Staff Director. Coordinates with Management to obtain required administrative support for the meetings, including court reporters, conference calls, etc. Attends meetings and conferences and in cooperation with the staff director and senior staff, develops a list of action items. Enters actions into control system, assigns to appropriate offices, ensures required coordination, sets due date, and carries out required follow-ups.

Coordinates administrative activities for the Chairman, Commissioners, and their assistants with the various offices in the Commission, both in Headquarters and the Regions. In this capacity, the incumbent carries out a wide variety of continuing and special assignments concerned with policy, program, and administrative matters of a confidential or sensitive nature for the Staff Director. Performs wide range of program and administrative support functions.

Starting at $53,105 Per Year (GS 07-09)

This position is located in the Office of the Under Secretary and Director. This exciting opportunity as an Executive Assistant is waiting for YOU IF:

You are skilled at having a responsibility for the correspondence control and management of administrative procedures related to an executive at the head of an agency.

You take pride in your analytical abilities and see yourself analyzing a wide range of primary source materials to ensure the head of the agency is briefed accurately, objectively advised, and is prepared for decision-making.

You understand the importance of those connections working directly with senior officials by handling a senior leader's schedule and workload, preparing documents, presentations and talking points in advance, following up on meetings, external contacts, etc., and ensuring a smooth facilitation and operation of an executive's daily tasks.

The physical worksite for this position is located in Alexandria, VA. This position is telework eligible per agency and business unit discretion/policy.

If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.

Starting at $94,199 Per Year (GS 12-13)

• Provides personal, confidential, and advisory services and assistance.
• Provides sound, mature advice, and recommendations to the DCS G1/G4 on the credible orchestration of events and activities.
• Serves as personal advisor, assistant and consultant to the DCS G1/G4 and G1/G4 leadership staff on executive and general administrative matters.
• Maintains calendar for the DCS G1/G4, exercising control over meeting appointments, working schedules, and speaking engagements, with designated authority for commitments of time.
• Prepares correspondence from knowledge of the DCS G1/G4 viewpoint, customary policies, methods, phraseology in answering inquiries, invitations, etc.

Starting at $57,118 Per Year (GS 9)

This Executive Assistant position is located at Orlando International Airport (MCO), Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to:

• Work independently with a high degree of tact and diplomacy to carry out special assignments requiring comprehensive knowledge of TSA's mission.
• Coordinate activities with other airport administrative offices, TSA offices, and other Federal agencies on projects.
• Conduct research and analysis on a wide range of subjects and prepare reports or presentations summarizing incorporation of the findings and conclusions.
• Analyze internal office workflow and establish procedures to improve effectiveness and efficiency of operations.
• Review correspondence for FSD's signature to ensure compliance with TSA policies.

Starting at $69,107 Per Year (SV G)

Executive Assistant

Key Role:

Coordinate administrative and support functions for one or more executives or management personnel. Apply industry and organizational knowledge to programs and projects. Perform varied tasks. Use standard policies, procedures, and practical application of the general and technical aspects of the job to complete assignments. Work under general supervision. Perform routine work requiring no instruction. Receive general instructions given for new assignments. Serve as an informal lead for junior teammates.

Basic Qualifications:

• Experience as an executive assistant for a senior civilian or military official

• Knowledge of Microsoft Office 365 suite of applications and programs

• Ability to manage and de-conflict multiple priorities across a broad range of stakeholders

• Secret clearance

• HS diploma or GED

Additional Qualifications:

• Experience as an executive assistant for senior US Military officials

• Knowledge of the US Navy and NAVSEA organizations

• Ability to work independently and think critically through a range of ambiguous office-related situations and scenarios

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $52,100.00 to $119,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.