Total 10,535 front office assistant job vacancies in The United States

• Maintain correspondence in accordance with regulation.
• Utilize automated systems to prepare documents for meetings.
• Maintain organizational calendar for meetings.
• Direct new employees to appropriate departments.

Starting at $42,563 Per Year (GS 6)

• The incumbent will provide support in civilian personnel issues to the Administrative Officer (AO) on matters pertaining to a variety of requests for personnel actions, civilian awards, appraisals, job descriptions, union policy, etc.
• Assist in providing oversight, continuity of services, and smooth workflow concerning a variety of civilian personnel actions.
• Assist with in-processing of new employees to the department.
• Prepare reports, composing and/or editing data and correspondence submitted by Branch supervisors.
• Provide advice, counsel, or instruction to employees on both work and administrative matters.
• Assist the Administrative Officer ( AO) in planning and managing the annual operating budget consisting of appropriated and reimbursable funds .
• Create and use spreadsheets to input and monitor funding status to ensure no over obligations occur.

Starting at $51,934 Per Year (GS 7)

At the full performance level, you will support Assistant United States Attorneys (AUSAs) by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;- tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations;
• producing a variety of written documents and materials using a wide range of office software applications.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $42,022 Per Year (GS 6-7)

• You will perform a variety of security, administrative and supply assistant functions in support of the Non Guard Security organization.
• You will perform and/or monitor standardized aspects of established security program operations.
• You will prepare a variety of reports and will maintain the required records for all functions in the Non Guard Security tasks from such as Entry Control, Armory functions to include physical security functions to prevent a reoccurrence of problems.
• You will use knowledge of Non-Guard Security supply requirements to ensure supply support for the organization.
• You will review requisitions, supporting documents, and reference material to determine priority supply action required, the status of action, changes in requirements and unexpected requirements, and to expedite delivery of urgently required items.

Starting at $52,912 Per Year (GS 7)

• Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific assignments require a varying number and sequence of steps and use of different functions from one assignment to another.
• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents. Composes nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail and electronic messages to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls and greets visitors. Monitors everyone entering the facility. Ensures all visitors sign in and out, receive a visitor's badge, and are escorted while in the facility. Ascertains the nature of the calls or visits.
• Establishes, updates, and maintains office records of various types. Uses a variety of automated systems (e.g., records management, electronic forms, electronic publications library, time and attendance, etc.) and nonautomated to perform various clerical duties.

Starting at $38,240 Per Year (GS 5)

• Coordinates and executes protocol plans for command section-hosted conferences and visits by distinguished U.S. and foreign military/civilian visitors. Participates in orchestrating arrangements and requirements to support personnel in the accomplishment of COMMANDER, USSTRATCOM social programs.
• Advises others on routine procedures for social events, conferences, visits, award ceremonies, invitations, seating, programs, name tags, place cards, etc; Provides answers to such recurring questions as the rules of protocol precedence, flag displays, dietary restrictions, etc.
• Routinely performs other protocol duties including greeting DVs; arranging and billeting for flag officers; and responding to calls from flag officers/civilians equivalents including COMMANDER, USSTRATCOM and command section staff.
• Assist the Action Officer with the coordination of DV visits, conferences, or meetings. Resolves potential billeting, transportation, and protocol support problems.
• Uses varied and advanced computer software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.

Starting at $47,104 Per Year (GS 7)

• Use computers for various applications, such as database management or word processing.
• Perform administrative tasks in support of the clinic day-to-day administrative operations.
• Project organization requirements for office supplies, computes cost, and other in-house budget data.
• Determine the disposition of all inquiries made relative to the overall activities of the clinic.
• Tracking various administrative related deadlines and tasks for an office utilizing automated computer systems.
• Serve as the office timekeeper which includes inputting time and attendance, identifying payroll discrepancies, and reconciling timekeeping reports.
• Performing record keeping and data entry.

Starting at $43,706 Per Year (GS 6)

If selected for this position, you will join a highly respected team in the Litigation Support Unit (LSU) in the U.S. Attorney's Office for the Southern District of Illinois to provide general office clerical support to professional, program, or technical staff members utilizing a knowledge of office automation hardware and software systems. If selected, you will receive formal and/or on-the-job training as needed.
Typical work assignments will include:

• Providing office clerical support to professional, program, or technical staff members.
• Sorting, calculating, and retrieving data for standard reports by integrating output from different software types.
• Cataloging and managing incoming discovery, which includes creating, updating, and maintaining discovery collections logs.
• Producing a variety of written documents by using varied and advanced functions in several types of office automation software.
• Developing applications to utilize database or spreadsheet software to store, manipulate, sort and report statistical and other information.
• Performing office support functions such as organizing and maintaining office files, greeting and directing office visitors, and answering a multi-line telephone and providing factual information to callers.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $38,537 Per Year (GS 5)

1. Performs technical support specialist duties. Acting as a focal point for organizational computer related activities, provides guidance on technical aspects of computers and system use to organization users.
2. Performs a wide variety of record keeping, updating existing program Database Management System (DMS), reporting, and informational duties in support of the organization's programs, functions, and projects.
3. Performs computer security duties. Controls computer security access by assigning, modifying, and deleting passwords and issuing International Association of Administrative Professional user licenses.
4. Monitors and maintains computers and related peripherals and tracks routine maintenance of existing computer equipment. Performs initial setup and routine maintenance on computer equipment.
5. Uses multiple office automation software with varied functions to produce a wide range of documents, formats, etc. Specific processing functions involved require a varying number and sequence of steps and use of different functions from one assignment to another.

Starting at $46,696 Per Year (GS 7)

• You will examine results of initial screen tests, confirmatory tests, and quality control data for accuracy and completeness of documentation.
• You will abstract necessary information from laboratory documentation to determine type of drug found in order to report test results.
• You will use the laboratory drug classification listing to code documents.
• You will coordinate work efforts and solve clerical problems.

Starting at $42,022 Per Year (GS 6)

At the full performance level, you will support Assistant United States Attorneys (AUSAs) by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;- tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations;
• producing a variety of written documents and materials using a wide range of office software applications.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $42,022 Per Year (GS 6-7)

At the full performance level, you will support Assistant United States Attorneys (AUSA) in
the Criminal Division, Sacramento office, by providing a variety of legal assistance and office
support services. If selected, you will receive formal and/or on-the-job training as needed.

Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;
• tracking filing, hearing, and trials dates, and scheduling conference and interviews;
• arranging travel by preparing itinerary and securing transportation and hotel reservations; and
• producing a variety of written documents and materials using a wide range of office software applications.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $41,514 Per Year (GS 5-7)

The United States Attorney's Office (USAO), Eastern District of Arkansas is seeking a highly qualified candidate to fill a Legal Assistant (Grand Jury) position. For this position, you will be responsible for providing a variety of technical legal assistance services in support of in complex Grand Jury matters. Typical duties include, but are not limited to:

• Prepares legal actions such as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim and satisfaction of judgment.
• Prepares trial exhibits such as statistical charts, graphs, and timelines to be presented in court.
• Aids in preparing and organizing discovery and evidence in paper copies and electronically and may present the exhibits using trial presentation software in court.
• Tracks filings, hearings, trial dates, and schedules conferences and interviews.
• Prepares a wide variety of legal correspondence, reports, and other documents, many of which are voluminous and complex in format.
• Independently researches, evaluates, and coordinates information to establish the facts and issues of specific litigation cases, using a comprehensive knowledge of specialized legal processes.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $51,713 Per Year (GS 8)

If selected for this position, you will join a well-respected team that is responsible for supporting Assistant United States Attorneys in the Appellate Division of the U.S. Attorney's Office for the District of Columbia.

Typical work assignments will include:

• Assembling record material for court filings;
• Organizing, processing, and copying documents in accordance with requirements;
• Examining, preparing, and processing a variety of technical legal documents;
• Maintaining automated case-tracking data base and enters/retrieves data or pertinent information;
• Managing paper and electronic documents, correspondence, briefs, and other documentary materials;
• Performing docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches databases for required information;
• Performing administrative functions such as copying, binding and preparing record materials for court filings. Routinely goes to local courts (Superior and District) for document research and retrieval;
• Receiving visitors and callers, establishing a variety of files, maintaining calendars;
• Performing other legal administrative duties as assigned.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $53,105 Per Year (GS 7)

At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• Conducts legal research, evaluation, and analysis of a variety of routine legal topics and points of law.
• Organizes and prepares research material and determines information that is pertinent to the case.
• Drafts initial legal and administrative briefs, motions, oppositions to defense motions and correspondence for AUSA review.
• Prepares documents that summarize and explain case files, depositions, and interrogatories. Identifies missing information.
• Manages discovery and evidence in electronic and hard copy formats and maintains evidence.
• Prepares and organizes trial exhibits, documents, memoranda, reports and correspondence relating to cases for review by AUSAs.
• Interact with opposing counsel regarding the correctness of factual information, technical issues or procedural requirements.
• Access CM/ECF for filing pleadings as needed; docket cases and events using CaseView, use NetDocs; and use GJTS for grand jury subpoena preparation for cases ranging from firearms and drug trafficking offenses, Hobbs Act robberies, arsons, domestic terrorism, and other violent crimes.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $37,696 Per Year (GS 5-6)