Total 3,812 Administrative / Clerical job vacancies

This Administrative Officer position is located at Daniel K Inouye International (HNL), Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to:

• Manage, lead, and evaluate a comprehensive administrative support program that includes financial management, human resources and procurement.
• Draft and review all policy correspondence to assure accurate budgetary, personnel, and administrative impact.
• Participate in the development of both short and long-term strategic planning for the organization.
• Supervise a staff of administrative, clerical, and technical personnel.

Supervisory/Managerial duties includes serving as a first line supervisor for the organization. This includes but is not limited to: assigning work, setting priorities, and reviewing and evaluating work and performance of subordinates; approving leave; coaching and developing employees; recommending corrective or disciplinary actions; assisting in budget planning and projecting short-term needs; managing projects within assigned resources; resolving routine problems that typically impact the objectives of the organizational unit; and when required, coordinating with customers outside the immediate organization.

Starting at $121,059 Per Year (SV J)

• Conducts group or individual counseling sessions and accurately informs applicants of entitlements in accordance with Joint Travel Regulations (JTR).
• Determines the appropriate mode of transportation to move crated and un-crated personal property, including necessary ancillary services such as appliance servicing, packing and crating, etc.
• Reviews advance shipping documents to determine appropriate arrangements and disposition.
• Arranges outbound shipments including rotational freight and equipment.
• Serves as a data systems administrator involving operation of a database.
• Instructs owners in procedures for filing claims to obtain service or compensation for damaged or lost personal property.

Starting at $49,113 Per Year (GS 6)

This position is being filled under the Pathways Internship Program. The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit: https://www.va.gov/EMPLOYEE/pathways-internship-program/.Duties included but are not limited to:

• Prepares documents, presentations and data reviews with Microsoft office and other software applications.
• Analyzes and addresses outpatient clinic satisfaction and patient experience data.
• Develops program information and resource materials for Veterans and staff.
• Participates in acquisition, development, and/or scheduling of the program resource materials.
• Performs all computer tasks necessary to complete letters, memoranda, reports etc., for the clinic/Service.
• Assists clinic's program clerks with special projects or work overflow with a variety of clerical and administrative tasks.
• Fields customers questions via telephone and email.
• Coordinates and assists Veterans and clinical staff with travel.
• Files and processes administrative paperwork.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8am - 4:30pm - Interns may work full-time or part-time schedules, but the student's work responsibilities should not interfere with the student's academic schedule. To be discussed during interview.

Telework: Not Available
Position Description/PD#: 92850-A / 92849-A / 92848-A
Recruitment & Relocation Incentives: Not Authorized
Financial Disclosure Report: Not Required
Permanent Change of Station (PCS): Not Authorized

Starting at $30,015 Per Year (GS 3-5)

Duties include but are not limited to:

• The administrative support assistant must be knowledgeable of various Medical Center personnel memoranda in order to ensure that pertinent requests are appropriately documented and routed through proper channels (i.e. requests for advanced leave, leave without pay, OWCP, etc.).
• Drafts on PC correspondence, reports, procedures, memorandums, and letters for service, staff and other support personnel. Collect data for preparation of various reports and assists staff in completing reports.
• Is designated as a timekeeper/back-up timekeeper for Facilities Management Service 16 T&L's and must have knowledge of VATAS timekeeping system.
• Ensuring directives and instruction material pertaining to administrative practices and clerical procedures are in order and new, revised or amended procedures for such matters is updated and other staff members are made aware of changes.
• Responsible for issuing and tracking of government vehicles both GSA leased and VA owned and the credit cards attached to each vehicle.
• Performs a wide variety of administrative tasks associated with maintaining and supporting the work performed within the Facilities Management Service. Such work includes a variety of administrative functions necessary to the smooth management of an office and ranges from correspondence and information control to ordering/tracking equipment, supplies and services.
• In addition, the position may act as the primary liaison between the program office and administrative offices outside the organization.

Work Schedule: Monday-Friday 8:00a.m. - 4:30 p.m.
Compressed/Flexible Work Schedule: Not Authorized
Telework/Virtual/Remote Work: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant/PD00572A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Notifications:

• This position is a Bargaining Unit position.
• Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is in the Competitive Service.
• Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
• Veterans' preference does not apply for other current permanent Federal agency employees.

Starting at $42,359 Per Year (GS 5)

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Major Duties listed but not limited to:

• Serves as the principle representative of the FVAHCS Director and other administrative and Health Administration staff during WHEN hours
• Interacts with patients, visitors, staff, students and volunteers in a courteous, helpful and compassionate manner
• Provides information and assistance in order to facilitate effective and efficient operations
• Interprets VA rules and regulations relating to determining legal entitlement to benefits relating to enrollment in the VA health care system, hospital admissions, Community Living Center, non-VA care, and outpatient care
• Determines benefits for dental treatment, patient transfers, and beneficiary travel, and Veteran death details
• Provides administrative authority, guidance for advice to the Medical Officer of the Day (MOD) and all other clinical staff concerning administrative matters necessary for operation of the FVHCS during WHEN hours
• Directly intervenes when problems regarding patient activity occurs, advising clinical staff of appropriate administrative action
• Observes evaluates and coordinates administrative activities within the Office of Information & Technology (OI&T), Engineering, Laboratory, Radiology, Nursing, Environmental Management personnel and others
• Prepares gains and losses report and all other related statistical reports

Work Schedule: Monday-Sunday WHEN (Weekend, Holidays, Evenings and Nights) hours
Telework: Not available
Virtual: This is not a virtual position.
Position Description Title/PD#: Medical Administrative Assistant (Administrative Officer of the Day)/PD40045A
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required
Bargaining Unit Position: Yes, AFGE

DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.

Starting at $46,696 Per Year (GS 7)

As a ADMINISTRATIVE SUPPORT ASSISTANT (OA), GS-0303-7, duties include:
(1) Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas.

(2) Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents;

(3) Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements, and consolidates material into an annual office budget. Sets up controls to monitor expenses during the year; and recommends budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs for equipment parts, or services, and changes in the availability of funds. Maintains and transfer funds between several unrelated appropriated fund accounts and several revolving fund accounts. The accounts are subject to different regulations and procedures.

(4) Serves as the Records Management Coordinator for the organization. Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures that documents are properly logged and safeguarded. Tracks virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper. Maintains and revises the office filing system.

(5) Collects maintenance and/or logistics program information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps field office employees to use the various computer systems.

(6) Serves as the focal point for all personnel actions in the organization. Initiates personnel actions as needed to include performance evaluations, standards, job announcements, and SF-52 actions. Maintains a register of pending actions and suspense dates. Completes requests for personnel actions; distributes forms and instructions for annual performance ratings; and ensures timely, proper completion of all personnel documents. Reviews documents for accuracy, format, and compliance with applicable regulations.

(7) Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. May serve as the travel account program manager. Reconciles un-liquidated obligations to maximize funds utilization and may serve on the Program Budget Advisory Committee (PBAC).

(8) Prepares and monitors appointment/delegation letters and other additional appointments for all subordinate activities. Maintains an official file of all appointments and makes recommendations for changes or deletions based on personnel or policy changes. Prepares and distributes appointments and other duty assignments.

(9) Coordinates joint directorate inspections such as NGB, Army IG, and Army Audit Agencies, and other external agencies. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results, and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections.

(10) Assists in the development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.

(11) Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the office's various administrative services relate to one another and to the office's mission. Work also requires broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office.

Performs other duties as assigned.

Starting at $46,696 Per Year (GS 7)

If selected for the Legal Administrative Specialist position, you will perform the following duties:

• Participates in planning, analyzing, evaluating, and improving the effectiveness of administrative and technical operations related to investigations and litigation.
• Provides guidance and support on solutions available for the management of documents, records, and case files (both electronically and-hard copy). Uses computer databases to assist in document management and factual or legal research. Encodes and conducts data entry of case or project materials into computer, and retrieves and analyzes materials.
• Assists paralegals and attorneys in establishing and maintaining document management systems and files for individual investigations, litigation, and other special projects.
• Provides assistance to attorneys and other support staff by monitoring court dockets and discovery schedules; formatting, preparing, redaction and filing documents such as memorandums, motions, summons, subpoenas, discovery requests, discovery responses, and briefs; assisting with preparing, organizing, and maintaining discovery requests and responses, pleadings, subpoenas, charts that will be used as exhibits, exhibits, exhibit lists, and case files; and proofreading and performing quality control checks for all documents related to investigations and litigation.
• Develops knowledge of the FTC's document management systems and maintains an understanding of various electronic litigation-related systems, including but not limited to document management software such as Relativity, CaseMap, the FTC's e-filing system for administrative adjudications, the United States Federal Court Electronic Case Filing (ECF) system, and the Public Access to Court Electronic Records (PACER) system.
• Assists investigators, paralegals and attorneys in performing non-legal research or analyses, including researching, reviewing, preparing, or presenting data, records, or information management or making recommendations about the same. Research may include using FTC records, library resources, corporate records, governmental and private studies, computer databases, the internet, and other pertinent sources, to find facts and data for inclusion in memoranda, briefs, and other legal documents. Provides end-user support, including printing, tagging, searching, retrieving, and analyzing discovery materials submitted by parties and third parties in investigations and litigation.
• Prepares and maintains status reports regarding RO matters under investigation and in litigation, and other special projects within the Office, including monthly reports that track RO staffing, the status of matters, and the substantive nature of investigations and litigation.
• Performs miscellaneous legal support duties and other administrative tasks necessary to support the day-to-day operations of the RO, including handling Steno, FedEx, mail, records checks, reviewing complaint caption vs. Matter Management System (MMS), scanning, copying, answering and screening phone calls, referring complaints to the Consumer Response Center (CRC), setting up virtual meetings and greeting visitors.
• Acts as a backup to the Administrative Officer on tasks including handling timekeeper duties such as handling leave and timesheet validation in Quicktime, travel preparation, authorizations, vouchers and expense reports, Matter Initiation Notices (MINs), and Matter Update Notices (MUNs).

Starting at $66,134 Per Year (GS 9)

If selected for the Legal Administrative Specialist position, you will perform the following duties:

• Participates in planning, analyzing, evaluating, and improving the effectiveness of administrative and technical operations related to investigations and litigation.
• Provides guidance and support on solutions available for the management of documents, records, and case files (both electronically and-hard copy). Uses computer databases to assist in document management and factual or legal research. Encodes and conducts data entry of case or project materials into computer, and retrieves and analyzes materials.
• Assists paralegals and attorneys in establishing and maintaining document management systems and files for individual investigations, litigation, and other special projects.
• Provides assistance to attorneys and other support staff by monitoring court dockets and discovery schedules; formatting, preparing, redaction and filing documents such as memorandums, motions, summons, subpoenas, discovery requests, discovery responses, and briefs; assisting with preparing, organizing, and maintaining discovery requests and responses, pleadings, subpoenas, charts that will be used as exhibits, exhibits, exhibit lists, and case files; and proofreading and performing quality control checks for all documents related to investigations and litigation.
• Develops knowledge of the FTC's document management systems and maintains an understanding of various electronic litigation-related systems, including but not limited to document management software such as Relativity, CaseMap, the FTC's e-filing system for administrative adjudications, the United States Federal Court Electronic Case Filing (ECF) system, and the Public Access to Court Electronic Records (PACER) system.
• Assists investigators, paralegals and attorneys in performing non-legal research or analyses, including researching, reviewing, preparing, or presenting data, records, or information management or making recommendations about the same. Research may include using FTC records, library resources, corporate records, governmental and private studies, computer databases, the internet, and other pertinent sources, to find facts and data for inclusion in memoranda, briefs, and other legal documents. Provides end-user support, including printing, tagging, searching, retrieving, and analyzing discovery materials submitted by parties and third parties in investigations and litigation.
• Prepares and maintains status reports regarding RO matters under investigation and in litigation, and other special projects within the Office, including monthly reports that track RO staffing, the status of matters, and the substantive nature of investigations and litigation.
• Performs miscellaneous legal support duties and other administrative tasks necessary to support the day-to-day operations of the RO, including handling Steno, FedEx, mail, records checks, reviewing complaint caption vs. Matter Management System (MMS), scanning, copying, answering and screening phone calls, referring complaints to the Consumer Response Center (CRC), setting up virtual meetings and greeting visitors.
• Acts as a backup to the Administrative Officer on tasks including handling timekeeper duties such as handling leave and timesheet validation in Quicktime, travel preparation, authorizations, vouchers and expense reports, Matter Initiation Notices (MINs), and Matter Update Notices (MUNs).

Starting at $66,134 Per Year (GS 9)

• Performs basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensures adequate stock and operating supplies are maintained.
• Operates computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verifies receipts against invoices.

Read the entire announcement before starting the application process.

Starting at $34,584 Per Year (GS 4)

As a General Engineer you will join a DOT team comprised of transportation professionals and work on various transportation-related engineering assessments and design studies which are intended to evaluate and improve the safety and performance of all modes of transportation systems and infrastructure. This Direct Hire Public Notice will be used to build a list/inventory of applicants that may be referred as vacancies become available.

The studies and work efforts in these engineering positions are intended to provide opportunity to increase knowledge and professional growth. Complexity of duties increases with experience and grade level.

• Assists in performing specific portions of engineering assessments and design studies which are intended to evaluate and improve the safety and performance of all modes of transportation systems.
• Assists in performing engineering studies requiring application of established engineering procedures and analysis tools. These assignments are defined by established objectives.
• Assists in determining plans and designs for conventional and routine projects in the performance of the following: identifying project limits, providing design specifications to complete the work; preparation of preliminary designs; construction and design standards and codes; selecting the best solution from several precedence alternatives for performing portions of field work.
• Prepares technical reports and presentations outlining methods used, findings, and conclusions.
• Participates in meetings with co-workers and others, maintaining contacts with other professionals working in related areas for the purpose of gathering information.

The ideal candidate is an entry level engineer with a degree in professional engineering and has a desire to manage complex transportation-related projects. Preferred engineering fields include general, civil, mechanical, environmental, computer, software, electronics, electrical, systems, architectural, geomatics, construction/industrial, and engineering management. You must have superb analytical, communications, leadership, and problem-solving skills and be able to excel in a fast-paced environment.  

INFORMATION SESSION: Please see the USAJobs Events section to join an info session on this position. https://www.usajobs.gov/Notification/Events

Starting at $46,696 Per Year (GS 07-09)

Duties include, but are not limited to:

• Receives all incoming correspondence and routes appropriately.
• Generates memos, composing and editing letters, reviewing correspondence for accuracy and completeness.
• Maintaining inventory of office supplies and ordering supplies when appropriate.
• Must be a qualified typist and understand formatting requirements for any correspondence or policy used by the facility.
• Tracks action items.
• Serves as primary time keeper, attendance and leave administrator.
• Assists with populating databases such as Microsoft Teams, PowerBi, Excel as assigned to support data compilation and collection.
• Must be able to maintain confidentiality of various documents and reports.

VA offers a comprehensive total rewards package: HR Specialist Total Rewards
Work Schedule: Monday - Friday 8:00 AM - 4:30 PM
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant (OA)/PD059840 and PD059840
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $42,022 Per Year (GS 6)

Incumbent typical work assignments may include the following:

• Serves as the subject matter expert for Personnel Security and leads the program on behalf of the DoD Executive Secretary. Works closely with Washington Headquarters Service and the DoD Consolidated Adjudication Services (CAS) to ensure personnel have the appropriate level of clearance and access to perform their duties.
• Serves as the subject matter expert and leads the Information Security program on behalf of the Executive Secretary. Implements safeguards for the protection of classified defense information and provides oversight for both secure rooms and SCI Facilities.
• Provides managerial oversight to the Physical Security program on behalf of the Executive Secretary.
• Directs, manages, and provides oversight to all Special Access Program billets for the Secretary of Defense
  and Deputy Secretary of Defense.
• Provides managerial oversight for the Security Education and Awareness Program on behalf of the Executive Secretary.
• Serves as a first-line supervisor and provides leadership, mentorship, and supervision to the Security Manager. Aligns work priorities to ensure the organization's security goals and objectives are met.

Starting at $155,700 Per Year (GS 15)

• Use automated data processing (ADP) software and other personnel management databases.
• Establish and maintains personnel and office files.
• Assist employees with assembling, preparing and submitting time changes, and maintains personnel time cards.
• Manage and tracks all required training.
• Performs administrative duties to support the divisions.
• Provide statistical data to the Director, Deputy Director, and Division Chiefs.

Starting at $39,272 Per Year (GS 5)

As the Administrative Officer for Wrangell St. Elias these are some of the duties you will perform:

Plan, organize, direct and coordinate the business and administrative work of a park

Provide leadership and oversight to administrative functional areas including human resources; budget formulation and financial management; Internal controls; property and procurement; concessions and commercial uses, special use permits & agreements; charge card oversight; information management; travel; records administration; commercial services and the housing program.

As a member of the park leadership team, plans, analyzes and monitors the formulation and development of complex and/or highly sensitive park-wide plans, programs, procedures, operating policies, internal controls and program goals

Provide direct supervision to approximately 5 PFT staff as individuals and a team; and work effectively and proactively as a member of a collaborative management team.

Provide guidance and training to all supervisory staff

For more information about the duties of this position, contact ann_crow@nps.gov

Starting at $53.20 Per Hour (GS 13)

This is a bargaining unit position. This position is represented by AFGE. Please note that as provided for in the AFGE/VA Master Agreement the FIRST area of consideration for this position will be permanent employees of the local facility in which this position is being filled, the SECOND area of consideration will be employees at other VA facilities, and the THIRD area of consideration will be all other eligibles.

The incumbent represents the cemetery and the entire NCA at committal services at the National Cemetery, and at outreach events, answering questions and providing information to Veterans regarding memorial benefits. The representative is also versed in providing information to eligible family members of Veterans regarding any memorial benefits they may be eligible to receive. The incumbent of this position performs a wide variety of administrative duties in support of cemetery operations. The specific focus is on working together with the Administrative Officer and/or Cemetery Administrator in planning and administering the cemetery operations. Additional duties include, but are not limited to: Investigation and determination of eligibility for interment activities of the National Cemetery; Performs clerical office automation and typing duties in support of the administration (which requires the use of computer software (i.e. Microsoft Word, Excel, Outlook, Teams, etc.) and interment activities and is responsible for ensuring required reports are completed accurately and timely; Acts as clearing point for problems that arise such as: Congressional or other inquiries on eligibility for burial; continuation of reserved gravesites determination of legality and eligibility of widows, widowers and children of eligible service persons and decedents interred in the cemetery; remarried spouse interment with their first spouse, family members requesting burial with parents, children and siblings; and discrepancies in name, service number, dates of service, rank of organization, etc. Performs other duties as assigned.

Performs public outreach as needed.

This is a term appointment not to exceed 13 months. Term appointments are non-status, nonpermanent appointments of limited duration of more than 1 year, but not more than 4 years and are subject to a 1 year trial period. Should the need warrant, term appointments may be extended without further competition up to a maximum of the 4 year limitation. The appointment to a term position does not confer eligibility for promotion, reassignment, or transfer to other positions or the ability to be non-competitively converted to permanent employment.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.

Compressed/Flexible Schedule: Not Available
Telework: Not Available
Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Cemetery Administrative Specialist (Term)/PD137070
The full performance level of this position is GS - 07. At the level GS-05, you will perform similar duties but under closer supervision.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Starting at $43,646 Per Year (GS 5)