Total 39,379 Administrative / Clerical job vacancies

RESPONSIBILITIES

• Provide assistance and support for the Company Secretary. 
• Assist in preparing and reviewing company documents alongside data-entry.
• Ensure the timely delivery of all documents in compliance to relevant acts, policies and guidelines. 
• Assist in organizing and maintaining files for efficient access and retrieval of information. 

REQUIREMENTS

• Currently pursuing a Diploma, Advanced Diploma, Bachelor’s Degree or Professional Dress in Corporate/Business Administration or its equivalent.
• Able to commit to a minimum of 3-months to the internship program.
• Proficient in English and Bahasa Malaysia (Chinese will be an added advantage.)
• Computer proficiency and ability to utilize MS Office (E.g. Word, Excel, Powerpoint)
• Possesses excellent communication and problem-solving skills. 

Perks & Benefits

• Casual dress code
• Personal leave
• Personal development opportunities
• 5 days a week ( Monday To Friday)
• 8.30am -5.30 pm

Job Title: Admin Executive

Company: Best Rising Trading Sdn Bhd

Job Description:

We are looking for a detail-oriented and efficient Admin Executive to join the team at Best Rising Trading Sdn Bhd, the distributor of Joyday ice cream in Malaysia. The Admin Executive will play a crucial role in supporting daily administrative operations and ensuring smooth workflow within

the office.

Key Responsibilities:

1. Office Administration:

• Provide administrative support to the management and sales team.

• Organize and maintain office files, records, and documentation.

• Handle incoming and outgoing correspondence, emails, and phone calls.

2. Inventory and Order Management:

• Assist with inventory tracking and stock management.

• Process orders and coordinate with suppliers and customers to ensure timely delivery of products.

3. Data Entry and Reporting:

• Maintain and update databases with accurate information.

• Prepare and generate reports for management, including sales and inventory data.

4. Customer Support:

• Assist customers with inquiries, orders, and product information.

• Address any administrative issues or concerns promptly and professionally.

5. Scheduling and Coordination:

• Coordinate meetings, appointments, and events as needed.

• Support the planning and organization of company events or promotions.

6. Finance Assistance:

• Assist with basic accounting tasks, including invoice preparation and payment tracking.

• Prepare and maintain financial records as required.

7. Ad-Hoc Administrative Tasks:

• Assist with any other administrative duties as assigned by the management.

Job Requirements:

• Proven experience in administrative roles or office management.

• Strong organizational skills and attention to detail.

• Good communication skills (both written and verbal).

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Ability to multitask and prioritize tasks effectively.

• Strong problem-solving skills and ability to work independently.

• Basic knowledge of accounting or finance is a plus.

Apply now to be a part of our dynamic team at Best Rising Trading Sdn Bhd

Contact Number: +60 10-288 1266 (Ms. Lily)

Email: lilyw8291@gmail.com

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Maintain accurate and up-to-date filing systems, both physical and electronic.

• Coordinate office supplies and equipment inventory, ensuring all resources are stocked and properly maintained.

• Provide administrative support to various departments, including HR, finance, and operations.

• Assist with preparing reports, presentations, and documentation for internal and external meetings.

• Assist in the preparation of company events and meetings.

• Handle employee attendance and leave records, ensuring accuracy in documentation.

• Perform ad-hoc tasks and assist management with other administrative needs as required.

Job Requirements:

• Minimum 1-2 years of experience in an administrative role.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office software.

• Ability to work independently and as part of a team.

• A proactive and solution-oriented attitude.

• High attention to detail and accuracy.

• Ability to handle confidential information with discretion.

• Minimum SPM requirement. Fresh graduates is encourage.

If you’re an organized, detail-oriented individual looking to join a growing team, apply now to become part of the RUNCO MARKETING SDN. BHD. family!

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Maintain accurate and up-to-date filing systems, both physical and electronic.

• Coordinate office supplies and equipment inventory, ensuring all resources are stocked and properly maintained.

• Provide administrative support to various departments, including HR, finance, and operations.

• Assist with preparing reports, presentations, and documentation for internal and external meetings.

• Assist in the preparation of company events and meetings.

• Handle employee attendance and leave records, ensuring accuracy in documentation.

• Perform ad-hoc tasks and assist management with other administrative needs as required.

Job Requirements:

• Minimum 1-2 years of experience in an administrative role.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office software.

• Ability to work independently and as part of a team.

• A proactive and solution-oriented attitude.

• High attention to detail and accuracy.

• Ability to handle confidential information with discretion.

• Minimum SPM requirement. Fresh graduates is encourage.

If you’re an organized, detail-oriented individual looking to join a growing team, apply now to become part of the RUNCO MARKETING SDN. BHD. family!

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Maintain accurate and up-to-date filing systems, both physical and electronic.

• Coordinate office supplies and equipment inventory, ensuring all resources are stocked and properly maintained.

• Provide administrative support to various departments, including HR, finance, and operations.

• Assist with preparing reports, presentations, and documentation for internal and external meetings.

• Assist in the preparation of company events and meetings.

• Handle employee attendance and leave records, ensuring accuracy in documentation.

• Perform ad-hoc tasks and assist management with other administrative needs as required.

Job Requirements:

• Minimum 1-2 years of experience in an administrative role.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office software.

• Ability to work independently and as part of a team.

• A proactive and solution-oriented attitude.

• High attention to detail and accuracy.

• Ability to handle confidential information with discretion.

• Minimum SPM requirement. Fresh graduates is encourage.

If you’re an organized, detail-oriented individual looking to join a growing team, apply now to become part of the RUNCO MARKETING SDN. BHD. family!

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Maintain accurate and up-to-date filing systems, both physical and electronic.

• Coordinate office supplies and equipment inventory, ensuring all resources are stocked and properly maintained.

• Provide administrative support to various departments, including HR, finance, and operations.

• Assist with preparing reports, presentations, and documentation for internal and external meetings.

• Assist in the preparation of company events and meetings.

• Handle employee attendance and leave records, ensuring accuracy in documentation.

• Perform ad-hoc tasks and assist management with other administrative needs as required.

Job Requirements:

• Minimum 1-2 years of experience in an administrative role.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office software.

• Ability to work independently and as part of a team.

• A proactive and solution-oriented attitude.

• High attention to detail and accuracy.

• Ability to handle confidential information with discretion.

• Minimum SPM requirement. Fresh graduates is encourage.

If you’re an organized, detail-oriented individual looking to join a growing team, apply now to become part of the RUNCO MARKETING SDN. BHD. family!

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

工作目的：

• 監督人力資源和行政職能的日常管理，從入職到退出/終止，為公司提供全面的員工支持

需要做的事情（關鍵結果領域和活動）

1.人力資源

• 與部門協調人力招聘，確保員工招聘遵循公司的政策和程序（例如候選人篩選、工作面試），以便為空缺職位招聘最合格的候選人
• 協調並為員工進行入職培訓，以確保新員工擁有開始工作所需的資源和訊息
• 審查和發佈人力資源文件，例如僱傭信、員工詳細資料、試用期和確認書、休假、福利，並確保它們始終是最新的
• 執行全方位薪資處理，確保依照法定要求準確、及時地進行薪資處理
• 透過諮詢和/或發出警告、說明原因和/或解僱信來調查和管理員工紀律問題
• 確定並編制培訓需求，為所有員工製定和實施培訓計劃/時間表。
• 協調 CIDB 現場員工認證培訓，以維持認證的有效性
• 與培訓提供者聯絡，尋找合適的員工培訓
• 向財務長提出人力資源政策的修訂和修正，以確保政策與市場慣例具有競爭力，並實施新批准的政策和程序

2.行政管理

• 監督 ISO 文件控制並確保按照要求遵循程序並促進 ISO 審核過程
• 與公司秘書聯絡以解決行政問題（即公司財產）
• 監控辦公室維護、文具、更新事宜等：CIDB 證書、免租、評估和辦公室更新。

3.人員管理

• 指導並與人力資源和行政管理人員合作，確保公司人力資源職能和一般管理各方面的順利運行
• 在人力資源、客戶、行政和專案團隊之間建立良好的團隊合作
• 監督人力資源、會計和行政人員的面試、招募和培訓
• 監督和指導人力資源和管理團隊的日常運作。

需要 - 知道（技能、知識和行為

• 人力資源學士學位或其他相關專業認證。
• 至少 8 年人力資源職能工作經驗
• 掌握人力資源、薪資職能、遵守相關法定機構各方面的知識。
• 必須能夠確定工作活動的優先順序，以便有效地利用時間和處理多項任務。
• 能夠使用SQL Payroll / Greatday軟體。
• 管理團隊和專案的領導能力和監督能力；包括定期進度檢討和改進計劃
• 強大的分析能力以及迅速診斷和解決問題的能力
• 能夠用英語和馬來語進行良好的溝通和寫作
• 具備基本的電腦技能，熟悉Microsoft Word、Excel等常用軟體

JOB PURPOSE:

• Oversee the day-to-day management of human resource and administration function from on-boarding to exit / termination in providing full employee support to the company

Required to- DO (Key Result Areas & Activities)

1. Human Resource

• Coordinate manpower requisitioning with departments and ensures staff recruitment follows company’s policies and procedures (e.g. candidate screening, job interviews) in order to recruit the best qualified candidates for vacant positions
• Coordinate and conducts orientation for employees to ensure that new employee are equipped with the necessary resources and information to start work
• Review and issue HR documentation such as employment letter, employee detail, probation and confirmation, leave, benefit and ensure that they are always up to date
• Perform full spectrum payroll processing to ensure accurate and timely payroll processing in accordance to statutory requirements
• Investigate and manage staff disciplinary issues through counselling and/or issuing warning, show cause and/or termination letters
• Identify and compile training needs to develop and implement training plan / schedules for all employees.
• Coordinate CIDB certified trainings for site employees to upkeep the validity of the certification
• Liaise with training provider to source for suitable employee training
• Propose revisions and amendments of HR policies to the Finance Director to ensure that policies are competitive with market practices and implements newly approved policies and procedures

2. Administration

• Oversee the ISO documentation control and ensure procedures are followed according to the requirements and facilitates the ISO audit process
• Liaise with company secretary to resolve administrative issues (i.e. company property)
• Monitoring office maintenance, stationery, renewal matter etc: CIDB certificate, quit rent, assessment and office refreshment.

3. Managing Personnel

• Guide and work with the HR and Admin executives to ensure the smooth running of all aspects of human resource functions and general administration of the company
• Establish good teamwork between HR, accounts, admin and project teams 
• Oversee the interviewing, recruitment, and training of HR, accounts and admin personnel
• Supervise and direct the day-to-day operation of the HR and admin team.

Required to - KNOW (Skills, Knowledge & Behaviours

• Bachelor's degree in human resource, or other relevant professional certification.
• At least 8 years of working experiences in human resource function
• Hands on knowledge on all aspects of human resource, payroll functions and compliance with related statutory bodies.
• Must be able to prioritize work activities as to use time efficiently and multi-task.
• Able to use SQL Payroll / Greatday Software.
• Leadership capability and supervisory skills in managing team and projects; including regular progress reviews and plans for improvement
• Strong analytical skills and ability to diagnose and resolve matters expediently 
• Able to communicate and write well in English Language and Bahasa Malaysia
• Basic computer skills and possess good knowledge of Microsoft Word, Excel and other common software

Job Description:

• Capture professional-grade photographs and videos for personal events, daily activities, or projects.
• Edit video footage and photographs using professional software.
• Provide creative ideas and suggestions for capturing engaging content.
• Create content that aligns with the cultural and linguistic nuances of the target audience.

Qualifications:

• Proven experience in videography, photography, and video editing.
• Proficiency in video and photo editing software.
• Fluency in Chinese, English, and Malay (spoken and written).
• Strong sense of visual storytelling, creativity, and attention to detail.
• Ability to work in dynamic environments and handle tight deadlines.

JOB PURPOSE

• Responsible for handling full set of accounts and daily operation accounting process especially in account receivable and payable and to ensure accuracy of reports for management to review company performance and cash flow position.
• Carry out day to day office operations including organizing and monitoring files and records and to support company procedures and activities

Required to- DO (Key Result Areas & Activities)

1. Account Receivable

• Key in daily sales invoice, incoming payment from customer to accounting system.
• Follow up on due work-done certificate and due collection from client to ensure month end company cash flow in positive position.
• Monitor and keep updating internal data in project summary for month end accuracy cash flow report.

2. Account Payable

• Key in daily supplier invoice, matching invoice with purchase order and delivery order correctly.
• Prepare certificate and request sub-con tax invoice, payment to supplier, staff salary and miscellaneous payment.
• Reconcile monthly statement of accounts from supplier to ensure all cost and expenses taken in accordingly.
• Monitor and check all double entry to general ledger to ensure correct records.

3. Monthly Reporting

• Prepare the cash flow report including cash book, supplier and customer aging for management to review company performance and ensure positive cash flow for payment to sub-con and vendor.
• Prepare the bank reconciliation report and to ensure all the transactions perform accordingly to accounting system.
• Maintain and organise proper filing accounting records to facilitate annual year-end financial audit.

4. Admin 

• Coordinate and follow up day to day administrative and operation activities of companies such as handle incoming and outgoing call, acknowledge receipt of mail and documents.
• Implement and maintain ISO document control and procedures, arrange training under ISO requirement and to ensure all requirement of ISO been followed and renewed annually. 
• Monitoring office maintenance, stationery, renewal matter etc: CIDB certificate, quit rent, assessment and office refreshment.
• Check and ensure various staff claim etc: mileage, toll, entertainment compliance with company policy.
• Prepare internal company certificate, back charge and internal progress claim.
• Assist in banking matter etc: bank draft, tender/ performance bond.
• Assist in admin purchases, issue purchase order and key in invoice to the system.

Required to - KNOW (Skills, Knowledge & Behaviours)

• Diploma or Degree Holder in Finance or Accountancy or other relevant professional certification.
• At least 2 years of working experience in a similar capacity.
• Experienced in handling full set of account etc AR/AP/GL.
• Able to work under pressure and independently to meet closing schedule deadlines.
• Able to communicate well and write in English and Malay.
• Basic knowledge in excel and well versed in SQL Accounting System software.

工作目的

• 負責處理全套帳目和日常營運會計流程，特別是應收帳款和應付帳款，並確保報告的準確性，以供管理層審查公司績效和現金流量狀況。
• 進行日常辦公室運營，包括組織和監控文件和記錄，並支援公司程序和活動

需要做的事情（關鍵結果領域和活動）

1.應收帳款

• 將日常銷售發票、客戶收款輸入會計系統。
• 跟進到期工作完成證明和客戶應收款項，確保月末公司現金流量處於正面狀態。
• 監控並持續更新專案摘要中的內部數據，以取得月末準確的現金流量報告。

2、應付帳款

• 輸入每日供應商發票，將發票與採購訂單和交貨單正確配對。
• 準備證書並索取分包稅務發票、向供應商付款、員工薪資和雜項付款。
• 核對供應商的每月帳目報表，以確保相應地計入所有成本和費用。
• 監控並檢查總帳的所有複式記賬，以確保記錄正確。

3.月度報告

• 準備現金流量報告，包括現金簿、供應商和客戶帳齡，供管理層審查公司業績並確保向分包商和供應商付款的正現金流。
• 準備銀行存款餘額調節表並確保所有交易均按照會計系統進行。
• 維護和組織適當的歸檔會計記錄，以方便年度年終財務審計。

4.管理員

• 協調和跟進公司的日常行政和營運活動，例如處理來電和去電、確認收到郵件和文件。
• 實施和維護ISO文件控制和程序，根據ISO要求安排培訓，並確保每年遵循和更新ISO的所有要求。
• 監控辦公室維護、文具、更新事宜等：CIDB 證書、免租、評估和辦公室更新。
• 檢查並確保各種員工索賠等：里程、通行費、娛樂活動符合公司政策。
• 準備公司內部證明、欠費和內部進度索賠。
• 協助處理銀行事務等：銀行匯票、投標/履約保證金。
• 協助管理採購、發出採購訂單並向系統輸入發票。

需要 - 知道（技能、知識和行為）

• 擁有金融或會計文憑或學位或其他相關專業認證。
• 至少 2 年類似職位的工作經驗。
• 擁有處理全套帳戶等 AR/AP/GL 的經驗。
• 能夠在壓力下獨立工作，以滿足截止日期的要求。
• 能夠用英語和馬來語進行良好的溝通和寫作。
• 具備 Excel 基礎知識，並精通 SQL 會計系統軟體。

Key Responsibilities:

• Assist in maintaining accurate financial records, including data entry of invoices, receipts, and payments.
• Prepare and process invoices, claims, and payments in a timely manner.
• Reconcile bank statements and maintain updated cash flow records.
• Assist in the preparation of financial reports and budgets.
• Handle basic bookkeeping tasks and ensure all financial transactions are recorded accurately.
• Support the finance team in preparing for audits and compliance with financial regulations.
• Manage office petty cash and ensure proper documentation for expenses.
• Perform administrative duties related to finance, such as filing and organizing financial documents.

Requirements:

• Minimum diploma in Accounting, Finance, or a related field.
• Proficiency in accounting software (e.g., SQL, UBS, or AutoCount) and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Basic knowledge of accounting principles and practices.
• Good communication skills and the ability to work both independently and as part of a team.
• Ability to handle confidential information with discretion.
• Knowledge of Malaysian financial regulations is a plus.

Benefits:

• Competitive salary with annual performance reviews.
• EPF and SOCSO contributions.
• Medical and dental benefits.
• Opportunities for career development and growth.
• Friendly and supportive work environment.
• Training programs to enhance professional skills.

Key Responsibilities:

• Data Management: Tabulate and post data in record books, and compile records and reports.
• Financial Processing: Compute wages, taxes, premiums, commissions, and payments.
• Order Management: Record orders for merchandise or service.
• Customer Service: Greet and assist visitors, provide information to customers, claimants, employees, and sales personnel. Interview dissatisfied customers, adjust complaints, or refer them to the appropriate employee.
• Document Handling: Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks.
• Inventory Management: Prepare stock inventory.
• Mail Management: Open and route incoming mail, answer correspondence, and prepare outgoing mail.
• Supply Management: Purchase supplies as needed.
• General Duties: Maintain a professional appearance and neat work area, and perform other tasks as assigned.

Job Qualifications:

•⁠ ⁠SPM and above.

•⁠ ⁠Computer savvy (Proficient in MS Office).

•⁠ ⁠Excellent communication skills and good time management skills.

•⁠ ⁠Strong interpersonal skills.

•⁠ ⁠Ability to work under pressure.

•⁠ ⁠Basic accounting knowledge or experience is an advantage.

Perks & Benefits

• Employee equity
• Personal leave
• Open culture
• Personal development opportunities

主要職責：

• 資料管理：將資料製成表格並發佈在記錄簿中，並編制記錄和報告。
• 財務處理：計算工資、稅金、保費、佣金和付款。
• 訂單管理：記錄商品或服務的訂單。
• 客戶服務：迎接和協助訪客，向客戶、索賠人、員工和銷售人員提供資訊。採訪不滿意的客戶，調整投訴，或將其轉介給適當的員工。
• 文件處理：準備、簽發和發送收據、帳單、保單、發票、報表和支票。
• 庫存管理：準備庫存。
• 郵件管理：開啟和路由傳入郵件、回覆信件以及準備外寄郵件。
• 供應管理：依需求購買供應品。
• 一般職責：保持專業的儀表和整潔的工作區域，並執行其他分配的任務。

任職資格：

•⁠ ⁠SPM 及以上。

•⁠ ⁠精通電腦（精通MS Office）。

•⁠ ⁠優秀的溝通技巧和良好的時間管理能力。

•⁠ ⁠強大的人際溝通能力。

•⁠ ⁠能夠在壓力下工作。

•⁠ ⁠具備基本會計知識或經驗者優先。

津貼和福利

• 員工股權
• 事假
• 開放文化
• 個人發展機會

Qualifications :

• At least 3 years of experience in corporate secretarial practice.
• Conversant with the requirements and provisions of the Companies Act 2016 and other relevant laws and regulations.
• Able to work with minimum supervision.
• Have experience in attending Board meetings and preparing timely minutes of meetings.
• Good command of English and Bahasa Malaysia, both spoken and written.
• Responsible for preparing and the annual statutory documents for lodgement with the authorities in a timely manner.
• Mature, independent, self-motivated, responsible and with a good working attitude.
• CGI (ICSA) qualification or CGI Grad (ICSA Grad) graduate (not compulsory).

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities