Total 4,917 Administrative / Clerical job vacancies

• You will be responsible for the overall execution of Maritime Electromagnetic Warfare Systems backfit installations.
• You will hold weekly installation status meetings, track installation progress, work with the Branch Manager to ensure resources are assigned, and ensure installation completion messages are submitted.
• You will track System Operability Verification Test (SOVT) completion, provide guidance to On-site Representatives (OSRs) and SOVT technicians, and brief weekly status to leadership and program offices.
• You will develop a long-range installation schedule and work closely with the Alteration Installation Team (AIT) Manager to ensure AIT requirements are met.
• You will schedule end of availability briefs and capture lessons learned.

Starting at $82,830 Per Year (NT 5)

• The incumbent will serve as the Fund Control Point (FCP) Clerk and primary Purchase Card Holder. The incumbent will ensure that all fund control points are in balance and will ensure funds are available prior to making a purchase.
• The incumbent is responsible for arranging meetings and conferences as needed ensuring adequate space and media equipment is available and operable as needed
• The incumbent is responsible for coordinating the completion of open encounters daily through email or if necessary, phone communication
• The incumbent will serve as the ADPAC and will be responsible for coordinating travel requests.
• The incumbent is responsible for independently responding to phone calls and referring them to the proper source within the service line of facility

Work Schedule: Monday-Friday *:00am-4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant/PD039140
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized
Financial Disclosure Report: Not required

Starting at $46,696 Per Year (GS 7)

• Coordinate with requestors to solve discrepancies of work orders.
• Maintain a master log of customer inquiries.
• Record work requests data in automated systems.
• Respond to routine and emergency work order requests.
• Communicate with customers to obtain/provide status report.

Starting at $37,696 Per Year (GS 5)

1. Counsels all authorized military and civilian employees of their entitlements for shipment and storage of personal property and privately owned vehicles, including specialized items, to domestic and overseas locations.
2. Prepares and processes applications for transportation or storage of a wide range of personal property, and privately owned vehicles, including special items, of authorized civilian and military members.
3. Plans and processes Do-It-Yourself (DITY) incentive moves for payment through the local Finance office.
4. Performs other clerical and administrative tasks in support of the transportation work.

Starting at $42,022 Per Year (GS 6)

• Dispose and/or direct disposal of records in accordance with established procedures.
• Update and order publications and forms as required.
• Assume secretarial duties in absence of senior leader’s secretary employee.
• Serve as point of contact for preparation of Temporary Duty Travel (TDY) orders.
• Utilize computer hardware and/or software to maintain correspondence.
• Consolidate program input to formulate data as assigned.

Starting at $42,022 Per Year (GS 6)

• You will be responsible for initiating, planning, monitoring reporting, and closeout of an assigned portfolio of projects.
• You will maintain project cost, schedule and quality, and participating in Customer Feedback Process in accordance with customer coverage models.
• You will prepare and input WAAP packages for review by the Customer Advocate (CA) and ensure project is in compliance with annual NAVSEA planning guidance.
• You will participate in workload, technical capabilities, strategic and other planning development activities with the Customer Advocate (CA), Chief Strategist, Division Leadership, and local management.
• You will review Project Proposals for alignment to Crane Integrated Command strategy and Warfare Center Technical Capabilities.
• You will ensure cost estimates, definitive tasking, and SOWs are clearly defined between Crane and the customer relative to the cost, quality and schedule.

Starting at $82,830 Per Year (NT 5)

WHAT IS THE WAGE AND INVESTMENT (W&I)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Wage and Investment Submission Processing - Kansas City

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

As a Front Line Manager you will:

• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities and prepares schedules for completion of work.
• Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and makes recommendations for outstanding performance recognition and/or disciplinary action.
• Give advice, counsel or instruction to employees on work and administrative matters.
• Interview candidates for positions within the organization/unit and recommend appointment, promotion or reassignment to such positions.
• Hear and resolve complaints from employees, refer group grievances and/or more serious unresolved complaints as appropriate.
• Effect minor disciplinary measures, such as warnings and reprimands, recommend other actions in more serious cases.
• Identify developmental and training needs of employees, providing or arranging for needed development and training.
• Initiate ways to improve production, work processes and/or to increase the quality of the work directed.

Starting at $47,369 Per Year (IR 11)

• Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the Perioperative Service, and Inpatient Care and Ambulatory and Specialty Program operations.
• Prepares, executes, and/or tracks program assignments. Uses database applications to extract information to prepare/assist in preparation of reports.
• Evaluates validity of documents and other data collection forms. Coordinates incoming data from a variety of sources within the assigned program areas.
• Reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate.
• Enters pertinent information into an automated tracking system. Assembles data for use of the ANEs in conferences and prepares appropriate information packets.
• Maintain controls and follow-up action on reports having specified submission dates for the administrative services.
• Reviews reports to ensure the content addresses pertinent issues; returns deficient submission for clarification to originating individual(s).
• Various reports and documents may include but are not limited to peer reviews, root cause analyses (RCAs), employee proficiencies, ECF and GS performance appraisals and other actions items.
• The incumbent coordinates with Nursing Service Administrative Officer (AO), Human Resources Management Service (HRMS), assigned program managers, ANEs, Deputy Nurse Executive (NE) and ADPCS/NE on matters such as the proper completion and timeliness of employee proficiencies, ECF and GS performance appraisals.
• Incumbent distributes forms and instructions to service supervisors for completion of annual performance reviews/proficiency reports; sends deadline reminders as necessary; compiles reports and reviews for inclusion of required information and performs scheduling of workgroups and boards, etc.
• Presents information on RN proficiency and boarding process to ONE, ANE and Nursing Service Managers; coordinates with HR, the secretary for the ADPCS/NE and Registered Nurse Professional Standards Board (RNPSB) Chair to facilitate the timely boarding of RNs assigned throughout the VAMC.
• Coordinates with the Program Application Specialist on the RN Proficiency Database.
• Performs clerical and technical level work in support of a budget analysis and/or administration function.
• Processes budgetary transactions for assigned appropriated funds, reimbursable travel, and transportation accounts; maintains responsibility for tracking of fund control points related to PSIC/ASP.
• Determines appropriations to be charged by object class and line item and forwards invoices to the appropriate accounting office for payment.
• Prepares and assembles various data, including narrative and statistical materials into reports, charts, etc., that are provided for justification of the budget or for other administrative uses.
• Monitors and tracks obligations and expenditures throughout the execution phase of the annual operating budget.
• Verifies that obligation and expenditures occur on a timely basis in accordance with the annual work plan and that regulatory controls are within amounts programmed; reports irregularities to higher level leadership, as necessary.
• Maintains and directs a system of internal controls which assures sound budgetary management in accordance with federal and agency regulations, local policy, and in accordance with generally accepted bookkeeping procedures.
• Reviews financial reports with higher graded Nursing Service administrative staff to assure accuracy and compliance.
• Indicates when budget adjustments will be necessary, as fund availability changes or as equipment or staffing costs increase.

Work Schedule: Full-Time, Monday - Friday, 08:00 am - 04:30 pm
Position Description Title/PD#: Administrative Support Assistant (OA)/PD12899A
Physical Requirements: The work is primarily sedentary in nature. However, it may also require some walking and standing throughout the course of a normal workday. Some lifting of boxes and supplies, with bending, stooping and overhead reaching will be required (e.g. carrying/relocating such items as boxes of supplies). The incumbent uses a keyboard and telephone extensively during their normal daily activities.
Total-Rewards-of-a-Nonclinical-Professionals-VA-Career-Brochure.pdf

Starting at $47,616 Per Year (GS 6)

• Scan documents using automated document imaging systems.
• Receive documents from mail room and route according to fixed procedures.
• Use personal computer to review and index scans.

Starting at $35,194 Per Year (GS 4)

Major duties and responsibilities include:

Personnel Administration and Management

• Leads in administering programs concerning equal opportunity, merit promotion, employee/labor-management relations and position management
• Space management
• Approving supply orders and resource management

Budgeting/Financial Management

• Maintains awareness of available resources and makes recommendations regarding needs and distribution
• Gathering and analyzing budget needs
• Maintains internal controls for fiscal management
• Assembles and compiles budget information

Procurement/Contracting

• Manages procurement and contracting for the service
• Prepares procurement requests and evaluates proposals for work
• Initiates and prepares contracts

Performs other related duties as assigned.


Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday ) 8:00am - 4:30pm)
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer / 99777-S
Financial Disclosure Report: Not required

Starting at $46,696 Per Year (GS 7-9)

WHAT IS THE LBI-LARGE BUSINESS AND INTERNATIONAL DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: LBI-LARGE BUSINESS AND INTERNATIONAL
LBI-DIRECTOR PASS THRU ENTITIES

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the manager and his key subordinate staff members and other key officials.
• Assures understanding and clarification of manager's views on all problems and issues.
• Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the office and ensures that the practices and procedures used by secretaries in
  subordinate offices are consistent with those of the office.
• On own initiative, recommends changes in administrative policies.
• Devises and installs office procedures and practices to be used by secretaries in
  subordinate offices.

Starting at $57,118 Per Year (GS 9)

• You will perform duties as a Task Manager preparing and reviewing Statements of Work (SOWs), detailed project plans, and Cost Estimates that clearly define tasking, basis of estimate, and the amount of funds required to perform tasks.
• You will identify project risks and develop appropriate strategies to mitigate these risks based on working knowledge of platform integration.
• You will lead efforts with key organization personnel in developing, negotiating, controlling and coordinating program requirements including identifying the scope and nature of tasks to be performed by each participating organizational segment.
• You will continually monitor and analyze projects and overall program direction based on the reviews, provide vital data for participants in planning meetings.
• You will work with other logistics and technical personnel to adjust work schedules, workload, and negotiate the resolution of problems or conflicts that impede progress in completing requirements.
• You will analyze and evaluate objectives, policies, work operations (e.g., engineering, logistics, mission support), resource estimates and utilization to identify problems, trends, funding imbalances and recommend new program/project direction.
• You will participate in a variety of meetings and briefings to support the organization and Program Office as well as representing the organization on specialized and complex administrative and/or technical areas.

Starting at $82,830 Per Year (NT 5)

This position serves as a Supervisory Legal Administrative Specialist (Coach) for the Denver Regional Office, Fiduciary Call Center. The Department of Veterans Affairs operates through the Veterans Benefits Administration a wide network of veterans' services field locations where personnel provide veterans, their dependents, and survivors with information, advice and assistance regarding the availability and procurement of benefits under laws administered by the Department of Veterans Affairs (VA) and other agencies. The Fiduciary Call Center Staff (FCC) established was designed to support all these efforts through the coordination work through the FCC Manager to yield greater consistency and quality in all VA services. The Supervisory Legal Administrative Specialist (Coach) will provide support to the FCC Manager through project management and analysis of division initiatives.

Specific duties include:

• Responsible for ensuring that their team's quality and timeliness of service meets performance indicator goals. Performs monitoring on their employees and or others assigned by the FCCM as part of the VBA mandated local telephone quality reviews through monitoring program.
• Takes ownership of callbacks. Research issue(s) to include direct contact with Fiduciary Hub of jurisdiction if warranted, or in course of research with other Federal or state agencies as necessary. Follows-up with the veteran or caller on results of research.
• Mentors Legal Administrative Specialist (LAS) and Lead LAS on the technical aspects of the job in a manner which addresses individual learning needs and effectively offers feedback to identify and correct deficient areas. Provides training consistent with training needs. Works with lower-graded employees to ensure that tasks are completed with the deadline established by the FCCM.
• Provide advice and counsel to employees related to work and administrative matters. Affects disciplinary measures as appropriate to the authority delegated. Reviews and approves or disapproves leave requests to maintain appropriate staffing levels for the division. Assures that subordinates are trained and fully comply with the provisions of all safety regulations. Hears and resolves complaints from employees engaging in ADR/mediation as needed.
• Responsible for keeping the FCCM informed of changes to programs and how those changes affect other programs administered by VA. The incumbent maintains liaison with officials of other government and non-government agencies such as Veterans Service Organization officials, to facilitate cooperative efforts/exchanges in programs benefiting Veterans.
• The incumbent ensures that training is given a high priority to assure that employees have the competencies required to provide the best service to their customers. This includes training to keep abreast of changes in technology, changes to VA rules and regulations and training in support of team development.
• The incumbent is responsible for ensuring that their team's quality and timeliness of service meets performance indicator goals. Performs monitoring on their employees and or others assigned by the FCCM as part of the VBA mandated local telephone quality reviews through monitoring program.
• Performs the administrative and personnel management functions relative to staff supervised. Establish guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques. Develops work improvement plans for the team, recommending personnel actions as necessary.

Promotion Potential: None. This is the full performance level of this position.

Work Schedule: Full time, Monday through Friday, hours may vary between 6am - 6pm
Compressed/Flexible: Not Available
Telework: Not applicable; this is a remote position.
Remote: This is a remote position.
Position Description/PD#: Supervisory Legal Administrative Specialist (Coach); 41280A
Relocation/Recruitment Incentives: Not Authorized.
Financial Disclosure Report: Not Required.

Starting at $71,099 Per Year (GS 12)

WHAT IS THE LBI-LARGE BUSINESS AND INTERNATIONAL DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: LBI-LARGE BUSINESS AND INTERNATIONAL
LBI-DIRECTOR PASS THRU ENTITIES- Any Team in Pass Thru Entities

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the manager and his key subordinate staff members and other key officials.
• Assures understanding and clarification of manager's views on all problems and issues.
• Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the office and ensures that the practices and procedures used by secretaries in
  subordinate offices are consistent with those of the office.
• On own initiative, recommends changes in administrative policies.
• Devises and installs office procedures and practices to be used by secretaries in
  subordinate offices.

Starting at $57,118 Per Year (GS 9)

The purpose of this position is to support youth programs by assisting the Youth Center Director in carrying out the administrative work in support of the program. Work may consist of monitoring registrations, posting announcements, accepting dues/registration fees, processing daily financial paperwork and deposits; processing incoming and outgoing mail; answering customer inquiries via phone, mail and email.


If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12149386

Starting at $18 Per Hour (GS 2)