Total 584 administrative clerical job vacancies in technology park malaysia bukit jalil

義務與責任：

• 提供行政支持，確保高效率的辦公運作。
• 履行一般管理職能和員工關係任務。
• 定期維護辦公文具庫存記錄和其他必要用品。
  與保險代理人聯絡，辦理各類保單續保、員工狀態變更的最新更新清單、保險索賠提交等。
• 追蹤並監控所有協議和許可證記錄，以確保及時續約並更新狀態變更的相關時間表。

協助招募流程，例如職缺廣告和麵試安排。

• 收集和編制薪資流程所需的信息，例如休假申請、加班記錄和出勤記錄。
• 追蹤和監控休假記錄和休假申請。
• 與其他部門支援職能部門以及分支機構支援職能部門密切合作，完成分配的任務。

技能和要求：

• 具有良好的人際溝通能力。
• 能夠在最少的監督下工作。
• 熟練使用 MS Office。
• 能夠同時處理多項任務並確定工作的優先順序，足智多謀，積極主動，具有良好的常識和緊迫感。

津貼和福利

• 獎金
• 津貼（旅費、交通費等）
• 方便的停車位
• 附近的公共交通
• 中心位置
• 醫療保險

Job Responsibilities:

1) Provide administrative support to Legal Department, including drafting of correspondence and reports.
2) Assist with file management and organisation, ensuring that documents are properly filed, recorded, indexed, and kept.
3) Coordinate meetings, appointments, and travel arrangements for legal staff.
4) Manage incoming and outgoing communications, including phone calls, emails, and mail, and ensure timely responses.
5) Assist with invoicing processes, including preparing invoices, tracking payments, and maintaining billing records.
6) Prepare and distribute internal and external communications, memos, and reports as needed.
7) Collaborate with other staff members across the company to ensure the efficient operation of Legal Department.
8) Participate and assist with special projects as and when assigned.

Qualifications:

1) Minimum Diploma in Legal Studies, Business Administration, or related field preferred.
2) At least 2 year experience in a legal environment or administrative role is highly desirable.
3) Organisational skills with exceptional attention to detail.
4) Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
5) Excellent communication skills, both written and verbal.
6) Ability to prioritise tasks and manage time effectively in a fast-paced environment.
7) Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
8) Familiarity with legal terminology, procedures, and documentation preferred.
9) Flexibility to adapt to changing priorities and work well under pressure.

This is an excellent opportunity for individuals seeking to gain valuable experience in the legal field and contribute to a dynamic team environment. We offer competitive compensation and benefits package, along with opportunities for professional development and advancement. If you meet the qualifications outlined above and are eager to join our team, we encourage you to apply.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.
• Support travel and visa arrangements and manage expense reports
• Manage invoices and billings to process in the internal online systems
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Perform efficient documentation and filing
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Provide professional office hospitality to visitors and guests.
• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings.
• Requisite and purchase of office and pantry supplies
• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact databaseOrganise and handle regional meetings and top management visits

Professional and Personal Qualifications

• Minimum Diploma Holder
• At least 5 years secretarial/office administration experience serving Executives in multi-national environments
• Excellent communication skills and strong proficiency in English (both written and spoken)
• Teamplayer and collaborative
• Strong organization and follow through skills
• Meticulous and organized; Able to meet multiple deadlines with excellence
• Pro-active and able to deliver tasks with a sense of urgency
• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications
• Ability to work across cultures and with diverse range of people
• Able to work well under pressure and multi-task with frequent interruptions and changing priorities
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of year-end 2023, Novo Holdings had Total Assets under Management of DKK 1,114 bn (€149 bn).

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Duties and Responsibilities of Admin Assistant

Reporting Lines:

This position reports directly to the College Director. The incumbent’s primary role is to support the College Director in:

· Provide administrative support to facilitate the smooth running of courses;

· Act as the secondary point of contact for students with feedback, suggestions or complaints.

Duties and Responsibilities

• Updating & maintaining the SMS prospective student database;

• Answering student enquiries;

• Coordinating all administrative requirements;

• Secondary point of contact for student;

• Sourcing and arranging student work placements.

• Analysing, evaluating and applying academic approval of the work placement site.

• Preparing Memorandum of Understanding with organisations on work placements (if necessary).

• Working with stakeholders to ensure work placements are appropriate.

• Administration / Practicum supervision.

• Maintaining industrial engagement.

• Develop and execute activities with the objectives to inculcate the College’s values, and to develop the students professionally.

• Assist the College Director as required.

Requirements

· Diploma or Degree in any discipline;

· Fresh graduates are welcome to apply;

· Have excellent Communication Skills;

· Be able to work in a fast-paced environment while being meticulous;

· Be self-motivated, pro-active and possess problem solving skills;

· Prior experience, especially in the education sector would be an advantage, though not mandatory, and candidates without experience will be given equal consideration.

Interested applicants please do indicate clearly the following information in your resume:

• Academic qualifications;
• Current & past working experience;
• Current & expected salary;
• Reason(s) for leaving;
• Avaliability to commence work

We regret that only short listed candidates will be notified. All applications will be treated with the strictest care and confidence. With the submission of your application and resume, it is deemed that you have given us permission to collect, use, retain, and disclose your personal information for the purpose of thie job application.

Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree or diploma

· Entry-level candidates are welcome to apply. Training will be provided

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients

RESPONSIBILITIES:-

• Assist with company daily administration, procurement and general office management, including but not limited to screening of phone calls, reception duties, ordering of pantry supplies and stationery, upkeep of printer functionality, and arranging of local and overseas courier
• Arrangement of flight and accommodation for colleagues
• Assistance in upkeep of records and mails, which includes but not limited to filing, organizing and scanning of documents and other administrative work
• Managing of calendars
• Assist PA on ad-hoc items for Managing Director
• Running of errands for the office when required

QUALIFICATIONS & REQUIREMENTS

Qualifications and Experience:

• Preferably one-year experience in a similar capacity
• Proficient in MS Office Suite

Personal Qualities & Attributes:

• Good interpersonal and communication skills to interact with people at different levels
• Committed and able to work in a team
• Possess positive working attitude
• Willingness to learn
• Proactive in solving problems independently

The Admin Assistant handles all relevant administrative support for tenants residing in dormitories.

A summary of the responsibilities of this position are, and not limited to, as follows:

• Manage residents’ information including check in/out of resident, allocation of room/bed for residents and update door list
• Upkeep of master list of all residents, Maintain accurate and timely update of residents' master profile
• Prepare residents’ reports
• Monitor residents’ work pass expiration
• Process delivery orders (DOs) and invoices
• Prepare purchase requisition for hardware and stationery
• Update maintenance schedule and contract expiry
• Keep records of dormitory defects, rectifications and costs.
• Provide monthly maintenance report
• Monitor dormitory utilities usage
• Assist in general administrative duties like attendance recording, despatch arrangement & leave management

Requirements

• Min 1-2 years of experience preferably in dormitory operations, security or facility management related field
• Basic proficiency in English (written and spoken)
• Basic office administration process

Summary of role

The administrative assistant role supports the Office Manager by overseeing routine administrative tasks. The ideal candidate will be efficient, detail-oriented, possess excellent communication skills and build effective relationships, is key to the success of this role. This role requires the ability to multitask, prioritize tasks effectively, and operate successfully in a professional and fast-paced environment.

Main responsibilities

The key responsibilities of the role include:

Administrative duties:

• Renewing corporate mobile lines and managing associated contracts.
• Oversee of the Grab Business/By the Bay account, ensuring smooth operation and compliance.
• Addressing administrative requests and inquiries promptly and accurately, prioritizing tasks effectively amidst changing demands.
• Organizing files for archiving according to company protocols and facilitating their retrieval when needed.
• Facilitate the processing of vendor invoices by submitting them to the Accounts team and ensuring prompt payments.
• Handle approval forms by filing them, obtaining necessary signatures, distributing them to staff, and organizing them systematically.
• Coordinate arrangements for visiting overseas colleagues/new hires with the Office and events assistant, ensuring offices are prepared and stocked with necessary supplies.
• Manage stationery orders to maintain adequate supplies for daily operations.
• Offering timely and precise assistance to the Office Manager for various administrative tasks.
• Perform other related duties as required.

HR support

• Facilitate the recruitment process by arranging interviews, coordinating assessments, and preparing interview materials. Maintain accurate records in the recruitment tracking system and MyCareerFuture platform.
• Manage employee records, including personnel files, attendance records, and performance evaluations.
• Support onboarding and offboarding processes for new hires and departing employees, conducting orientation sessions and exit interviews. Maintain an alumni list on InterAction.
• Assist in the development and implementation of HR policies and procedures.
• Coordinate mid-year and year-end reviews.
• Coordinate employee training and development initiatives, scheduling sessions and tracking participation.
• Serve as a secondary point of contact for employee inquiries regarding HR policies, benefits, and related matters.
• Compile and prepare data reports requested by the Ministry of Manpower on a quarterly basis for review and submission by the Office Manager.
• Prepare draft government claims for childcare leave, maternity leave, and national service leave for review and submission by the Office Manager.
• Assist in planning and executing employee engagement activities, including team-building events, recognition programs, and surveys.
• Assist in renewing Singapore Practicing certificates, sending reminders and tracking.
• Support the internship and practice training programme.
• Participate in Law Career fairs and events.
• Collaborate with the wider alliance HR team on projects and initiatives to support the firm's overall strategic goals.

Attributes / skills required

Skills

• Analytical with the ability to interpret management information and data.
• Accuracy and a strong eye for detail are essential.
• Able to handle sensitive situations and information confidentially and discreetly.
• Excellent organisational skills; planning and prioritisation; time management of self and others.
• Previous experience in an administrative or HR role is advantageous.
• Excellent verbal/written communication skills.
• Strong computer skills, mainly Microsoft Office.
• Awareness and basic understanding of core Employee Legislation and policies.

Attributes

• Flexible, can-do and people-centric in approach.
• Resilient and adaptable to changing deadlines/demands and challenging situations.
• A good team player with proactive and positive attitude.
• Able to build rapport and creditability quickly with all levels of staff.
• Eager to learn and develop within the role.

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

Job Descriptions

1. Handle administrative works in the department

2. Assist the claims officer in liaising with various department to ensure the claims are payout promptly.

3. File the documents accurately and promptly

Requirements

1. Min 1 year admin work experience

2. Preferably work in insurance industry

Job Responsibilities:

• Manage and organize office documents, files, and records
• Handle incoming and outgoing correspondence, including emails and phone calls
• Assist with scheduling appointments and meetings
• Assist with data entry and database management
• Provide general administrative support to team members as required
• Coordinate with external vendors and service providers

Requirements:

• Minimm 2 years of experience in an administrative role or related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and accuracy in work
• Ability to prioritize tasks and manage multiple deadlines

Savills provides a comprehensive range of valuation services for all types of properties and businesses. Our services are available locally on a one-off or a repeat basis.

Our valuation services are fully supported by the latest technology. We believe that our research and agency teams are among the best in the market and work closely with them to ensure that our valuations are current and market-facing.

We are currently seeking an Administrative Coordinator to bolster our team. In this role, you'll be tasked with providing comprehensive administrative support and handling clerical duties within the Valuation Department.

Job Responsibilities:

1. Compile valuation reports accurately and promptly.

2. Ensure timely delivery of valuation reports to clients.

3. Generate tax invoices for valuation services provided to clients.

4. Handle data entry tasks efficiently.

5. Perform various administrative duties such as scheduling meeting rooms, managing correspondences (emails, calls, mail), and maintaining office supplies.

6. Assist in ad hoc projects assigned by the Head of Department.

Requirements:

1. Previous administrative experience is preferred.

2. Possess strong attention to detail and organizational skills.

3. Ability to work methodically and deliver high-quality work under pressure and within deadlines.

4. Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.).

NES is currently recruiting a Technical & Administrative Assistant to join our client, a multinational energy company, on a 24 month contract position.

Working within the real estate portfolio division, the role will be responsible for:

Administrative Support

· Provide administrative support to International Portfolio Operations Manager and Corporate Real Estate International team members in areas of reports, presentations, communications, events, hotels arrangements, travel arrangements, and related payments and reimbursements.

· Manage procurement of Company-issued office equipment and supplies to Corporate Real Estate team members, with payments through Company Purchasing/Travel Cards.

· Vendor management of suppliers and service providers to ensure quality and consistency of services and supplies.

· Manage Corporate Real Estate database, sites, shared folders, and applications. Work with team members to ensure information are updated.

· Maintain and update Corporate Real Estate data, e.g. organization chart, email group distribution list, emergency and duty roaster contacts, etc..

· Assist in any ad-hoc work requests and special projects assigned by Manager and Corporate Real Estate team members.

Technical Support – General

· Coordinate and/or facilitate key meetings within Corporate Real Estate, covering but not limited to international operations meetings, international HSE meetings, supplier quality meetings, partnership workshops, contractor forums and project meetings.

· Perform the role of a Scribe in meetings, develop post meeting action items, and follow-up to closure. Review action items in following meetings.

· Establish good understanding of Corporate Real Estate performance metrics and scorecards. Coordinate with internal Corporate Real Estate team members and external Business Partners on updating and validating performance metrics for monthly reviews.

Technical Support – OE/HSE

· Maintain and update OE/HSE data, e.g. organization chart, email group distribution list, emergency and duty roaster contacts, shared folders, etc.

· Maintain and upkeep OE systems of records in Central Depository/Libraries, OEHSE dashboards and tracking tools.

· Support HSE Team Lead on OE Process deployment and HSE planning.

· Supports Tenets of operation and Stop Work Authority to ensure a safe work environment.

· Advocate of OE processes, e.g. Repetitive Stress Injury Prevention and Stop Work Authority.

Technical Support – Projects

· Assist Project Manager to oversee, coordinate, and monitor Consultants and Contactors through the project lifecycle from planning, design, documentation, and construction.

· Assist Project Manager in documenting outcomes/results for reviews and assessments to ensure follow-ups to closure. This covers end-to-end project management from planning, execution to handover, ensuring cost and schedule are met while identifying potential risks.

· To work closely with all key members within the Corporate Real Estate department on delivering expected outcomes.

Requirements:

· Diploma/Degree, Business or Technical are preferred with proven analytical skills and experience.

· Minimum 5 years’ relevant experience in a medium to large firms with regional or global reach. Experience within property development and management industry is preferred.

· Proven track record in handling multiple tasks, managing internal and external stakeholders/teams, driving required deliverables.

· Strong verbal and written skills, with experience and/or interest in learning database, metrics, and applications. Analytical experience is also highly preferred.

· Good team player with ability to work independently with ability to establish strong relationships with internal and external stakeholders across Asia Pacific, Europe and Middle East.

· Some level of travels may be required.

• Liasie with project teams to prepare a progress claims to Clients and from Sub-Contractors
• Assist Project Department for all site administrative works including filing, typing, material requsition, keep tracking of orders and necessary site reports etc

MAIN FUNCTIONS

• Responsible for importing, cleansing, validating and analyzing data with the purpose of understanding or drawing conclusions from the data.
• May consolidate and/or present data in charts, graphs, or tables.
• Focused on improving data quality.
• Coordinate respiratory fit test activities.
• Manage safety data sheet database.
• Assist IH with simple monitoring and entering data into databases.
• Attend to basic administration issues.

SKILLS AND QUALIFICATIONS

• Strong analytical, verbal and written communication skills.
• Report generation and data analysis. Proficient in MS Office.
• This position level would typically include junior Data Analyst performing mostly tasks that do not require prior extensive experience.
  

Job Responsibilities:

• Assist in enrolling staff for training based on organisation/department needs and staff development plans. Follow through the whole registration process from registration to course confirmation to actual attendance to invoice processing and payment, and government grant application if applicable
• Coordinate with vendors to arrange catering services for training sessions.
• Communicate with vendors to arrange the printing of course handouts before the training.
• Provide on-site training support, including tasks such as taking attendance and setting up the training venue.
• Generate post-course evaluation reports following the completion of training sessions.
• Manage the preparation and distribution of training certification.
• Process invoice payment and staff claims.
• Maintain training supplies, tools and equipment.
• Maintain and update course catalogue and staff training records in the Learning Management System.
• Assist with other training administration and logistical matters as required or requested.

Job Requirements:

• Minimum Diploma or ITE Higher Nitec qualification.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and meticulous in work.
• Good interpersonal skills that enable you to work with people at all levels.
• Good written and spoken communication skills that allow you to inform and advise others clearly.