Total 570 administrative clerical job vacancies in technology park malaysia bukit jalil

The Company:

Aramco Trading was established as Saudi Aramco’s trading arm in 2011 under the approval of Saudi Aramco’s Board of Directors. It established its headquarters in Al-Midra Tower in Dhahran, Saudi Arabia and have 4 other global offices in London, Singapore, Dubai and America. With five offices currently operating worldwide, Aramco Trading has broader access to markets, a wider client base, a more talented and diversified workforce, and a more sophisticated and integrated global business model.

Today, the company is recognized globally as a critical trading partner for refiners, shipping companies, financial institutions, end-users, and other product-trading companies. The company trades across the barrel including Crude, Middle distillates, Light distillates, bulk petrochemicals, polyolefin and recently clean energy like LNG, Emission and Biofuels.

Aramco Trading Singapore (ATS) is the largest subsidiary out of the kingdom and is actively trading within the region and globally across all products since 2018.

The Function:

To provide support in the administration department and in ensuring a smooth running of the office and contributes in driving sustainable growth.

Key Accountabilities:

To assist with general administration duties (90%) and procurement (10%):

•  Prepare materials as needed for Internal Board Meeting
•  Preparing, organising and storing information in paper and digital form
•  Update Incoming and Outgoing courier in the tracker
•  Assist with company’s external events
•  Update and Maintain Traveller’s List (Membership number)
•  Update and Check Procurement Tracker for expiring Contracts
•  Update and maintain Subscriptions Tracker
•  Assist with APPEC and F1 related internal events (30% of administration duties)

o Update and Maintain the APPEC Meeting Schedule

o During APPEC week to be stationed at Hotel to assist with daily meetings

o During Formula 1 week to assist on Executive Services Role and work closely with Office

Manager to plan VIP Event in the Office

•  Any other duties as assigned
•  Occasional need to work on weekends ‐ will be given off in lieu accordingly.

Requirements:

• High school diploma; BSc/BA in office administration or relevant field is preferred.
• Proven administration or assistant experience
• Knowledge of office management systems and procedures
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• Proficient in MS Office
• Good time management, attention to details and adaptable
• The ability to start immediately will have a distinct advantage

Job Descriptions:

• Procure, source, and purchase vessels' spare parts, supplies, and services, including preparing relevant purchase orders and job orders to ensure proper supply for vessels.
• Compare prices, specifications, and delivery dates to assist Superintendents in determining the best offer among potential suppliers.
• Verify suppliers’ invoices against quotations and track vessels’ total expenditure against approved budgets. Resolve any discrepancies with suppliers.
• Monitor vessels’ movements, liaise with suppliers, masters, and agents to ensure timely delivery of supplies on board.
• Maintain accurate records of all purchased stores and spares for vessels, including follow-up and filing.
• Actively follow up on vessels’ defect reports, arrange third-party service vendors, and manage docking issues.
• Coordinate closely with Technical Superintendents and shipboard officers on various technical matters.
• Maintain and update vessels’ technical certificates and arrange renewals as required.
• Perform any ad-hoc duties assigned by Technical Superintendents or Technical Manager.

Job Requirements:

• Diploma holders with 2-3 years of purchasing experience, preferably in the Shipping industry.
• Familiarity with vessel records and certificates.
• Meticulous, IT savvy, good team player, and able to communicate effectively.
• Self-motivated and capable of working independently with minimal supervision.

RESPONSIBILITIES:-

• Assist with company daily administration, procurement and general office management, including but not limited to screening of phone calls, reception duties, ordering of pantry supplies and stationery, upkeep of printer functionality, and arranging of local and overseas courier
• Arrangement of flight and accommodation for colleagues
• Assistance in upkeep of records and mails, which includes but not limited to filing, organizing and scanning of documents and other administrative work
• Managing of calendars
• Assist PA on ad-hoc items for Managing Director
• Running of errands for the office when required

QUALIFICATIONS & REQUIREMENTS

Qualifications and Experience:

• Preferably one-year experience in a similar capacity
• Proficient in MS Office Suite

Personal Qualities & Attributes:

• Good interpersonal and communication skills to interact with people at different levels
• Committed and able to work in a team
• Possess positive working attitude
• Willingness to learn
• Proactive in solving problems independently

The Admin Assistant handles all relevant administrative support for tenants residing in dormitories.

A summary of the responsibilities of this position are, and not limited to, as follows:

• Manage residents’ information including check in/out of resident, allocation of room/bed for residents and update door list
• Upkeep of master list of all residents, Maintain accurate and timely update of residents' master profile
• Prepare residents’ reports
• Monitor residents’ work pass expiration
• Process delivery orders (DOs) and invoices
• Prepare purchase requisition for hardware and stationery
• Update maintenance schedule and contract expiry
• Keep records of dormitory defects, rectifications and costs.
• Provide monthly maintenance report
• Monitor dormitory utilities usage
• Assist in general administrative duties like attendance recording, despatch arrangement & leave management

Requirements

• Min 1-2 years of experience preferably in dormitory operations, security or facility management related field
• Basic proficiency in English (written and spoken)
• Basic office administration process

Job Responsibilities:

• Assist in enrolling staff for training based on organisation/department needs and staff development plans. Follow through the whole registration process from registration to course confirmation to actual attendance to invoice processing and payment, and government grant application if applicable
• Coordinate with vendors to arrange catering services for training sessions.
• Communicate with vendors to arrange the printing of course handouts before the training.
• Provide on-site training support, including tasks such as taking attendance and setting up the training venue.
• Generate post-course evaluation reports following the completion of training sessions.
• Manage the preparation and distribution of training certification.
• Process invoice payment and staff claims.
• Maintain training supplies, tools and equipment.
• Maintain and update course catalogue and staff training records in the Learning Management System.
• Assist with other training administration and logistical matters as required or requested.

Job Requirements:

• Minimum Diploma or ITE Higher Nitec qualification.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and meticulous in work.
• Good interpersonal skills that enable you to work with people at all levels.
• Good written and spoken communication skills that allow you to inform and advise others clearly.

Summary of role

The administrative assistant role supports the Office Manager by overseeing routine administrative tasks. The ideal candidate will be efficient, detail-oriented, possess excellent communication skills and build effective relationships, is key to the success of this role. This role requires the ability to multitask, prioritize tasks effectively, and operate successfully in a professional and fast-paced environment.

Main responsibilities

The key responsibilities of the role include:

Administrative duties:

• Renewing corporate mobile lines and managing associated contracts.
• Oversee of the Grab Business/By the Bay account, ensuring smooth operation and compliance.
• Addressing administrative requests and inquiries promptly and accurately, prioritizing tasks effectively amidst changing demands.
• Organizing files for archiving according to company protocols and facilitating their retrieval when needed.
• Facilitate the processing of vendor invoices by submitting them to the Accounts team and ensuring prompt payments.
• Handle approval forms by filing them, obtaining necessary signatures, distributing them to staff, and organizing them systematically.
• Coordinate arrangements for visiting overseas colleagues/new hires with the Office and events assistant, ensuring offices are prepared and stocked with necessary supplies.
• Manage stationery orders to maintain adequate supplies for daily operations.
• Offering timely and precise assistance to the Office Manager for various administrative tasks.
• Perform other related duties as required.

HR support

• Facilitate the recruitment process by arranging interviews, coordinating assessments, and preparing interview materials. Maintain accurate records in the recruitment tracking system and MyCareerFuture platform.
• Manage employee records, including personnel files, attendance records, and performance evaluations.
• Support onboarding and offboarding processes for new hires and departing employees, conducting orientation sessions and exit interviews. Maintain an alumni list on InterAction.
• Assist in the development and implementation of HR policies and procedures.
• Coordinate mid-year and year-end reviews.
• Coordinate employee training and development initiatives, scheduling sessions and tracking participation.
• Serve as a secondary point of contact for employee inquiries regarding HR policies, benefits, and related matters.
• Compile and prepare data reports requested by the Ministry of Manpower on a quarterly basis for review and submission by the Office Manager.
• Prepare draft government claims for childcare leave, maternity leave, and national service leave for review and submission by the Office Manager.
• Assist in planning and executing employee engagement activities, including team-building events, recognition programs, and surveys.
• Assist in renewing Singapore Practicing certificates, sending reminders and tracking.
• Support the internship and practice training programme.
• Participate in Law Career fairs and events.
• Collaborate with the wider alliance HR team on projects and initiatives to support the firm's overall strategic goals.

Attributes / skills required

Skills

• Analytical with the ability to interpret management information and data.
• Accuracy and a strong eye for detail are essential.
• Able to handle sensitive situations and information confidentially and discreetly.
• Excellent organisational skills; planning and prioritisation; time management of self and others.
• Previous experience in an administrative or HR role is advantageous.
• Excellent verbal/written communication skills.
• Strong computer skills, mainly Microsoft Office.
• Awareness and basic understanding of core Employee Legislation and policies.

Attributes

• Flexible, can-do and people-centric in approach.
• Resilient and adaptable to changing deadlines/demands and challenging situations.
• A good team player with proactive and positive attitude.
• Able to build rapport and creditability quickly with all levels of staff.
• Eager to learn and develop within the role.

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

Responsibilities:

• Coordinate the importation process for vehicles, including preparing and submitting import documentation to relevant authorities.
• Liaise with 3rd party companies, customs agents, and government agencies to ensure timely clearance of imported vehicles.
• Verify import documents for accuracy and completeness, including invoices, bill of lading, and import permits.
• Communicate with suppliers to track shipments and resolve any issues or delays.
• Update import records and maintain documentation in accordance with company policies and regulatory requirements.
• Coordinate with internal departments, such as sales and logistics, to ensure seamless integration of imported vehicles into inventory.
• Assist with customs clearance procedures, including tariff classification, valuation, and duty calculations.
• Handle inquiries from internal stakeholders and external parties regarding import procedures, documentation requirements, and shipment status.
• Stay informed about changes in import regulations, tariffs, and customs procedures to ensure compliance and minimize risks.
• Support continuous improvement initiatives to streamline import processes and enhance efficiency.

Requirements:

• Diploma in business administration, logistics, supply chain management, or a related field.
• Minimum of 2 years of experience in import/export operations, preferably in the automotive industry.
• Familiarity with import procedures and customs regulations in Singapore, including HS codes, GST, and customs documentation requirements.
• Proficiency in using import-related software and systems, such as TradeNet and customs declaration platforms.
• Strong attention to detail and accuracy when reviewing import documents and completing customs declarations.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external stakeholders.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Analytical mindset with problem-solving skills to resolve import-related issues and discrepancies.
• Proactive attitude and willingness to take initiative to improve import processes and address challenges.

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

Job Description

Responsibilities:

• Coordinate the importation process for vehicles, including preparing and submitting import documentation to relevant authorities.
• Liaise with 3rd party companies, customs agents, and government agencies to ensure timely clearance of imported vehicles.
• Verify import documents for accuracy and completeness, including invoices, bill of lading, and import permits.
• Communicate with suppliers to track shipments and resolve any issues or delays.
• Update import records and maintain documentation in accordance with company policies and regulatory requirements.
• Coordinate with internal departments, such as sales and logistics, to ensure seamless integration of imported vehicles into inventory.
• Assist with customs clearance procedures, including tariff classification, valuation, and duty calculations.
• Handle inquiries from internal stakeholders and external parties regarding import procedures, documentation requirements, and shipment status.
• Stay informed about changes in import regulations, tariffs, and customs procedures to ensure compliance and minimize risks.
• Support continuous improvement initiatives to streamline import processes and enhance efficiency.

Job Requirement

• Diploma in business administration, logistics, supply chain management, or a related field.
• Minimum of 2 years of experience in import/export operations, preferably in the automotive industry.
• Familiarity with import procedures and customs regulations in Singapore, including HS codes, GST, and customs documentation requirements.
• Proficiency in using import-related software and systems, such as TradeNet and customs declaration platforms.
• Strong attention to detail and accuracy when reviewing import documents and completing customs declarations.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external stakeholders.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Analytical mindset with problem-solving skills to resolve import-related issues and discrepancies.
• Proactive attitude and willingness to take initiative to improve import processes and address challenges.

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (GOH JIA ZHEN CRYSTAL)

Job Function

Admin / Secretarial, Advertising / Media, Customer Service, Sales / Retail, Social Services

Job Description & Requirements

1. Data entry of day to day sales transaction

2. inventory tracking and management

(motorcycles and stock)

3. handle customer ( rental motorcycle)

4. *Update social media, Instagram, facebook, tik tok

5. any other adhoc request by management

Prefer female

Working hour : 11am-8pm

Job Descriptions

1. Handle administrative works in the department

2. Assist the claims officer in liaising with various department to ensure the claims are payout promptly.

3. File the documents accurately and promptly

Requirements

1. Min 1 year admin work experience

2. Preferably work in insurance industry

Job Responsibilities:

• Manage and organize office documents, files, and records
• Handle incoming and outgoing correspondence, including emails and phone calls
• Assist with scheduling appointments and meetings
• Assist with data entry and database management
• Provide general administrative support to team members as required
• Coordinate with external vendors and service providers

Requirements:

• Minimm 2 years of experience in an administrative role or related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and accuracy in work
• Ability to prioritize tasks and manage multiple deadlines

The Company

Our client, a global company in the trading sector, is currently looking for an Administrative Assistant to join their dynamic team for a contractual period of 6 months.

The Role

The role primarily involves providing general administration support (90%) and some procurement responsibilities (10%). This includes preparing materials for internal board meetings, organizing and storing information both physically and digitally, managing courier tracking, assisting with external company events, maintaining traveler and subscription lists, and monitoring procurement-related trackers for contract expirations.

Your Profile

You should possess at least a Diploma in any fields, with some relevant experience in handling office administrative duties. You are expected to have good communication skills with the ability to communicate internally with team members as well as externally with clients.

Apply Today

Please send your resume, in WORD format only and quote reference number ET12974667, by clicking the apply button. Please note that only short-listed candidates will be contacted.

SUMMARY

Provide administrative and organizational support for a conservation-related program or project including administrative support to the Director and/or senior staff. Organize conference calls, team/committee meetings, trainings, workshops, social events and manage agendas, logistics, minutes, and reporting. Manage travel arrangements and the department calendar. Support training and learning events including communications, travel logistics, venue oversight, and processing travel reimbursements and related event expenses. Support overall program communications including drafting memos, presentations, conducting and compiling research. Maintain the program website and post documents, fact sheets, FAQ, and related information updates.

KEY RESPONSIBILITIES

• Supporting the Founding Managing Director and core Great Peoples Forest (GPF) team with administrative tasks and internal operations such as file management
• Supporting grant management, stewardship and coordinating contact with Founding Implementing Partners
• Taking minutes and recording actions from meetings, tracking project actions, following up with team members for updates, and recording this in a project tracker
• Diary management, organizing team meetings and organizing board meetings for the GPF Executive
• Supporting and coordinating in-person meetings and events (e.g. partner convenings - at least 4x a year), including collating agendas and attendee lists, booking travel, accommodation, and meeting rooms
• Support with fundraising bids.

PEOPLE AND RESOURCE MANAGEMENT RESPONSIBILITIES

• Does not manage staff but assists peers and may direct the work of interns, volunteers, contractors, and others.
• Does not have authority to allocate resources or approve budget expenditures.

QUALIFICATIONS

• Secondary School education.
• 2 - 4 years of related work experience, preferably in the conservation, NGO, or advocacy arena.
• Strong written and verbal communication skills. Solid attention to detail and proofreading skills.
• Ability to function well in a multicultural, diverse, and fast-paced work team environment.
• Comfortable managing multiple duties and adapting to changing priorities.
• Service focus. Courteous, tactful, and proven ability to work effectively with others.
• Ability to work under general supervision and take initiative to solve problems under supervisor direction.
• Bachelor’s degree or up to four years of college-level work, preferred.

ADDITIONAL QUALIFICATIONS

• Highly organized
• Proactive, with the ability to take ownership of tasks.
• Collaborative and confident, with the ability to coordinate a range of team members.
• Strong relationship skills and appreciation for different cultural norms and practices
• Strong attention to detail, with the ability to proof, format and standardize documents such as grant agreements, meeting agendas, funding proposals, minutes, and action trackers.
• Experience working with senior leaders and can multi-task

WORKING CONDITIONS

• Typical office environment. May need to work extended hours as needed.
• Work across different time-zones in Asia-Pacific region.

Responsibilities:

• Provide administrative and clerical support.
• Prepare and ensure prompt submission of reports.
• Manage and process invoice payments.
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms, and arranging necessary equipment.
• Coordinate and arrange travel arrangements/appointments for the management team.
• Plan and organize external and internal events.
• Coordinate with various departments to facilitate effective communication within the organisation, ensuring information flow and timely updates.
• Other duties as assigned.

Requirements:

• Diploma in Business Management or its equivalent with 3 years of related experience.
• Proficient in Microsoft Office Applications and Power BI (excellent in Microsoft Excel).
• Ability to multitask and meet deadlines in a fast-paced working environment.
• Experience in handling sensitive and confidential information and/or projects.
• Strong communication and good interpersonal skills.
• A meticulous, organized and resourceful team player.
• Able to work independently with minimal supervision.

We regret to inform that only shortlisted candidates will be notified.

To apply, please visit www.gmprecruit.com and search for Job Reference: 24399

GMP Recruitment Services (S) Pte Ltd   |   EA Licence: 09C3051   |   EA Personnel: Jackie Ng   |   Registration No: R22109024

Company Overview

Clarksons is the world’s leading provider of integrated shipping and offshore services, bringing our connections and experience to an international client base. Our intelligence adds value by enabling clients to make more efficient and informed decisions. Our global reach, local knowledge and expertise is what makes us unique.

To understand more about day-to-day life at Clarksons, and what you can expect from us as an employer, visit us at www.clarksons.com.

What you will be doing

• Perform general administrative duties, including filing, data entry, photocopying and scanning of documents
• Prepare, organize and store information in paper and digital form
• Provide support to the accounting team whenever required
• Other ad-hoc duties as assigned

What we are looking for

Key Attributes

• Diploma Holder
• Excellent data entry skills
• Excellent communication skills in English
• Strong team player
• Flexible and positive attitude
• Well-organised and strong attention to detail
• Able to multi-task and work quickly and accurately
• Good time management skills
• Able to start work immediately
• Proficient in Microsoft Office
• Fluency in Mandarin is required

Only Singaporean citizens and PRs will be considered.

Fresh Diploma holders with limited work experience are welcome to apply.