Total 359 Administrative / Clerical job vacancies in Weipa Town

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

This person will work closely with the other contract management team members and programme managers on matters related but not limited to:

• Consolidate internship job descriptions to facilitate internship placement and update company master list
• Prepare and collate signed agreements from internship companies
• Drive and coordinate procurement and contract matters for instructors, assessors and mentors
• Prepare training grant and invoices to bill internship companies
• Monitor timely disbursement to students and payment from companies
• Assist in preparation of supporting documents for visa application

This is an hourly rated position.

Qualifications

• Diploma with at least 3 years working experience, preferably university degree
• Mature disposition to manage internal and external stakeholders confidently
• Experience in administrative support role
• Good English communication skills, both written and verbal
• Meticulous and attention to details
• Highly organised and able to multi-task
• Good interpersonal skills and able to work independently as well as in a team
• Good working knowledge of MS Office applications and savvy with web applications including MS 365 Office Applications (MS Form, MS Power Automate etc) and DocuSign

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

General Administration

• Processing admissions and general coordination between internal departments within NUS and external parties
• Liaising with contracted lecturers, or external internship supervisors for needful documents and information
• Meeting coordination with internal and external parties

Event Logistics

Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:

• Venue booking and setup
• Vendor management (catering, equipment rental, etc.)
• Participant registration and attendance tracking
• On-site management during events
• Post-event breakdown and debrief
• For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year.
• Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators.
• Serve as the point of contact for participants, responding to inquiries and providing necessary information.
• Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events.

Marketing Collateral Creation

Development of marketing materials for each event, including:

• Digital content (emails, social media posts, website updates)
• Printed materials (brochures, banners, event programs)
• Branding assets to ensure consistency across all platforms

This is an hourly rated position.

Qualifications

• Minimum educational qualification of a polytechnic diploma or bachelor's degree
• Proven experience in event planning and management
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)
• Ability to work flexibly and efficiently under tight deadlines

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

This person will work closely with the other contract management team members and programme managers on matters related but not limited to:

• Consolidate internship job descriptions to facilitate internship placement and update company master list
• Prepare and collate signed agreements from internship companies
• Drive and coordinate procurement and contract matters for instructors, assessors and mentors
• Prepare training grant and invoices to bill internship companies
• Monitor timely disbursement to students and payment from companies
• Assist in preparation of supporting documents for visa application

This is an hourly rated position.

Qualifications

• Diploma with at least 3 years working experience, preferably university degree
• Mature disposition to manage internal and external stakeholders confidently
• Experience in administrative support role
• Good English communication skills, both written and verbal
• Meticulous and attention to details
• Highly organised and able to multi-task
• Good interpersonal skills and able to work independently as well as in a team
• Good working knowledge of MS Office applications and savvy with web applications including MS 365 Office Applications (MS Form, MS Power Automate etc) and DocuSign.

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

This will be a 6 months maternity cover.

Responsibilities:

• Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
• Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
• Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Business or related field
• Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
• An independent and resourceful problem solver
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

Job Description:

• Administration work to assist look onto boats expiry and certs validity/ expiry;
• Assist in creating/ updating table survey status for tug and barge;
• Declaration of inward/outward port clearance via Marinet for tug boats/Barge going OPL/Highsea/Next Port;
• ICA Clearance for vessel as per Port Clearance;
• Crew change for crew signing on/off or crew transfer from tug boat;
• Preparing the necessary documents & invitation letter for crew visa application;
• Crew manning with necessary cert to apply if required (Singapore flag/Malaysia Flag);
• Crew employment according to the STCW requirement as per Flag;
• Liaise & coordinate with 3rd party manning agencies for the smooth deployment of crew;
• Crew article or Electronic Ship Information for Marinet;
• Check the authenticity of the crew national COC & GOC with the respective maritime organisation;
• Apply COE/COR/GOC for all Officers for their respective Flag requirement;
• Extension of non-harbour craft license boat that need to stay in Singapore for more than 14 days via ICA Online;
• Handle crew salary, food allowance, salary disbursement and payroll reporting;
• Updating of vessel Flag to all platform (Marinet);
• Ensure crewing requirements are met;
• Updating of the crew information into the crew management system;
• Update vessel certificate to MPA at Marinet system;
• Manage and oversee the day to day work for Crewing;
• Book inward/ outward pilotage, organise assist tug etc.;
• Any other administrative work as required by the Manager

Job Requirements:

• Minimum 2 years experience as crewing executive and boarding officer for tug boats, AHTS;
• Able to converse in Bahasa Indonesia language would be an advantage as the job incumbent is required to communicate with Indonesian crews;
• Meticulous, pro-active with positive attitude and willing to learn;
• Good interpersonal skills and able to work well with others in a fast paced working environment;
• Able to work independently and as a team;
• Able to work at irregular hours;
• Proficient in MS Office;
• Availability to commence work immediately or with short notice preferred.

• Performs daily automated sales invoicing to customer, procurements from vendors, and update digital stock card against physical goods in coldroom.
• Follow-up on walk-in sales, tele-sales leads, and online sales enquiries.
• Manage customer-sales related issues, customer product/service complaints.
• Prepare and update monthly product price list, manage product sales catalog.
• Prepare sales quotation for RFQ, preparation on Product tender, and support Sales team on pricing, product information, and inventory planning.
• Performs weekly sales/stock analysis, manage purchase/stock against sales.
• Prepare PR, issue PO to local/overseas suppliers, and receiving goods.
• Manage & maintain warehousing stock take & inventory count.
• Support shipping documents and liaise with forwarder/ logistic agents.
• Perform basic book keeping & posting in automated accounting system.
• Perform any other administration, operational or business-related responsibilities assigned by the Company.

Requirements

• Diploma or equivalent qualifications.
• At least 3 years or more in relevant field of Sales/Sales support, or Order fulfilment management, or FMCG Procurement functions.
• Proficient in Microsoft Office (Outlook, Excel, Word, Powerpoint).
• Proficient in Order Processing/Accounting software such as AutoCount.
• Meticulous, eye for details, precise, self-disciplined and efficient.
• A high degree of work responsibilities, work independently with minimal supervision, fully dependable.
• Excellent team player, good communication and interpersonal skills, Customer Service-orientated mindset.
• Positive working attitude, proactive in problem-solving, decision making, and flexibility in work assignments.

COMPANY DESCRIPTION

Incorporated in September 1992, Call Lade Enterprises Pte Ltd provides labour contracting services and container handling services to PSA. With a workforce of over 600 employees, Call Lade Enterprises is currently one of the leading service providing firms in the industry. We also supply manpower to other reputable companies, including Jurong Port Pte Ltd and ST Engineering.

RESPONSIBILITIES

• Act as the first point of contact for the Director.
• Support efficient office operations by managing procurement and setup of essential resources, including office supplies (stationery, cleaning products), furniture, and desk phones.
• Assist the Director with ongoing projects and tasks, providing research and proposal.
• Provide event management support by researching and proposing creative event ideas, securing suitable venues, and coordinating logistics.
• Manage technical and administrative aspects of office operations, including coordinating with suppliers for air conditioning and building maintenance, managing email accounts, and setting up duty phones
• Manage front desk operations by handling incoming calls, greeting visitors, and ensuring the smooth reception of deliveries and VIP guests.
• Maintain an efficient PPE inventory system in the office's small warehouse, including receiving, packing, organizing, and issuing worker personal protective equipment.
• Prioritize tasks and manage deadlines effectively.
• Maintain clear and concise communication channels with internal and external stakeholders.
• Perform other ad-hoc duties as assigned by the Director.

QUALIFICATIONS

• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication, interpersonal, and diplomatic skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and solve problems effectively.
• Discretion and ability to maintain confidentiality.

OTHER INFORMATION

If you're ready to take on this exciting role and have the required skills and experience, we encourage you to apply. Please send your updated resume and a cover letter detailing your relevant experience to WhatsApp 80353296. We look forward to welcoming you to our team!

Please note that your application will be sent to and reviewed by the direct employer - Call Lade Enterprises

To assist Senior Account Officer:

1. Familiar with Quick Books Online accounting software

2. Completed full set of Accounts up to Balance sheet

3. Able to finalize reconcilation summary for Yearly Audit period, an asset

3. Data-entry (AP/AR)

4. Issue PO/WO/DO

5. Submit survey to EDB (monthly/yearly) basis

6. Able to read chinese characters/Bahasa, an asset

7. Liaise with Vendor, when necessary

8. 5-day Work week, one day Work from Home (WFH)

9. Working hours: 0900 - 1700h

10. Interested Candidates, please email to evelyn@viking.sg

• Provide administrative support to the Accounting team
• Accurate data entry
• Organize files, both physical and digital
• Proficiency in MS Office (Word, Excel)
• Other ad hoc duties assigned by team leader
• Require to support for min. 1 month

Who We Are

At Inchcape Singapore, we operate a multi-brand vertically integrated business model, distributing and retailing world leading marques. We pride ourselves on the amazing team, products and services that we have built and represent. The driver behind our growth and reliable brand is OUR PEOPLE.

Job Responsibilities

· Registration of vehicles thru LTALink, update inhouse system including handling of RPA

· Generate daily report on registered vehicles

· Handle queries and process vehicle invoicing

· Vitas submission thru system & input Scheme (eg, Embassy, Diplomat & School Bus)- work closely with stakeholder

· Assist in annual stocktake

· Participate in system testing, training and enhancement

· Support ad-hoc reports and tasks assign by Manager

Job requirements

· Preferably with a Diploma in Commerce or Business-related discipline

· Proficient with MS Office Tool (e.g. Excel, Word, PowerPoint)

· Willing to learn new system for registration & invoicing

· Comfortable with routine administrative tasks

· A meticulous and ownership taker to follow through the process to completion

· Good in coordination and organizing skills, a team player who work without supervision

Job position summary

Reporting to the General Manager, the main responsibility of the admin assistant is to provide daily administrative support to the team

Key Roles and Responsibilities

• Provide Administrative Support to Technical team
• Answering phone calls
• Data input and relevant documentation coordination and filing
• Prepare regular Vessel Inspection Reports and presentation materials
• Make travel and vessel inspection arrangements
• Follow up on Invoices for submission to Accounts Department and reimbursement claims for superintendents
• Prepare mails for delivery
• Perform other ad hoc duties as assigned

Relationship

Internal

• Technical and Accounts Department

Job experience, functional knowledge & qualifications

• 1 – 2 years administrative experience is preferred
• Minimum A-level/ITE/Diploma holder
• Fresh graduate with a good attitude will also be considered
• Basic knowledge of Energy Management Systems and / or energy conservation methods is an advantage

Competencies

• Effective decision-making
• Analysis & Problem Solving
• Interacting with others
• Collaboration, inclusion & teamwork
• Listening and communicating
• Driving high quality
• Customer focus
• Planning & organizing
• Initiative
• Accountability

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion.
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

Requirements

• Diploma or Degree in Supply Chain/Business/Logistics/Operations Management
• Experience in supply chain, inventory planning, distribution & operation management
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point).
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

GetGo is Singapore’s largest and fastest-growing carsharing platform that enables everyone with the freedom to drive without the burden of ownership. Our vision is to be APAC’s #1 carsharing platform as we seek to create a mobility ecosystem that's shared and sustainable for all.

Reporting to the Fleet Operations Assistant Manager, you will play an important role in designing, planning, and coordinating daily operations, and effective and efficient communication within the team and with external stakeholders.

Day to Day Activities

• Design and manage processes and systems for inventory management to ensure accurate and sufficient inventory levels to support daily operations
• Consolidate and study operations data to identify trends and patterns so as to propose opportunities to enhance the team’s operational efficiency and effectiveness
• Structure and present business cases to key stakeholders to improve business operations
• Lead and coordinate cross-functional projects aimed at implementing changes and improvements to support operation needs
• Develop project plans, set timelines and milestones, and drive progress to ensure timely and successful implementation
• Support the business as required by the team

Who We Are Looking For

• Diploma or Degree in Business Administration, Logistics, Data Analytics, Information Systems / Technology, Operations Management, Engineering or any related field
• Proven experience in fleet operations management, data analysis, and project management preferred
• Strong analytical skills with the ability to interpret complex data sets and extract actionable insights
• Excellent communication and interpersonal skills, with the ability to effectively engage with cross-functional teams and stakeholders
• Ability to multitask and work independently under pressure
• Proficiency in data analysis tools and software, such as Microsoft Excel, SQL, or business intelligence platforms
• Meticulous and detail-oriented with a focus on accuracy and precision in data analysis and reporting
• Class 3 / 3A / 3C / 3CA Driving License with at least one (1) year driving experience

Why You Should Join Us

• Be part of the fastest growing and largest carsharing technology company in Singapore
• Achieve meaningful objectives as part of a mission-driven and values-based organisation
• An opportunity to experience an open, inclusive, and culture-first work environment

Strong personal alignment with our GetGo Values

• Driven by Purpose
• Stay Curious and Humble
• Collaborate with Empathy
• Make it Better
• Get It Going!

GetGo is Singapore’s largest and fastest-growing carsharing platform that enables everyone with the freedom to drive without the burden of ownership. Our vision is to be APAC’s #1 carsharing platform as we seek to create a mobility ecosystem that's shared and sustainable for all.

Reporting to the Fleet Operations Assistant Manager, you will assist in administrative matters, coordinate operations, maintain department documentation, and facilitate effective and efficient communication within the team and with external stakeholders.

Day to Day Activities

• Conduct physical inventory checks and counts to ensure accurate inventory levels
• Organise inventory in designated locations, ensuring proper storage conditions to prevent damage or deterioration
• Assist in the enforcement of safety protocols and procedures to ensure a safe working environment for the team
• Serve as a point of contact for internal and external inquiries related to fleet operation
• Coordinate communications between the fleet operations team, ground operators, vendors, and other relevant parties
• Provide our partners with timely upload of scheduled jobs without affecting users’ bookings
• Coordinate with our partners on equipment installations and repairs of our vehicles, ensuring timely resolution of issues
• Assist in managing the purchase, renewal, and season parking transfers for our fleet
• Provide operational support to the fleet operations team as required by the team

Who We Are Looking For

• Higher NITEC or Diploma in Business Administration, Logistics, Information Systems / Technology, Automotive / Mechanical Technology, Engineering, or equivalent
• Highly motivated with a strong sense of discipline, working well under minimal supervision
• Excellent communication and interpersonal skills
• Familiar and comfortable working with MS Excel/Google Sheets
• A valid Class 3 / 3A / 3C / 3CA licence will be advantageous

Why You Should Join Us

• Be part of the fastest growing and largest carsharing technology company in Singapore
• Achieve meaningful objectives as part of a mission-driven and values-based organisation
• An opportunity to experience an open, inclusive, and culture-first work environment

Strong personal alignment with our GetGo Values

• Driven by Purpose
• Stay Curious and Humble
• Collaborate with Empathy
• Make it Better
• Get It Going!

RESPONSIBILITIES:

• Handle data entry
• Perform administrative duties

REQUIREMENTS:

• Candidates with no experience are welcomed to apply
• Comfortable with using computer
• Good communication and interpersonal skills
• Proactive, committed and self-motivated
• Able to commit for up to 2 months