Total 12 job vacancies by Hwa Chong Institution

Job Descriptions:

• Provide frontline assistance to staff, students and public, through emails, phone calls and over the counter.
• To ensure the smooth day-to-day operation of the administration department and school events
• Provide administrative support for school events.
• Perform any other administrative functions as and when required.

Requirements:

• Minimum O Levels or higher with experience in customer service and administrative work.
• Computer literate and proficient in MS Office applications.
• Excellent interpersonal and communication skills.
• Good command of both English and Chinese, verbal and written.
• An independent worker and also an excellent team player with passion for service excellence.
• Highly customer oriented and able to multi-task.

DUTIES & RESPONSIBILITIES:

1. Administer procurement activities, provide end-to-end support and advice to internal requestor on procurement procedure, guide them through the entire procurement process.

2. Review and prepare procurement documents for publication, evaluation, award recommendations etc. Check and ensure quotation bids are evaluated fairly and in strict compliance to the school’s procurement procedure and Government Instruction manual (IM).

3. Perform transactions on GEBIZ, publishing quotation, raising award, issuance of Purchase Order (PO), contracts and etc.

4. Liaise with internal requestor on contract management, track and timely complete all purchase request assigned.

5. Perform any other ad-hoc duties as assigned.

REQUIREMENTS

1. Diploma/ degree in business, supply chain management, or a related field.

2. 2 years of experience in government procurement.

3. Experience with procurement software and tools including GeBIZ e-procurement system.

4. Have knowledge on government procurement procedure is a plus.

5. Strong analytical, problem-solving skills and meticulous with eye for details.

6. Proactive, able to work independently and as a team member. Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization.

As members of the boarding school community, the Boarding Executive will work with the boarding management closely to run daily boarding operations.

• As a disciplinarian to instill self-discipline and good time management of each boarder
• As a caregiver, to nurture the social – emotional development of each boarder
• Create and maintain a supportive atmosphere for student learning and development within the boarding community
• Assist boarders in transitions, learn life-skills in resolving conflicts, supporting their academic and non-academic pursuits, building of character and independence. To guide boarders develop a sense of community through supervision and participation of programs and activities.

Job Description

• Work with the Boarding Mentors & develop a professional relationship with boarders to better attend to their needs and issues
• Manage discipline of boarders including safety and security of boarders
• Contact point with parents and teachers of boarders assigned
• Develop and conduct boarding programs and activities
• Able to work on late evenings, weekends, and Public Holidays to support the boarders' after-school programs and events.
• Perform all administrative work, operational support or any other miscellaneous tasks related to the role
• Perform room and hygiene checks and follow up with the boarder involved
• Assist with reception duties as and when required.

Requirements

• Minimum diploma holder, preferably in education, counselling, social sciences or psychology related fields
• Experience with boarding services and working with youth in a formal employment or as a volunteer capacity
• Possess appropriate dispositions such as empathy towards students and to manage the demands of the job.
• Good verbal and written communication skills especially in English and Mandarin to handle queries and concerns from Mandarin-speaking associates in regard with the programs and activities matter.
• Organised, meticulous, and able to multitask.
• Additional skill sets like first-aid and mentoring students would be an added advantage.
• Must be willing to stay in at Boarding School.

DUTIES & RESPONSIBILITIES:

Financial Strategy and Planning:

• Develop and implement financial strategies to support the school's long-term goals and objectives.
• Collaborate with senior management to create annual budgets and financial forecasts.

Financial Management:

• Oversee all financial operations, including accounts payable, accounts receivable, budget management, and financial reporting.
• Ensure the school maintains strong financial health and compliance with all relevant laws and regulations.
• Ensure full compliance with regulations mandated by funding agencies.

Team Leadership:

• Lead and mentor a team of finance personnels.
• Provide guidance, training, and performance evaluations to ensure a high-performing finance team.

Financial Reporting:

• Prepare and present financial reports to the school's leadership (monthly) and Board of Governors (quarterly).
• Provide support and assistance to the Finance Sub-Committee of the Board of Governors.
• Analyze financial data to provide actionable insights and recommendations in a timely fashion.

Risk Management:

• Identify and mitigate financial risks that could impact the school's operations or financial stability.
• Recommend, implement effective internal controls and financial policies.

Audit and Compliance:

• Coordinate external audits and ensure compliance with regulatory requirements.
• Maintain accurate financial records and documentation.

Strategic Financial Projects:

• Lead or participate in strategic financial projects, such as capital investments, fundraising initiatives, and cost optimization efforts.

Financial Literacy:

• Conduct knowledge-sharing sessions to heighten stakeholders’ awareness of sound financial practices, fostering financial literacy and ensuring stakeholders are well-equipped to understand, appreciate, and actively participate in school’s financial stewardship.
• Promote prudent financial practices across the school.

REQUIREMENTS

1. Bachelor's degree in Finance, Accounting, or a related field (Master's degree preferred).
2. Professional certification such as CPA, CFA, or CMA is highly desirable.
3. Proven experience in finance leadership roles, preferably in an educational institution or similar non-profit setting.
4. Strong knowledge of Singaporean financial regulations and reporting requirements.
5. Excellent leadership, communication, and interpersonal skills.
6. Proficiency in financial software and tools.
7. Ability to multi-task with a keen eye for details.
8. Excellent command of English, both written and spoken.
9. Ability to work independently, handle confidential information with discretion.
10. A team player with a positive outlook.
11. Demonstrate high standard of professional integrity and ethics.
12. Resilient and seek to achieve excellence in a fast-paced environment.
13. Proficient in MS Office Suite.

DUTIES & RESPONSIBILITIES:

Position Overview:

The Library Manager plays a crucial role in ensuring the effective management and operation of two libraries within the school – one for the secondary school section and another for the junior college section. The Library Manager is responsible for developing, maintaining, and promoting library resources, services, and programs that support the educational and recreational needs of students, teachers, and staff. This role involves both administrative and educational components to foster an environment conducive to learning and research.

Key Responsibilities:

1. Library Operations Management:

● Oversee the day-to-day operations of both the secondary school and junior college libraries.

● Fine-tune and enforce library policies, procedures, and guidelines to ensure consistent and efficient library usage.

● Oversee the main functions of the library – Finance, Acquisition, Cataloguing, Reporting, Weeding and Circulation.

● Manage library staff, including hiring, training, scheduling, performance evaluations and welfare of staff.

● Monitor library budgets, expenditures, and resource allocations.

2. Collection Development:

● Collaborate with teachers, curriculum coordinators, and school administrators to curate library collections that align with the academic needs of both sections.

● Evaluate and select appropriate print and digital resources, including books, journals, databases, and multimedia materials.

● Regularly assess the relevance and currency of the collections and make informed decisions about acquisitions and deselection.

3. User Services:

● Provide exceptional customer service to library users, assisting with research, information retrieval, technical inquiries and book recommendations.

● Foster a welcoming and inclusive environment in the libraries to encourage learning and collaboration.

● Support CCA teacher-in-charge in training and supervising student librarians.

4. Library Technology and Systems:

● Oversee the implementation and maintenance of library management systems, databases, and digital platforms.

● Ensure user-friendly access to electronic resources and digital collections, troubleshoot technical issues, and facilitate training for library patrons.

5. Promotion and Outreach:

● Develop and implement strategies to promote library resources and services to students, teachers, and parents.

● Organize and participate in events, book displays, and reading initiatives to encourage reading culture and engagement within the school community.

6. Collaboration and Partnerships:

● Collaborate with subject teachers and faculty to integrate library resources into the curriculum.

● Support Library Head in all matters pertaining to the library as a resource center.

7. Professional Development:

● Stay updated with current trends and developments in library science and education through continuous learning and participation in relevant workshops, seminars, and conferences.

REQUIREMENTS

1. Bachelor's or Master's degree in Library and Information Science or related field.
2. Previous experience in library management, preferably in an educational setting.
3. Strong organizational, communication, and leadership skills.
4. Proficiency in library management systems, technology, and digital resources.
5. Knowledge of educational trends and curriculum needs.
6. Ability to work collaboratively with diverse stakeholders.

DUTIES & RESPONSIBILITIES:

1. Researching and identifying potential suppliers or vendors

2. Evaluating supplier bids and proposals and negotiating contracts and prices

3. Maintaining and updating procurement records and documentation

4. Managing inventory levels and ensuring timely delivery of goods and services

5. Monitoring vendor performance and addressing any issues or concerns

6. Developing and implementing procurement policies and procedures

7. Ensuring compliance with relevant laws and regulations

8. Collaborating with other departments and stakeholders to identify and meet procurement needs

9. Providing guidance and support to other team members involved in procurement activities.

REQUIREMENTS:

1. Diploma degree in business, supply chain management, or a related field.

2. 2 years of experience in procurement

3. Experience with procurement software and tools including GeBIZ

4. Strong analytical, problem-solving skills and meticulous

5. Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization.

6. Knowledge of procurement regulations, policies, and procedures.

7. Experience with procurement software and tools.

DUTIES & RESPONSIBILITIES:

1. Art Studios and Storerooms

• Liaise with Estate for removal of trash, cleanup of major spaces
• Organize storage space and dejunk the unnecessary
• Report breakdown of equipment/facilities to IT and Estate, oversee repairs

2. Administrative and Office Work

• Manage SRC Art Gallery (On spotlights, air-con and screenings for visits), Open and Close Gallery (within office hours only)
• Liaise between art suppliers, art teachers and Finance – Processing of invoice payments and documentation
• Updating art materials inventory list
• Liaise with IT and AV with checks and updating of inventory list
• Booking of transport for external gallery and museum visits

3. Supervision of Teaching and Learning

• Keeping updated stock list (be it liaising with art teachers or physical checks)
• Assist in sourcing of materials, ordering of materials, liaising with delivery and packing
• Archiving of artworks on display in school, keeping track of inventory list of artworks on digital platform
• Packing and organizing of delivered art materials into the respective storerooms and studios
• To provide close supervision when students are handling machines or engage in dangerous activities
• To check that all students vacate art room at the end of each day, all doors are secured and ensure that no student is able to assess freely.

4. Materials & Equipment

• Oversee loan of equipment to students, keeping an updated inventory of equipment movement
• Keep an updated inventory, labeling equipment, coming up with instructional/ safety labels
• Accountable for usage and returning of tools and equipment during activities
• Accountable for maintenance of equipment such as cameras and lenses

5. Digital archival/ Resource preparation

• Simple documentation/ photographing of art works
• Archiving photographs/ artworks / articles digitally
• Maintenance of AEP website
• Assist in the production of art learning resources. E.g. scanning

6. Installation & Display

• Assist in setup of student’s works for exhibitions (Painting / construction of walls, liaising with the IT, AV and Estate for the wiring of electrical cables, spotlights and installation of works)
• Oversee framing and installation of artworks in the SRC Art Gallery and within school compound (Liaise with external vendor)
• Artist Statement Labels

7. Safety Officer

• Assist Safety Committee and EC/ Aesthetics in the role as safety officer for all art studios.
• Maintenance of First Aid Kit in all art studios
• Work with Estate on checking of all fire extinguishers
• Maintenance of Kiln and Printing Press (Liaise with external vendor)
• Maintenance of cleanliness in all art studios and gallery

REQUIREMENTS

• A Diploma in Fine Arts is preferred.
• Career Opportunity for Beginners - Entry level is welcomed.
• Familiar with art materials and equipment, managing inventory, good organisational skills.
• Proficiency in website design.

Job Descriptions:

• Prepare laboratory/workshop sessions/tests/examinations by setting up necessary equipment/apparatus and preparing the necessary materials, guided by TSO
• Perform basic logistics support for meetings and events (e.g. booking of venues, setting up of venue etc) when needed
• Support teaching staff, Admin Manager, Operations Manager and CSOs to provide logistic support for special events and daily activities, ensuring the venue/room is properly set up in advance
• Assisting in matters relating to vendors such as escorting vendors and ensuring the quality of products/services delivered is satisfactory
• Provide student support e.g. attending to students in the sickbay while waiting for parents to bring the student home or assisting TSO/OM in administering basic first aid
• Perform any other duties as and when assigned by the School Leaders and supervisor

Requirements:

• Work experience in school or research laboratories, or related laboratory work is an advantage
• Team player, who can work independently

Roles:

As an Estate Management Officer, you will be provided support in the areas of Estate and Facilities Management, Safety and security, and Logistics.

Job Description

• Manage estate and facilities.
• Conduct routine checks on facilities' cleanliness and safety.
• Repair and replace M&E fittings and equipment.
• Supervise contractors.
• Attend to stakeholders’ requests and/or feedback.
• Provide logistic support to school events & activities.
• To manage external contractors.
• Managing all administrative tasks.

Requirements

• A dynamic and motivated individual with a Diploma in Estate Management and Building Services or related qualifications.
• At least 3 years of relevant work experience preferred.
• Experienced candidates without the required qualifications may also apply.

Job Descriptions

• Planning, procuring, and preparing materials for daily practicals, enrichment sessions, and practical assessments. Apparatus and materials planning and preparation for practical sessions and practical assessments.
• Liaising with vendors and evaluating quotations from suppliers for consumables and lab equipment.
• Prepare and propose a yearly budget for Physics Laboratories.
• Stocktaking of inventory for Physics laboratories during school breaks.
• Regular maintenance and servicing of lab apparatus/equipment to ensure optimum working conditions.
• Effecting minor repairs to apparatus and lab facilities where necessary.
• Conduct a risk assessment of Physics laboratories. Put in place and enforce safety guidelines in the laboratories.
• Risk assessment form preparation for practical tasks to be performed each school term.
• Keeping account of breakages/losses/damages during practical sessions.
• Aiding teachers in preparing and setting up lessons’ demonstration equipment/apparatus.
• Clearing and cleaning of laboratories and apparatus used after practical sessions and practical assessments.
• Supervise and schedule the cleaning up of laboratories during school breaks.
• Supervise, allocate, and support the work of lab attendant(s).
• Any other duties as assigned by the school.

Requirements

• Diploma or Degree in Physics or related field of studies (e.g. Electrical or Mechanical Engineering).
• At least 2 years of relevant work experience preferred.
• Having experience in managing a school science laboratory would be an advantage.
• Knowledge in Physics or Electrical or Mechanical Engineering.
• Knowledge in laboratory management.
• Team player and also able to work independently.
• Being able to work and communicate effectively with students and staff is an advantage.

Job Descriptions:

• Planning and procuring materials for daily lab, enrichment session and practical assessments.
• Liaising with vendors and evaluation of quotations from suppliers for consumables and lab equipment.
• Aiding in preparation for the lab budget.
• Stock taking of inventory during school breaks.
• Maintenance of lab apparatus, namely, cleaning scopes, to ensure optimum working conditions.
• Effecting minor repairs to apparatus and lab facilities where necessary.
• Risk assessment form preparation for practical tasks to be performed each school term.
• Apparatus ad materials planning and preparation for lab sessions and practical assessments.
• Ensuring apparatus and material sufficiency during lab sessions and practical assessments.
• Keeping account of breakages/losses during lab session.
• Collating and submission of monies collected for breakages/losses to Finance.
• Aiding teachers in lab visual aid apparatus set up when required.
• Clearing and cleaning of lab and apparatus used after lab sessions and practical assessments.
• Supervising the cleaning up of labs during school breaks.

Requirements:

• Diploma or Degree in Biology or related field of studies
• Experience in research laboratories or related laboratory work
• Knowledge in biology / life sciences
• Knowledge in laboratory management
• Knowledge of handling life specimens and preparation of chemicals required biology experiments
• Team player, able to work independently
• Able to work and communicate effectively with students and staff is an advantage

DUTIES & RESPONSIBILITIES:

Position Overview:

The Library Manager plays a crucial role in ensuring the effective management and operation of two libraries within the school – one for the secondary school section and another for the junior college section. The Library Manager is responsible for developing, maintaining, and promoting library resources, services, and programs that support the educational and recreational needs of students, teachers, and staff. This role involves both administrative and educational components to foster an environment conducive to learning and research.

Key Responsibilities:

1. Library Operations Management:

● Oversee the day-to-day operations of both the secondary school and junior college libraries.

● Fine-tune and enforce library policies, procedures, and guidelines to ensure consistent and efficient library usage.

● Oversee the main functions of the library – Finance, Acquisition, Cataloguing, Reporting, Weeding and Circulation.

● Manage library staff, including hiring, training, scheduling, performance evaluations and welfare of staff.

● Monitor library budgets, expenditures, and resource allocations.

2. Collection Development:

● Collaborate with teachers, curriculum coordinators, and school administrators to curate library collections that align with the academic needs of both sections.

● Evaluate and select appropriate print and digital resources, including books, journals, databases, and multimedia materials.

● Regularly assess the relevance and currency of the collections and make informed decisions about acquisitions and deselection.

3. User Services:

● Provide exceptional customer service to library users, assisting with research, information retrieval, technical inquiries and book recommendations.

● Foster a welcoming and inclusive environment in the libraries to encourage learning and collaboration.

● Support CCA teacher-in-charge in training and supervising student librarians.

4. Library Technology and Systems:

● Oversee the implementation and maintenance of library management systems, databases, and digital platforms.

● Ensure user-friendly access to electronic resources and digital collections, troubleshoot technical issues, and facilitate training for library patrons.

5. Promotion and Outreach:

● Develop and implement strategies to promote library resources and services to students, teachers, and parents.

● Organize and participate in events, book displays, and reading initiatives to encourage reading culture and engagement within the school community.

6. Collaboration and Partnerships:

● Collaborate with subject teachers and faculty to integrate library resources into the curriculum.

● Support Library Head in all matters pertaining to the library as a resource center.

7. Professional Development:

● Stay updated with current trends and developments in library science and education through continuous learning and participation in relevant workshops, seminars, and conferences.

REQUIREMENTS

1. Bachelor's or Master's degree in Library and Information Science or related field.
2. Previous experience in library management, preferably in an educational setting.
3. Strong organizational, communication, and leadership skills.
4. Proficiency in library management systems, technology, and digital resources.
5. Knowledge of educational trends and curriculum needs.
6. Ability to work collaboratively with diverse stakeholders.