Total 451 Junior Executive level Administrative / Clerical job vacancies in Klang valley, Puncak Alam, Kuantan, Alor Setar

JOB DESCRIPTION

• To issue Purchase Order for Raw and Packing Materials or other relevant materials as required by superior
• To ensure the correct price, quantity and quality of materials before ordering to supplier
• To monitor the stock levels in store is adequate to avoid any insufficient of materials or overstock in store
• To ensure the delivery date of materials required for production usage is before the delivery date of finished goods/shipment
• To liaise with supplier on product complaint in terms of quality and quantity rejection
• To issue Purchase Return and Goods Return of materials rejected by QC department
• To request quotation from supplier on new materials or for any fluctuate price materials from time to time and obtained approved from before ordering
• All other relevant task as deems necessary by immediate Superior

JOB REQUIREMENTS

• Degree or Diploma holder in Food Technology, Food Science or equivalent
• Minimum 2 years’ experience related Purchasing
• Analytical, creative thinking and problem solving skills
• Independent, self-starter, dynamic team player, resourceful with a high level of initiative
• Able to adapt to challenging working environment and long hours duty if required

Perks & Benefits

• Medical
• EPF
• Sosco

職位描述

• 根據上級要求發出原料和包裝材料或其他相關材料的採購訂單
• 在向供應商訂購之前確保材料的價格、數量和品質正確
• 監控店內庫存水準足以避免店內材料不足或庫存過多
• 確保生產所需材料的交貨日期早於成品/發貨的交貨日期
• 就品質和數量拒收方面的產品投訴與供應商聯絡
• 對QC部門拒絕的物料發出採購退貨和退貨
• 不時向供應商索取新材料或任何價格波動材料的報價，並在訂購前獲得批准
• 直屬上級認為必要的所有其他相關任務

工作要求

• 食品科技、食品科學或同等學歷學位或文憑持有者
• 至少 2 年採購相關經驗
• 分析、創造性思考和解決問題的能力
• 獨立、自我啟動、充滿活力的團隊合作精神、足智多謀、高度主動性
• 能夠適應具有挑戰性的工作環境和長時間工作（如果需要）

津貼和福利

• 醫療的
• 公積金
• 索斯科

General admin in sales, operations, and HR plays a crucial role in ensuring smooth and efficient operations across these departments, providing support to various teams and contributing to the overall success of the organization.

Sales:

• Assist in managing sales documentation, such as contracts, agreements, quotations and Invoices.
• Coordinate with the sales team to ensure timely delivery of products or services to customers.
• Maintain sales records and reports, including updating customer databases and sales performance metrics.
• Collaborate with the marketing team to support sales efforts through promotional activities or events.

Finance:

• Assist to monitor and track A/R and A/P. Coordinate with Head of Finance on monthly reporting.

Operations:

• Support day-to-day operations by managing office supplies, equipment, and facilities.
• Assist in coordinating meetings, appointments, and travel arrangements for team members.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain organizational systems and databases to ensure efficient workflow.
• Assist in implementing and enforcing company policies and procedures to maintain a safe and productive work environment.

HR:

• Support HR functions such as recruitment, onboarding, and offboarding processes.
• Assist in maintaining employee records, including attendance, leave, and performance evaluations.
• Coordinate training and development activities for employees.
• Assist in administering employee benefits and payroll processes.
• Handle inquiries from employees regarding HR policies, procedures, and benefits.

Preferred Qualifications, Experience and Skills

• Minimum Degree holder.
• Two (2) years' experience as a secretary or office administrator. Ideally with sales admin support background.
• Good with computers, especially MS Office (Word, Excel, PowerPoint, Outlook)
• Good with numbers
• Proficiency in spoken and written English required
• Proficiency in spoken Chinese (Mandarin, Cantonese, etc.), spoken and written Malay highly desirable

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

銷售、營運和人力資源部門的綜合管理在確保這些部門平穩高效的運作、為各個團隊提供支援並為組織的整體成功做出貢獻方面發揮著至關重要的作用。

銷售量：

• 協助管理銷售文件，例如合約、協議、報價單和發票。
• 與銷售團隊協調，確保及時向客戶交付產品或服務。
• 維護銷售記錄和報告，包括更新客戶資料庫和銷售績效指標。
• 與行銷團隊合作，透過促銷活動或活動支援銷售工作。

金融：

• 協助監控和追蹤應收帳款和應付帳款。與財務主管協調月度報告。

營運:

• 透過管理辦公用品、設備和設施來支援日常營運。
• 協助協調團隊成員的會議、約會和旅行安排。
• 處理傳入和傳出的信件，包括電子郵件、電話和郵件。
• 維護組織系統和資料庫以確保高效率的工作流程。
• 協助實施和執行公司政策和程序，以維持安全和有效率的工作環境。

人力資源：

• 支援人力資源職能，例如招募、入職和離職流程。
• 協助維護員工記錄，包括出席、休假和績效評估。
• 協調員工的訓練和發展活動。
• 協助管理員工福利和薪資流程。
• 處理員工有關人力資源政策、程序和福利的詢問。

優先資格、經驗和技能

• 最低學位持有者。
• 兩 (2) 年秘書或辦公室管理員經驗。最好具有銷售管理支援背景。
• 擅長電腦操作，尤其是 MS Office（Word、Excel、PowerPoint、Outlook）
• 擅長數字
• 要求熟練英語口語和書面能力
• 精通中文口語（國語、粵語等）、馬來語口語及書寫能力者優先

津貼和福利

• 員工股權
• 津貼（旅費、交通費等）
• 附近的公共交通
• 中心位置
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 事假
• 開放文化
• 個人發展機會

工作職責：

• 銀行往來調節表
• 開立付款憑證
• 開立DO、發票等
• 執行資料輸入並更新資料庫系統
• 履行歸檔、打字、影印、裝訂、掃描等行政職務。
• 協助會計部門處理壞帳文件
• 協助上級處理與會計和財務有關的所有事務
• 執行管理層認為為公司高效運作所必需的任何任務

要求：

• 最低 SPM / 文憑。
• 鼓勵應屆畢業生申請
• 精通 MS Office Excel
• 獨立、積極主動、結果導向

津貼和福利

• 公司旅行
• 獎金
• 醫療保險
• 免費停車場
• 勤工津貼

Job Responsibilities:

• Bank reconciliation
• To issue payment voucher
• Issue DO, invoice and others
• Perform data entry and update the database system
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Assist the accounting department with bad debt documentation
• To assist superior in all matters related to accounting and financing
• To perform any task deemed necessary by the management for the efficient running of the operation of the company

Requirement:

• Min SPM / Diploma.
• Fresh graduates are encouraged to apply
• Proficient in MS Office Excel
• Independent, proactive, and result-oriented

Perks & Benefits

• Company trips
• Bonus
• Medical insurance
• Free parking
• Attendance allowance

Responsibilities:

• Assist in day-to-day operations and activities
• Organize office and assist in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records and databases ensuring accuracy and validity of information.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements:

• Meticulous, analytical, strong interpersonal skills and able to work under pressure to meet deadlines
• Integrity and confidentiality.
• Computer literacy.
• Possess own transport

• EPF, Socso, EIS
• Insurance
• Medical Benefits

ROLES & RESPONSIBILITIES 

• Perform sales activities by replying customer queries and close sales 
• Check stock availability. 
• Update the e-commerce platforms setting from time to time. 
• Handle delivery for urgent customer inquiry or special case. 
• Check the platforms transactions with the communication inter departments. 
• Coordinate and prepare daily e-commerce (Shopee and Lazada) sales & operational administration functions including all types of reporting submission, filing, documentations and data maintenance. 
• Perform and generate weekly, month end, quarterly & yearend promotion, campaigns, sales, financial closing & reporting. 
• Support and create records for database on financial and other data. 
• Help packing ecommerce orders when necessary.
• Any additional tasks and supports role as requested. 
• Provide support in company marketing events.
• Research and build new products for the e-commerce platform. 

JOB REQUIREMENT 

• Bachelor's degree in Marketing, Business Administration, or its equivalent field. 
• Minimum 1-2 years' experience in related field is required for this position. 
• Proven track record in digital marketing and e-commerce, ideally in a dynamic and fast-paced environment. 
• Deep understanding of e-commerce platforms, digital marketing channels, and customer journey optimization. 
• Exceptional communication skills with a knack for building strong relationships. 
• Collaborative mindset with the ability to thrive in a high-energy team environment. 
• Analytical prowess, using data-driven insights to inform strategic decision-making. 
• Proficiency in essential software and tools, such as Google Analytics, social media management platforms, and email marketing software, such as MailChimp. 

Job Scope:

The Personal Assistant is responsible for providing secretarial and
administrative support and services to the Managing Director and
the organization.

Key Responsibilities:

• Prepare and manage correspondence, reports and documents
• Make travel and accommodation arrangements
• Maintain schedules, calendars and coordinate and follow up on
  daily duties and files
• Arrange and schedule appointments, departmental meetings,
  and management meetings
• Take, prepare and distribute minutes of meetings
• Organise internal and external events
• Coordinate specific outsourcing activities
• Screen telephone calls and handle incoming mails and faxes
• Maintain office systems including data arrangement and filing
• Special related duties

Competency:

• High level of integrity and able to maintain confidentiality of
  sensitive information
• Good interpersonal skills and the ability to interact with all level
  of people
• Strong written and verbal communication skills
• Fluent in written and spoken English Language
• Computer literate with Microsoft Office
• Problem solving skills

Qualification:

PSC, related first degree/diploma or equivalent qualification with
relevant experience

Experience:

Previous experience for at least 2 years in related field preferably
with senior management

Perks & Benefits

• Personal leave
• Company Trip
• EPF & SOCSO

Responsibilities:

• Assist in day-to-day operations and activities
• Organize office and assist in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records and databases ensuring accuracy and validity of information.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements:

• Meticulous, analytical, strong interpersonal skills and able to work under pressure to meet deadlines
• Integrity and confidentiality.
• Computer literacy.
• Possess own transport

• EPF, Socso, EIS
• Insurance
• Medical Benefits

Job Description

As a Sales Coordinator / Customer Service, you will play a crucial role in assisting our sales team with various tasks related to customer engagement, follow-up, and after-sales support. You will be the liaison between our sales personnel and our valued customers, ensuring a seamless and positive customer experience.

Key Responsibilities:
*Sales Support:
Collaborate with sales representatives to manage and prioritize leads, ensuring efficient follow-up. Maintain accurate records of customer interactions and sales activities using CRM software. Prepare and process sales orders, and invoices as needed.

*After-Sales Support:
Proactively reach out to customers after a sale to ensure their satisfaction and address any concerns or issues. Assist with product returns, replacements, and warranty claims, resolving customer concerns efficiently.

*Documentation and Reporting:
Maintain organized and up-to-date customer and sales records. Generate reports and analyze sales data to identify trends and opportunities for improvement.

*Team Collaboration:
Collaborate closely with the sales team to provide them with the necessary support and information. Work in tandem with other departments such as marketing and product development to ensure a unified customer experience.

Additional Information
Career Level: Junior Executive
Qualification: Higher Secondary/STPM/'A' Level/Pre-U

Job Highlights

• We will guide you to become an excellent sales coordinator.
• We have sister companies in SEA,chance to experience globally.
• We are at the growing stage,join us now to become pioneer.
   

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Your duties and responsibilities include but not limited to:

• Handle, administer and execute all office admin duties & operation tasks which include paperwork such as issuance of Invoices, Delivery Order, Credit Note, Debit Note and others related paperwork to ensure smooth operations.
• To attend phone calls, email reply & postage.
• Assist and co-ordinate in preparation of daily schedule & logistics with Sales and Operation Department.
• Ensure all the project(s) photos to be updated and kept onto the respective folder in the server.
• Undertake the tasks of receiving calls, take and conveying messages and routing all correspondence to respective personnel.
• Resolve and handle administrative issues and queries appropriately. Dealing with client(s) complaint such as on CN, invoicing, shortage of delivery, delay of delivery, etc.
• Follow up and liaises with respective department and assist on overdue payment collection and reports. Issuance of Reminder letter and CTOS letter to all Outstanding Payment Client(s) as well as co-ordinate with Lawyer for the Issuance of Demand letter.
• Coordinating with clients applying the work permit & attending the site safety briefing class as require for the respective projects.
• Support the sales research and analysis which may include preparation of reports and presentation on sales performance to provide analytical support and data to contribute to increasing profitability and continuous improvement.
• Maintain databases, utilizing appropriate software, systems and metrics to provide accurate and timely data to inform decision making and contribute to respective personnel and department.
• Organize and carry out an efficient documentation/records, files, reports are properly filed and kept daily.
• Compiling of monthly/ad-hoc reports for review and tracking purposes that require by the Management.
• Manage and monitor office supplies and bills, reorder when required.
• Perform ad-hoc duties as when assigned and required by the Management from time to time.
• Knowledge of SQL system would be an added advantage.
• Proficient in using Microsoft Excel, Microsoft Word and Microsoft Powerpoint.
• Able to write and speak clearly in Chinese, English and Malay.
• Good interpersonal skills and able to build good working relationships at all levels.
• Must possess own vehicle.

Perks & Benefits

• Annual Leave
• Medical Leave
• EPF & Socso Provided
• Year End Bonus base on performance.

您的職責和責任包括但不限於：

• 處理、管理和執行所有辦公室管理職責和營運任務，包括開立發票、交貨單、貸項通知單、借項通知單和其他相關文書工作，以確保順利運作。
• 參加電話、電子郵件回覆和郵寄。
• 協助和協調銷售和營運部門準備日常日程和物流。
• 確保所有項目照片均已更新並保存在伺服器中的相應資料夾中。
• 承擔接聽電話、接收和傳達訊息以及將所有信件轉發給相應人員的任務。
• 適當解決和處理行政問題和疑問。處理客戶投訴，如CN、發票、交貨短缺、交貨延遲等。
• 跟進並與相關部門聯絡，協助處理逾期付款催收和報告。向所有未付款客戶發出提醒函和 CTOS 函，並與律師協調發出要求函。
• 與客戶協調申請工作許可證並根據各自專案的要求參加現場安全簡報課程。
• 支援銷售研究和分析，其中可能包括準備報告和銷售業績演示，以提供分析支援和數據，有助於提高盈利能力和持續改進。
• 維護資料庫，利用適當的軟體、系統和指標提供準確、及時的數據，為決策提供資訊並為相應的人員和部門做出貢獻。
• 組織和執行有效的文件/記錄，文件，報告每天正確歸檔和保存。
• 編制月度/臨時報告，以供管理層要求的審查和追蹤目的。
• 管理和監控辦公用品和帳單，並在需要時重新訂購。
• 根據管理層不時分配和要求的情況履行臨時職責。
• 了解 SQL 系統將是一個額外的優勢。
• 熟練使用 Microsoft Excel、Microsoft Word 和 Microsoft Powerpoint。
• 能夠清晰地用華語、英語和馬來語書寫和說話。
• 良好的人際溝通能力，能夠在各個層面建立良好的工作關係。
• 必須擁有自己的車輛。

津貼和福利

• 年假
• 病假
• 提供公積金及社會保險
• 年終獎金根據表現而定。

職位描述

• 確保正確維護記錄、文件和歸檔以支援所有會計分錄。
• 協助月結、日記帳調整、準備結帳報告、協助審計和稅務事宜。
• 處理日常會計職能和每月結帳活動，包括準備和處理月末日記帳、盤點報告。
• 管理工資系統和管理任務
• 與各部門以及客戶保持良好的溝通
• 為團隊提供支援以及分配的任何其他臨時職責。

要求

• 至少 1 年相關領域的工作經驗
• 相關領域的最低文憑/學士學位
• 優秀的溝通技巧，以結果為導向，充滿活力，足智多謀，自我激勵，組織良好，並具有出色的人員管理技能。
• 能夠使用SQL軟體是額外的優勢

津貼和福利

• 事假
• 開放文化

工作範圍：

私人助理負責提供秘書和
向董事總經理提供行政支援和服務
該組織。

主要責任：

• 準備和管理信件、報告和文件
• 安排旅行和住宿
• 維護時間表、日曆並協調和跟進
  日常職責和文件
• 安排和安排約會、部門會議、
  和管理會議
• 記錄、準備和分發會議記錄
• 組織內部和外部活動
• 協調具體的外包活動
• 篩選電話並處理傳入的郵件和傳真
• 維護辦公系統，包括資料整理和歸檔
• 特殊相關職責

能力：

• 高度誠信並且能保守機密
  敏感資訊
• 良好的人際交往能力以及與各個層級互動的能力
  人的
• 較強的書面和口頭溝通能力
• 英語書寫和口語流利
• 精通電腦並使用 Microsoft Office
• 解決問題的能力

資質：

PSC、相關學士學位/文憑或同等資格
相關經驗

經驗：

具有至少 2 年相關領域經驗者優先
與高階管理層

津貼和福利

• 事假
• 公司旅行
• 公積金和社險