Total 605 Full-time administrative clerical job vacancies in Others category in Malaysia

Pearly Whites Dental is a private dental practice in beautiful Broome, we are passionate about having the patient happy and relaxed whilst providing the best dental care possible. We value having the best cutting edge technology and having a happy, fun and peaceful team atmosphere.
Our team is friendly and caring and committed to doing our best for our patients. Our work environment is fun, energetic and supportive.
Duties:

Provide the practice with administrative assistance, including stock control and ordering supplies
Data entry of invoices and monthly supplier statements
Assisting with patient billings and booking future appointments
Ensuring that all treatment notes are entered into patient files
Assisting on reception as required, meeting and greeting patients, processing payments and entering new patient forms into the system
Generating patient correspondence and entering recalls in to the system
Providing chairside assistance to the Dentist

... Click here to view more detail / apply for Clerical/Dental Assistant

• Minimum education level of O/N Levels.
• 5 Days / week
• Basic knowledge in Microsoft Word and Excel
• Proficiency in IT, with the ability to navigate various software and systems effectively.
• Independent and self motivated, but willing to work as a team
• Basic knowledge of written and spoken English
• Preferably to be able to converse in Mandarin, as a number of customers speak Mandarin
• Prefer candidates who are able to start work immediately or within short notice

LOOKING FOR ADMIN WHO CAN ANSWER PHONE CALL, TAKE IN ORDER AND KEY IN INVOICE IN A TRADING COMPANY, THIS INCLUDE DOING OF BOOK KEEPING LIKE FILING, DATA ENTRY AND SORTING OUT OF INVOICES.

MUST BE ABLE TO READ AND SPEAK SIMPLE ENGLISH AND ABLE TO DO CUSTOMER SERVICE AND KNOW HOW TO FOLLOW UP ON THEIR ORDER REQUEST.

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

Administrative managers typically use a combination of hard and soft skills to perform their job tasks. Here are some helpful skills for this profession:

• Leadership: Administrative managers rely on their leadership skills to motivate and support administrative employees in their daily tasks.
• Attention to detail: Their attention to detail helps administrative managers issue accurate reports and error-free documents. Administrative managers also use this skill to monitor their employees' performance and efficiency.
• Organisation: It is important for administrative managers to have organisational skills so they can manage their workloads and handle different tasks simultaneously.
• Computer literacy: Administrative managers typically use office software, including word processing, database, enterprise resource planning and accounting software, to perform their tasks efficiently.
• Understanding of best administrative practises: Administrative managers use their understanding of best practices to work efficiently on administrative processes and train others in their department to do the same.

Job Responsibilities:

• Quick in response to clients' enquiries both through whatsapp & phone calls
• Work collaboratively with sales team to support overall business objectives.
• Manage calendar and schedule of bookings for sales team.
• Writing summary reports
• Generate invoices and ensure timely processing and payment.
• Act as the key person for handling all backend matters
• Upkeep of records and documentation.
• Any ad-hoc duties as assigned.
• Able to work on weekend and public holiday

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management
• Qualifications in Management studies will be an advantage
• All Races welcome

Job Description

• Answering customer inquiries, scheduling meetings, and sales appointments, and following up with customers about their order status.
• Compiling a daily list of sales leads, delegating leads to the sales department, and providing sales data and guides to the sales department.
• Developing and monitoring performance indicators for sales and staff members, managing sales tracking tools, and compiling reports.
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction.
• Monitor Rental process (Tender, Payment, Agreement etc).
• Managing customer accounts, following up with customers for administrative purposes, and providing troubleshooting assistance for orders, account statuses, and other problems.
• Performing data entry tasks for sales figures, metrics, and other relevant information and maintaining an organized and accessible filing system.
• Handling administrative duties for the company and its executives and management teams.
• Arrange logistics delivery of equipment.
• Reporting any unusual activity to your supervisors.
• Ad-Hoc Related Task maybe assigned.

Job Requirement

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Strong sourcing and negotiation skills
• Proficient in the use of SAP & WMS
• Ability to multitask, prioritize, and manage time efficiently
• To achieve/meet cost saving target

Administrative managers typically use a combination of hard and soft skills to perform their job tasks. Here are some helpful skills for this profession:

• Leadership: Administrative managers rely on their leadership skills to motivate and support administrative employees in their daily tasks.
• Attention to detail: Their attention to detail helps administrative managers issue accurate reports and error-free documents. Administrative managers also use this skill to monitor their employees' performance and efficiency.
• Organisation: It is important for administrative managers to have organisational skills so they can manage their workloads and handle different tasks simultaneously.
• Computer literacy: Administrative managers typically use office software, including word processing, database, enterprise resource planning and accounting software, to perform their tasks efficiently.
• Understanding of best administrative practises: Administrative managers use their understanding of best practices to work efficiently on administrative processes and train others in their department to do the same.

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

• Prepare full set of accounts (AP, AR, bank reconciliation)
• Work with marketing team to generate invoices and payroll
• Manage cash flow and internal control
• Handle MOM and other government related submissions and matters
• Monitor and ensure the workers’ permits and certificates are valid and updated accordingly
• Analyse and evaluate foreign workers and clients issues and feedback to improve client satisfaction
• Communicate with workers regarding workers issue and take necessary measures
• Perform check in/out of workers into residence and dormitory
• Monitor, evaluate and update workers attendance
• To handle feedback and complaint and update Management accordingly
• To take corrective action and implement preventive measures when required
• Other ad-hoc activities

* Handle full spectrum of accounts recievables and accounts payable.

* Issuing invoices & credit notes

* Follow up on customer's overdue accounts.

* Verifying and processing supplier invoices and petty cash claim

* Maintain daily cash/bank book

*Assit staff admin in monthly management account closing

* Answering phone calls from customers/suppliers

* Performing other duties or tasks as assigned by the immediate superior.

*Proficiency in MS office

* Prepare monthly payment schedules

Job Description:The Administrative Assistant will be responsible for overseeing and coordinating various administrative functions within the organization. They will play a crucial role in ensuring smooth operations and efficient workflow across different departments. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Conduct data entry tasks with accuracy and efficiency, ensuring the maintenance of up-to-date records and databases.
2. Support financial administration tasks, including processing invoices and expense reports.
3. Maintain accurate records and databases, including vendor contracts, and financial documents, ensuring confidentiality and security.
4. Handle incoming and outgoing communications, including phone calls, emails, and mail, promptly and professionally.
5. Liaise with internal and external stakeholders, including clients and vendors, to facilitate communication and ensure timely responses to inquiries and requests.
6. Assist in organizing company events, meetings, and conferences, including coordinating logistics, venue booking, and catering arrangements.
7. Perform other administrative tasks as assigned by management to support the overall operations of the organization.

Requirements:

1. Diploma in Business Administration, Office Management, or related field.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Proven experience in an administrative role, preferably in a similar capacity.
4. Ability to multitask and remain agile in a fast-paced environment.
5. Ability to maintain confidentiality and handle sensitive information with discretion.
6. Flexibility and adaptability to changing priorities and deadlines.
7. Strong interpersonal skills and the ability to work well in a team environment.
8. Strong communication skills, both written and verbal.
9. Attention to detail and a high level of accuracy in all work.

Description：

- Support daily general admin duties.

- Handle office tasks, like upkeeping of office and filing.

- Answering phone calls and door.

- Collection of mail and courier services.

- Manage and purchase office supplies.

- Booking of air tickets and accommodation for staff.

- Other tasks and duties assigned.

Requirements：

GCE ‘O’ Level/ ITE Certification.

No experience required for this role.

Possess a good working attitude.

Pleasant personality and ability to work independently.

Self-motivated and meticulous.

• Documents Filling;
• Maintaining all filling records;
• Payable and Receivable document processing – Focus Accounting System;
• Preparing worker salary;
• Enquiry of minimum 3 quotations for material purchasing;
• Prepare the progress claims;
• Handling of petty cash;
• Auditee for Procurement, Store and Site for Altus Facilities Engineering;
• Project Management (Procurement and Post project documents);
• Responsible for accounts payable & receivable for the company;
• Create and maintain material purchasing price list (Regular Suppliers);
• General office admin duties as assigned by manager;
• To source for equipment, PPE and materials.
• Answering call;
• Assist in store set up (create assets master list).
• Any add hoc job from Manager