Total 349 Administrative / Clerical job vacancies in George Town

Computer literate, able to do some simple office admin. Answer phone calls, data capture. Must be able to work overtime and outside the office. Training will be provided.

Job Responsibilities:
- Communicate with external stakeholders for delivery orders
- Call customers to arrange for the delivery of goods
- Receive callbacks from customers and deal with any customer queries
- Check on status of parcels using internal operation backend system
- Handle payment from suppliers and vendors
- Manage any payment issues with external stakeholders

- Proficient in using basic Excel function to calculate driver commission

Job Requirements:
- Min Diploma qualification is preferred
- Basic proficiency in Microsoft Office (Excel & Word)
- Able to work in a warehouse environment (will be based in office)
- Able to multi-task and a good team player
- Proficient in both English and Mandarin to liaise with Mandarin-speaking associates and customers

Working Hours:
- 5 days/6 days week (Alternate Saturdays)
- 9am to 6pm

Job Title

Accounts & Administrative Assistant

Reports To: The Accounts & Administrative Assistant will report to Senior Finance Manager.

Job Overview: Handle full functions of AR/AP function in Finance Department

Accounts Receivable

• Responsible for the full spectrum of Accounts Receivable, including monthly cash flow forecast
• Follow up with customers to encourage timely payments including but not limited to chasing customers for payments for overdue balances by phone/email and coordinate with customers to resolve any payment discrepancies
• Coordinate the local cheque/cash bank-in process and update all receipts into NAV/BC on a daily basis
• Reconcile accounts receivable transactions and handle reconciling issues promptly
• Ensure meticulous documentation of all financial transactions
• Prepare/Record/Reconcile month-end rebates/Trade Offers Credit Notes
• Month end closing for Accounts Receivable

Accounts Payable

• Responsible for the full spectrum of Accounts Payable, including monthly cash flow forecast
• Processing invoices and expense claims and payments accurately and promptly.
• Verifying vendor and bank account information to ensure secure payments.
• Communicating with vendors and staff regarding payments and accounting issues.
• Monitoring bank balances for sufficient funds.
• Preparing reports for monthly, quarterly, and yearly closing, including bank reconciliation, AP aging reports and GST reports.
• Month end closing for Accounts Payable

Other Scope

• Support Audit of Singapore accounts
• Office administrative tasks
• Any other ad hoc duties as required/assigned by Manager

Qualifications:

• Candidate must possess at least NITEC in Accounting/LCCI/CAT/Diploma in Accountancy.
• Basic working knowledge on GST.
• Good in Microsoft Excel.
• Responsible and work well as a team player with good interpersonal and communication skills.
• Effective in multi-tasking, able to handle pressure and work in a fast paced environment.
• Self-driven and independent with a strong sense of commitment and urgency to meet deadlines.

Job Responsibilities:
- Communicate with external stakeholders for delivery orders
- Call customers to arrange for the delivery of goods
- Receive callbacks from customers and deal with any customer queries
- Check on status of parcels using internal operation backend system
- Handle payment from suppliers and vendors
- Manage any payment issues with external stakeholders

- Proficient in using basic Excel function to calculate driver commission

Job Requirements:
- Min Diploma qualification is preferred
- Basic proficiency in Microsoft Office (Excel & Word)
- Able to work in a warehouse environment (will be based in office)
- Able to multi-task and a good team player
- Proficient in both English and Mandarin to liaise with Mandarin-speaking associates and customers

Working Hours:
- 5 days/6 days week (Alternate Saturdays)
- 9am to 6pm

Job Description

You will be hired for this role to perform Radio ads scheduling; Radio and TV ads vetting; craft effective messaging that resonates with the listeners and drives business results. You will also needs to conduct edits and revisions to ensure accuracy and clarity of the commercial messages that are broadcasted. Other duties include safeguarding the quality of each commercial broadcasted and ensure that the audio files are uploaded on zetta to be smoothly transmitted on air.

Responsibilities

• Radio Ads scheduling
• Oversee copy instructions (versions of commercials to air/rotate on English and Indian stations
• Vet scripts and commercials produced by clients, to ensure compliance with IMDA and SCAP guidelines
• Access ASPERA to retrieve links for materials to upload on ZETTA
• Attach media (commercial/trailer cart numbers) to AQUIRA
• Create innovative ideas for radio commercials and express the ideas as well-written Tamil scripts
• Produce the commercials by recommending music, sound effects and voice-overs
• Direct the voice-overs to deliver their lines in the desired tone and manner
• Translate scripts from English to Tamil, and exercise initiative to create original Tamil scripts when the English scripts cannot be literally translated
• Access CDS to input data/details - for Creative Services team to bill clients for the production, update production data such as VO talents and freelancer detail for performance fees.
• Coordinate with Creative Service team on Tamil commercial production before commissioning to freelancer. Ensure final materials are available 1 working day before airdate.

Qualifications

• A Level or Diploma in any discipline
• Min 2 years of work experience in media, advertising or related industries
• Able to multi-task and work independently
• Good command of English and proficiency in Tamil language is required as you will be working with Radio and TV advertisements in English and Tamil language

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

Responsibilities:

• Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
• Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
• Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Diploma in Business or related field
• Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
• An independent and resourceful problem solver
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

Job title: Admin Assistant | Accounts Support | Part-time

Please click apply with your most updated resume attached or send your personal details to kelicareers@gmail.com / 80353296.

Job Description:

• Assist with Accounts Payable (AP) functions such as invoice processing, payments, and reconciliations.
• Keep proper records and filing for bookkeeping purposes.
• Participate in accounting-related activities like stock-take, audit, project work, etc.
• Check and arrange for staff reimbursement payments on a monthly basis, adhering to the stipulated timeline.
• Ensure compliance with controls and operating procedures.

Job Requirements:

• Fresh/Entry-level candidates are encouraged to apply.
• Training will be provided to all successful candidates.
• Proficient in MS Office software.
• Familiarity with XERO software would be beneficial.
• Must be meticulous, organized and able to work well in a team.

Other details:

Benefits: Annual leave, Medical Leave, Variable Bonus, Pay review

Location: West – Pasir Panjang

We regret to inform only shortlisted candidates will be notified.

For interested applicants, please send your resume to kelicareers@gmail.com / contact 8035 3296.

Responsibilities

• Support with paperwork management and document handling.
• Organize and manage personnel records efficiently.
• Maintain internal databases, including tracking sick and maternity leave records.
• Generate HR documents such as employment contracts and orientation guides for new hires.
• Collaborate with external partners, such as insurance providers, to ensure adherence to legal requirements.
• Produce periodic reports and presentations outlining HR metrics like turnover rates.
• Aid the payroll department by furnishing pertinent employee details (e.g., leaves, sick days, and schedules).
• Contribute to recruitment efforts by overseeing job postings and candidate screening, as well as assisting with the onboarding process.

Requirements and skills

• Proven experience as an HR Administrator, Administrative Assistant or relevant role.
• Computer literacy (MS Office applications).
• Excellent organizational skills, with an ability to prioritize important projects.
• Attention to detail.
• Job Type: Full Time
• Contract length: Permanent
• Experience level: Fresh graduates/entry levels are welcome, on the job training provided

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Administrative Services (Associate II)

12-months contract

Company Description:

Our client is a US healthcare and a leading global biopharmaceutical company. They have a revenue of US $40.1 billion, with more than 69,000 employees across 140 countries with a heritage of more than 125 years. Our client is committed to provide patients and customers with a reliable supply of high-quality, safe, and effective medicines and vaccines. Their global supply strategy relies on manufacturing capabilities and expertise to achieve this mission.

Key responsibilities:

• General administrative support – perform clerical tasks, manage calendars for site meetings/events, oversee meeting room usage, arrange AV support for leadership team managed meetings. Coordinate candidate interviews, facilitate onboarding for new hires.
• Site operations support – manage office equipment functionality, monitor & order inventory for office and pantry. Administer site records and documents in compliance with company policies, maintain org charts, contact/distribution lists, SharePoint and assist with front desk management for receiving visitors/deliveries. Collaborate with site leadership for office improvement projects and streamline operations for maximum efficiency.
• Support site events and hosting of visitors – support site-wide events, coordinate meetings, trainings, workshops, social/team-building events. Manage on-site visitors, host overseas visitors from other sites, manage logistics and agenda for visitor meetings.
• Secretarial support to the site leadership team – provide secretarial support to the site leadership team, such as expense claim, announcements, ad-hoc team events/celebrations, calendar management, business travel support. Support the site leads to achieve its business objectives by working closely with scientists and support functions (e.g., EHS, IT, Facilities, HR).
• Coordination and collaboration with other administrative service associates to maximize team efficiency. Prioritize, coordinate tasks, and offer support / provide backup for other admin associates when required.
• Practice financial stewardship by undertaking activities to support cost effectiveness and reducing waste.

Requirements

• Diploma or degree or equivalent, additional certifications or training in administrative, secretarial, or related fields.
• Minimum 3 years of relevant work experience as an administrative associate in MNC companies
• Experience in general office procedures and administrative best practices.
• Proficient in using office software and technology, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP, Ariba, Concur, and office equipment (printers, scanners, etc.).
• Strong computer, digital and IT literacy.
• Excellent verbal and written communication skills, including strong interpersonal skills.
• Self-starter and proactive problem solver, capable of thinking of solutions with minimal supervision.
• Team player with a positive can-do attitude, and adaptable to changing environments.
• Exceptional time and multitasking abilities with a keen attention to detail with tight deadlines.
• Good initiative and willing to think of solutions to resolve work problems with minimum supervision.
• Ability to handle confidential and sensitive information.

Reg No: R22104540

EA License no: 94C3609

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.

Administration

• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Responsibilities: -

• Assist the sales team in handling and follow-up documentation when needed
• Perform general administrative duties relating to Sales Quotation & Job Order
• Data entry and data housekeeping
• Compiling, verifying accuracy and sorting information/data
• Other ad-hoc duties assigend

Job Requirements: -

• GCE "O" Level or above
• Proficient in all Microsoft Office (Excel/Word/Outlook)
• Able to multi-task and pay attention to details
• No prior experience is required, training will be provided
• Able to commit for min 6 months

Additional Notes

• Good Career Opportunities to be converted to permanent employees if performance is outstanding.
• Mondays to Fridays: 8am to 5pm
• Company transport pick up at Clementi / Jurong East / Choa Chu Kang MRT Stations

Interested applicants, please send us your detailed resume stating your duration availability and earliest date to commence work, current and expected remuneration and reasons for leaving previous employment (if applicable).

We regret that only shortlisted candidates will be notified.

Key Accountabilities:

Responsibilities:

• Act as a primary point of contact between the Project Director and internal/external stakeholders.
• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders.
• Draft, edit and proofread emails, reports, and other documents
• Organize and maintain files, documents, and records for easy retrieval.
• Conduct research, compile and update information as needed for project
• Coordinate events, campaigns and projects as directed by Project Director.
• Collaborate with other team members to ensure smooth project workflow.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Schedule and coordinate appointments, meetings, and events for the Project Director.
• Ensure efficient time management to maximize productivity.
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Prepare travel expense reports in a timely and accurate manner.

Job Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Management or equivalentAt least 3 Year(s) of working experience in the related field is required for this position.
• Able to work independently with minimum supervision.
• Preferably experience in construction site environment
• Strong interpersonal skills and ability to communicate at all levels

Job Descriptions:

1. As the Executive Assistant, oversee all work or personal matters pertaining to the Chairman and CEO with efficiency and promptness.
2. Organize and synchronize meetings, appointments, and events for the Chairman and CEO.
3. Coordinate comprehensive travel and accommodation arrangements for the Chairman and CEO as well as other company representatives.
4. Screen incoming calls, emails, and office visitors, managing all correspondence adeptly.
5. Prepare facilities for scheduled events, including arranging refreshments when necessary.
6. Handle the procurement of office supplies, oversee mail, and courier services, and serve as the primary liaison with the facilities management of the office building regarding any office-related issues.
7. Assume responsibility for all administrative and office-related affairs.
8. Document minutes for weekly office meetings, ensuring accurate and concise records.
9. Assist in the coordination of all company events, such as birthday celebrations, staff gatherings, and company dinners.
10. Fulfill any additional responsibilities as delegated by HR Manager and management.

Requirements:

1. Possess at least a Diploma in Business Administration or any field.
2. Demonstrate 1-3 years of secretarial or personal assistant working experience, ideally within a leadership or senior management context.
3. Meticulous and detail is essential.
4. Proficiency in spoken and written Chinese, English, and Bahasa Malaysia is beneficial for effective communication and document translation purposes.
5. Maintain professionalism, exceptional organization, and time management skills while upholding strict confidentiality and handling sensitive information discreetly.
6. Show proficiency in both independent work and teamwork, being proactive and detail-oriented. Be adaptable to changing priorities and schedules..
7. Proficient in MS Office applications; Words, Excel and PowerPoint.