Total 10 job vacancies by *scape Co., Ltd.

Key Tasks and Responsibilities:

• Setup and manage event logistics & operations, such as venue bookings, sourcing & negotiating with vendors & suppliers, perform on-site and off-site registration, including:

o Call for proposals (RFP) / Invitation to Quote (ITQ);

o Collation of surveys and post-event reports from participants, partners & community leaders;

o Ensuring database and event calendar is up to date;

o Update monthly reports;

o Pre & post-event reviews and presentations

• Work with Estates team to ensure smooth running of events, including but not limited to application of appropriate permits and licences; coordination with 3rd party vendors and contractors, etc.

• Work with Marcom to promote engaging marketing content on assigned programmes/projects, for EDMs, social media and other digital platforms

• Ideate and develop captivating and shareable creative ideas that Inform, Inspire, Entertain and Educate for social media platforms

• Youth community engagement

• Able to commit time for events purposes over the weekend

Requirements:

• Detail-oriented with strong project management skills

• Highly motivated and self-starter

Key Responsibilities:

• Involved in managing and executing aspects of dance, music and/or visual arts programmes, including but not limited to rehearsals, performance preparation, artist collaboration, feedback gathering.
• Collaborate with internal stakeholders to work towards successful implementation of programmes
• Contribute to the conceptualisation of new online and/or physical creative arts engagement and development programmes, including research.
• Assist in data collection and management.
• Assist in marketing and administration of programmes

Requirements:

• Keen interest in the performing arts
• Some experience in arts/events management is preferable

Reporting to the Senior Manager, Marketing, you will be supporting the marketing department to ensure clear and consistent messaging across all channels and throughout *SCAPE and the Somerset Precinct, for both internal (including outsourced personnel) and external stakeholders, as well as offering seamless and innovative integrated experiences that (1) widen outreach to Singapore's youth population, (2) build, maintain and deepen strong connections between *SCAPE and youths, and among the youths.

Key Responsibilities

1. Marketing & Digital Initiatives:

• Work with agency partner or team members on achieving paid and owned media amplification for *SCAPE and related programmes and initiatives on all external facing communications.
• Manage relationship with suppliers and stakeholders for creative production, advising branding guidelines, propose design solution and execute creative direction.
• Manage SCAPE's online presence, including the website, social media channels, and digital content.
• Conduct market research and gather customer insights to inform marketing strategies and content.
• Engage with *SCAPE's target audiences, including youth, creatives, and the local community, to understand their needs and preferences.
• Develop compelling and relevant creative content for *SCAPE’s traditional and digital platforms, including those of the Somerset precinct.
• Develop strategic and tactical concepts and create high quality visual designs and motion graphics for web, print and outdoor advertising spaces, e.g. brochures, posters, banners, advertisement, logos, etc.
• Develop regular reports and analysis with data-driven insights for stakeholders that evaluate campaign performance, measure ROI, and identify areas for improvement.
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• Oversee installation and assist with the production of outdoor media, collaterals and gifts.

2. Branding & Public Relations:

• Ensure brand consistency across all communication touchpoints and facilitate timely updates/refreshes on *SCAPE’s brand assets, and those of the Somerset precinct, when required.
• Manage brand assets and maintain brand repository on SharePoint.
• Build mutually beneficial relationships between *SCAPE and key media contacts, youth-sector organisations, etc.
• Develop written materials, including editorial content, press releases, media Q&A and holding statements, as required.
• Provide timely responses for day-to-day media relations/media requests and during crisis situations for the Somerset precinct and *SCAPE, along with public enquiries and feedback, on both traditional and digital feedback channels.

3. Internal Collaboration

• Develop branded templates, graphics, and other collateral to maintain a consistent visual identity across internal communications.
• Work closely with other *SCAPE departments, such as Programming, Engagement, and Planning, to ensure a cohesive and user/customer-centric approach to marketing.
• Provide marketing expertise and support to help other teams effectively promote their initiatives and engage their target audiences.
• Facilitate the sharing of best practices, success stories, and other valuable information among internal teams and stakeholders.

Job descriptions are not exhaustive and the from time-to-time, you may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Requirements

• At least 4 years of relevant working experience in either marketing, creative/design services, content production, media planning, corporate communications, public relations (in-house or agency) or journalism.
• Familiar with market research, data analytics, design thinking and testing, and adapt in leveraging these insights and emerging technologies to develop customised and targeted communications and marketing deliverables with strong brand resonance.
• Has a strong understanding of emergent media platforms, media and digital media trends.
• Able to remain calm, stay optimistic and communicate clearly, concisely and in a timely manner in times of crisis.
• Prior experience managing multiple projects at a time preferred.
• Experience in working in retail-related advertising and promotion activities is a plus.

We are looking for a Senior Manager, Planning. You will be working with all teams at *SCAPE to (1) develop a comprehensive strategic plan that aligns objectives and actions across entire organisation for immediate, mid term and long term (2) Conduct research to develop the immediate, mid-term and long term strategies (3) Monitor KPIs and progress towards targets, and analyse performance against industry (4) Encourage innovative solutions on planning, design and execution for flexibility and adaptability for all activities and operations (5) Keep board of directors, *SCAPE and staff on track and in compliance with all regulatory and statutory requirements (6) Take a holistic, enterprise-wide approach to sustainability for long-term value creation and risk mitigation, in alignment with the SG Green Plan.

Key Responsibilities

1.Corporate Planning

• Lead the development and periodic review of SCAPE's strategic plan, in close collaboration with the executive team and key stakeholders.
• Monitor and report on the organization's performance against key metrics and objectives, in consultation with internal stakeholders and Youth Division (YD)/MCCY.
• Coordinate the alignment of SCAPE's various projects, programs, and initiatives with the organization's strategic priorities.
• Be *SCAPE’s primary liaison with YD/MCCY for strategic issues, encompassing workplanning, funding, operations, and program initiatives.
• Lead the drafting, consolidation, and execution of *SCAPE’s annual workplan and budget, ensuring that submissions include department-specific funding requests to YD/MCCY.
• Manage the analysis, processes, and reporting of performance measurement to support *SCAPE’s decision-making, strategic adjustments, stakeholder engagement, and accountability.
• Facilitate the organisation-wide preparation and consolidation of the five-year Block Budget, setting projected targets and budgets that align with *SCAPE’s strategic goals and operational context.
• Assist the senior management team in developing KPIs and metrics for evaluating strategic initiatives' effectiveness, considering the organization’s fiscal status and operating environment for strategic adjustments and measures in coordination with YD/MCCY.
• Propose innovative solutions on planning, design and execution for flexibility and adaptability for all activities and operations.
• Oversee and lead efforts in market research, including customer segmentation, market sizing, and competitive analysis.
• Monitor industry trends, regulatory changes, and technology advancements to guide strategic decisions.
• Analyze data and provide data-driven insights to support strategic decision-making, assess the effectiveness of strategic initiatives and for continuous improvement.
• Develop short to mid-term strategies aligned with broader systemic shifts and whole-of-government policies.

2.Board Secretariat & Management Meeting Duties

• Lead secretariat team to organise and manage all Board of Directors and Management meetings, in consultation with Head of Department.
• Organize and manage meeting requirements, such as preparing agendas, compiling meeting materials, coordinate with stakeholders to curate a purposeful agenda, taking notes, recording and distributing meeting minutes, as well as following up on issues arising from said meetings.
• Lead the team in Board secretariat duties such as facilitating Board Renewal, Board Self and Peer Evaluation processes and Annual General Meeting with Owners.
• Oversee annual filing and Board-related matters with appointed Company Secretary.
• Facilitate effective communication and collaboration between the Board and the executive team.
• Ensure compliance with all legal, regulatory, and governance requirements related to the Board's operations.
• Maintain comprehensive records of Board decisions, resolutions, and actions.
• Advise the Board and executive leadership on best practices in corporate governance.

3.Risk, Governance & Personal Data Protection

• Support the organisation in strengthening governance through reviewing policies, frameworks, risk controls and procedures for compliance.
• Lead team in preparing governance reporting and periodically report results to stakeholders (Board of Directors, Charities unit, YD/MCCY), with senior management team.
• Support the department in dealing with queries from internal/external audits, and responding to Requests for Information (RFIs) by YD/MCCY and regulators.

4. Team Mangement and Internal Collaboration

• Collaborate with the HR team to conduct employee pulse surveys and implement transformation initiatives where required towards achieving *SCAPE's overall strategic plans.
• Establish and maintain a comprehensive corporate project portfolio management system to track and align all of its various projects, programs and initiatives, identify inter-dependencies, break down silos between departments, optimize resource allocation, and ensure cross-functional collaboration towards the organization's strategic priorities.
• Develop and implement a knowledge management (KM) framework / taxonomy so that there is a systematic way of filing and organising of information / discussion/ info decks of the respective departments / divisions for easy referencing and retrieval.
• Establish cross-departmental working groups, shared performance metrics, and regular forums for knowledge-sharing and collective problem-solving to foster a culture of integrated planning and execution.
• Work with the IT Dept to leverage on collaboration-enabling technologies, such as project management software, communication platforms, and data visualization tools, to facilitate seamless information-sharing and coordination among inter-departmental / cross-functional teams.

Job descriptions are not exhaustive and the from time-to-time, you may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Requirements

• At least 6 years of relevant working experience in a similar role, with at least 3 years of experience leading or mentoring teams.
• Experience in working with public sector or government-affiliated organisations (nonprofits or universities) as public administrator is a plus.
• Strong interpersonal skills to establish connections with different internal and external stakeholders, and to possess the ability to persuade, motivate and influence these stakeholders to better meet the strategic goals of *SCAPE and MCCY. Proven experience handling complex issues in a sensitive manner is a plus.
• Ability to communicate persuasively, clearly, and effectively, along with strong writing, communication and presentation skills.
• Strong data analytical skills, with the ability to use data to drive decision making at an organisation level.
• Prior experience in securing government funding is a plus.
• Strong project management skills, with experience managing multiple projects at a time. Project Management certification is a plus.

Intern, Stakeholder and Community Management works closely with the Senior Manager/Assistant Manager. Specially, the role involves stakeholders coordination, assist in Stakeholder mapping and community engagement planning.

1. Stakeholder Engagement: Support the team in the implementation of stakeholder engagement plans in order to identify, prioritize, and manage relationships with *SCAPE and Somerset Belt key stakeholders, such as regular communication, meetings, and networking opportunities, through working with internal and external stakeholders.

2. Stakeholder mapping & analysis: Research, take note, and track stakeholder interests, influence and potential opportunities or risks.

3. Community Building: Identify new interest communities that are currently not engaged and may resonate with *SCAPE / Somerset Belt. Assist in organising and running engagements with current communities of interests as part of *SCAPE and Somerset Belt outreach.

4. Reporting and Evaluation: Track and maintain metrics and reporting mechanisms to assess the effectiveness of stakeholder and community engagement efforts in order to prepare regular updates to management.

Intern will be supporting the *SCAPE Strategic Planning & Partnerships team in planning for the coming year and in ad-hoc projects.

Strategic Planning:

• Support team in governance, risk and compliance matters e.g. Data Protection, Charity Governance, Enterprise Risk Management
• Support department in upcoming strategic planning projects e.g. workplan exercise, management retreats
• Assist team in research on the youth landscape and possible tools and frameworks
• Support Board Secretariat administrative matters

Partnerships:

• Serving and assisting potential and existing clients in bookings for venue rentals, including conducting venue tours for potential clients and addressing queries
• Support in the preparation and execution of events held at the venue, including liaisng with Estates department to ensure smooth operations during events
• Assist in developing marketing materials to promote venue rentals.  Contribute ideas for improving the overall efficiency and appeal of the venue rental process
• Assist in processing lease agreements, renewals, and terminations  Assist in conducting market research to analyze rental trends and competitor offerings
• Maintain accurate records of bookings, payments, and client communications and handle administrative tasks related to tenancies and venue bookings

Others:

• Ad-hoc duties as assigned by supervisor or HOD

Key Responsibilities:

• Invoice processing, processing payments in compliance with policies on a daily and weekly basis, delivering high quality service.
• Execute Accounts Payable processes in a timely, efficient and accurate manner.
• Process staff claims.
• Perform vendors’ statement of account reconciliation.
• Resolution of payment related inquiries when escalated.
• Perform month end Account Payable activities.
• Review, analyse and respond to internal and external supplier inquiries.
• Coordinate closely with Finance team to resolve any month end queries relating to Accounts Payable.
• Perform annual suppliers’ evaluation procedure.
• Periodically review and ensure AP procedures are in accordance with SOP.
• Assets taking and ensure all fixed assets are properly recorded and tagged
• Assist in auditors’ requests and support Finance team for internal/year-end financial audit.
• Assist duties of Accounts Receivable when necessary
• Perform other duties and ad hoc projects as assigned by Manager.

Requirements:

• Proficiency in MS excel
• Working experience with SAP Business 1 will be an advantage
• Mature, meticulous, careful, good working attitude, high level of integrity, honesty. conscious of internal controls and team player

We are looking for an executive to join our People and Organisation team, where you will be supporting our department’s daily operations. You will also be working on projects related to learning & development and recruitment.

You will:

• Support the department in human resources operations as well as strategies and initiatives that enhance the overall performance and effectiveness of *SCAPE.
• Collaborate with cross-functional teams to support special projects and initiatives related to learning and development, and support the administration and coordination of these programs, workshops, and training sessions. This includes maintenance of training materials, resources, and documentation.
• Support in recruitment efforts, with a focus on research and conducting targeted searches to build talent pipelines for current and future hiring needs.
• Supports in enhancing frameworks, policies or work processes pertaining to Human Resources functions, including but not limited to Talent Acquisition and Onboarding, Compensation & Benefits, Employee Engagement, Rewards & Retention, Performance Review and Assessment, Learning, Training & Development etc.
• Supports the department in any other responsibilities that may be assigned from time to time.

Requirements:

• 1-3 years of relevant Human Resource related experience, including internships. Prior experience in talent acquisition, L&D, and/or HR operations will be advantageous.
• Proficient in Microsoft Office applications, with a focus on PowerPoint and Excel.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Resourceful, and able to work independently as well as a team member to meet deadlines.
• Good written and verbal communication skills and good interpersonal and communication skills.
• Prior experience with Power Automate, or an interest in HR Analytics will be advantageous.

Intern, Stakeholder and Community Management works closely with the Senior Manager/Assistant Manager. Specially, the role involves stakeholders coordination, assist in Stakeholder mapping and community engagement planning.

1. Stakeholder Engagement: Support the team in the implementation of stakeholder engagement plans in order to identify, prioritize, and manage relationships with *SCAPE and Somerset Belt key stakeholders, such as regular communication, meetings, and networking opportunities, through working with internal and external stakeholders.

2. Stakeholder mapping & analysis: Research, take note, and track stakeholder interests, influence and potential opportunities or risks.

3. Community Building: Identify new interest communities that are currently not engaged and may resonate with *SCAPE / Somerset Belt. Assist in organising and running engagements with current communities of interests as part of *SCAPE and Somerset Belt outreach.

4. Reporting and Evaluation: Track and maintain metrics and reporting mechanisms to assess the effectiveness of stakeholder and community engagement efforts in order to prepare regular updates to management.

We are looking for an IT Operations (IT Ops) Manager to manage our IT infrastructure, oversee daily IT operations, manage resources, and drive continuous improvements.

Key Responsibilities:

• Oversee the daily operation and maintenance of IT infrastructure including network, systems, software and application, data storage and backup, and security.
• Serve as single point of contact for all matters related to IT operations and helpdesk.
• Conduct IT training for end users.
• Manage IT assets procurement and inventory, including tracking and disposal.
• Manage vendors and oversee project/maintenance service contracts as well as software licenses.
• Develop and maintain the IT policies. Lead the implementation of IT policies and standard operating procedures.
• Lead the IT disaster recovery and IT/data incident management.
• Lead the digitalisation efforts in the infrastructure domain.
• Manage IT projects as assigned.
• Assist in budget planning and paper writing.
• Supports the department in any other responsibilities that may be assigned from time to time.

Requirements:

• Degree with at least 3 years or diploma with at least 5 years in ITOps management, and:
• Strong understanding of IT infrastructure and operations principles.
• Excellent communication and problem-solving skills.
• Able to work independently and prioritise multiple tasks.
• Experience with cloud-based IT infrastructure.
• Project management experience.
• Budget management experience.
• ITIL certification or related a plus.