Total 5,709 administrative clerical job vacancies in Malaysia

Job Title: Administrative Assistant Company: Everton Estate, a boutique Real Estate agency with a dynamic team of 10 Real Estate agents.

About Us: At Everton Estate, we pride ourselves on our personalized approach to real estate services. Our team is vibrant, fun-loving, and committed to delivering exceptional results for our clients.

Position Overview: We are currently seeking a meticulous, patient, organized, and efficient female Administrative Assistant to join our team. This role is pivotal in ensuring the smooth operation of our office and supporting our agents in delivering outstanding service to our clients.

Responsibilities:

1. Case Submission Management: Handle and process cases submitted by agents through our Sales Program, ensuring accuracy and timeliness.
2. Commission Monitoring: Maintain records of commission payable and collectible, reconciling accounts as necessary.
3. Filing and Database Management: Organize and maintain company filing systems, databases, and records to ensure easy access and retrieval of information.
4. Appointment Scheduling: Coordinate and schedule appointments for agents and clients, managing calendars efficiently.
5. General Administrative Support: Assist the Managing Director and team with any additional administrative tasks or projects as needed.

Qualifications:

• Previous experience in administrative roles, preferably in the real estate or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate management/CRM software.
• Basic knowledge of accounting principles and practices is highly preferred.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development within a supportive team environment.
• Work-life balance and a collaborative workplace culture.

How to Apply:If you are a motivated individual looking to join a dynamic team in the real estate industry, please submit your resume and a cover letter highlighting your relevant experience and why you would be a great fit for Everton Estate.

We are an equal opportunity employer and value diversity in our workforce. We are looking forward to welcoming the perfect match into our Everton Estate family.

Dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information and referring to other team members as appropriate Providing a sensitive and efficient administrative support to the Personalised healthcare team and maintaining confidentiality of information relating to service users Dealing with telephone calls and email enquiries in an empathetic and helpful manner, taking messages and passing relevant information to the relevant department or team member Photocopying, scanning and word processing documents, letters, emails, minutes and reports as and when required and in a timely manner Ensuring all complaints are dealt with appropriately in accordance with standard operational policy, resolving where possible, and escalating to the appropriate person as required The post holder must have an advanced level of keyboard and ICT skills and be competent in Microsoft Office programmes Accurately inputting information and data onto the Personalised Healthcare database. Ensuring that data systems are kept up to date to allow accurate and detailed reporting capabilities for both internal and external requirements Carrying out other administration duties as required Contribute to the maintenance and monitoring of service standards around quality Ensure mandatory training is kept up to date

Statement Of Purpose (Overall Purpose of Job)
A good team player to ensure the smooth daily operation of workshop and yard function by coordinating between mechanics, sales, customers, suppliers and management.

Major Duties & Responsibilities
(A) Specific :

• To arrange daily operation team schedule & needs.
• To laisse with sales, customers, suppliers and management.
• To update daily FMS data for operation and inventories.
• To update monthly LP renewal.

(B) General :

• To conduct every morning operations briefing.
• To ensure workshop and yard housekeeping.
• To cover sales duties when necessary.
• Other duties as assigned.

(C) Safety :

• Follow the safety procedures, rules and regulations.

Job Requirements
(A) Education, Qualifications & Special Training :

• GCE O level and above.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Good computer knowledge.
• Good communications skills at different levels.
• Good interpersonal skills.

(C) Experience :

• Preferably with minimum 2 years of relevant working experience.

Employer: Grace Orchard School

As the Administration Manager (AM), you will assist the school management in the general administration of the school. You will lead and supervise a small team of executive and corporate support staff to uphold service excellence and work in close collaboration with the teaching and allied professional staff to achieve the desired school strategic outcomes.

Responsibilities

You will support the school leaders and management in the following areas:

• Lead the front office team through promoting a culture of service excellence and growth.
• Lead and manage the front office team to ensure sound and efficient administrative processes with good corporate governance.
• Ensure the school admin operations, processes and execution comply with the prevailing legislative requirements, policies and guidelines.
• Manage the school’s general office administration and day-to-day operations, and ensure business continuity during sudden or gradual disruptions.
• Manage the procurement of goods and services for school administrative use, including the office equipment and telecommunication services.
• Manage and ensure timely renewal of the contracts and licenses of the school.
• Oversee the administration of the Financial Assistance Scheme for students in consultation with the school management and senior social worker.
• Oversee the administration of the Student Admission process in consultation with the school leaders and management.
• Plan and allocate resources to ensure optimisation and good stewardship.
• Harness the knowledge and use of IT to increase productivity and enhance the school administrative processes.

Requirements

• A motivated individual who is committed to continuous improvement and work excellence.
• Strong communication skills, with the ability to lead and work well in teams.
• Good organisational skills with the ability to multitask in a dynamic and fast-paced environment.
• Experience in general administration would be an advantage, preferably in a managerial role.

Job description

We're seeking a highly organised and detail-oriented Secretarial and Administrative Support professional to join our dynamic team. You'll play a vital role in supporting the Associate Director of Para medicine and Clinical Practice, as well as the broader Clinical Practice team.
What You'll Do:

Be the first point of contact for the Clinical Practice, handling email inquiries and managing communication effectively.
Provide word processing expertise, crafting high-quality correspondence, reports, submissions, and documents.
Maintain and manage the electronic rostering system for Clinical Practice staff.
Capture key decisions and action items by diligently preparing meeting minutes.
Ensure smooth information flow by processing and distributing mail efficiently.
Maintain a well-stocked office environment, replenishing supplies and equipment as needed.
Track and report on key performance indicators relevant to your role.

We're looking for someone who:

Has


... Click here to view more detail / apply for Administrative Support

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you wish to be part of our DYNAMIC TEAM, click APPLY BUTTON NOW!
We regret that only shorlisted canndidates will be notified.

Thank you!

Job Description:

• Provide and handle administrative duties.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager/director.
• Preparation of reports, minutes taking, meeting agendas and presentations.
• Liaising with clients, suppliers, and other staff.
• Devising and maintaining office systems, including data management and filing.
• Maintaining diaries and making appointments.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organising and attending meetings and ensuring the manager is well prepared for meetings.
• Any other duties that may assign from time to time.

Requirements:

• GCE A levels, Diploma, Degree / Professional Certificate
• At least 2 year(s) of working experience in the related field
• Prior experience in customer services, secretarial works or sales will be an advantage.
• Proficient in MS Office applications
• Resourceful and able to work independently
• High degree of discretion and confidentiality in dealing with sensitive information

About IIX: Impact Investment Exchange (IIX) is the pioneer in the impact investing movement and a global leader in sustainability. We have transformed the financial system so that women, the environment, and underserved communities are finally given value and a voice in the global market. Over the past decade, we have built the world’s largest crowdfunding platform for impact investing (Impact Partners), operated award-winning enterprise technical assistance programs, created innovative financial products such as the Women's Livelihood Bond, and established an Impact Institute and Research & Advisory to build the sustainable investing market. To date, our work has spanned 53 countries, unlocked US$454 million of private-sector capital, positively impacted over 159 million direct and household lives, and avoided over 1.83 million tons of carbon. The foundation of IIX's work is IIX Values, an innovative impact verification solution for every organization, which effectively measures the social and environmental impact of an investment and gives value to the voices of the underserved. IIX recently launched the Orange Bond Initiative to unlock $10 billion in the capital markets by 2030 and impact 100 million women in the last mile. IIX’s numerous awards for its work include the Oslo Business for Peace Award, the P4G State-of-the-art Partnership Award, the UN Global Climate Action Award, and most recently the Environmental Finance's Award for Innovation.

About the role: We have a small and energetic team, and this is a roll-up-your-sleeves kind of role. You should be a resourceful problem solver who knows how to push the envelope and embrace new challenges.As the key front office executive, you will be the face of the Company and the first person that all partners and clients will come into contact with. As such, a dynamic personality with a professional attitude is critical to the role. You should enjoy interacting with people and be enthusiastic and energetic. The successful job incumbent will provide effective administrative and secretariat support to ensure that the office can operate efficiently. To be a successful member of the IIX team, you should exhibit PREM:

Passionate: Commitment to social finance and impact investing as a path to unlocking society’s potential to effect social change is essential for a happy and successful tenure at IIX.

Resilient: Similar to our enterprises working in emerging markets, our IIX team members have strong mental and emotional fortitude and are able to recover quickly from difficulties or setbacks. We look for people with an adaptable and positive attitude and a strong sense of self-worth, which enables them to move forward and continue to strive for their goals even in the face of adversity.

Equitable: At IIX, we manage toward impact maximization and produce measurable and transparent returns – both social and financial. These results strengthen the ecosystem and transform existing realities by helping impact enterprises magnify their impact and scale. We are fair and impartial in our actions and ensure that we make objective and unbiased decisions based on facts and impact.

Maverick: While IIX is a seasoned stakeholder in the impact enterprise and impact investing space in Asia, we pride ourselves on creating new opportunities. We look for people with an independent and unorthodox approach to thinking and behaving. If you are someone who is non-conformist, innovative, and independent, often going against the grain, does not like following the crowd, and is not afraid to express your own opinions, we want you.
It should be noted that the role can provide opportunities for career progression to other departments within the organization.

Primary responsibilities:

1. Provide General Office Administrative Management:

• Undertake records management
• Act as key contact person for outside vendor relationships that are related to general office management
• Coordinate maintenance of office and standard office equipment
• Anticipate, maintain, and purchase office and pantry supplies
• Maintain administrative systems, such as conference room bookings, ordering of business cards, and office-wide record maintenance to ensure smooth operations of general office needs
• Manage hotel bookings for remote employees’ visits to Singapore and assist in the pre-and post-travel processes
• Preparation of items required for occasional internal office gatherings
• Other ad-hoc administrative tasks as may be assigned by other departments
• Provide Front Office ServicesGreet and assist visitors
• Answer and direct phone calls and inquiries
• Handle incoming and outgoing mail and packages
• Maintain and upkeep all office common areas

2. Provide Administrative Support (applies to both IIX CEO and IIX MD)

• Manage and secure travel itineraries and conference arrangements, update calendar
• Regularly updated database of Founder/MD contacts to office CRM tool (Salesforce)
• Track and complete necessary reimbursements
  The position is based in Singapore and the successful candidate will report directly to the COO of IIX.

To be a successful candidate with IIX, you should have:

• At least 5+ years of relevant work experience
• Prior experience with executive assistant or a customer service role is a plus
• At least a diploma holder from any discipline
• Excellent writing and communication skills
• A positive and proactive mindset is essential, willing to go the extra mile to get the work done
• Excellent organizational, project management, and interpersonal skills
• Ability to work under pressure, manage priorities, and multi-task under tight deadlines
• Excellent proficiency working in Word, Powerpoint, and Excel.
  
• Submission: Please submit a resume, cover letter, and your college/university transcripts to ndubey@iixglobal.com. Qualified candidates will be considered and contacted by a member of the IIX team for an interview to discuss their skills, interests, and experiences. IIX is an equal opportunity employer.

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Working Location: Central Business District

Working Day: Monday to Friday

Working Hours: 8:30 am to 5:30 pm

Job Responsibilities:

1. Responsible for preparing, collecting, compiling, and communicating messages/advice and ensuring compliance with Government procurement policies and procedures.
2. Prepare and submit relevant documents on time to fulfill the tenders/project timeline.
3. Must attend to detailed specifications and ensure accuracy and compliance.
4. Coordinate with appropriate parties, both internal (management and team) and external (government agencies, clients, contractors, subcontractors, suppliers), to achieve projects’ goals and eliminate information silos.
5. Maintain office operation efficiently and effectively.
6. Manage and maintain the company database and ensure all the filings are updated.
7. Provide general secretarial and administrative support to the Management.
8. Perform other ad-hoc duties and initiatives as assigned and when required.

Job Requirements:

1. Bachelor’s degree in business administration or procurement.
2. Possess sound knowledge of government procurement policies and processes.
3. At least 1-2 years working independently in a new start-up office and providing similar government procurement support.
4. Computer literate with an excellent working knowledge of Microsoft Office.
5. Good interpersonal skills and proficiency in both English and Chinese communication skills at all levels are essential, as you will need to communicate with internal and external stakeholders in Singapore and China.
6. Passion for researching to understand and follow up closely with government procurement updates and processes.
7. Independent, meticulous, and willing to take accountabilities.

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Administrative Assistant

Peterborough / Hybrid 2 days max

Salary: £19.53 paye / £22.37 rolled up / £26.24 umbrella

6 Month contract (potential temp to perm)

This is an exciting opportunity for the right individual, if you're looking to work within a busy, fast paced, and varied role where you can provide excellent customer service skills.

In this role you will provide confidential, clerical and administrative support to managers to allow for more efficient operations.

Job Responsibilities and Duties:

• To provide clerical support to managers and the team
• Extensive diary management, scheduling meetings and maintaining calendars for busy UK based directors.
• Coordinate communications by receiving and passing along e-mails, notices, etc.
• Coordinate diaries with other administrative assistants.
• Assist with organising all UK and overseas travel arrangements either directly in Concur or through nominated travel assistant.
• Manage all expenses and processing.
• Operate a PC and standard software programs.
• Interact with other departments to ensure key items of IT equipment, PCs and teleconferencing equipment is operational when issues occur.
• Provide other routine administrative duties as required.

Skills and Experience:

• High attention to detail with strong time management and organisation skills
• Flexible and adaptable to change with the ability to self manage conflicting priorities.
• PA Experience supporting multiple leaders will be an advantage
• Proficient in Microsoft office and other administrative software packages including MS Outlook, Word, Onenote, Concur TnE etc.
• Self-motivated with a proactive approach
• Strong communication skills & administration skills
• Able to work to tight deadlines whilst prioritising workload
• Able to operate with integrity, always maintaining confidentiality
• Excellent written and verbal communication

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.