Total 3,968 corporate affairs executive job vacancies in Administrative / Clerical category in Malaysia

Job Description

• Manages diary for Executives and coordinates with others for effective diary management
• Drafts confidential correspondence, edits documents, and performs other administrative duties
• Serves as a liaison between Executives, internal management, employees, clients, third-party vendors and visitors as required
• Liaise with key stakeholders to ensure updated content for initiatives / projects are prepared and assists with publishing or retaining in appropriate central repositories such as Teams
• Build and maintain collaborative relationships with other key stakeholders across HR, Finance, and other corporate functions globally
• Arranges international and domestic travel, Visa Applications and other travel-related matters, and ensures appropriate approval processes are followed
• Creates expense reports and ensures department expenses are routed to the appropriate team for management;
• Coordinate with invoice related matters
• General Administrative and ad-hoc duties as required.

Job Requirements

• At least a Diploma in HRM, Business Administration, or its equivalent

• Meticulous, positive, and good team player

• Ability to work independently with a high degree of accuracy and efficiency

• Ability to handle ambiguity and confidentiality

Our Values

At Global Te Holding, you will find a company that is embracing flexible working culture, offers employees a stimulating working environment and provides exciting opportunities for career development. We are looking for experienced and versatile individuals who have wide knowledge in this sector. If you are looking for great challenges and wants to grow to your full potential to make a difference, we would like to talk to you!

Are you meticulously organized, adept at handling myriad details, and thrive in a dynamic, fast-paced environment? We're seeking a dedicated Administrative Executive to join our HR team, where you'll play a pivotal role in maintaining smooth operations and supporting our diverse range of administrative needs.

Key Responsibilities:

• Tracking: Meticulously manage miscellaneous items, ranging from small details to crucial data points.
• Filing: Handle both physical and electronic filing systems with precision and efficiency.
• Checklists: Maintain a variety of lists to ensure seamless coordination across different arrangements and projects.
• Calendar Management: Keep schedules organized and optimized for maximum efficiency.
• Teamwork: Collaborate effectively with colleagues to ensure tasks are delegated and completed efficiently.

Requirements:

• Immediate Availability: Able to start immediately or within a short notice period.
• Data Management Experience: Proven track record in effectively managing and organizing data.
• Multi-tasking Skills: Ability to juggle multiple tasks and priorities without sacrificing attention to detail.
• Mental Resilience: Capacity to thrive in a fast-paced environment with changing demands and priorities.
• Strong Communication: Clear and concise communication skills, essential for collaboration within the team.

Why Join Us:

• Dynamic Environment: Be part of a vibrant HR team dedicated to fostering a positive workplace culture.
• Growth Opportunities:

Company Description

Crane Today (Asia) is a leading supplier of new and used marine & offshore cranes, lifting & handling equipment, lifesaving appliances & davits, deck & access equipment, and propulsion systems & thrusters. We serve the marine & offshore industry by providing a wide range of equipment and solutions. Additionally, we cater to the needs of ports, shipyards, marinas, construction, and industrial sectors for various applications. For more information, visit our website at www.cranetoday.com.

Role Description

This is a full-time on-site role for an Admin Executive at Crane Today (Asia) located in Bukit Batok. The Admin Executive will be responsible for day-to-day clerical tasks, providing executive administrative assistance, managing company secretarial work, and delivering excellent customer service.

Qualifications

• Clerical Skills, including data entry and organizing documents
• Communication skills, both verbal and written
• Experience in company secretarial work
• Executive administrative assistance, including scheduling and coordinating meetings
• Customer service skills, providing assistance to clients and visitors
• Proficient in using office software and equipment
• Ability to multitask and prioritize work
• Excellent organizational and time management skills
• Relevant experience in a similar role is a plus
• Diploma or degree in Business Administration or related field is beneficial

Job Description

• Assist in picking up and answer any phone call on general enquiries
• Meet and greet parents / students / visitors
• Provide proper information about school fees and programs
• General clerical duties
• Create file using Microsoft Office
• Assist in preparation of Expenditure Requisition Forms and obtain price quotations from suppliers
• Purchase items from suppliers for capital expenditures, kitchen, stationary, events, etc
• Responsibility in proper storage of stationary and uniforms
• Send invoices and cheques by post
• Support operational work flow

Qualifications

• Minimum qualification of a Diploma
• Minimum 2 years’ experience in administrative skills
• Proficient in Microsoft Office and IT savvy
• Good communication and interpersonal skills
• Able to multi-task and work independently

Responsibilities

- Handle general office administrative matters

- Handle basic accounts

- Preparation of quotations, invoices and etc

- Handle incoming and outgoing calls and email correspondences.

- Monthly account closing and management reporting

- Any other ad-hoc duties assigned

Requirements

- Singaporean are most welcome to apply

- Good organizational skills and time management.

- Proficient in Microsoft Excel & Word ·

- Comprehensive written and verbal communication skills.

-1-2years of experience in the related field

Responsibilities

• Coordinate and organise sales campaigns and events.
• Keep track of new registrations and send confirmation emails to customers.
• Prepare reports as requested by the sales team.
• Assist the sales team with administrative tasks.
• Enter data into the in-house system accurately and efficiently.
• Generate payment links when required for customers.
• Distribute exam vouchers to customers as needed.
• Participate in sales meeting and take precise meeting minutes.
• Identify and endorse courses for funding purposes. Ensure that all courses are enrolled with the registration period.
• Maintain training schedules for Business Development Manager.
• Develop and maintain an efficient documentation and filing system for both paper and electronic records.
• Monitor and record students and trainer attendance, ensuring punctuality.
• Track and gather all enquiries from the company’s website and social media channels.
• Perform any other duties assigned by management as required.

Requirements

• Minimum Professional Certificate/Diploma.
• At least 3 years of relevant working experience in similar roles.
• Experience in an administration role desired, receptionist experience advantageous.
• Good written and verbal communication skills.
• Excellent time management and the ability to prioritise work.
• Proficiency in Microsoft Word, Excel, and Outlook is essential.
• Attention to detail and accuracy in data entry and document creation.
• Excellent time management skills, well organised and outcome focused.
• Possess a positive attitude with strong sense of responsibility and highly motivated.
• Able to work independently with minimum supervision.

We are looking for aspiring personnel to join our growing team. You will be responsible for full spectrum of admin and front desk duties. An important point of contact for all internal and external communication, you serves as an integral part of the Admin function.

If you are looking to develop your career, apply now!

Job Description

• Responsible for administration and reception duties
• Manage external phone calls, general workplace upkeep, courier services, mail etc.
• Serve as point of service contact for all internal/external visitors & meetings
• Administer and facilitate seamless control of the provision of stationery/pantry supplies
• Process assigned payment vouchers and necessary documentation
• Coordinate maintenance services; including office facilities, photocopier, pest control, plants etc.
• Take meeting minutes of all internal/external meetings
• Manage business travel arrangements, including air ticket and hotel bookings
• Run errands using company’s cars
• Ad-hoc duties when required

Job Requirements

• ITE/Diploma in Business Administration or Business Services
• Minimum 2 years of relevant working experience
• Proficient with administrative and reception coverage
• Meticulous and able to work in fast paced environment
• Bilingual and able to manage queries from Chinese speaking associates
• Versed in MS Office, WhatsApp & WeChat
• Class 3 driving license will be an advantage

We look forward to receiving your applications!

Job Description:

· Support HR Manager in all Company Administration matters

· Personal assistant to Top Management in a daily matter (e.g. looking for flight ticket, sending email, helping with typing out letters)

· Manage and maintain contact list changes

· Arrange accommodation and transportation for our company business partners as well as our staff

· Provide administrative support such as scanning, filling, compiling documents, invoice, etc

· Assist in administration of company insurances, medical claims etc. through insurance broker

· Assist in organizing Company functions and staff welfare activities

· General office administration including but not limited to answering incoming calls, distribute incoming letters, update phone and email listing and etc

· Order office supplies / pantries and research new deals and suppliers list

Requirement:

· Candidate must possess at least Diploma / Degree in Human Resource Management or equivalent or Business Administration or related discipline

· Minimum 1 to 3 years of experience in Human Resources or related

· Good knowledge of Employment Act & Singapore regulations

· Able to work in a fast-paced environment

· Independent team player with the ability to multi-task

· Attention to details and good administrative skills

· Good communication skills

· Immediate vacancy

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches, and members.
• Manage club inquiries from members and the public.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Flexible work schedule and supportive work environment.
• Commision Pay

WORK SCHEDULE: 5-Day Week, Wednesday to Sundays

Responsibilities

• Report to the Senior Facilities Manager and/or Contract and Admin Manager.
• Use of in-house software systems for daily operation.
• Maintain a comprehensive repository of contracts, amendments, and related documentation.
• Consolidate monthly works progress reports, monthly claim report, Monthly omission report, cashflow projections, trends reports, KPIs reports, and other reports or information relevant to the maintenance works and services.
• Prepare payment response to the sub-contractors including certifying work done and payments.
• Prepare and deliver reports to senior management regarding contract status, vendor performance, and administrative activities.
• Assist various teams with administrative tasks, including organizing meetings, taking minutes, and distributing materials.
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Ensure administrative operations adhere to policies and regulations.
• Updates of vendors profiles
• PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Any other duties that may be assigned by the SFM and/or Contract & admin Manager.

Requirements

• Relevant diploma/ Higher Nitec in Human Resource or Administration or Accounting or its equivalent with minimum 2 years of experience (Helpdesk & Admin officer) or/and any degree or diploma with related experience in quantity surveying with minimum 5 years of experience
• Pleasant personality with strong drive to succeed.
• Excellent communication skills, verbal and written, with ability to communicate externally and internally at all levels.
• Meticulous and able to meet tight deadlines.
• Able to multi-task and manage work priorities in a pro-active and flexible manner.

Job Summary:

The Executive Secretary provides high-level administrative support to executives or senior management within the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. The Executive Secretary serves as a primary point of contact for internal and external stakeholders, manages schedules, coordinates meetings and events, and handles confidential information with professionalism and integrity.

Responsibilities:

1. Calendar Management: Maintain executives' calendars, schedule appointments, meetings, and travel arrangements.
2. Communication: Serve as a primary point of contact for internal and external communication, including screening phone calls, responding to emails, and drafting correspondence.
3. Document Management: Prepare and distribute memos, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality of all documents.
4. Meeting Coordination: Coordinate and schedule meetings, conferences, and appointments. Prepare agendas, take minutes, and distribute meeting materials.
5. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and visa requirements.
6. Office Management: Maintain office supplies, equipment, and facilities. Assist with office organization and layout as needed.
7. Record Keeping: Maintain accurate records and files, both electronic and physical. Ensure compliance with record retention policies.
8. Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
9. Problem Solving: Address inquiries and resolve issues in a timely and efficient manner. Anticipate needs and proactively identify solutions.
10. Support: Provide administrative support to executives as needed, including project coordination, research, and special projects.

Requirements:

• Proven experience as an executive secretary or similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to prioritize tasks and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all work.
• Professional demeanor and interpersonal skills.
• Bachelor's degree or equivalent experience preferred.
• Experience with calendar management software (e.g., Microsoft Outlook, Google Calendar).
• Certification in administrative or secretarial studies.

1) Responsible for coordinating of office administration functions.

2) Submit quotations to customers.

3) Responsible for issuing invoices to customers.

4) Liaising with transporter on delivery of machines.

5) Procurement of spare parts.

6) Good communication and analytical skills.

7) In charge of office equipment etc

Admin Executive

JD :

- Responsible for Billing process, issuance of Delivery Order and Sales Invoices.

Liaise and coordinate with sales teams on order processing and delivery arrangement.

Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to

customers within the timeframe.

- Issue PO to vendor and follow up on the scheduled delivery.

- Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.

- Prepare meeting minutes and disseminate to relevant parties.

- Attend to phone calls and email queries.

- Any other duties assigned.

Required skills:

- Alert and responsive to WhatsApp’s, WeChat and email

- Able to read and write in Chinese to liaise with overseas counterparts

- MS Excel, MS Office, MS Word

- Good interpersonal skills

- Able to work independently in a fast-paced environment.

- Well versed in MYOB

- At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Job Title: Administrative Assistant Company: Everton Estate, a boutique Real Estate agency with a dynamic team of 10 Real Estate agents.

About Us: At Everton Estate, we pride ourselves on our personalized approach to real estate services. Our team is vibrant, fun-loving, and committed to delivering exceptional results for our clients.

Position Overview: We are currently seeking a meticulous, patient, organized, and efficient female Administrative Assistant to join our team. This role is pivotal in ensuring the smooth operation of our office and supporting our agents in delivering outstanding service to our clients.

Responsibilities:

1. Case Submission Management: Handle and process cases submitted by agents through our Sales Program, ensuring accuracy and timeliness.
2. Commission Monitoring: Maintain records of commission payable and collectible, reconciling accounts as necessary.
3. Filing and Database Management: Organize and maintain company filing systems, databases, and records to ensure easy access and retrieval of information.
4. Appointment Scheduling: Coordinate and schedule appointments for agents and clients, managing calendars efficiently.
5. General Administrative Support: Assist the Managing Director and team with any additional administrative tasks or projects as needed.

Qualifications:

• Previous experience in administrative roles, preferably in the real estate or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate management/CRM software.
• Basic knowledge of accounting principles and practices is highly preferred.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development within a supportive team environment.
• Work-life balance and a collaborative workplace culture.

How to Apply:If you are a motivated individual looking to join a dynamic team in the real estate industry, please submit your resume and a cover letter highlighting your relevant experience and why you would be a great fit for Everton Estate.

We are an equal opportunity employer and value diversity in our workforce. We are looking forward to welcoming the perfect match into our Everton Estate family.

Provide full assistance and support in HR functions and administrative work for a start-up department
Responsible in managing the full spectrum of R&D recruitment in technical roles hiring
Handle end-to-end staff onboarding and offboarding process
Execute and ensure accurate monthly payroll, including payroll reports and statutory submissions (CPF, IR8A,IR21, AIS and etc)
Ensure compliance and adherence of HR policies with local legal and statutory requirements
Administer of employees’ leave and manage government paid leave claims submissions (NS, Maternity, Childcare and etcl
Assist in planning, arranging, organizing and coordinating staff engagement activities
Administer monthly vendor payments including utilities, WIFI, water supplies and other ad-hoc purchase for office supplies
Assist in handling and manage general office administration including procurement of office and pantry supplies and stationary supplies
Manage claim by updating purchase and payment records
Provide support on other HR / administrative matters and ad-hoc duties as assigned
Job Requirements:Diploma/Higher/Graduate Diploma/Degree in Human Resources or related discipline
Minimum 3 years of HR working experience in start-up IT industry and equipped with strong experience in recruitment for R&D technical roles will be advantageous
Knowledge of employment act and local practices and regulations in Singapore
Fluent interpersonal communication skills with bilingual in English and Mandarin is required to liaise with the China HQ counterparts/personnel for work or project related matters
Hands-on, well organized, self-driven and able to work independently yet a good team player
Excellent multi-tasking skills to work in a face-paced environment
Good knowledge of MS Office (Word, Excel, Outlook and etc)
Able to commence on short notice will be an added advantage

Company information