Total 68 Others level Administrative / Clerical job vacancies

Job Summary

Please note salary will be pro-rated for term-time hours.

This position is temporary.

Based at Lenzie Academy, you will provide clerical support within the school.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff; telephone, reception and reprographics duties; distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. Experience of using Seemis Click & Go and the ability to use Word and Excel to an advanced level are desirable. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

This post is subject to a PVG check.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

www.eastdunbarton.gov.uk

www.lenzieacademy.e-dunbarton.sch.uk

Proud member of the Disability Confident employer scheme

The Breast Screening and Imaging Department are looking for a dedicated, enthusiastic, dynamic and competent individual to join their innovative, forward thinking, passionate team who strive to ensure patient care is at the forefront of our service.



The post-holder will be part of the trust wide Radiology team and will manage the day to day responsibilities for booking patients from the waiting list and maximising capacity utilisation as well as undertaking reception and other administration duties within the Kent and Canterbury Breast Screening Unit .

The post holder will be expected to provide a flexible resource to support teams in the provision of services. This includes organisation of own and other team members work. Duties may include contact with front line service users, members of the public and other external stakeholders. This post will include organisation and maintenance of effective systems (paper based and electronic).

We are one of the largest hospital trusts in England, with five
hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.

If you have further queries please don’t hesitate to contact the line manager using the contact details below.


This advert closes on Thursday 23 May 2024

Logistics People are looking for Transport Clerks to join our team.

Location: Doncaster

Working Hours: 4 On 4 Off PM Shifts Available

Pay rate: £11.46 p/hr

Logistics People are currently recruiting Transport Clerks to join our Team in Doncaster, based at our ESL site.

An exciting opportunity has arisen for an experienced, ambitious Transport Clerk to join our Doncaster operation.

You will be working alongside the Senior Transport Clerk and transport team responsible for providing onsite operational and administrative support. Responsibilities start with checking-in and checking-out registration of drivers, despatching drivers and completing key dosumentation.

As a Transport Clerk for Logistics People your role will consist of various duties but not limited to:

Efficiently and accurately despatching drivers with all relevant paperwork
Completing customer and Stobart KPIs where required
Making sure the correct trailer numbers are inputted into the internal tracking system
Monitoring the service board to make sure the correct week number is on the correct trailer for depot trailers
Liaising with drivers on the gate communication system to make them aware of site procedures before entering site, when required
Completing all daily tasks for compliance purposes
Ensure manning levels are updated & correct
Internal reporting duties
Downloading vehicle & driver digital tachographs as per requirement
Transport System management

Our ideal candidate:

Ideally you will have had experience in a similar role and a sound knowledge of a Transport and Logistics.
Strong organisational skills and time management techniques to balance priorities effectively is essential.
There is a strong requirement to be flexible, articulate and able to cope when placed under pressure due to the changing environment

What are the benefits of working for Logistics People?

• 24/7 on-site support
• Career progression opportunities
• Modern Facilities
• Immediate Starts
• Great Rates of Pay

DON’T BE SHY!! APPLY – SUBMIT YOUR APPLICATION TODAY

Click to Apply OR Email us your CV To Info@logisticspeople.co.uk

Proud member of the Disability Confident employer scheme

***37 Hours a week***
Closing Date : 16/05/2024 12:00

Basingstoke & Deane Borough Council deliver a Shared Legal Service in partnership with Hart District Council and is currently seeking an Administrative Assistant to join the team.

You will ideally have experience in a legal office environment and be keen to work in fast paced and exciting surroundings.

You will undertake a wide variety of work across both the Local Government & Litigation Team and Property & Contracts Team.

Main responsibilities will be to undertake all aspects of administration relating to legal activities, along with providing support to the Shared Legal Services Manager and Team Leaders and to assist with the operation of the council’s Deeds Room including recording, storing and retrieving deeds.

*** Please be aware that Basingstoke and Deane BC does not have on site car parking. ***

We are recruiting for a Maternity Booking Clerk/Receptionist who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.

We have a 9-month secondment opportunity for a Maternity Booking Clerk/Receptionist who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.

This role will involve cross site reception cover for Lister Hospital, QEII Hospital and Hertford County Hospital. The role also involves office-based administration supporting the maternity service, managing referrals, phone lines, preparation of clinics and many other administration tasks.

You will need to be able to work within a very busy and demanding environment and be flexible and able to work shift patterns. The work pattern for this role would be working a Monday to Friday, hours 8-4pm or 9-5am.

Our Values are Include, Respect and Improve. It is important that you understand and refer to our values during your recruitment process and beyond!





The Maternity Booking Clerk will be one of a team of Administration Clerks providing a clerical/administrative support for the Consultants and their respective medical teams within the Obstetrics and Gynaecology Directorate.

The post holder will deal directly with patients and relatives over the telephone and in person, accurately registering and updating details onto the hospital and national databases and assisting in any enquiries from internal or external agencies.

The Maternity Booking Clerk will use initiative when dealing with sensitive information, difficult, distressed, and emotional patients and have empathy.



East and North Hertfordshire NHS Trust, are proud of the range of general & specialist services we provide & our 6,000 plus dedicated staff ensure our patients get the best care. Our ability to be flexible & innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.

We run the following hospitals:
• The Lister Hospital, Stevenage
• New Queen Elizabeth II (New QEII), Welwyn Garden City
• Hertford County, Hertford
• Mount Vernon Cancer Centre (MVCC), Northwood

We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation; our staff & patients are at the heart of delivering this ambitious agenda.

We understand that finding & starting a new job is an important life decision. If you need reasonable adjustments for a disability, or a life event, such as menopause - so that we can consider your application fairly & to get the best out of you during the selection process, please let us know.

We are committed to a positive work life balance for our employees.
Employees are entitled to seek to work flexible working patterns & we are committed to listen & consider all requests. Such requests, of course, have to be made & considered formally, & will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.

Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.


This advert closes on Thursday 23 May 2024

Thorn Baker Industrial Recruitment are looking for an admin assistant to work for a well-known, manufacturing company based in the NG13 area of Nottingham. This is an excellent opportunity for someone looking to take their first steps into admin or someone with experience who thrives off working at a fast pace.

About the client:

Our client was established in 1987 in Nottinghamshire and specialises in the development of fertilisers, offering tomorrow's technology for the crops of today.

Pay & Benefits:

• £11.44 per hour starting salary

• Stable day shift Monday - Friday (7:00 - 16:00)

• On-going work which could lead to a permanent position

• Free on-site parking

• Progression within the company

Job Role and Responsibilities:

• Working in a small team dealing with logistical inquiries between site and their offices overseas.

• Will involve receiving calls and relaying information to other teams via email and phone

• Use of Excel / Word / Office skills is essential as you will be using these on a daily basis

• Input data accurately into a database

• General administrative duties

What we need from you:

• Excellent timekeeping and attendance record

• Experience of working in a similar role

• To have access to your own transport as there is no public transport link available.

• Be willing to start on a temporary to permanent basis

If this is the role that you think is perfect for you please click APPLY NOW so that we can get a start date organised for you as immediate starts are available!

Not for you then the perfect position could be waiting for you on our website. We have more great roles on our jobs page, why not take a look here: https://www.thornbakerindustrial.co.uk/job-search

Key Skills: Langar, Admin Assistance, Production Company

NID02

Cancer Services are growing our workforce due to increasing demand within the service and we are pleased to confirm that these temporary roles have now been made permanent. We look forward to receiving applications from enthusiastic people who would like to join our friendly team at this exciting time of development.

We are looking for a proactive individual to join our Cancer Services team to provide administrative support to our Cancer Pathway Coordinators. This is an interesting and challenging role, bringing the post holder in touch with a variety of departments and professionals within the Trust, helping enable the smooth running of the MDT meetings and facilitating the collection of cancer data to achieve the National Cancer Targets.

The successful applicant will possess excellent communication skills, be efficient at organising and prioritising a busy workload and remain calm under pressure to achieve tight deadlines. The candidates must have an understanding of patient and data confidentiality and its importance.
• Establish and maintain office processes, complete the required preparation for the MDT meetings and support data collection through the Somerset Cancer Registry system. Previous experience of local hospital systems would be advantageous.
• Efficiently & effectively track the progress of patients on cancer pathways to ensure there is effective co-operation between departments and directorates across those involved in the delivery of cancer services across both hospital sites.
• Actively seek to ensure that all patients are treated within national targets set for cancer patients.
• To proactively take steps to ensure that patients treatment schedules are brought back within target.
• Understand the pathway of each individual patient; monitoring their progress and ensuring timely intervention is achieved.
• The post holder is expected to use the Trust’s Patient Administration System (PAS) SEMA, ERS and Somerset Cancer Register (SCR).

Become part of our dynamic, fast paced team to support multiple specialities across The Shrewsbury and Telford Hospital NHS Trust (SaTH) and other Trusts to maintain patients pathways through their cancer journey. We promote a friendly, approachable and supportive team atmosphere to deliver a high standard service.



For full duties and responsibilities please refer to the attached document entitled Job Description.


This advert closes on Thursday 23 May 2024

We have a vacancy for a office admin within our Londonpark royal office Office with a friendly fast paced working atmosphere .

The position is for general clerical, administrative and telephone duties.

The ideal candidate must be conversant in the use of Word and Excel and have at least 1 years experience working in an office environment.

Have good communication skills with a clear telephone manner.

The hours will be 25 hours per week. Over 5 days with overtime



Job Types:



Benefits:
Bonuses in place

Casual dress

On-site parking
:

Monday to Friday

Overtime

Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

We are looking for a confident, enthusiastic, conscientious and flexible candidate to support the changing needs and demands of our ward and support with a wide variety of administrative functions. Please see job description and person specification for further information. Previous Applicants Need Not Apply

For full details of the responsibilities and duties of this position, please see the attached job description.

ORGANISATION Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action. Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately. Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches Under the direction of the Senior Paediatric Medical Secretary implement procedural changes to working systems/processes. Assists in the co-ordination of outpatient clinics. Being responsive to changing circumstances. COMMUNICATION To work closely with all staff providing an accurate, high quality and complete secretarial service including proof reading, audio typing, photocopying and the composition of letters. Provide the first point of contact for written, email and telephone enquiries on behalf of the Consultant and team. Ensure all enquiries from patients, colleagues and GPs are dealt with promptly, effectively and positively in the department, producing file notes as necessary. Respond to emails and telephone calls from anxious and distressed patients, taking messages and resolving problems when possible, in a professional and competent manner and takes responsibility for the required action. Opening and dealing with incoming correspondences as appropriate. Ensures any follow-up appointments are arranged for patients as necessary. Promotes the dissemination of quality patient information. INFORMATION Keep up to date with technological developments with regard to developing appropriate skills in the use of current office technology e.g. spreadsheets, databases, Outlook, presentations etc. Maintain comprehensive office systems ensuring prompt access to information. Maintain electronic systems e.g. database, spreadsheets, etc. containing patient-related information. Able to maintain the administrative aspect of patient care e.g. electronic patient record. Ensure that case notes are correctly maintained following guidelines and that the documentation contained therein is correct. High quality standards are to be maintained at all times.

Please view the attached job description and person specification to view the full details about the role.

Please refer to the attached job description and person specification to view the full details for this opportunity. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Greet parents and visitors to ward, directing them as appropriate To provide a range of administrative and clerical duties to the Neonatal Unit, To be responsible for the maintenance/updating of patients records on the Trusts Electronic Patient Record HIVE system always ensuring accuracy of details. Data collation for reports and submission. Be proactive with Security on the unit.