Total 10 accounts officer job vacancies in Purchasing / Procurement / Inventory category in D02 Anson, Tanjong Pagar

Job Description:

• Ensure that all delivery of goods are covered by approved Purchase Order, Purchase Requisition or Market List.
• Ensure that the incoming goods are received at the right price, right quality in good condition.
• Check the Receiving Note and purchasing requisitions before sending to the Accounts Payable and distribute the copy to the department concerned.
• Co-ordinate with Purchasing for items without Purchase Orders, items which are not delivered on time and consulting them in case of any discrepancies noted on the delivered items.
• Follow up those outstanding POs that has yet to be delivered with supplier and check with user department if the PO is cancelled or delayed in delivery.
• Prepare daily receiving summary record and ensure all the daily deliveries entered to the system and pass to AP on daily basis.
• Maintain filling system for all documents received.
• Assist in receiving goods that need to be picked up by the Hotel.
• Ensure proper filing of all the Purchase Orders for goods.
• Inform the designated department for the arrival of the goods.
• Ensure that the goods are directed to the correct location.
• Perform common duties as may be assigned by the management.

Job Requirements:

• Minimum of 2-year experience in receiving, 5 star luxury environment preferred.
• Working knowledge of computer programs for entering data
• Solid understanding of health and safety regulations
• Basic math and recording abilities
• Excellent organizational skills
• Great communication and interpersonal abilities
• Keen eye for detail
• Good physical condition

Duties and Responsibilities

• Process vessels’ requisition orders including orders for equipments, spare parts and other supplies
• Source, select and contact suppliers, both local and overseas, to obtain quotes
• Compare prices and shortlist suppliers
• Confirm orders and co-ordinate with suppliers for smooth delivery to the vessels or office
• Monitor, input and update requisition requests, quotations received and approvals by the General Manager and Fleet Managers into the Central Processing system to generate purchase orders number and order confirmations
• Manage suppliers to improve quality, delivery and service performance

Requirements

• GCE “A” Level or its equivalent and above
• Minimum 1 to 2 years’ experience in handling purchasing and / or procurement work in ship management activities or related industries
• Good MS Office Skills
• Resourceful and meticulous
• Able to work under tight deadlines

Job Responsibilities:

• Responsible to support Purchasing Manager and Cost Control in the smooth and efficient operation of the Purchasing, cost control, and receiving functions.
• Consider first the interest of the company in all transactions and to carry out and believe in the company’s established policies.
• Buy without prejudice, seeking to obtain the maximum ultimate value of each dollar of expenditure.
• Subscribe to and work for honesty and truth in buying, and to denounce all forms of manifestation of commercial bribery.
• Have a complete understanding of the Hotel's policy relating to Fire, Safety and Health.
• Ensure adherence to all ACCOR’s control procedures pertaining to Purchasing, Cost Control and Receiving
• Assist Purchasing Manager and user departments in sourcing and negotiating prices for supplies, operating equipment and food and beverage products.
• Negotiate with selected suppliers and obtain competitive quotations.
• Ensure that the purchase policy and procedures are strictly adhered to.
• Ensure cost effective purchases while maintaining quality and service, for all supplies and services.
• Ensure most economical purchase of goods and services for the hotel, ensuring that purchasing is committed on most competitive terms.
• Choose the best price not at the expense of maintaining our quality and standard.
• Process Purchase Requisition, ensuring quotations are attached and explanations are sufficient to support the purchase.
• Support Purchasing Manager in purchasing decisions by comparing quotations.
• Prepare the required reports assigned by Purchasing Manager.
• Keep close contact with the suppliers for obtaining updated and relevant market information and report to Purchasing Manager.
• Keep records of a purchasing development such as Purchase record, Vendor Record, Blueprint and specification record, print forms record
• Bids received must be based on a specified quality and quantity. All purchase requests must state vendors names in the appropriate spaces and bids received from each vendor on the appropriate lines.
• Order placed with suppliers must ensure the following considerations :
• · That bids are for the specified merchandise. If yields differ, the lowest price may not be the best to buy.
• Promptness of service and past experiences with vendors should be
• · considered in selecting the vendors. However, care should be taken to avoid reliance on a limited number of suppliers.
• · In obtaining quotations, ensure that it includes freight and delivery to the Hotel.
• · Frequently, in the course of ordering, the suppliers will offer "Bargains" for larger quantity purchases.
• In general, large quantity buying should be avoided. These "Bargains" must be brought to the General Manager's and Director of Finance’s attention for approval.
• Assist Cost Control Executive in cost control and receiving functions
• Assist to ensure Store, Receiving and all their related areas are strictly complied with the standards at all time.
• Support Cost Control Executive in conducting monthly inventory of beverage store and supervising stock-taking in stores, kitchens and bars.
• Support Cost Control Executive in checking recipe costings, inter-kitchen transfers, wastages at outlets, beverage variances and any other cost control related matters.
• Assist to check Market List, Receiving Record, Costing List to ensure the effectiveness of the control system.
• Perform duty as and when required by Director of Finance.

Job Specifications:

• Minimum of 2 years experience in purchasing and/or cost control, 5 star luxury environment preferred.
• Projects professional image at all times through personal presentation / interpersonal skills.
• Initiates contact and establishes rapport easily.
• Appreciates and maintains an effective outlet for stress.
• Has the ability and willingness to undertake further development.
• Formal qualifications in purchasing or material management to at least Diploma level preferred
• Exceptional people and communication skills
• The highest level of attention to detail
• Exceptional organisational and time management skills
• Microsoft Office expertise to Intermediate or Advanced level
• Creativity and imagination
• Experience in preparing, writing and proofing purchase specification
• An affinity with technology in relation to order processing

Job Scope

• Perform data processing and transactions on WMS (warehouse management system or customer’s system.

• Communicate with our customers via both email and phone calls.

• Verify the billing summaries to customers with operational documents.

• Keep any operational documents properly.

• Liaise with operation team members to arrange any inbound / outbound activities within a set timeline.

• Immediate reporting to direct superior upon any irregularities.

Job Requirements

• 2 to 5 years of experience as a warehouse Customer Service Officer under any global LSP companies

• Basic knowledge / experiences on warehouse management system and documentation.

• Able to speak, read and write English upon directly communicating with customers or / and appointed vendors.

• Experience with Documentation such as checklists, temperature / RH reports.

• Able to compile KPI reports periodically.

• Able to verify the billing reports to our customers as well as service agreements.

Job Scope

• Perform data processing and transactions on WMS (warehouse management system or customer’s system.

• Communicate with our customers via both email and phone calls.

• Verify the billing summaries to customers with operational documents.

• Keep any operational documents properly.

• Liaise with operation team members to arrange any inbound / outbound activities within a set timeline.

• Immediate reporting to direct superior upon any irregularities.

Job Requirements

• 2 to 5 years of experience as a warehouse Customer Service Officer under any global LSP companies

• Basic knowledge / experiences on warehouse management system and documentation.

• Able to speak, read and write English upon directly communicating with customers or / and appointed vendors.

• Experience with Documentation such as checklists, temperature / RH reports.

• Able to compile KPI reports periodically.

• Able to verify the billing reports to our customers as well as service agreements.

Job Scope

• Perform data processing and transactions on WMS (warehouse management system or customer’s system.

• Communicate with our customers via both email and phone calls.

• Verify the billing summaries to customers with operational documents.

• Keep any operational documents properly.

• Liaise with operation team members to arrange any inbound / outbound activities within a set timeline.

• Immediate reporting to direct superior upon any irregularities.

Job Requirements

• 2 to 5 years of experience as a warehouse Customer Service Officer under any global LSP companies

• Basic knowledge / experiences on warehouse management system and documentation.

• Able to speak, read and write English upon directly communicating with customers or / and appointed vendors.

• Experience with Documentation such as checklists, temperature / RH reports.

• Able to compile KPI reports periodically.

• Able to verify the billing reports to our customers as well as service agreements.

Job Scope

• Perform data processing and transactions on WMS (warehouse management system or customer’s system.

• Communicate with our customers via both email and phone calls.

• Verify the billing summaries to customers with operational documents.

• Keep any operational documents properly.

• Liaise with operation team members to arrange any inbound / outbound activities within a set timeline.

• Immediate reporting to direct superior upon any irregularities.

Job Requirements

• 2 to 5 years of experience as a warehouse Customer Service Officer under any global LSP companies

• Basic knowledge / experiences on warehouse management system and documentation.

• Able to speak, read and write English upon directly communicating with customers or / and appointed vendors.

• Experience with Documentation such as checklists, temperature / RH reports.

• Able to compile KPI reports periodically.

• Able to verify the billing reports to our customers as well as service agreements.

Position Summary

This position is provide to support the general task in the warehouse operation

Primary Responsibility

• Pick and pack cargo.
• Sorting / listing
• Loading and unloading
• Put away / wrap

Requirement :

• Physically fit (need to carry packages that up to 25kg )

• Good attitude

• Able to communicate simple English to liaise with English speaking people

Position Summary

This position is provide to support the general task in the warehouse operation

Primary Responsibility

• Pick and pack cargo.
• Sorting / listing
• Loading and unloading
• Put away / wrap

Requirement :

• Physically fit (need to carry packages that up to 25kg )
• Good attitude
• Able to communicate simple English for handling English speaking people.

1-1. Primary Job scopes:

- Unloading pallets from incoming laden containers by forklift

- Perform the inbound verification by using either eye-ball checking or scanning

- Perform break-bulk from mixed SKU pallets or cartons

- Put-away to either selective rankings / shelvings *In case of put-away to selective racking, the reach truck needs to be operated.

- Picking from either selective racking / shelvings *In case of picking from selective racking, the reach truck needs to be operated. - Perform outbound verification by using either eye-ball checking or scanning - Pack multiple items into new carton(s)

- Perform stock-count and find out any discrepancy if necessary

- Do some house-keeping based on the instructions from the direct superior

- Perform daily pre-inspections on the relevant MHEs (i.e. Forklift, Reach Truck)

- Report whatever irregularities to a direct superior in a timely manner.

1-2. Competency

- Must be open and honest

- Need quick response and reporting in case of any irregularities

- Must be accurate in terms of counting / verification

- Must be time-bound on job completion (i.e. within the set turn-around time, need to complete jobs)

- Must be particular on the procedures set forth

1-3. Mandatory conditions

- Certified as Forklift driver

- Must have a experience on operating both forklift and reach truck

- Must have at least 2-year experience as a warehouse operator.

- Must be capable of scanning operations regardless of the system

1-4. Nice-to-have conditions

- Have relevant experiences on participating in continuous-improvement activities as one of the members.