DUTIES AND RESPONSIBILITIES
Administration
· Assist in all administrative matters for related agents on New Business, Policy Owner Services, Contest Updates, Production Tracking, Claims.
· Maintain & keep good record of Director’s agenda, training, and appointments updates
· Assist in slides preparation, attend meetings, and keep minutes
· Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
· Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
· Conduct research and prepare presentations or reports as assigned.
· Involves in all Company’s event & perform necessary tasks to contribute to its overall success
HR Assistant
· Assist in recruitment-related activities such as filtering, arranging, and conducting interviews virtually and in-person interviews
· Prepare all related documents needed for interview uses
· Posting content and managing the Company’s social media accounts and job hiring platforms
· Attending training and development sessions, only if required by the Company
· Assist in onboarding training process for new staffs
Requirements:
- Proven experience as executive secretary or similar administrative role with minimum 1 year experience.
- Excel in MS Office
- Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Experience with basic research methods and reporting techniques.
- Strong organizational and time-management skills.
- Excellent communication and negotiation abilities.
- Integrity and confidentiality.
- Possess at least a Diploma or Bachelor's Degree in business administration or relative field
