Total 1,623 Administrative / Clerical job vacancies in Grand Island

• Provides administrative support to ensure efficient operation of office.
• Carrie Out administrative duties such as filling, typing, copying, binding, scanning etc.
• Completes operation requirements by scheduling and assigning administrative projects and expediting work results.
• Supports team by performing task related to organization and strong communication.
• Co-ordination to variuos departments
• Any duties assigned by Supervisor.

Requirements

• ITE
• Proficient in Microsoft Excel and Word
• Able to work independently with min supervision
• Good communication skills,English-speaking environment
• A good team-player.
• 7:30AM - 5:15PM

1. Role Description

The Admin Manager is responsible for overseeing administrative operations crucial to the smooth functioning of construction projects. This includes managing construction site offices and facilitaing communication betwen office and field personnel.

He/she coordinates with project managers and construction teams for the procurement of construction materials, equipment and supplies to ensure timely delivery to project sites while adhering to budgetary constraints.

He/she is also responsible for maintaining project documentation, supporting project managers and construction teams by providing logistical and adminstrative support, contributing to the efficient execution of construction projects within established timelines and budgets.

2. Specific Responsibilities

Individual to be involved in:
1. Coordinating communication between office and project managers/construction staff.
2. Ensuring timely delivery of materials to project sites within budgetary constraints
3. Maintaining project documentation, including contracts, permits and compliance records.
4. Providing logistical and administrative support to project managers and construction teams.
5. Managing subcontractor agreements and coordinating with vendors.
6. Implementing and enforcing administrative policies and procedures to enhance efficiency and productivity.

3. Competencies

1. Familiarity with construction management software and tools for document management, scheduling, and project tracking.
2. Strong understanding of construction processes, terminology, and project management principles to effectively support construction operations.
3. Ability to manage relationships with vendors, subcontractors, and service providers, negotiating contracts, resolving disputes, and ensuring adherence to project requirements.

4. Duration of Attachment Offered

6 months

Role & Responsibilities

SALES SUPPORT

1. Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents

2. Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing

3. Consolidate and update of Sales Forecast & Sales Summary

4. Assists the Business Support team in Procurement coordination

5. Liaise with Suppliers on printing of product labels, leaflets & other packaging materials

6. Liaise with Regional offices for Sales/Marketing related matters

7. Liaise with various department to fulfil customers’ orders

HANDLING OF MARKETING ACTIVITIES

8. Coordinate on exhibition held at local/overseas

9. Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

PERFORM ADMINISTRATION AND SECRETARIAL FUNCTION

10. Attending to visitors and setting up of meetings

11. Travel arrangement on Hotel & flight booking, Visa application and submission

12. Double-Tax Deduction submission to IE Singapore

13. Distribution of mails to Directors

14. Provide Secretarial duties to Directors

15. Handling telephone enquiries & other ad-hoc related duties

16. Manage domain email

Role Requirements:

· Diploma or equivalent qulifications

· Minimum 1 year of working experience in sales administration / coordination or secretary role will be an added advantage

· Proficient in Microsoft Excel, Microsoft Word and Microsoft Power Point

· Pro-active and a Good Team Player

Job Summary:The Marketing & Admin Assistant plays a pivotal role in supporting the marketing and administrative functions of the food catering company. This role involves assisting with marketing campaigns, managing administrative tasks, and contributing to the overall efficiency of the company's operations.

Responsibilities:

• Assist in the creation and execution of marketing campaigns, including digital and offline efforts.
• Help maintain the company's social media accounts by scheduling posts, responding to comments, and engaging with followers.
• Collaborate with the marketing team to develop content such as blog posts, email newsletters, and promotional materials.
• Conduct market research to identify trends, customer preferences, and competitive strategies.
• Renewing Halal certificates and other relevant certificates for food and beverage (F&B) to ensure compliance with regulations and maintain the required standards.
• Setting up on delivery platforms like GrabFood and Foodpanda.
• Collaborate with suppliers to create visually appealing promotional flyers that effectively communicate our brand, menu offerings, and special promotions.
• Proficiency in photo editing software is a significant advantage.
• Handle customer inquiries and requests via phone, email, and in-person interactions.
• Assist in managing catering orders, including order processing, invoicing, and coordination with the operations team.
  Maintain accurate and up-to-date records, databases, and filing systems.
• Manage office supplies and ensure the smooth operation of day-to-day administrative tasks.
• Support the coordination of catering events, from initial inquiry to execution.
• Assist in communicating with clients to gather event details, preferences, and requirements.
• Collaborate with the operations team to ensure timely and accurate delivery of catering services.
• Work closely with various teams within the company, including marketing, operations, and finance, to ensure seamless communication and collaboration.
  Communicate effectively with clients and vendors, maintaining a professional and customer-focused approach.
• Assist HR & Admin Manager and responsible for handling of partial HR & Admin functions.
• Other ad-hoc HR & Admin duties delegated from management and superior.

Job Requirements:

• Candidates should possess at least 3 years of marketing experiences in F&B industry.
• Able to work independently in fast pace environment under minimal supervision.
• Location: 21 Chin Bee Avenue
  

• Provide administrative support such as scanning, filing, data entry, answering phones

• Processing finance related documents, ensuring information are accurate and input data into accounting system.

• Communicate with vendors.

• Assist in preparing payment to suppliers.

• Assist in any ad-hoc duties assigned.

Job Description:

• Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation
• Monthly payroll including submission of monthly CPF & FWL
• Annual submission of income tax IR8A, NS Claim and others
• Submission of Tax clearance
• Update and maintain Personnel data file
• Prepare Employment Contract
• WICA Insurance Claim
• Take care of Dormitory & Catering arrangement for workers
• Arrangement of Skilled Course enrollment for Workers
• Co-ordinate with Supervisor & prepare schedule for daily workers allocation at site
• Planning of company annual event
• Provide support in administrative tasks
• Road Tax & Vehicle Insurance Renewal
• FWMI & WICA Renewal
• Submission of Government Claims such as maternity leave, childcare leave etc...
• Handling of Government Grant application such as Career Support Programme, Worklife Grant etc...
• Any other ad hoc duties as assigned

Requirements:

• Minimum 5 years Experience in full spetrum of HR Duties preferably in construction sector
• Must be strong in administrative support/ skills
• Able to work independently, dynamic with initiative within timeline
• Knowledge of Times Payroll software is an added advantage
• Able to communicate in both English & Chinese (to liaise with associates)
• Working Location : Woodlands

Job Description

• Answering customer inquiries, scheduling meetings, and sales appointments, and following up with customers about their order status.
• Compiling a daily list of sales leads, delegating leads to the sales department, and providing sales data and guides to the sales department.
• Developing and monitoring performance indicators for sales and staff members, managing sales tracking tools, and compiling reports.
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction.
• Monitor Rental process (Tender, Payment, Agreement etc).
• Managing customer accounts, following up with customers for administrative purposes, and providing troubleshooting assistance for orders, account statuses, and other problems.
• Performing data entry tasks for sales figures, metrics, and other relevant information and maintaining an organized and accessible filing system.
• Handling administrative duties for the company and its executives and management teams.
• Arrange logistics delivery of equipment.
• Reporting any unusual activity to your supervisors.
• Ad-Hoc Related Task maybe assigned.

Job Requirement

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Strong sourcing and negotiation skills
• Proficient in the use of SAP & WMS
• Ability to multitask, prioritize, and manage time efficiently
• To achieve/meet cost saving target

Responsibilities:

• Managing phone calls, emails, and office correspondence.
• Manage and maintain office supplies, equipment, and facilities.
• Providing general administrative support, such as data entry and document filing.
• Maintain and update filing systems, records, and databases
• Collaborating with various departments to ensure smooth operations.

Requirements:

• High school diploma or equivalent..
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office and office equipment.
• Effective communication and teamwork skills.

Job Description:

• Manage and support day-to-day administrative works.
• Maintain Equipment records & servicing schedule including renewal of boat or equipment certification or insurance /licenses.
• Sourcing for marine equipment and products and handle daily purchasing operation .
• Prepare PO & Negotiate with suppliers on pricing and delivery requirements.
• Provide secretarial support to the Director.
• Good working knowledge of Microsoft Office applications such as Word, Excel and PowerPoint and good with multitasking and prioritizing the work.
• Any ad-hoc duties assigned by head of department.

Job Specification

• Minimum GCE O'Levels.
• Preferably with 2 years relevant working experience in office matters.
• Excellent Team Player who is meticulous and efficient.
• Able to work independently and/or as a team and has good computer skills.
• Able to work in a fast pace environment and tight deadlines.
• Possess high initiative with good interpersonal and communication skills.

Additional Information

1. Competitive Salary Package
2. Career Growth & Development Opportunities
3. Able to start work immediately
4. Junior admin positions available
5. Training courses for upskilling
6. 5 day work
7. Office in the west side
8. Only SG, PR need apply.
9. Only Shortlisted candidates will be contacted for interview.

Venley Tyre Singapore is a fast-growing SME with global ambitions. Started in 2020, we have grown exponentially year on year by capturing the Singapore industrial tyre market with a strong product and brand, while expanding into regional markets. We are now setting our sights on global distribution, and we are looking for the right team to join us.

Job description for Admin Executive

A) Admin/Accounts:

a. Record customers’ service reports and generate daily invoices

b. Prepare overseas trade documents

c. Create, print, file and send invoices to customers (digital and hard copy)

d. Update and summarise customers’ account receivables weekly and monthly

e. Record company expenses accurately and manage suppliers’ payables (digital and hard copy)

f. Prepare monthly documents file to hand-over to accountant

B) Stock check:

a. Keep track of stock movements daily, and make weekly summaries

b. Work closely with workshop staff on accurate tracking

c. Work with management on stock ordering, in particular, to coordinate with factory on new orders and order management

C) General Admin:

a. Create and maintain customer database

b. Coordinate technicians’ daily job schedule and attendance

c. Support in errands and secretarial tasks when needed (such as arranging appointments, organising meetings etc)

Requirements:

• Minimum GCE “O” or “N” level
• Possess basic proficiency in Microsoft office (word, excel and powerpoint)
• Previous experience in administrative role is preferred
• Positive attitude and able to work independently
• Being well organised and able to multi-task
• Willing to work in an industrial setting (workshop) near Pioneer MRT
• Able to communicate effectively with China suppliers

Benefits

• Retention incentive where applicable
• Annual 13th month bonus after 1 full year
• Basic product knowledge training for tyre will be provided
• Safety training provided after job confirmation

* Only shortlisted candidates will be notified

LOOKING FOR ADMIN WHO CAN ANSWER PHONE CALL, TAKE IN ORDER AND KEY IN INVOICE IN A TRADING COMPANY, THIS INCLUDE DOING OF BOOK KEEPING LIKE FILING, DATA ENTRY AND SORTING OUT OF INVOICES.

MUST BE ABLE TO READ AND SPEAK SIMPLE ENGLISH AND ABLE TO DO CUSTOMER SERVICE AND KNOW HOW TO FOLLOW UP ON THEIR ORDER REQUEST.

Job Description

• Marine Engineering
• Basic $2600 - $3000
• Mon-Fri (9.00am-5.30pm)
• Walking distance from Tuas west road mrt

Responsibilities

• To perform all kinds of general admin duties such as data entry, preparing weekly and monthly reports
• To handle PO, DO, Contract and quotation
• To attend to customers via phone and email
• To respond to complaints from customers and give after-sales support when required

Requirements:

• Min Diploma/Degree with no experience are also welcome.

For consideration, kindly submit your CV by clicking “APPLY Now”

**Only shortlisted candidate would be notified**

EA Reg. No: R23114214 | Chloe Tan

Job Description & Requirements

Job Description:

• Manage all purchasing information; invoices, purchase order and matching of our PO and supplier’s invoices ensuring accurate charges and timely submittal of documentation and purchase reports to finance
• Purchase and maintain supplies meet quality standards (Halal Certified products only) and ensure that the department is adequately stocked to avoid affection to the operations, to ensure timely delivery as well.
• Negotiable and maintain good relationships with all suppliers to obtain best pricing
• Coordinate with chefs and supervisors regards to the items to be purchase
• Coordinate purchasing activities and services based on company’s needs.
• Monitor process and supplier performance and resolve issues with suppliers.
• Manage daily purchase for central kitchen and office supplies
• Source, negotiate and coordinate for appropriate products and services with the best possible pricing and payment terms by manner of quotations from suppliers
• Ensure discrepancies in purchases, purchase orders and invoices are reconciled within the month
• Reconcile and analyse all orders and ensure optimal inventory and operational requirements
• Review monthly orders and consumption
• Qualify incoming goods upon receiving regularly
• Prepare and follow up purchase orders and expedite delivery
• Assist HR & Admin Manager and responsible for handling of partial HR & Admin functions.
• Assist operation and supervisors on work schedule updates.
• Handle vehicle maintenance, servicing, season parking, car park registration with the building management.
• Arrange vendors to repair on the machineries & equipment.
• In-charge of staff accommodation and worker’s dormitory arrangement.
• Other ad-hoc HR & Admin duties delegated from management and superior.

Job Requirements:

• Candidates should possess at least 3 years of purchase experiences in F&B industry.
• Experience in Autocount will be an advantage.
• Able to work independently in fast pace environment under minimal supervision.
• Location: 21 Chin Bee Avenue

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

Site Admin / Purchasing

Prepare and manage staff and project petty cash claim

• Provide clerical & administration support to project team
• Filing and maintain up-to-date file records to enable quick retrieval
• Other ad-hoc duties assigned by the management
• Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on the time management system)
• To handle documents and drawings and ensure proper review, tracking, duplication and distribution to appropriate parties in accordance with established procedures
• Conducting product research and sourcing new suppliers and vendors
• Request quotes and compare prices for maximum ROI.
• Track incoming inventory, delivery arrival time and note actual arrival time.
• Updating and Maintaining records of all Orders, Payments, and Received Stock
• Coordinating with the receiving team and follow up on receiving items.
• Establish Professional Relationship with Vendors and Suppliers
• Collaborate with financial team members on invoicing and other financial matters.