Total 3 medical officer job vacancies in Purchasing / Procurement / Inventory category in MDMC - Methodist Dallas Medical Center - MDMC

Job Profile Summary

This is an advanced public and professional procurement position which plans and leads the procurement and contracting process for a myriad of complex goods or services within the assigned area of responsibility and in support of the College mission. Prepares the release, receipt, and evaluation of all formal and informal solicitations documents. Work requires thorough knowledge of procurement and contracting management to assure best value goods and services are delivered to College units.
This position is responsible for following and adhering to College policy, procedures, and guidelines as well as federal, state, and local regulations while assuring that the highest degree of ethical standards is maintained. Performs related duties as assigned.

  

Minimum Education:

• Bachelor's Degree in Business or Public Administration, Accounting, Finance, Information Technology, Supply Chain Management, Construction Management, or a closely related field.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training:

• Six years in professional public or non-profit procurement with complex solicitation contracting management experience.

Minimum Certification/Licenses:

• Certifications/Licenses: Certified (CPPB or CPPO) is highly preferred. If selected, non-certified applicants are required to be certified as a CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Purchasing Officer) within thirty-six months from the date of hire, which is required to be maintained throughout employment in this classification .

Essential Functions:

• Daily - 25%: Establishes and maintains the preparation, release, receipt, and evaluation of all formal and informal solicitations documents (ITB, ITN, RFP, RFQ, RTQ, etc.) for assigned area of responsibility and assures compliance with College policy, applicable statutes and regulations, and best business practices. Works collaboratively with affected College units to develop specifications and solicitation documents to achieve best value for the College. Supports College Supplier Diversity Small Business (SDSB) program and goals
• Daily - 25%: Plans, directs, and organizes all procurement activities within assigned area of responsibility in accordance with College policy and applicable statutes and regulations, including solicitation, evaluation/contract negotiation, award, and post-award contract management. Communicates professionally with all vendors, other public agencies, and College personnel through appropriate use of correspondence, email, and verbal communications. Assists the Contract Negotiator in the coordination of documents within assigned area of responsibility, including all terms and conditions, statements of work, and service level requirements and sets negotiation meetings. Assures that appropriate levels of insurance, as recommended by Risk Management, are obtained for all solicitations and contracts under assigned area of responsibility.
• Daily - 10%: Acts as support to Contract Administrator for all contracts and procurements under assigned area of responsibility, including but not limited to: reviewing contractor documentation (i.e. licenses, bonding capacity, insurance, certificates, etc.), avoiding lapses in contract coverage, contractor performance management, and assuring that deliverables have been met through collaboration with end-user and not exceeding approved award amounts.
• Daily - 5%: Assists the Analyst, Buyer in issuing purchase orders under assigned area of responsibility and assures compliance with applicable policy or regulation.
• Daily - 15%: Establishes priorities to assure that work under assigned area of responsibility (solicitations, contracts, purchase orders, contractor communications, etc.) is completed in a timely manner. Researches and evaluates market conditions and other current affairs under assigned area of responsibility to assure that best value to the college is maintained in all procurement activity.
• Daily - 5%: Provides support for College-wide strategic sourcing initiatives which may include cross-functional teams; negotiates pricing; assists with contract administration; leads change management efforts and implementation of new processes and best practices as these relate to procurement and contracting; and assists in the reporting of all relevant activities.
• Weekly - 10%: Manages preparation of all documents relating to award recommendations, including items for approval by the College President or District Board of Trustees. Prepares or oversees preparation of all necessary reports for assigned area of responsibility.
• Daily - 5%: Participates in the development, and review of procedures to maximize delivery of services to College departments and to improve College procurement practices. May represent the Senior Director and/or AVP at various conferences and meetings. Additionally, participates, as required, in various governmental purchasing associations and organizations.

Knowledge, Skills and Abilities:

• Advanced knowledge of complex public procurement and contracting management with focus on federal and state policies, laws, regulations, and best practices.
• Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems.
• Possess excellent interpersonal skills required to manage relationships within the College and among vendors.
• Possess exemplary skill in English composition/writing skills, proper grammar, spelling, and punctuation. Must be effective communicator, both orally and written.
• Possess strong diagnostic, analytical and problem-solving skills
• Ability to perform complex administrative analysis with only general supervision.
• Ability to plan and manage own workflow, priorities, and results accomplishment.
• Ability to present and disseminate data to various levels.
• Ability to remain calm, focused and organized from day-to-day, yet flexible enough to endure possible unexpected, high-pressure situations daily while managing several complex tasks simultaneously.
• Ability to interact and effectively communicate with a diverse employee and student population.

Competencies:

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that supports the mission and values of the College

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents. Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.)

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College

Job Title

Procurement Officer

  

Position Number

P0032776

    

Job Status

Full time Regular

    

Department

Procurement

  

Location

Cypress Creek Administrative Center

    

Pay Grade

715

    

Salary

$52,900 - $62,158 - Salary commensurate with education and experience.

  

Work Shift

First Shift

   

Work Schedule

Monday - Friday/Weekends/Varies

   

Hours Per Week

40

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application along with a resume is required.

   

Designated Essential Personnel

No

   

FLSA Status

Exempt

   

Position Classification

Professional Technical Staff (PTS)

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

Position Summary: 

The Inventory Agent maintains the organizations medical, surgical services supplies inventory, ordering and supplying necessary items while maintaining accurate records of all procurements.   May be responsible for teaching quarterly Infor Lawson Classes, building & updating PAR Carts, working with departments on updating their ordering templates, and printing labels for all appropriate locations.

Minimum Qualifications:

• High School Diploma
• 1 year of material management/inventory control required, 2 years in a healthcare environment
• Preferred Associate Degree in Material Management preferred.

Essential Job Functions:

• Maintains consistent stock of inventory, ordering new stock up to pre-authorized limit as inventory dwindles.

• Establishes and maintains backup source for high-demand items.
• Assesses inventory reports and order patterns to identify items in need of automatic, recurring delivery.
• Reviews inventory reports with inventory management.
• Develops and maintains good working relationships with vendors.
• Maintains accurate daily records of goods received and shipments made.
• Manages and maintains inventory system.
• Conducts frequent spot and partial audits of physical inventory.
• Performs other related duties as requested.

Knowledge, Skills and Abilities

•  Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
• Ability to work in a busy and stressful environment.
• Strong interpersonal, verbal and written communication skills.
• Ability to work varied shifts.
• Computer applications, MS Office, EMR, internet applications and standard office equipment.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Detail oriented, organizational skills and the ability to prioritize.

78012500 Plant Operations (BSMC)

Position Title:

Inventory Control Analyst - University of Oklahoma Medical Center

Department:

Supply Chain

Job Description:

General Description:

This position is accountable for managing assigned inventories through daily, weekly, monthly, and quarterly cycle counts, annual physical counts, requisitioning replenishments, seeking alternative sources and materials when necessary, maintaining communication with supported customers, monitoring supplies usage, and removing and disposing of obsolete or outdated products.  The IC Analyst organizes and leads staff in conducting periodic inventory counts, adjusts quantities and locations when necessary, and records and reports discrepancies to management.  Is accountable for the implementation of the OU Health Supply Chain Operations strategy under the direction of the Admin Manager, Inventory Control and entity Supply Chain leadership.

Essential Responsibilities:

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. 

• Responsible for the management of all perpetual and par inventories as well as specific periodic inventories, supplies received, stored, and issued at OU Health entities as directed. In many instances, the position will serve in clinical areas (OR, Cath Lab, etc.), ensuring inventory control policies and procedures are properly implemented while working closely with clinical staff to provide excellent patient care.
• Provides day-to-day accountability for supply inventories, monitoring volumes, flow, and sourcing.  The IC Analyst will provide oversight for inventory related projects and assignments.  The IC Analyst may lead work on behalf of the supervisor or as directed by management.
• Applies correct cycle count and other standard operations procedures.
• Analyzes product usage and adjusts inventory levels as appropriate to optimize inventory levels at the entity.
• Anticipates supply needs and communicates potential interruptions to Manager/Supervisor and customers.
• Monitors all additions, deletions, and changes to main stores and to unit PAR locations and works closely with departments prior to and during product conversions.
• Evaluates and analyzes bulk buy discount opportunities in order to procure product at a discounted rate, when deemed financially appropriate upon completion of a thorough analysis
• Maintains current Materials Management Information System supplies database in conjunction with System Supply Chain Management database management teams.
• Functions as Information Services Liaison for training users in current electronic requisition system.
• Maintains and monitors distribution statistics.  Creates and submits monthly reports and others, as requested.
• Independently makes decisions and takes action regarding supply shortages, keeping management informed, and/or makes recommendations based upon analysis of information.
• Performs causative research and reconciliation prior to preparing reports.
• Assists in all patient supply product evaluations.
• Assists in development of departmental policies and procedures, in coordination with Supervisors and Managers.
• Represents the entity on product committees and other committees, as directed.
• Responsible for the maintenance and operation of automated point-of-use (POU) systems
• Assists leadership in managing various inventory control projects.
• Ensures appropriate Internal Control processes are in place across the procurement cycle functions and are promulgated throughout the enterprise.
• Responsible for working with key operational stakeholders within OU Health as well as their Supply Chain peers within specific entities to include participating in and partnering with others on OU Health Operations operational improvement efforts and programs ensuring a compliant, effective, and streamlined operational OU Health Supply Chain experience at the local entity for all clinicians they partner with.
• Uses principles of effective leadership to motivate, lead, and inspire others. Leverages strengths-based leadership to give effective, meaningful feedback, develop others, and maximize employee engagement
• Responsible to partner with OU Health management to pursue opportunities for reduction of expenses in supplies and service areas for assigned aspects of the supply chain.

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor’s degree required.  Degree in Technical or Business Related field preferred.

Experience: 2 or more years of professional work experience required.  4 or more years of experience in inventory control or project management role preferred.

Or equivalent combination of education and experience.

License(s)/Certification(s)/Registration(s) Required:  None required. Certified Materials & Resource Professional (CMRP) through American Hospital Association preferred. Lean/Six Sigma or similar process improvement program is preferred.

Knowledge, Skills and Abilities:

• Experience using metrics to drive decisions and working with external vendors.
• Demonstrated working knowledge of Supply Chain functional area.
• Strong attention to detail and outstanding analytical skills
• Demonstrated planning and project management skills
• Proven ability to solve complex problems effectively and manage multiple high priority deliverables.
• Organization–proactively prioritize needs and effectively manages resources.
• Ability to foster vendor relationships that will drive toward a successful partnership
• Proven skills in communicating with technical staff and customers
• Strong leadership, facilitation, interpersonal, and communication skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.
• Must understand supply chain requirements in healthcare environments with multiple logistical concerns and issues.
• Must know the inventory and distribution software capabilities of the MMIS.
• Proficiency with the MS-Office suite of products, Outlook, and MMIS.
• Able to rapidly summarize information and present to others

Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.