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Research Program Management, Strategic Planning and Development of Policies and Procedures 25%
Assists the ACOS/R&D with the following:
Evaluating all health-related programs and management policies pertaining to the agency; Long-term strategic planning and develops Research Service objectives (goals), priorities and timelines; Exercising delegated decision-making authority for management of the agency's research and development programs and policies; Developing initiatives in collaboration with the ACOS/R&D, the medical center, non-profit corporation VMRF, affiliate university, and Principal Investigator community to strategically shape the future of the VASDHS Research program; Evaluating the impact of current national research standards on programs; Monitoring the effectiveness of the interactive systems and procedures necessary to advance the research program in accordance with all principles, rules and regulations affecting research within the VA, and as established by outside funding agencies and oversight bodies for research conducted at VASDHS including but not limited to NIH, DoD, USDA, OSHA, and FDA; Evaluating research productivity and the contributions of individual programs to the goals of the VASDHS research program, the facility, and the VA overall.
Research Advisory Activities and Mentorship 20%
Assists the ACOS/R with the following:
Analyzes, evaluates and provides expert advice and consultation to other health scientists and physicians involved in the VASDHS Research Program:; Mentors and assists research investigators in preparing proposals that meet R&D Committee and sub-committee review process requirements, and the requirements for submission to funding agencies including VA intramural, and extramural agencies; Reviews and assesses the need for project modifications and provides guidance to principal investigators on submission of modifications; Reviews annual Merit Award progress reports, and advises/consults with principal investigators as needed on such reports; Consults with principal investigators and serves as a resource for scientific and technical issues; Recommends training to ensure competency of staff.
Supervisory Duties 25%
Has primary responsibility for the full supervision of staff comprising the Research Safety and Space Management Program Section. This position also administratively supervises the supervisor of the Veterinary Medical Unit. In addition, the employee has administrative supervisory responsibility for all non-clinician scientists at the GS-13 and GS-14 level holding VA Merit funding; this number fluctuates over time as investigators are added to, and depart, the program; Assists the ACOS R&D as required on supervision of GS-13 level Career Development Awardees; again, the number of awardees fluctuates over time; Manages administrative aspects of supervision, including: Sets annual or multi-year plans, sets priorities, coordinates work operations - ensuring workload balance among subordinate staff; develops internal communication procedures for supervised staff; Evaluates performance; develops long-range plans and determines the goals and objectives. Exercises significant responsibility in dealing with other organizations. Reviews any contract work to ensure standards and requirements are met. Directs a program or major program segment with significant resources (e.g., one at a multimillion dollar level of annual resources). Manages administrative aspects of supervision, including development of performance standards and writing position descriptions; Reviews and approves or disapproves leave requests; Interviews candidates for positions. Selects non-supervisory positions and recommends selections for supervisory positions. Recommends awards and recognition; Approves within-grade increases or equivalent increases. Makes decisions on issues presented by subordinate Principal Investigators. Certifies timecards for supervised employees; Counsels employees whose performance is marginal or unsatisfactory; Initiates disciplinary actions when necessary; Hears and resolves complaints from employees. Designs and implements methods for improving productivity, efficiency and effectiveness, resolving bottlenecks and promoting teamwork and teambuilding to improve operations. Arranges for training of subordinate staff as needed.
Work Schedule: Full-time, Monday - Friday, 7:30 a.m. to 04:00 p.m.
Compressed/Flexible: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Health Science Officer/PD71387A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not Required
Total-Rewards-of-a-Nonclinical-Professionals-VA-Career-Brochure.pdf
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This position may be filled by a Nurse, Physician, or Podiatrist. Only Podiatrist applicants should apply to this Job Opportunity Announcement.
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This position may be filled by a Nurse, Physician, or Podiatrist. Only Physician applicants should apply to this Job Opportunity Announcement.
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The Research Statistician (Health) duties include, but are not limited to:
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Directs the personnel management program for the service, performing or overseeing the full range of human resources requirements. Provides personnel management and administration for the Neurology service with varied functions and activities with new and changing requirements. Directs the personnel management program for the office, including matters involving recruitment, promotions, awards, position classification, training, disciplinary actions, etc. Shares oversight responsibility with the manager for performance appraisal and merit pay programs. Ensures that the office adheres to reporting requirements at all levels. Develops status reports or response materials for the manager for higher level attention, review or signature. Directs development of all personnel documentation and of personnel actions. Provides expertise to managers on office human resource needs. Advises management officials, supervisors, and employees on the interpretation and application of a variety of human resources policies, practices, and procedures.
Manages the workflow, capacity utilization, and maintains staffing levels to assure successful operations of the service line. Responsible for managing the recruitment, orientation and retention of clinical and nonclinical staff to meet effective staffing levels for the service. Promotes a climate in which staff can identify problems and develop innovative solutions for improving processes and patient care. Assures that VHA Policies and procedures related to mandatory topics are presented during orientation and thereafter to all personnel in an annual review. Monitors part-time and fee-basis providers. Oversees fee basis program for Neurology, establishing fee allocations and monitoring fee expenditures to assure that fee providers do not exceed calendar year allocations. Assures compliance with Part-Time Physician regulations. Monitors compliance with physician schedules, regulations as well as credentialing and privileging. Serves as Delegation of Authority for timekeeping.
Keeps managers informed of the status of on-going personnel actions and provides advice on solving complex personnel-related problems. Keeps employees/supervisors apprised of available incentive awards and other employee recognition opportunities, assisting in preparation/submission of necessary documentation. Coordinates performance appraisal rating activities, assuring compliance with labor contracts and VA regulations. Assures collection and aggregation of data related to competencies for annual reports. Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Interprets and tracks Decision Support System (DSS) labor mapping and updates as required. Takes a leadership role in maintaining all current documents necessary to meet requirements of accrediting bodies such as Joint Commission, etc. Ensures completion of all mandated training by service line staff. Tracks personnel certifications and training. Makes sure these items are up to date and not expired.
Oversees a variety of administrative programs, including the distribution and dissemination of incoming mail, internal controls, records management, publication and forms management, and timesheets. Directs administrative support services to ensure that inquiries, correspondence, and actions for the Neurology Service are addressed timely and appropriately. Develops information papers and correspondence on wide variety of administrative functions. Independently coordinates and performs administrative duties delegated by the Chief of the Neurology Service. Represents and speaks on behalf of the Neurology Service at designated meetings, reflecting the views and consensus of the Neurology Service to other service lines/programs, outside agencies, and visitors when appropriate. Prepares and presents reports for leadership, including daily reports as required. Provides for the budgeting and financial management for the Neurology Service. Plans and conducts management studies and analyses to determine the impact of medical facility realignments and changes. Compiles and analyzes facts, develops plans, and performs coordination. Performs program cost analyses, such as cost-benefit or economic evaluations of programs. Conducts portions or phases of a cost effectiveness study for clinical or administrative programs. Exercises contracting authority up to an established threshold.
Provides advice and guidance for improvements and anticipates potential areas of concern or questions that should be addressed when making recommendations.
Other duties as assigned.
Work Schedule: To be determined
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD23495O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
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The incumbent serves as a Police Officer carrying out responsibilities where most work is performed on Veterans Affairs Departmental properties, which includes any properties owned, leased, or licensed to VA. Major duties include, but are not limited to:
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The incumbent performs the following major duties and responsibilities:
Responsible to ensure proper control of publications, and manages budget for ordering publications for use within VHA ensuring funds are justified, expended appropriately and on time within the budgeted limits.
Manages the development of VHA Forms, which requires knowledge of Federal and Government Printing Office requirements and rules governing document purchasing and control, the Paperwork Reduction Act, and the Office of Management and Budget's clearance process.
Participates in the development of long/short term goals, plans, and objectives for VHA policy and VHA Forms development and publication, information management, and ordering of publications VHA-wide.
Plans work to be accomplished by subordinates, sets and adjust short-term priorities, and prepares schedules for completion of work; assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees; approves or disapproves leave request; evaluates work performance of subordinates.
Maintains staff productivity and work quality sufficient to ensure timely response to all VHA customer support requests.
Responsible for appropriate records retention for RAP.
Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.
Virtual: This is not a virtual position.
Position Description/PD#: Program Management Officer/PD005640
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
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VISN 12 is committed to fostering and sustaining an environment which celebrates diversity, provides equitable opportunities for employment and promotion, and supports inclusiveness in our culture. Together, we strive to create and maintain working and learning environments that promote professional growth and teamwork, and are inclusive, equitable and welcoming. We embrace our differences as individuals and unite as a team toward a common goal: to serve our nation's Veterans.
This position serves as a Medical Administration Specialist - Administrative Officer of the Day (AOD) and is aligned under the Health Administration service at the William S. Middleton Veterans Hospital, 2500 Overlook Terrace, Madison, WI 53705. The AOD represents the medical center director in all administrative matters occurring when assigned to other than a normal tour of duty. The AOD is delegated full authority and responsibility to exercise the medical center director's prerogative in health administration matters, representing and acting on behalf of the Director in all non-policy making administrative matters. The AOD represents management in matters pertaining to the lawful provision of health care of veterans in the VA Medical Center.
Major Duties:
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Duties and responsibilities include:
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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
Duties include but may not be limited to:
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Duties include but are not limited to:
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Major duties include but are not limited to:
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This is a non-bargaining unit position. This job announcement will remain open for 5 business days.
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Duties include but are not limited to the following:
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